executive assistant / administrative coordinator

administrative assistant

legal administrative assistant Jobs in Chicago

legal administrative assistant

executive assistant

executive assistant - c-suite Jobs in Chicago

executive assistant - c-suite

executive assistant / administrative coordinator Jobs in Chicago

senior administrative assistant

McDonald's

<div>
 <p>
  <strong>
   Company Description:&nbsp;
  </strong>
 </p>
 <p>
  McDonald&rsquo;s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald&rsquo;s remains one of the world&rsquo;s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.&nbsp;
 </p>
 <p>
  At McDonald&rsquo;s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <strong>
  Department Overview
 </strong>
 <p>
  McDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year.&nbsp; The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only
 </p>
 <strong>
  Duties
 </strong>
 <ul>
  <li>
   Provide administrative support to a national Executive and Chief of Staff.
  </li>
  <li>
   Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.&nbsp;&nbsp;
  </li>
  <li>
   Organize and maintain digital filing via SharePoint and Microsoft Teams. Create, edit and / or proofread slide decks, emails and letters for Executive.
  </li>
  <li>
   Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.&nbsp;&nbsp;
  </li>
  <li>
   Supporting various work events, both during and outside of business hours, as needed. Process expense reports, professional communications, DocuSign and digital files.
  </li>
  <li>
   Maintain calendars with critical and current meetings and travel details.
  </li>
  <li>
   Track timelines for ongoing department projects.
  </li>
  <li>
   Set up and manage virtual meetings using Cisco WebEx&nbsp;
  </li>
 </ul>
 <strong>
  Qualifications
 </strong>
 <ul>
  <li>
   Bachelor's degree in business, office administration or finance is preferred.
  </li>
  <li>
   Previous experience with event planning is highly preferred.
  </li>
  <li>
   5+ years of experience with providing executive administrative support.&nbsp;
  </li>
  <li>
   Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.
  </li>
  <li>
   Strong multitasking, communication, and project management skills. Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.
  </li>
  <li>
   Reliable, results-oriented, and able to anticipate needs.
  </li>
  <li>
   Strong organizational skills with the ability to demonstrate a proven track record of getting results.
  </li>
  <li>
   Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.
  </li>
  <li>
   Must be organized and motivated with superior follow-through.
  </li>
  <li>
   Comfortable working in a fast-paced environment with senior leadership and managing confidential information.&nbsp;
  </li>
 </ul>
 <strong>
  Compensation
 </strong>
 <p>
  <strong>
   Bonus Eligible: Yes
  </strong>
 </p>
 <p>
  <strong>
   Benefits Eligible: Yes
  </strong>
 </p>
 <strong>
  Salary Range
 </strong>
 <p>
  The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
  <br/>
  &nbsp;
  <br/>
  The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Additional Information:&nbsp;
  </strong>
 </p>
 <p>
  Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 </p>
 <p>
  Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 </p>
 <p>
  Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 </p>
</div>


Administrative Assistant

Impact Genome

<div>Description:
<p>
Key Responsibilities</p><p>
Executive Support</p><ul><li>
Manage CEO calendar, scheduling, and appointment coordination</li><li>
Arrange meetings and maintain scheduling priorities</li><li>
Prepare meeting materials and assist with follow-up communication</li><li>
Coordinate travel arrangements and itineraries as needed</li><li>
Serve as a professional point of contact for executive scheduling matters</li></ul><p>
Administrative Office Coordination</p><ul><li>
Oversee and maintain general day-to-day office administrative functions</li><li>
Assist with employee requests</li><li>
Support internal organization of records, and documentation</li><li>
Help ensure a professional, organized, and efficient office environment</li></ul><p>
Employee Onboarding Support</p><ul><li>
Coordinate onboarding paperwork for new hires</li><li>
Enter and manage employee setup information within payroll/HR platform</li><li>
Maintain employee records within the HR platform</li><li>
Assist with benefit enrollment and related new hire administrative tasks</li></ul>
Requirements:
<p>
Qualifications</p><ul><li>
2+ years of executive assistant, office administration, or related administrative experience</li><li>
Strong organizational and multitasking skills</li><li>
Excellent written and verbal communication</li><li>
High level of professionalism and discretion</li><li>
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform</li><li>
Ability to work independently in a small office environment</li><li>
Meeting and event planning is a plus.</li></ul></div>

