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senior executive assistant

Snap Inc.

<div>
 Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company&rsquo;s three core products are Snapchat, a visual messaging app that enhances your relationships with friends, family, and the world; Lens Studio, an augmented reality platform that powers AR across Snapchat and other services; and its AR glasses, Spectacles.
 
 
 The Product Marketing team uses creativity, market research, and insights to optimize and inspire roadmaps for products across Snap Inc. This team of Product Marketers works in a highly collaborative environment to deliver go-to-market efforts and strategies to demonstrate the role that Snapchat plays in the lives of our community and helps businesses grow.
 
 
 We&rsquo;re looking for a Sr. Executive Assistant to join our Product Marketing team at Snap Inc!
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Serve as the right hand to our Senior Director of Product Marketing, proactively managing complex calendars, prioritizing commitments, and ensuring alignment between strategic goals and time allocation.
 </li>
 <li>
 Anticipate needs and provide forward-thinking support to enable focus on top business priorities and executive-level initiatives.
 </li>
 <li>
 Lead end-to-end coordination of complex travel, offsites, board meetings, and high-impact internal and external engagements to deliver an exceptional, white-glove experience.
 </li>
 <li>
 Act as a liaison between our Product Marketing leadership, executive leadership, board members, and key partners, maintaining discretion and diplomacy at all times.
 </li>
 <li>
 Manage and triage communications with precision; drafting correspondence, managing inboxes, and ensuring timely, thoughtful responses.
 </li>
 <li>
 Drive special projects, often cross-functional or highly confidential, from conception through successful delivery, applying strong project management rigor and executive-level judgment.
 </li>
 <li>
 Represent the executive office with professionalism and discernment, embodying leadership values in all interactions.
 </li>
 <li>
 Partner with the broader EA community to define and model standards of excellence, elevate operational efficiency, and mentor other executive assistants.
 </li>
 <li>
 Continuously identify opportunities to optimize workflows, processes, and executive bandwidth; taking initiative to remove barriers and simplify operations.
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Proven ability to anticipate executive and organizational needs with exceptional foresight and discretion.
 </li>
 <li>
 Expert-level organizational and prioritization skills; able to manage multiple concurrent demands with precision and calm under pressure.
 </li>
 <li>
 Strategic relationship builder with the ability to influence, collaborate, and maintain trust across all levels of the organization.
 </li>
 <li>
 Strong business acumen with the ability to understand, contextualize, and anticipate priorities within the broader company and Product &amp; Design strategy, demonstrating curiosity about the subject matter, tradeoffs, and discourse relevant to the organization.
 </li>
 <li>
 Highly skilled in enterprise tools (ex. G-Suite, Slack, Zoom, etc.); curious and proactive about learning and adopting new technologies (including AI-enabled tools) to drive efficiency, improve decision-making, and scale executive impact.
 </li>
 <li>
 Exceptional written and verbal communication skills with executive presence.
 </li>
 <li>
 Skilled project manager, capable of independently leading initiatives, aligning stakeholders, and delivering results in ambiguous environments.
 </li>
 <li>
 Exercises sound judgment, emotional intelligence, and discretion in all interactions.
 </li>
 <li>
 Resilient, proactive, and capable of operating with minimal direction.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 8+ years of experience supporting senior executives or performing other administrative tasks in a dynamic, fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting C-level or VP+ executives in technology, media, or similarly complex organizations.
 </li>
 <li>
 Proven success managing confidential, cross-functional projects and initiatives.
 
 
 </li>
 </ul>
 If you have a disability or special need that requires accommodation, please don&rsquo;t be shy and provide us some information.
 
 
 "Default Together" Policy at Snap: At Snap Inc. we believe that being together in person helps us build our culture faster, reinforce our values, and serve our community, customers and partners better through dynamic collaboration. To reflect this, we practice a &ldquo;default together&rdquo; approach and expect our team members to work in an office 4+ days per week.
 
 
 At Snap, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative products that improve the way people live and communicate. Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.
 
 
 We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, where applicable).
 
