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senior administrative assistant

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

Fervo Energy

<div>Description:

The Administrative Assistant provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.
Requirements:

Responsibilities<ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul>
Required Qualifications<ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul>
Preferred Qualifications<ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul>
Location
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</div>

Administrative Assistant

Invesco

<div><h1 class="jobSectionHeader">About Invesco</h1>
As one of the world&rsquo;s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.<div><div><h1 class="jobSectionHeader">
What&rsquo;s in it for you?</h1></div><div>
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:</div><div><ul><li>
Flexible paid time off</li><li>
Hybrid work schedule</li><li>
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution</li><li>
Health &amp; wellbeing benefits</li><li>
Parental Leave benefits</li><li>
Employee stock purchase plan</li></ul></div></div><div><div><h1 class="jobSectionHeader">
Job Description</h1></div></div>
About the Department / Team 
The Global Compliance team plays a critical role in safeguarding the integrity of Invesco&rsquo;s operations worldwide. With a large presence in Houston, the department is responsible for ensuring adherence to regulatory requirements, internal policies, and industry best practices. 
Joining this team means becoming part of a highly professional, fast-paced environment where attention to detail, adaptability, and discretion are valued. The department thrives on collaboration, innovation, and a shared commitment to maintaining the highest standards of compliance across the organization. 
About the Role: 
The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives. 
Responsibilities of the Role: 
<ul><li>
Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.</li><li>
Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.</li><li>
Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.</li><li>
Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.</li><li>
Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.</li><li>
Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.</li><li>
Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.</li><li>
Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.</li><li>
Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.</li><li>
Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.</li><li>
Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.</li><li>
Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.</li><li>
Organize team engagement, recognition and culture-building activities, including milestone celebrations, team events and related communications.</li><li>
Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.</li><li>
Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.</li><li>
Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.</li></ul> 
Requirements for the Role 
<ul><li>
7+ years of senior administrative, executive support, operations coordination or professional office experience.</li><li>
A Bachelor&rsquo;s degree and/or equivalent relevant work experience.</li><li>
Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.</li><li>
Strong capability in meeting coordination, agenda development, materials preparation, action tracking and stakeholder follow-up.</li><li>
Experience supporting leaders across multiple offices, regions and time zones; familiarity with global team dynamics is preferred.</li><li>
Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.</li><li>
Demonstrated ability to build and maintain structured processes, documentation, trackers and shared resources that improve organization, transparency and collaboration.</li><li>
Comfort with onboarding coordination, team engagement activities, vendor administration, invoice tracking and recurring business planning processes.</li><li>
Outstanding organizational skills, attention to detail and ability to manage multiple priorities, deadlines and urgent requests in a fast-paced environment.</li><li>
Ability to anticipate leaders&rsquo; needs, work independently, exercise sound judgment and follow through with limited direction.</li><li>
Strong written and verbal communication skills, with a customer service-oriented and collaborative approach.</li><li>
Proactive problem-solving mindset, flexibility and willingness to identify opportunities for process improvement and more sustainable ways of working.</li><li>
Highest level of integrity and ability to handle confidential and sensitive information in a highly professional manner.</li><li>
Mature judgment, ownership mindset, initiative and ability to make decisions within the scope of responsibilities.</li></ul><h1 class="jobSectionHeader">
Full Time / Part Time</h1>
Full time<h1 class="jobSectionHeader">
Worker Type</h1>
Employee<h1 class="jobSectionHeader">
Job Exempt (Yes / No)</h1>
No<h1 class="jobSectionHeader">
Workplace Model</h1>
Pursuant to Invesco&rsquo;s Workplace Policy, employees are expected to comply with the firm&rsquo;s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other&rsquo;s growth and development.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.</div>

Sr. Administrative Assistant

Memorial Hermann Health System

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.
 
