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senior executive assistant

S&C Electric Company

<div><div>As an S&amp;C Electric team member, you&rsquo;ll work on projects that have real-world impact. You&rsquo;ll help transform the grid for resilient and reliable power worldwide. S&amp;C has more than a 100-year history of innovation and has been 100% employee-owned since 2012. We continue this legacy as a trusted, forward-thinking leader in the electrical industry. You will advance a safer, more reliable, and more resilient electrical grid. Our products help the grid adapt to severe weather and transition to clean energy. We&rsquo;re big enough to be a respected industry leader but small enough for you to impact our company directly. Our commitment gives you opportunities to impact on and off the job positively.
</div><p>Join S&amp;C to make an impact on tomorrow&rsquo;s energy challenges and become an employee-owner!
</p><p><b>Hours
</b></p>8:00 am &ndash; 5:00 pm (Mon-Fri) On &ndash; Site with Flexibility<br>
<ul><li>
</li></ul><p></p><p><b>Compensation
</b></p><p>At S&amp;C, we are dedicated to providing competitive and equitable compensation for all our team members, and we are committed to transparency in our pay practices. The estimated annual base salary range for this position in the United States is $ $79,827 - $105,767.86. Individual pay within this salary range is determined by several compensable factors, including performance, knowledge, job-related skills and experience, and relevant education or training. This role is also eligible for S&amp;C&rsquo;s annual incentive plan (AIP), subject to eligibility criteria.
</p><p><b>Join our Team as a Senior Executive Assistant!
</b></p><p>The Senior Executive Assistant is responsible for providing business and administrative support to members of the C-Suite, including the Chief Legal Officer, Chief Financial Officer and SVP, International Markets. The successful candidate for this position must possess outstanding written and verbal communication skills and exemplary attention to detail. They must have the ability to identify, prioritize, and execute complex deliverables in a fast-paced environment while safeguarding confidentiality. They must also have a thorough understanding of the Microsoft Office suite of software, familiarity with or willingness to learn Diligent board software, other IT and communication tools, and apply best practices to all.
</p><p><b>Key Responsibilities
</b></p><ul><li>Act as an administrative support to the C-suite, overseeing incoming communications, including mail, phone calls, bills, and meeting intake. Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, taking initiative to reschedule appointments as necessary.
</li><li>Coordinate executive and executive direct report workflows by managing schedules, prioritizing tasks, and coordinating logistics for meetings and travel (domestic and international), including working with Concur and travel booking providers.
</li><li>Facilitate effective communication between the C-suite, senior leadership, board members, customers, and external partners. Prepare and distribute communications, presentations, and reports, ensuring clarity and consistency in messaging.
</li><li>Supports the organization and publication of Board materials including materials supporting quarterly and special Board meetings, Board Committee meetings, as well as keeping and maintaining materials published to the Board Resource Center. Assist C-Suite in preparations for and interactions with company Board of Directors.
</li><li>Support the Chief Finance Officer in coordinating leadership team meetings, finance organization forums, and team engagement activities, including meeting logistics, materials preparation, follow ups, and internal communications.
</li><li>Assist with planning and execution of team engagement initiatives, offsites, and communications that support organizational effectiveness and employee engagement.
</li><li>Organize sensitive and confidential information with the utmost discretion. Maintain organized records, files, and databases, ensuring data security protocols are adhered to at all times.
</li><li>Prepare and track expense reports. Manage intake and processing of legal bills and other company bills.
</li><li>Compose general business correspondence that requires basic knowledge of S&amp;C&rsquo;s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
</li><li>Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
</li><li>Complete additional project/administrative work as needed.
</li><li>Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
</li><li>Understand and comply with all applicable Company policies and rules.
</li><li>Maintain regular and punctual attendance
</li><li>Attend in-person or virtual meetings as requested or required
</li><li>Communicate effectively and respectfully with others
</li>Other responsibilities as assigned<br>
<li>
</li></ul><p></p><p><b>What You&rsquo;ll Need to Succeed
</b></p><ul><li>A bachelor&rsquo;s degree in a related field or equivalent experience
</li><li>7+ Years of demonstrated progressive experience in a position supporting the C-Suite of a large organization.
</li><li>Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment. Takes ownership of administrative support processes and has the ability to hold oneself accountable for success.
</li><li>Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success.
</li><li>Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners.
</li><li>Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines.
</li><li>Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes.
</li><li>Basic project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities.
</li><li>Ability to maintain highly confidential information.
</li><li><p>Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously.<br>
</p></li></ul><p></p><p><b>Preferred
</b></p><ul><li>Experience working with or supporting Board of Directors
</li><li>Previous experience supporting an executive team in a multinational organization.
</li>Previous experience working in legal or finance department, including working to support Board of Directors meeting preparation and using Diligent or similar Board software<br>
<li>
<br>
</li></ul><p>S&amp;C Electric is committed to equal-opportunity employment. All employees and applicants will be considered without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. If you are an individual with a disability and need an accommodation to complete the application, please email us at TAsupport@sandc.com.
</p><p><b>No fixed deadline
</b></p><p><b>#LI-KD1</b></p></div>