Executive Assistant / Administrative Coordinator

DePaul University

<div><div><b>The Highlights:
</b></div><div></div><div>The Sr. Administrative Assistant for the School of Design will work closely with the School Director, Associate Directors, and faculty committees to perform administrative support duties that further the mission of the School of Design.
<br>
</div><div><b>What You'll Do:
</b></div><div><ul><li>Manage the day-to-day administrative functions and tasks for the School Director and Associate Directors:
<ul><li>Arrange internal and external meetings and appointments by scheduling times and reserving rooms, coordinating activities, and taking meeting minutes.
</li><li>Create and maintain school files and databases and prepare reports as needed.
</li><li>Triage inquiries from faculty, students, and other internal or external parties.
</li><li>Coordinate with the Operations Manager new faculty onboarding and set up.
</li><li>Manage travel arrangements and reimbursements for visitors including candidates for faculty positions and serve as backup hospitality contact.
</li><li>Support the Director in administering the school budget, purchases, and reimbursements.
</li><li>Help with administration of student staff assigned to school specific duties.
</li><li>Handle general office duties.
</li></ul></li><li>Support the administration of communications for the School of Design
<ul><li>Oversee the development and continued management of the School of Design School Central D2L site and communication of events and opportunities for students.
</li><li>Assist with management and updating of School of Design website pages
</li><li>Communicate internship/job/special opportunities to students, in coordination with faculty, Career Center, and other departments.
</li></ul></li><li>Support the administration of community building, outreach activities, and special initiatives:
<ul><li>Coordinate with the school administration and faculty and the college event planner to plan, organize, and promote events.
</li><li>Assist with contracts, service agreements, and payments related to events and initiatives
</li><li>Assist the School Director and faculty with special initiatives such as student competitions, grants, awards, etc.
</li></ul></li><li>Provide administrative support for faculty committees:
<ul><li>Schedule committee and school faculty meetings and handle catering orders, invitation and reminder emails, calendar entries, preparing meeting materials, room setup, etc.
</li><li>Assist personnel committee and director with administrative tasks related to faculty reviews.
</li><li>Assist faculty recruiting committee, including getting quotes from ad venues, posting ads, arranging meetings and booking rooms for on-campus interviews, etc.
</li><li>Assist faculty committees by coordinating activities/events/surveys, etc.
</li></ul></li><li>Responsible for monitoring and tracking Departmental Operating Budget of approximately $125,000.
<br>
</li></ul><div><div><b>What You'll Need:
</b></div><ul><li><div>Bachelor&rsquo;s degree or equivalent experience required.
</div></li><li><div>2-5 years of related office experience required.
</div></li><li><div>2-5 years of experience in a customer service-related role preferred.
</div></li><li><div>Excellent communication, organizational and interpersonal skills required.
</div></li><li><div>Knowledge of graduate and undergraduate programs preferred.
</div></li><li><div>Experience managing budgets and processing reimbursements preferred.
</div></li><li><div>Interest in design and/or design education preferred
</div></li></ul><div></div><div><b>The anticipated hiring range for this position is: $23.45 to$27.16/hr.
</b></div><div>The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.<br>
</div><div><p><br>
<b>Perks:
</b></p><ul><li>Working for a stable and well-known University.
</li><li>Top choice medical, dental, and vision benefits.
</li><li>Retirement plan matching contribution of 8%.
</li><li>Tuition waivers for employees <i>and </i>dependents.
</li><li>Generous paid time off, sick time, holidays, floating holidays, and more!
</li><li>Full-Time Benefits
</li></ul><div><b>For consideration, please include a resume and cover letter.
</b></div><p><b>Vincentian Mission:
</b><br>
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
</p></div><div><p><b>Required Background Check:
</b></p><div>Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.<br>
</div><p><br>
<b>DePaul University is an Equal Opportunity employer </b>. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.</p></div></div></div></div>

Sr. Administrative Assistant (Hybrid)

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?</p><div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><p><b><br>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div><b><br>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div><b>
ANTICIPATED SALARY RANGE</b></div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div><br>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:<br>
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are c<b>ommitted to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are t<b>rustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div><br>
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
 Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

F.H. Paschen

<div><p>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer <b>MORE Versatility</b>&mdash;as we work in any industry, offering any delivery method and service. We operate with <b>MORE Tenacity</b>&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide <b>MORE Ingenuity</b>&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with <b>MORE Paschen</b>.</p><p></p><p><b><i>
Position Overview:</i></b></p><p>
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.</p><p></p><p><b><i>
Assigned Responsibilities:</i></b></p><ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul><p></p><p>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
</p><p></p><p>If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.</p><p></p><p><b><i>
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms</i></b><i>: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.</i></p><b><br>
Benefits</b><br>
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul><p></p><p><b><i>Salary Range:</i></b></p><p>
$45,000 - $55,000</p><p></p><p>
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</p></div>

