senior administrative assistant

Whitestone REIT

<div>
 
 
 CUBExec Administrative Assistant
 
 
 
 We are seeking an Administrative Assistant to provide high-quality administrative and operational support in a fast-paced, professional environment. This role serves as a key point of coordination across internal teams while delivering a consistent, hospitality-focused experience to tenants, vendors, clients, and guests.
 
 
 The ideal candidate is organized, service-oriented, and detail-driven, with strong communication skills and the ability to manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Deliver a best-in-class, hospitality-forward experience for clients, prospects, and visitors.
 </li>
 <li>
 Serve as a central point of contact for regional administrative support.
 </li>
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 Manage virtual mail, office supplies, and delivery coordination.
 </li>
 <li>
 Provide professional customer service to internal and external stakeholders.
 </li>
 <li>
 Maintain orderly, professional office spaces.
 </li>
 <li>
 Support teams with reports, presentations, and project coordination.
 </li>
 <li>
 Compile, organize, and maintain reports, documentation, and informational binders.
 </li>
 <li>
 Enter and process invoices in Payscan and Yardi systems.
 </li>
 <li>
 Assist with move-in and move-out processes.
 </li>
 <li>
 Track work orders and maintain certificates of insurance for tenants and vendors.
 </li>
 <li>
 Provide administrative support to the Director of Workspace, including Cube-related tasks.
 </li>
 <li>
 Coordinate travel arrangements and support ad hoc projects as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong organizational skills with exceptional attention to detail.
 </li>
 <li>
 Sound judgment and a proactive, solution-oriented approach.
 </li>
 <li>
 Ability to manage competing priorities and meet deadlines.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Experience with Concur, Payscan, and Yardi preferred.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Dependable, professional, and service-oriented demeanor.
 </li>
 <li>
 Associate&rsquo;s degree required; Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Chevron

<div>
 Chevron is accepting online applications for the position
 
 Administrative Assistant
 
 through
 
 April 28th, 2026
 
 at
 
 11:59 p.m.
 
 (
 
 Central Time Zone
 
 ).
 
 
 The
 
 Administrative Assistant
 
 provides high-level administrative and operational support to leaders and teams, operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.
 
 
 
 Responsibilities for this position may include but are not limited to:
 
 
 
 <ul>
 <li>
 Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
 </li>
 <li>
 Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
 </li>
 <li>
 Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
 </li>
 <li>
 Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
 </li>
 <li>
 Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
 </li>
 <li>
 Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
 </li>
 <li>
 Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
 </li>
 <li>
 Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
 </li>
 <li>
 Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
 </li>
 <li>
 Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Abilities
 
 
 
 <ul>
 <li>
 Administrative expertise: Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.
 </li>
 <li>
 Communication: Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.
 </li>
 <li>
 Technology proficiency: Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn and leverage enterprise tools and workflows (e.g., iPASS, CTREX, SharePoint).
 </li>
 <li>
 Calendar and meeting management: Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meeting logistics capability.
 </li>
 <li>
 Travel and expense management: Knowledge of corporate travel processes; ability to organize multi-leg travel and prepare accurate expense reports.
 </li>
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 Confidentiality and judgment: Demonstrated discretion when handling sensitive information and executive-level matters.
 </li>
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 Problem solving: Proactive approach to identifying issues, developing options, and escalating appropriately; maintains composure under pressure.
 </li>
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 Data accuracy: Strong attention to detail; ability to validate information, maintain records, and produce error-free deliverables.
 </li>
 <li>
 Detail-oriented: Produces accurate work products and maintains strong quality control.
 </li>
 <li>
 Discreet: Demonstrates integrity and appropriate handling of confidential information
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 3+ years of administrative or business support experience
 </li>
 <li>
 Demonstrated experience supporting leaders or teams in a fast paced environment
 </li>
 <li>
 Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational, time management, and communication skills
 </li>
 <li>
 Ability to exercise sound judgment, prioritize work independently, and manage competing demands
 
 
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting multiple leaders or complex organizations
 </li>
 <li>
 Familiarity with Workday, CTREX, or similar enterprise systems
 </li>
 <li>
 Experience coordinating travel and expense reporting in a corporate environment
 </li>
 <li>
 Strong customer service mindset and collaborative working style
 
 
 </li>
 </ul>
 
 Relocation Options:
 
 
 
 Relocation is not offered for this role. Only local candidates will be considered.
 
 
 
 International Considerations
 
 
 
 Expatriate assignments
 
 will not
 
 be considered.
 
 
 Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
</div>

TEXAS CAST ACADEMY

Overview We are seeking a reliable, organized, and energetic Studio Coordinator &amp; Creative Assistant to support a fast-growing modeling and acting academy based in Houston.This role is ideal for someone who enjoys working in a creative environment, managing people, and being part of live productions, photoshoots, and runway events.Responsibilities:- Answer phone calls and respond to parent/student inquiries- Assist with student registration and scheduling- Support Saturday classes (in-person)- Help manage studio organization and daily operations- Assist during photoshoots, events, and runway production days- Coordinate basic administrative tasks and communication- Support brand growth initiatives and outreach when neededRequirements:- Strong communication and organizational skills- Professional, dependable, and proactive attitude- Comfortable working with kids, teens, and parents- Ability to multitask in a fast-paced environment- Available on Saturdays (required)- Interest in modeling, acting, or creative industries is a plusLocation:Houston, TX (in-person role)Schedule:Part-time with potential for growthThis is an opportunity to grow within a creative brand and gain hands-on experience in the modeling and fashion industry.To apply, please submit your resume and a brief introduction about yourself.Job Types: Part-time, ContractPay: $12.00 - $14.00 per hourWork Location: In person