Senior Executive Assistant

Confidential

<div>
 <p>
  Description:
 </p>
 <p>
 </p>
 <p>
  Role is 5 days a week in office. There is no opportunity for remote working.
 </p>
 <p>
 </p>
 <p>
  The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 </p>
 <p>
 </p>
 <p>
  Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 </p>
 <p>
 </p>
 <p>
  Qualifications
 </p>
 <p>
  - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 </p>
 <p>
  - High school diploma or GED is required; Bachelor's degree preferred
 </p>
 <p>
  - Being able to multi-task in a fast-paced environment
 </p>
 <p>
  - Experience in calendar management
 </p>
 <p>
  - Adaptable team player
 </p>
 <p>
  - Good problem-solving ability
 </p>
 <p>
  - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 </p>
 <p>
  - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 </p>
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  - Effective interpersonal skills and excellent telephone etiquette
 </p>
 <p>
  - Tact and good judgment in confidential situations and proven experience interacting with senior management
 </p>
 <p>
 </p>
</div>


Executive Assistant

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><b><br>
AECOM</b> is actively seeking a <b>Senior Administrative Assistant</b> to provide high-level administrative support to the senior leadership team. This role requires exceptional multitasking abilities, attention to detail, and the ability to manage confidential information with discretion. The Executive Assistant will act as a key liaison between senior leadership, internal teams, and external stakeholders, ensuring seamless communication and efficient operations. This role is a hybrid position located in <b>Chicago, IL</b>.</p><p><b>
About the Chicago Buildings + Places Team</b></p><p>
Our practice is one of the fastest growing and highest-performing B+P practices in <b>AECOM&rsquo;</b> s West Region. We offer a full suite of services: architecture, interiors, building systems and structural engineering, urbanism and planning (including landscape), workplace transformation, advisory services, technology solutions, and digital delivery - and serve as a Center of Excellence for many of these disciplines.</p><p>
We work in a collaborative model across the West Region with other B+P practices, as well as with AECOM&rsquo;s Transportation, Water, Environment and Advisory business lines to support vertical infrastructure and comprehensive solutions. Our Chicago-led client base is global and includes Public Non-Federal, Cultural + Civic, Commercial, Science &amp; Technology, Transit, and Federal clients. Most clients are repeat partners, recognizing our service model and outcomes as excellent. Recognized by over 45 design awards in the past five years, we aim to be the design firm of choice for clients and the employer of choice for diverse, best-in-class talent - doing the work that matters.</p><p>
Recent/ongoing projects include: Milwaukee County Courthouse; Fermi Welcome Center; CTA Redline Station Upgrade; Rockford Air Traffic Control Tower; City of Chicago Joint Police and Training Center Emergency Medical Services Addition; Lake County Convention Center.</p><p><b>
What You&rsquo;ll Do</b></p><p>
The Senior Admirative Assistant is a vital role that supports the smooth functioning of executive operations. This position is ideal for a detail-oriented, resourceful professional who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals.</p><p><b>