 
 Our Benefits: Snap Inc. is its own community, so we&rsquo;ve got your back! We do our best to make sure you and your loved ones have everything you need to be happy and healthy, on your own terms. Our benefits are built around your needs and include paid parental leave, comprehensive medical coverage, emotional and mental health support programs, and compensation packages that let you share in Snap&rsquo;s long-term success!
 
 
 
 Compensation
 
 
 
 In the United States, work locations are assigned a pay zone which determines the salary range for the position. The successful candidate&rsquo;s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. The starting pay may be negotiable within the salary range for the position. These pay zones may be modified in the future.
 
 
 Zone A (CA, WA, NYC):
 
 
 The base salary range for this position is $130,000-$196,000 annually.
 
 
 Zone B:
 
 
 The base salary range for this position is $124,000-$186,000 annually.
 
 
 Zone C:
 
 
 The base salary range for this position is $111,000-$167,000 annually.
 
 
 This position is eligible for equity in the form of RSUs.
</div>

Senior Executive Assistant

Liberty Behavioral & Community Services Inc.

<div>Position Summary:
Liberty Behavioral &amp; Community Services, Inc., a leading provider of services for individuals with autism and developmental disabilities, is dedicated to fostering independence, inclusion, and personal growth for our participants. We are seeking a dynamic and detail-oriented C-Suite Executive Assistant to join our team. The C-suite executive assistant provides administrative support to C-suite executives and senior business leaders
Key Responsibilities:<ul>
<li>Scheduling: Managing the executive's calendar, scheduling meetings, and coordinating travel</li>
<li>Communication: Answering emails, managing the executive's inbox, and taking phone calls</li>
<li>Preparation: Creating materials for meetings and presentations, and researching for those materials</li>
<li>Reports: Generating expense reports and other reports the executive needs</li>
<li>Administration: Managing petty cash, processing mail, and tracking office supplies</li>
<li>Serving on behalf: Meeting with clients, returning communication, and relaying the executive's wishes</li>
<li>Representing the company and executive: Serving as a liaison to the board of directors and senior management teams</li>
<li>Upholding corporate confidentiality: Managing data and creating a secure barrier between sensitive information and potential leaks</li> 
</ul> 
 
Requirements 
Qualifications:<ul>
<li>Education:</li>
<li><ul><li>Bachelor's degree in Business Administration, Communications, or a related field.</li></ul></li>
<li>Experience:</li>
<li><ul><li>Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives or senior management.</li>
<li>Experience in the healthcare or community services sector is highly desirable.</li>
</ul></li><li>Skills:</li>
<li><ul><li>Exceptional organizational and time-management abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to manage multiple tasks and priorities in a fast-paced environment.</li>
<li>Discretion and professionalism in handling confidential and sensitive information.</li>
<li>Strong interpersonal skills with the ability to interact effectively with internal and external stakeholders at all levels.</li>
</ul></li><li>Attributes:</li>
<li><ul><li>High level of initiative and ability to work independently.</li>
<li>Professional demeanor and appearance.</li>
<li>Flexibility and adaptability to changing priorities and demands.</li>
<li>Strong sense of integrity and ethical conduct.</li>
<li>Ability to maintain a high level of confidentiality.</li>
</ul></li><li>Preferred:</li>
<li><ul><li>Experience serving as a liaison to boards of directors and senior management teams.</li>
<li>Familiarity with corporate governance and board meeting protocols.</li>
<li>Certification such as Certified Administrative Professional (CAP) or equivalent.</li> 
</ul></li></ul> 
 
Benefits 
Benefits:<ul><li>
401(k) Match</li><li>
Comprehensive Health, Dental, Vision, and Life Insurance</li><li>
Opportunity to make a significant impact on community services.</li></ul>
Salary<ul><li>
$35 - $37</li></ul>
Join Us:
If you are a skilled writer ready to use your expertise to drive meaningful impact within our organization, we encourage you to apply. Join Liberty Behavioral &amp; Community Services, Inc., and be a key player in expanding our services and enhancing community well-being. 
Application Process:
To apply, please submit your resume detailing your relevant experience.
Liberty Behavioral &amp; Community Services, Inc. is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
We look forward to hearing from you and exploring how you can contribute to the future success of Liberty Behavioral &amp; Community Services, Inc.</div>

C-Suite Executive Assistant

Paramount Pictures

<div>
 
 #WeAreParamount on a mission to unleash the power of content&hellip; you in?
 