Job Summary
 
Position responsible for performing complex and diversified administrative duties for a department.Senior Office Assistant - Emergency Department, TMCShift: 6:00 PM – 7:00 AM (Matrix schedule)
 Job Description
 
Minimum Qualifications
 Education: High School Diploma preferred
 Licenses/Certifications: (None)
 
Experience / Knowledge / Skills: 
<ul>
<li>Five (5) years of clerical experience, with at least three (3) years directly related to the assignment</li>
<li>Some supervisory skills are preferred</li>
</ul>
Principal Accountabilities
 
<ul>
<li>Develops and produces reports, letters, memoranda, minutes and other departmental correspondence. Maintains and updates departmental files.</li>
<li>Ensures the timeliness and proper distribution of reports and other communications for area of responsibility.</li>
<li>Orients and trains employees regarding system and hospital policies and procedures.</li>
<li>Identifies and responds to problems with appropriate action and follow-up.</li>
<li>Ensures safe care to patients, adhering to policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice.</li>
<li>Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff.</li>
<li>Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.</li>
<li>Other duties as assigned.</li>
</ul>

Senior Office Assistant

CenterWell

<div><h1 class="jobSectionHeader">Become a part of our caring community 
</h1>
As a Medical Assistant you will be the first contact for patient care, responsible for administrative responsibilities in addition to patient care. Working onsite in a clinical environment and reporting to the Center Administrator you will perform varied activities and moderately complex administrative, operational, and customer support assignments.
Location Address
CenterWell Senior Primary Care office located at:
545 Gulfgate Center Mall, Houston, TX 77087
You will be reporting to the:
Manager, Clinic/Center Administration
Job Responsibilities
As a Medical Assistant you will perform clinical tasks such as:<ul><li>
You will perform pre-visit planning based on patient visit type</li><li>
You will obtain and record medical history and vital signs</li><li>
You will room patients and assist healthcare providers with medical procedures and treatments</li><li>
You will perform specimen collection and point of care testing</li><li>
You will prepare and administer medication under the direction of healthcare provider</li><li>
You will ensure accurate documentation in the electronic health record (HER) and electronic medical record (EMR) systems, including documentation of HEDIS and Stars quality measures</li></ul>
Required Qualifications<ul><li>
An active Certified Medical Assistant/CMA or Registered Medical Assistant/RMA certification from one of the following organizations: AAH, AAMA, AMT, ARMA, MedCa, NAHP, NAHT, NCCT, or NHA</li><li>
Successful completion of MA school/training program or a Certified/Registered Medical Assistant or 5+ years of experience and approval from Provider</li><li>
Bilingual proficiency in English and Spanish</li><li>
High school diploma or equivalent</li><li>
1+ years of MA experience</li><li>
Phlebotomy experience</li><li>
Medication/vaccine administration experience</li><li>
CPR Certified</li><li>
We consider this role patient facing and runs the Tuberculosis (TB) screening program. If selected for this role, we will require you to screen for TB</li></ul>
Other Qualifications<ul><li>
1+ years of experience in a PCO center</li><li>
Value-based Care experience includes knowledge of HEDIS, CPT/ICD coding, and CAHPS/HOS Patient Experience</li></ul><h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Alert
Humana values personal identity protection. Please be aware that we may ask applicants to provide their Social Security Number if we do not already have it on file. Humana will send an email from Humana@myworkday.com with instructions on how to add the information into your official application on Humana's secure website.
Interview Format &ndash; HireVue
As part of our hiring process for this opportunity, we will use interviewing technology called HireVue to enhance our hiring. HireVue allows us to quickly connect and gain valuable information from you about your relevant experience at a time that is best for your schedule.
#LI-MM1
#LI-Onsite 
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$47,300 - $61,800 per year 

This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or individual performance.
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About Us 
</h1>
About CenterWell Senior Primary Care: CenterWell Senior Primary Care provides proactive, preventive care to seniors, including wellness visits, physical exams, chronic condition management, screenings, minor injury treatment and more. Our unique care model focuses on personalized experiences, taking time to listen, learn and address the factors that impact patient well-being. Our integrated care teams, which include physicians, nurses, behavioral health specialists and more, spend up to 50 percent more time with patients, providing compassionate, personalized care that brings better health outcomes. We go beyond physical health by also addressing other factors that can impact a patient&rsquo;s well-being.
About CenterWell, a Humana company: CenterWell is a leading healthcare services business focused on creating integrated and differentiated experiences that put our patients at the center of everything we do. The result is high-quality healthcare that is accessible, comprehensive and, most of all, personalized. As the largest provider of senior-focused primary care, a leading provider of home healthcare and a leading integrated home delivery, specialty, hospice and retail pharmacy, CenterWell is focused on whole health and addressing the physical, emotional and social wellness of our patients. CenterWell is part of Humana Inc. (NYSE: HUM). Learn more about what we offer at CenterWell.com. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Medical Assistant