Responsibilities include and are not limited to:</b></p><ul><li><p>
Provide proactive administrative and strategic support to support the senior leadership team, including calendar management and prioritization across multiple time zones.</p></li><li><p>
Act as a key liaison between senior leadership, internal teams and external stakeholders to facilitate communication and decision-making.</p></li><li><p>
Prepare and organize materials and logistics for meetings, presentations, strategic discussions and team building activities, ensuring timely follow-up on action items and deliverables.</p></li><li><p>
Maintain and update CRM (Salesforce) data to support relationship management and business development efforts.</p></li><li><p>
Track and manage key operational tasks, firm initiatives and leadership priorities to ensure alignment with firm goals.</p></li><li><p>
Support resourcing and staffing efforts across multiple disciplines.</p></li><li><p>
Support confidential projects, prepare correspondence and manage information flow with discretion and judgment.</p></li><li><p>
Anticipate needs and identify opportunities to increase senior leadership effectiveness and efficiency.</p></li><li><p>
Contribute to creating a high-performing and inclusive culture.</p></li></ul><p><b>
To be successful in this role you must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.</b></p><p><b>
Why Join AECOM Chicago B+P</b></p><ul><li><p>
Work with a high-performing, collaborative team on projects that matter.</p></li><li><p>
Engage across multi-disciplinary practices and business lines, with opportunities to support regional strategy.</p></li><li><p>
Contribute to creating a high-performing and inclusive culture.</p></li></ul><p>
If you&rsquo;re a motivated and detail-oriented team player who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals, we&rsquo;d love to meet you. Apply to join our team and help us deliver the work that matters.</p><b><br>
Qualifications</b><p><b><br>
Minimum Requirements:</b></p><ul><li><p>
High School degree + 8 years of relevant experience, or demonstrated equivalency of education/experience.</p></li></ul><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.</p></li><li><p>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</p></li><li><p>
Four plus years of experience as an Executive Assistant at an architecture, engineering, or other consulting office environment.</p></li><li><p>
Ability to work independently and as part of a team in a fast-paced environment.</p></li><li><p>
Exceptional ability to prioritize tasks, manage deadlines, and maintain attention to detail.</p></li><li><p>
Strong verbal and written communication skills, with the ability to interact professionally at all levels.</p></li><li><p>
Strong interpersonal skills to build trust and rapport with senior leadership and stakeholders.</p></li><li><p>
Resourceful and adaptable, with the ability to anticipate needs and resolve issues proactively.</p></li><li><p>
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.</p></li><li><p>
Maintains a high level of responsiveness at all times.</p></li></ul><b><br>
Additional Information</b><br>
<ul><li>
This position will not offer sponsorship now or in the future.</li></ul><div></div><p><b>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community&mdash;where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Senior Administrative Assistant