Winston & Strawn LLP

<div><div><p><b>ABOUT US</b><br>
For Business Professionals, Winston &amp; Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.</p><div><div><div><div>
 <b>POSITION </b><b>SUMMARY</b></div></div><div><div>
The Supervisor of Administrative Services is responsible for supervising Practice Coordinators and Practice Assistants. This position creates and manages attorney assignments and oversees administrative teams. Acts as liaison between staff and attorneys.</div></div><div></div><div><div><b><br>
D</b><b>UTIES AND RESPONSIBILITIES</b></div></div><div><ul><li>
Provides daily oversight of Practice Coordinators and Practice Assistants</li><li>
Creates and modifies attorney assignments to maintain well-balanced workloads; ensures appropriate staffing of administrative teams.Proactively collaborates with Partners directly on their support needs, applying input from the Senior Regional Manager of Administrative Services for as needed.</li><li>
 Develops and manages staff performance through informal coaching and training. Ensures appropriate documentation to comply with firm guidelines.Conducts one-on-one coaching with staff members to solicit feedback, address issues and concerns, and facilitate interpersonal conflict resolution along with guidance from the Senior Regional Manager of Administrative Services.</li><li>
 Oversees department attendance by reviewing and approving timecards, leave requests, and overtime utilizing firm software.</li><li>
 Oversees the training and development for the Practice Assistant position.</li><li>
 Plays a major role in the annual performance review cycle; provides comprehensive and insightful feedback for direct reports; and conducts performance review meetings with input from the Senior Regional Manager of Administrative Services.</li><li>
 Conducts 90-day performance evaluations for new hires.</li><li>
 Participates in the recruiting process to fill all staffing positions for PCs and PAs with input fromthe Senior Regional Manager of Administrative Services.</li><li>
 Participates in development of new hire orientation schedules for team members. Provides comprehensive information regarding firm and department policies and procedures.</li><li>
 Participates in all new hire attorney orientations.</li><li>
 Conducts quarterly team meetings to provide business updates and receive feedback on various topics with the Senior Regional Manager of Administrative Services.</li><li>
 Co-manages our cross office 83b team: creation of detailed training materials, onboarding new team members, monitoring submissions, answering attorney questions about the process, troubleshooting filing issues, research filing requirements in unusual situations to confer with supervising Tax attorney.</li><li>
 Creates and maintains department records and documents.</li><li>
 Assists with various department projects.</li><li>
Coordinates with other administrative departments for training and development of department staff members.</li></ul></div></div><div><div><div><b>
 </b><b>BASIC QUALIFICATIONS</b></div></div><div><ul><li>
Bachelor&rsquo;s Degree or equivalent of relevant work experience.</li><li>
 5+ years' legal support or administrative services experience with a minimum of 3 years supervisory experience required in a professional services environment, law firm preferred.</li><li>
This is an in-office role and will be expected to be in the office 4-5 days per week.<br>
</li></ul><div><b>
 </b><b>COMPETENCIES</b></div></div><div><ul><li>
Knowledge of general legal and practice specific (if applicable) administrative processes and procedures, technology systems, and research tools</li><li>
Comprehensive understanding of litigation filing procedures (including e-filing), and pleading formats for both state and federal courts</li><li>
 Excellent written communications skills including excellent grammar, punctuation, and spelling skills</li><li>
Advanced knowledge of Microsoft Word&trade; including creating, formatting, and editing legal documents and templates, and basic knowledge of Microsoft Excel&trade;</li><li>
Excellent attention to detail; ability to prepare basic and legal documents with minimal errors; good proofreading skills; Excellent organizational and follow-up skills</li><li>
 Proactively demonstrates effective teamwork and communication with team members and all firm personnel</li><li>
Strategic and problem-solving skills necessary to handle a wide range of issues.</li><li>
Outstanding interpersonal skills required to work with all levels of firm personnel.</li></ul></div><div><div><div><b>
 </b><b>BENEFITS</b></div><div><p>
Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.</p><p><b>
SALARY</b></p><p><b>
New York applicants only</b>: The target annual salary range for this role is currently $126,000-$143,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.</p><p><b>
We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.</b> #LI-DC2</p></div></div></div></div></div></div></div>