UTHealth Houston

<div>Position Summary:
We are looking for a Senior Executive Administrator to the Executive Vice President and Chief Business Affairs and Strategy Officer. This employee provides executive administrative support for the office of the Executive Vice President and Chief Business Affairs and Strategy Officer. Performs advanced and confidential administrative support duties requiring broad experience, skill, and knowledge of organizational policies and practices. Makes independent decisions in the executive office. 
What we do here changes the world. UTHealth Houston is Texas&rsquo;s resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.
Once you join us, you won't want to leave. It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:<ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equate to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul>
We take care of our employees! As a world-renowned institution, our employees&rsquo; well-being is important to us. We offer work/life services such as...<ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts, including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul> 
Position Key Accountabilities:<ul><li>
Handles a wide variety of complex and confidential situations.
</li><li>Directs the daily administrative activities of the office.
</li><li>Makes complex administrative decisions requiring a comprehensive knowledge of a wide range of regulations, policies, and procedures.
</li><li>Administers units/divisions/departments' operating budget.
</li><li>Prepares or directs preparation of all correspondence, reports, presentations, and manuscripts.
</li><li>Prioritizes and maintains complex schedules and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
</li><li>Serves as the liaison to and coordinates with internal and external groups.
</li><li>Resolves complex inquiries and questions.
</li><li>Maintains financial and human resources systems.
</li><li>Manages Human Resources activities for the department, including recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning. 
</li><li>
Performs other duties as assigned.</li></ul> 
Certification/Skills:<ul><li>
Good communication skills, both written and verbal.</li><li>
Sound knowledge of standard office software packages.</li></ul> 
Minimum Education:
High school diploma. Bachelor's degree preferred. 
Minimum Experience:
Five (5) years of experience supporting a member of the senior executive team required. 
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or 10 pounds frequently and/or a negligible amount constantly to move objects. 
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4. 
Residency Requirement:
Employees must permanently reside and work in the State of Texas.</div>

Senior Executive Administrator to Executive Vice President and Chief Business Affairs and Strategy Officer

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

PACS Construction Laboratories

The position is in a fast paced engineering firm. Will require basic computer skills including microsoft excell and word and other types of software. This person would: answer the phones , generate and submit technical test reports, generate and complete payroll (every 2 weeks), generate and submit invoicing, reconcile books, and other administrative duties. We will train on all items.Job Type: Full-timePay: From $16.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Work Location: In person

<div>Total Number of Openings
1
Chevron is accepting online applications for the position Administrative Assistant - Enterprise Communications through April 23rd, 2026 at 11:59 p.m. (Central Time).
Chevron is seeking an experienced Administrative Assistant to provide administrative support to five leaders on the Enterprise Communications Leadership Team. This role is ideal for someone who thrives in a fastpaced, dynamic environment and brings strong organizational skills, sound judgment, and the ability to execute quickly while managing multiple priorities with discretion and precision.
Responsibilities for this position may include but are not limited to:<ul><li>
Provide administrative support with a high degree of independence, discretion, accuracy, and attention to detail.</li><li>
Manage complex, dynamic calendars and schedules for multiple leaders simultaneously.</li><li>
Anticipate leadership needs, track critical action items, and ensure timely completion through follow‑up and coordination.</li><li>
Plan and manage off-sites and multi‑day meetings and team events.</li><li>
Coordinate travel arrangements, track expenses and compile accurate expense reports on time.</li><li>
Support onboarding and offboarding activities of employees and contractors.</li><li>
Create, submit, and manage requests in SMART by GEP, and pay invoices via Chevron systems or pcard.</li><li>
Maintain distribution lists and provide general office management support (e.g. supplies, visitor access, light information management IT support).</li><li>
Handle special projects and ad hoc requests as needed.</li></ul>
Required Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum of five (5) years of experience in an administrative assistant or similar support role.</li><li>
Demonstrated ability to support multiple senior leaders at the same time while managing competing priorities, meeting deadlines and completing work in a timely manner.</li><li>
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, OneNote, and SharePoint.</li><li>
Strong organizational skills with a high level of accuracy and attention to detail.</li><li>
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li></ul>
Preferred Qualifications<ul><li>
Eight (8) or more years of experience in similar roles.</li><li>
Experience using SMART by GEP, CTREX, and related Chevron systems and policies.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively across diverse teams and stakeholder groups.</li><li>
Demonstrated ability to quickly adapt and apply new technologies to increase efficiency.</li><li>
Strong peer network within the administrative assistant community; willingness to collaborate, share best practices, and simplify work.</li></ul>
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.</div>

Administrative Assistant - Enterprise Communications

Explore 275+ Senior administrative assistant in Houston this April. Find roles across top companies and apply now to boost your career.

275 senior administrative assistant jobs In Houston

Administrative Assistant

Administrative Assistant

Administrative Assistant

Senior Executive Administrator to Executive Vice President and Chief Business Affairs and Strategy Officer

Office Assistant / Inside Sales Assistant

Administrative Assistant

Administrative Assistant - Enterprise Communications