MedCare Pediatric Group, LP

<div><div>At MedCare Pediatric, we&rsquo;re committed to transforming lives through compassionate, patient-centered care. As a trusted provider of home health services, we bring therapy directly into homes, daycares, and schools&mdash;where patients feel safest and most supported. Our mission is to empower individuals of all ages to reach their fullest potential by delivering exceptional therapeutic services grounded in integrity, collaboration, and excellence.</div>
<div></div>
<div>As a Home Health Physical Therapy Assistant, you&rsquo;ll provide personalized, one-on-one care in the environments where patients thrive. Our structured scheduling allows for meaningful interactions, focused treatment sessions, and detailed documentation&mdash;while offering the flexibility to support your work-life balance. You&rsquo;ll join a collaborative, purpose-driven team that values professional development and equips you with the tools to make a lasting difference in the lives of the children and families we serve.</div>
<div></div>
<div>Are you ready to make a difference where it matters most? Apply today and become part of a team committed to compassionate, in-home care!</div>
<h3 class="jobSectionHeader">Physical Therapy Assistant (PTA) Qualifications &amp; Responsibilities:</h3><ul>
<li>Graduate from an accredited school program for Physical Therapy Assistant</li>
<li>Texas Physical Therapy Assistant License (or able to option before the anticipated start date)</li>
<li>1 year of experience preferred, but new graduates are welcome to apply</li>
<li>Bilingual in Spanish is a plus</li>
<li>Provides physical therapy services, including range of motion, strength, mobility, and caregiver training, following physician-approved plans.</li>
<li>Educates families on physical therapy techniques and collaborates with team members for comprehensive care.</li>
<li>Administers therapy to improve functional abilities and independence</li>
<li>Work closely with interdisciplinary teams to ensure quality care</li>
</ul><h3 class="jobSectionHeader">Physical Therapy Assistant (PTA) Benefits &amp; Schedule:</h3><ul>
<li>Choose your days and hours with Full Time, Part-Time, and PRN options</li>
<li>Sign-On Bonus</li>
<li>New hires ramp up gradually</li>
<li>Caseload capped to support quality care</li>
<li>Support from our team of dedicated clinical supervisors and administrative staff.</li>
<li>Toy Allowance</li>
<li>Compensation Options with hourly, salary, or per visit</li>
<li>After-school and Weekend Stipends available</li>
<li>Birthday Bonus</li>
<li>Medical, Dental, Vision, Life, Short-Term, and Long-Term Disability Insurance Options</li>
<li>Paid Time Off and Paid Holidays</li>
<li>401(k) Plan</li>
<li>Professional License and CEU Reimbursements</li>
<li>Employee Referral Bonus Program</li>
<li>One-on-One Patient Care in a Collaborative Environment</li>
<li>Flexible Shifts and Scheduling to Fit Your Lifestyle</li>
<li>Mentorship Program and Growth Opportunities</li>
<li>Supportive Administrative Team</li>
<li>Care Coach Available for personal and professional growth</li>
</ul>
<div></div><div>Transform Lives as a Home Health Physical Therapy Assistant at MedCare Pediatric</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Physical Therapist Assistant (PTA) – Pediatrics