Oil-Dri Corporation of America

<p>Job Overview<br/>The primary objective of this role is to enable our most senior leaders to be more productive with their time by taking on administrative tasks on their behalf. Under minimal supervision, but in accordance with established policies and procedures, provides administrative support services for the Chief Executive Officer, Group Vice President, B2B and Strategic Growth Initiatives and Chief Financial Officer/Chief Information Officer. This position has access to, and regularly works with, information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of Oil-Dri’s business and leadership team.<br/></p><p>Key Responsibilities<br/></p><ul><li>Ensures most efficient use of Executives’ time by managing each Executive’s calendar, including prioritizing meetings and proactively addressing conflicts. Also works with each Executive to organize events and to organize information storage and sharing. The incumbent manages travel arrangements for the Executives and prepares expense reports on their behalf. Monitoring should be carried out to ensure that each Executive is paid for all expense reports submitted.</li><li>The incumbent coordinates the logistics for key business meetings including Jamboree, Blue Chip, New Year’s Eve Celebration, and Finance Annual Strategy session, IT Annual Strategy session and several others. Also, teammate events and initiatives to promote team building and teammate engagement, such as Town Hall meetings.</li><li>The incumbent processes Purchase Orders and Contract requests and monitors all requests to ensure that proper approvals are attained.</li><li>Manages day-to-day relationships with vendors, such as local hotels, in coordination with the Sr. Director of Procurement.</li><li>Responsible for initiating, preparing, coordinating and following up on administrative duties associated with Executives’ area of responsibility.</li><li>Anticipates, revises, and sends correspondence, as needed.</li><li>Reviews/edits communications for Executives as needed, ensuring accuracy and appropriate level of detail orientation.</li><li>Maintains a calendar to ensure that all repetitive activities are executed and completed and that all follow-up requests initiated by an Executive are tracked and brought to the attention of each Executive in a timely manner.</li><li>Maintains the company-wide corporate calendar, coordinating input from various departments and ensuring it is routinely updated.</li><li>Reviews materials for managers’ approval for typographical accuracy, formatting, conformance with procedures, internal consistency and assures proper approvals have been obtained before releasing correspondence.</li><li>Prepares agendas and presentations for executives, incorporating their input and supporting key deliverables.</li><li>Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence or other departments and teammates</li><li>Handle confidential information with discretion and professionalism.</li></ul><p>Additional duties:<br/></p><ul><li>All other duties as assigned by the Executives.</li><li>Provides cross-functional back-up support with other Executive Assistants and Office Management.</li></ul><p>Qualifications<br/></p><ul><li>4-year college degree preferred</li><li>Strong Microsoft Office skills (Word, PowerPoint, Excel and Outlook)</li><li>Minimum of 7 years’ experience providing administrative support to executives/ professionals</li><li>Experience scheduling travel arrangements in a fast-paced and multi-time zone environment.</li><li>Strong critical thinking and problem-solving skills with the ability to anticipate needs and respond proactively.</li><li>Ability to work independently, make decisions and prioritize responsibilities.</li><li>Strong verbal and written communication skills, including strong proofreading skills.</li><li>Incumbent consistently demonstrates a high level of attention to detail.</li><li>Ability to employ tact and diplomacy and maintain confidential information.</li><li>Possess core values of Honesty and Integrity.</li></ul><p>Compensation & Benefits<br/></p><ul><li>Competitive pay ($92,000 - $120,000) + annual bonus</li><li>401(k) with 6% company match</li><li>Paid parental leave, generous PTO, & paid holidays</li><li>Work-life balance</li><li>Career growth with exposure to senior leadership.</li><li>Annual merit increase opportunity</li><li>Fitness & Gym Reimbursement</li><li>Employer Contribution - Health, Dental</li></ul><p>About Us<br/>Oil-Dri Corporation of America is a leading manufacturer and supplier of specialty sorbent products for consumer and business-to-business markets that has been voted as a Top 100 workplaces in the Chicago Tribune. Oil-Dri’s products are sold in the pet care, animal health, fluids purification, agricultural, sports field, industrial and automotive markets. Oil-Dri controls millions of tons of specialty mineral reserves, including calcium bentonite, attapulgite, and diatomaceous shale. The company’s mines and manufacturing facilities are located in Georgia, Mississippi, Illinois, and California. Oil-Dri is a family-controlled and operated organization that emphasizes honesty, integrity, and accountability. The company is dedicated to fulfilling its mission to Create Value From Sorbent Minerals.<br/></p><p>Oil-Dri is committed to providing equal opportunity for all teammates and qualified candidates without regard to race, color, creed, religion, sex, age, sexual orientation, national origin, ancestry, citizenship, marital status, mental or physical disability, veteran status, or any other characteristic protected by federal, state, or local laws. Accordingly, all employment decisions and personnel actions or programs such as hiring, promotion, discipline, compensation, benefits, transfers, reductions in workforce, and training, etc. will be consistent with the principle of equal employment opportunity.<br/></p><p>Benefits:<br/></p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person<br/></p>