Supervisor of Administrative Services

US Fertility

<div><div><p><b>Build What Matters Most&mdash;Families, Futures, and Your Career</b></p>
<p>
Enjoy meaningful work while contributing to an organization that changes lives every day. <b>US Fertility</b>, the nation&rsquo;s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.</p>
<p>
Our team members choose to build their career home at US Fertility because of the <b>hope we inspire in our patients</b>, the <b>lives we help bring into the world</b>, and the <b>culture of excellence we foster across our organization</b>. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.</p>
<p>
Through our national network of premier fertility centers&mdash;including<b> Fertility Centers of Illinois</b>&mdash;we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward&mdash;and we&rsquo;re just getting started.</p>
<p><b>
Opportunity Overview</b></p>
<p>
We have an immediate opening for a<b> Lab Administrative Assistant </b>to join our team at<b> Fertility Centers of Illinois</b> at <b>361 W Chestnut St, Chicago, Illinois</b><b>.</b></p>
<ul>
<li><b>Schedule:</b><b> </b>Monday through Friday, 7:30 AM to 3:30 PM Central Time</li>
<li><b>Compensation: </b>$20 to $22 per hour (commensurate with experience)</li>
</ul>
<p>This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.</p>
</div>
<p><b>How You&rsquo;ll Contribute</b></p>
<p>
At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers&mdash;and support is always within reach. Whether collaborating with more than <b>200 highly respected physicians nationwide</b> or partnering with colleagues who are passionate about solving meaningful problems, you&rsquo;ll be surrounded by a team committed to shared success.</p>
<p>
In this role, the <b>Lab Administrative Assistant</b><b> </b>will:</p>
<ul>
<li>Assist with the completion of daily paperwork for IVF procedures.</li>
<li>Collaborate with the physician of the day to organize operating room (OR) schedule, ensuring that procedures are efficiently planned and appropriately staffed.</li>
<li>Support senior embryologists in receiving, documenting, and shipping cryopreserved specimens (eggs, embryos, and sperm) to and from external facilities as required</li>
<li>Facilitate the process of sending consents to patients and ensure all forms and patient data are accurately input into the lab&rsquo;s system, maintaining confidentiality and compliance with all regulatory standards</li>
<li>Assist in the proper completion of discard processes for specimens according to established lab protocols, ensuring proper documentation and adherence to legal and ethical guidelines</li>
<li>Communicate with patients in person, via phone, and email to create a strong relationship as this position will both advocate and represent the lab and its members to other departments as well</li>
<li>Perform other administrative duties as needed to ensure the lab operates smoothly, including organizing supplies, maintaining records, and assisting with communication between the lab and other departments</li>
<li>Helps to establish and maintain an organized documents management system for ready access and retrieval of current and archived records and forms. Able to organize various types of records into correct categories</li>
</ul>
<p><b>What You&rsquo;ll Bring</b></p>
<p>
We&rsquo;re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience&mdash;individuals who thrive in environments where excellence, empathy, and accountability matter.</p>
<p><b>
Qualifications and Skills Include:</b></p>
<ul>
<li>High School diploma with some college level course work required; bachelor&rsquo;s degree preferred</li>
<li>A minimum of 1 years&rsquo; experience in office administration preferred</li>
<li>Strong computer skills including demonstrated proficiency with MS Office (Excel &amp; Access), good customer service skills and strong customer orientation also required</li>
<li>Excellent attention to detail and accuracy in data entry and documentation</li>
<li>Previous experience in an administrative role, preferably in a medical or laboratory setting</li>
<li>Strong organizational and multitasking skills, with the ability to manage time-sensitive tasks effectively</li>
<li>Knowledge of HIPAA regulations and the ability to maintain confidentiality</li>
<li>Ability to work collaboratively with medical and technical staff in a fast-paced environment</li>
<li>Strong communication and interpersonal skills, both written and verbal</li>
<li>Background in Health Administration preferred</li>
</ul>
<p>More important than any single credential, however, is the <i>right person</i>. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement&mdash;for themselves, their colleagues, and the patients we serve.</p>
<p><b>
What We Offer</b><br>
<br>
US Fertility is proud to provide a <b>competitive, comprehensive benefits package</b> designed to support our team members&mdash;professionally and personally&mdash;across all employment types.</p>
<p><b>
Full-Time Employees (30+ hours/week)</b></p>
<ul>
<li>Medical, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Tuition assistance and professional development support</li>
<li>Performance-based bonus opportunities</li>
<li>Generous paid time off, paid holidays, and paid parental leave</li>
<li>Life and disability benefits</li>
<li>Fertility Discount Program</li>
<li>Employee wellness and recognition programs</li>
</ul>
<p><b>Part-Time Employees</b></p>
<ul>
<li>401(k) with company match</li>
<li>Performance-based bonus opportunities</li>
<li>Employee wellness and recognition programs</li>
</ul>
<p><b>Per Diem Employees</b></p>
<ul>
<li>401(k) with company match</li>
<li>Employee wellness and recognition programs</li></ul><br>
<div>
</div><p><b>Our Commitment to Inclusion and Opportunity</b></p>
<p>
US Fertility and its network partners believe that a<b> diverse workforce is essential </b>to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.</p>
<p>
Across our national footprint, US Fertility is a leader in offering<b> clinical, administrative, and operational career opportunities </b>at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.</p>
<p>
This is a moment of growth, innovation, and impact.<b> Take the next step in your career with US Fertility&mdash;and help shape the future of fertility care.</b></p></div>

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