Adrienne Casteel Armstrong

We are seeking a highly organized, proactive Virtual Assistant to provide comprehensive administrative support to our team from a remote location. The ideal candidate is a self-starter who excels at multitasking, communicates clearly, and thrives in an independent work environment. You will serve as a critical support pillar, handling calendars, communications, research, and various operational tasks to keep our business running smoothly.<h3>Key Responsibilities</h3><h4>Administrative Support</h4><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings across time zones</li><li>Handle email correspondence, prioritize incoming messages, and draft professional responses</li><li>Prepare documents, presentations, reports, and spreadsheets</li><li>Maintain organized digital filing systems and databases</li><li>Data entry and record keeping with high attention to accuracy</li></ul><h4>Communication &amp; Coordination</h4><ul><li>Serve as primary point of contact for internal and external communications</li><li>Coordinate with vendors, clients, and team members</li><li>Schedule and facilitate virtual meetings (Zoom, Teams, Google Meet)</li><li>Take meeting minutes and distribute action items</li><li>Manage contact lists and CRM updates</li></ul><h4>Research &amp; Project Support</h4><ul><li>Conduct internet research on various topics as assigned</li><li>Compile information into summaries and reports</li><li>Assist with special projects and event planning</li><li>Book travel arrangements (flights, hotels, transportation)</li><li>Process expense reports and invoices</li></ul><h4>Social Media &amp; Digital Support (if applicable)</h4><ul><li>Schedule and publish social media content</li><li>Monitor social media accounts and respond to basic inquiries</li><li>Assist with basic content creation and graphic design (Canva, etc.)</li></ul><h3>Required Qualifications</h3><ul><li>High school diploma required; Associate's or Bachelor's degree preferred</li><li>2+ years of administrative, executive assistant, or virtual assistant experience</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with exceptional attention to detail</li><li>Ability to manage multiple priorities and meet deadlines independently</li><li>Reliable high-speed internet connection (minimum 20 Mbps)</li><li>Quiet, professional home office setup</li><li>Computer with webcam, headset, and updated operating system</li><li>Availability during core business hours (time zone flexibility may be required)</li><li>Discretion and ability to handle confidential information</li></ul><h3>Preferred Qualifications</h3><ul><li>Experience as a virtual assistant or remote executive assistant</li><li>Familiarity with project management tools (Asana, Trello, Monday.com, Notion)</li><li>Knowledge of CRM platforms (HubSpot, Salesforce, Zoho)</li><li>Experience with bookkeeping or expense management software</li><li>Social media management experience</li><li>Graphic design skills (Canva, Adobe Creative Suite)</li><li>Additional language proficiency</li><li>Certification in administrative support or related field</li></ul><h3>Technical Skills</h3>CategoryTools/SkillsProductivityGoogle Workspace, Microsoft 365, DropboxCommunicationSlack, Zoom, Microsoft Teams, SkypeSchedulingCalendly, Google Calendar, OutlookProject ManagementAsana, Trello, Monday.com, ClickUpCRMHubSpot, Salesforce, Zoho, PipedriveDesignCanva, Adobe ExpressFinanceQuickBooks, Expensify, PayPal<h3>Work From Home Requirements</h3><ul><li>Internet: Stable high-speed connection (20+ Mbps), hardwired preferred</li><li>Workspace: Dedicated, quiet home office with minimal distractions</li><li>Equipment: Reliable computer (Windows 10+ or Mac OS 10.14+), minimum 8GB RAM</li><li>Peripherals: Quality headset with microphone, HD webcam</li><li>Security: Private, secure network; VPN usage may be required</li><li>Availability: Responsive during agreed-upon working hours</li><li>Backup Plan: Contingency for power/internet outages</li></ul><h3>What We Offer</h3><ul><li>Competitive Pay: $18–$30/hour (based on experience and scope of responsibilities)</li><li>Flexible Hours: Full-time, part-time, and flexible scheduling options</li><li>Equipment Allowance: $400–$600 stipend for home office setup</li><li>Internet Reimbursement: Monthly contribution toward internet costs</li><li>Professional Development: Access to training courses and certifications</li><li>Career Growth: Opportunity to advance to Executive Assistant or Operations roles</li><li>Paid Time Off: PTO accrual for full-time positions</li><li>Work-Life Balance: 100% remote with flexible scheduling</li></ul><h3>Core Competencies</h3>✓ Time Management — Prioritizes tasks effectively and meets deadlines ✓ Communication — Clear, professional written and verbal skills ✓ Tech-Savvy — Quick to learn new tools and platforms ✓ Problem-Solving — Resourceful and solution-oriented ✓ Adaptability — Comfortable with changing priorities and new challenges ✓ Confidentiality — Handles sensitive information with discretion ✓ Proactivity — Anticipates needs and takes initiative

Virtual Assistant

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