Bel Group

<div><div><div><div><div>Posting Start Date: 4/10/26
</div></div></div></div><div><div><div><div>Country: United States
</div></div></div></div><div><div><div><div>Job Location: Chicago
</div></div></div></div><div><div><div><div>Job Family: People Support &amp; Facility Management
</div></div></div></div><div><div><div><div>Type of contract: Unlimited-term
</div></div></div></div><div><div><div><div>Working mode: Hybrid work
</div></div></div></div><div><div><div><div>Job Id: 53604
</div></div></div></div><div><div><div><div>Executive Assistant
</div></div></div></div><div><div><div><div><p>At Bel, we are not just a company&mdash;we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel&reg;, GoGo squeeZ&reg;, The Laughing Cow&reg;, and Boursin&reg;, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.</p>
<p><i>
The company has headquarters in Chicago and New York City and operates 4 manufacturing plants in Little Chute, WI; Brookings, SD; Traverse City, MI; and Nampa, ID.</i> <b>#IWorkForAllForGood</b></p>
</div></div></div></div><div><div><div><div><div><b>We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.</b></div>
<div>
Specifically, this role includes managing complex calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involving managing product sample requests, overseeing Partnership Hospitality Fund budgets and ticket distributions, and coordinating important legal documentation.</div><br>
<div></div>
<div>
Overall, this position requires strong organizational skills, negotiation abilities, ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.
</div><p><b>Essential Duties and Responsibilities</b></p>
<ul>
<li>Autonomously manage complex and dynamic schedules for leadership, ensuring alignment with both short-term and long-term priorities.</li>
<li>Provides complete calendar management in Outlook with minimal oversight, proactively resolving conflicts and making logistical decisions.</li>
<li>Coordinates all meeting logistics, including but not limited to agenda preparation, drafting and distributing invites, assembling materials as needed, catering arrangements, dinner needs, and other logistics as required.
</li><li>Welcome and register internal and external visitors</li>
<li>Lead, develop, plan and execute internal and external key industry and traversal events and meetings by overseeing all aspects from concept through completion for: Large off-site or on-site internal meetings (Annual Company Summit, Strat Plan) and more.
</li><li>Manage all aspects of event planning and management, including identifying and working with a variety of external venues/facilities, negotiating along with our Procurement team contracts, maintaining and managing large event budgets, and managing all on-side logistics.
</li><li>Develop effective and collaborative relationships with internal and external stakeholders</li>
<li>Conduct post-event survey/data analysis to inform future events</li>
<li>Manage and coordinate welcome/&rdquo;team life&rdquo; internal events for employees (breakfasts, etc.)</li>
<li>Manages complex domestic and international travel arrangements for leadership including flights, accomodations, ground transportation, all while resolving travel issues promptly as needed.
</li><li>Ensures all travel and expense activities are completed with accuracy and in a timely manner, adhering to the company&rsquo;s Travel &amp; Expense policy.</li></ul><br>
<div></div>
<div><b>
Operational Support
</b></div><ul><li>Manage product sample requests through Supply Chain team and US Cold Storage to ensure timely distribution to Agency partners. Send packages when applicable.
</li></ul><ul><li>Manages Partnership Hospitality Fund budgets and ticket distributions for multiple partnerships.
</li></ul><ul><li>Support and lead various in-office employee engagement or special employee events/activities
</li><li>Act as a trusted partner to leadership and Office team balancing competing priorities and anticipating needs.</li></ul><br>
<div></div>
<div>
</div><p><b>Qualifications and Competencies</b></p>
<p>
Minimum degree and experience required:</p>
<ul>
<li><b>Minimum of 5 years of relevant experience supporting c-suite level executives
</b></li><li><b>Bachelor&rsquo;s degree is a plus</b></li>
<li><b>Ability to work in dynamic, fast-paced environment and openness to expanding and changing job responsibilities
</b></li><li><b>Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, executives and other stakeholders</b></li>
<li><b>Strong communication (both written and verbal) and interpersonal skills;</b> approachable with ability to maintain positive relationships at all levels in the organization.</li>
<li>Strong interpersonal communication skills and service-oriented
</li><li>Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner</li>
<li>Ability to adapt to and thrive in a rapidly changing business environment</li>
<li>Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans</li>
<li>Proficient in Microsoft Office Suite</li></ul><br>
<div></div>
<div><b>
Performance Expectations:</b> Confidentiality, quality, accuracy, timeliness, reliability, attention to detail, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Department.</div><br>
<div></div>
<div><b>
Working Conditions:</b> Work is performed largely in a hybrid office environment, required 3-days in office (generally Tuesdays, Wednesdays and Thursdays), and flexibility for up to 4 depending on schedule of visitors. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns related to meetings and trade shows. Periodic travel may be required.</div><br>
<div>
</div><div>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><br>
<div></div>
<div><b>
Acknowledgement:</b> This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.</div><br>
<div></div>
<div><b>
Total Rewards</b></div>
<ul>
<li><b>Base Salary: $70,000-$80,000 (non-exempt, overtime eligible)</b></li>
<li><b>Bonus Opportunity: 7%</b></li>
<li><b>PTO and Medical, Dental and Vision Benefits from Day 1</b></li>
<li><b>401k Match</b></li></ul><br>
<div></div>
</div></div></div></div><p></p><div><div><div><div><p>Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.</p><br>
<p></p>
<p>
Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.</p><br>
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YASH Technologies

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 <p>
  <strong>
   About YASH Technologies
  </strong>
 </p>
 <p>
  YASH Technologies is a global technology services and solutions provider, partnering with Fortune 1000 enterprises to drive business transformation through technology, data, and innovation. With nearly three decades of experience and a strong presence across North America, India, Europe, and the Middle East, YASH combines deep domain expertise with a people-first culture.
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  We are at an inflection point&mdash;focused on building a more disciplined, scalable, and high-performance global organization. This is an opportunity to join a company that is evolving its operating model, strengthening its go-to-market approach, and investing in the next phase of growth.
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 </p>
 <p>
  <strong>
   Role Overview
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 <p>
  We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support Mayuri Baheti within the Office of the CEO at YASH Technologies. This role operates across both business and personal priorities and requires a high level of discretion, judgment, and adaptability. The Executive Assistant will serve as a trusted partner, managing scheduling, travel, communications, and coordination to ensure priorities are executed seamlessly.
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  The position requires someone who is comfortable operating in a fast-moving, unstructured environment, and who enjoys solving problems, taking ownership, and driving tasks to completion with limited direction. While the role sits within YASH Technologies, it extends beyond a traditional corporate scope and includes supporting select responsibilities outside the company. This is a high-trust, high-visibility position with the opportunity to grow in scope over time, potentially expanding into broader support across the Office of the CEO and family-related initiatives.
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 <p>
  <strong>
   Key Responsibilities
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 <p>
  <em>
   Executive Support
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 <ul>
  <li>
   Manage complex calendars and scheduling for senior leadership across multiple time zones
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  <li>
   Prepare meeting materials, agendas, and follow-up action items
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  <li>
   Assist with email coordination and professional correspondence
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   Track priorities and ensure timely follow-through on key action items
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 </ul>
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 </p>
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  <em>
   Travel &amp; Logistics
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  <li>
   Arrange domestic and international travel including flights, accommodations, and ground transportation
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   Prepare detailed itineraries and ensure seamless logistics
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  <em>
   Communication &amp; Coordination
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  <li>
   Serve as a coordination point for internal and external stakeholders
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   Ensure clear, timely, and professional communication on behalf of leadership
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  <em>
   Problem Solving &amp; Execution
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 </p>
 <ul>
  <li>
   Own and execute complex, one-off tasks requiring research, judgement, and follow-through (e.g., resolving travel disruptions, reimbursements, vendor sourcing, logistics challenges)
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   Operate effectively in ambiguous situations and drive tasks to completion without step-by-step guidance
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   Proactively identify solutions rather than escalating problems
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   Event &amp; Office Coordination
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  <li>
   Coordinate leadership meetings, firm outings, and company offsites
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   Support day-to-day management of the Chicago offices, including vendors and facilities
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   Assist with new office setup, sourcing vendors, and ensuring a high-quality office experience
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   Source high-quality, tasteful, and on-trend options while remaining mindful of budget
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  <em>
   Personal Administrative Support
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 <ul>
  <li>
   Provide personal assistant support as needed, including coordinating appointments, managing reservations, handling occasional errands, researching vendors, and supporting personal logistics
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   Assist with personal and household-related projects (e.g., vendor sourcing, travel planning, coordination of services)
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 </p>
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  <em>
   Special Projects
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  <li>
   Support ad hoc initiatives and strategic projects within the Office of the CEO such as assisting with hiring efforts including candidate scheduling, coordination, and communication, presentation creation, and research
  </li>
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 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
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  <li>
   Highly organized and detail-oriented
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   Proactive, resourceful, and solutions-oriented
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   High emotional intelligence and strong judgement
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   Personable and confident interacting with senior leaders and external stakeholders
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   Comfortable handling both business and personal administrative responsibilities
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   Adaptable and capable of managing shifting priorities in a fast-paced environment
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   Interested in building a long-term role and growing with the position over time
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   Team-player, collaborative, positive attitude, and a good sense of humor
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 <p>
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 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
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   Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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   Professional demeanor with refined interpersonal skills and a strong service orientation
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   Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture
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   Outstanding organizational skills to ensure timeline execution of responsibilities
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   Excellent written and verbal communication skills, with a focus on proofreading
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   Strong interpersonal skills and a naturally service-oriented mindset
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   Ability to seamlessly manage multiple tasks with potentially shifting priorities
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   High level of professionalism, discretion, and integrity
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join YASH
  </strong>
 </p>
 <p>
  YASH is a founder-led global organization entering an exciting phase of growth and transformation. We combine the scale of a global IT services company with the agility and entrepreneurial mindset of a business that is still actively being built. This role sits within the Office of the CEO, offering direct exposure to leadership and the opportunity to become a trusted partner supporting both business and personal priorities. For the right candidate, this position provides meaningful ownership, variety, and long-term growth.
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  <strong>
   Work Environment
  </strong>
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 <p>
  This role is based in Chicago, Illinois, and requires local residency. The position operates in a hybrid work environment, with a mix of in-office presence and remote flexibility depending on scheduling and business needs. Given the nature of the role, occasional flexibility outside of standard business hours may be required.
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</div>


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