 
 
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 
 
 This position provides high-level administrative and operational support to the President, Post Production &amp; Innovation for Paramount Pictures. This role ensures the Presidents office runs capably by managing schedules, coordinating communication, and handling information. The assistant acts as a key liaison between the President, internal departments, external vendors, and senior executive team, while maintaining confidentiality and professionalism.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage complex calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prioritize and organize appointments to align with production timelines and executive priorities.
 </li>
 <li>
 Draft, review, and manage emails, memos, and reports on behalf of the President.
 </li>
 <li>
 Serve as the primary point of contact for internal teams and external partners.
 </li>
 <li>
 Prepare agendas, take detailed notes, and track action items for meetings.
 </li>
 <li>
 Organize post-production review sessions, screenings, and vendor calls.
 </li>
 <li>
 Assist in tracking post-production milestones and deliverables for multiple films.
 </li>
 <li>
 Maintain databases and spreadsheets for budgets, schedules, and vendor information.
 </li>
 <li>
 Process expense reports, purchase orders, and invoices.
 </li>
 <li>
 Support budget tracking for post-production projects.
 </li>
 <li>
 Handle information related to talent, budgets, and studio strategy.
 </li>
 <li>
 Liaise with editorial, sound, VFX, and finishing teams to ensure smooth communication.
 
 
 </li>
 </ul>
 
 Basic Qualifications:
 
 
 
 <ul>
 <li>
 Bachelors degree Preferred.
 </li>
 <li>
 2+ years of experience supporting senior executives, ideally in entertainment or post-production.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, scheduling tools, and insight with post-production workflows.
 
 
 </li>
 </ul>
 
 Additional Qualifications:
 
 
 
 <ul>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Ability to administer multiple priorities under tight deadlines.
 
 
 </li>
 </ul>
 Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $52,000.00 - 60,000.00.
 
 
 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 
 
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
 </li>
 <li>
 Opportunities for both on-site and virtual engagement events.
 </li>
 <li>
 Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
 </li>
 <li>
 Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
 
 
 </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

Executive Assistant, Post Production

Library Foundation of Los Angeles

<div>Description:

About the Library Foundation of Los Angeles
The Library Foundation of Los Angeles provides critical support to the Los Angeles Public Library resulting in free programs, resources, and services available to the millions of adults, children, and youth in Los Angeles. Through fundraising, advocacy, and innovative programs, the Library Foundation strengthens the Los Angeles Public Library and promotes greater awareness of its valuable resources.
Our core values&mdash;high achievement, accountability, empathy, learning, curiosity, adaptability, partnerships, and collaboration&mdash;drive our mission to support the library.
In 2026, Central Library celebrates its 100th anniversary, and LFLA has launched the Centennial Celebration, a multi-year engagement and fundraising initiative of library-inspired events, programming, and giving opportunities designed to engage longtime library champions and new audiences alike.
We are looking for colleagues who share our passion for supporting the Los Angeles Public Library and making a difference in the lives of Angelenos.
Join us in our mission to empower and enrich our community through the promise of our libraries.
Position Description
The Executive Assistant and Board Liaison provides administrative support to the President and CEO of the Library Foundation of Los Angeles and serves as the primary point of contact to the LFLA Board of Directors. This role drives efficiency and organization for the President and CEO&rsquo;s office. As a liaison to our nearly 40 high-profile Board members, this individual will plan and execute multiple hybrid and in-person meetings on a quarterly basis. You will work in a hybrid capacity, mirroring the President&rsquo;s schedule that is typically at least 3 days/week onsite at the downtown LA office and 2 days or fewer remotely.
 A successful candidate will be able to identify and solve problems independently, displaying a high degree of initiative and a proactive mindset. This is an ideal role for an experienced and highly competent professional who is passionate about nonprofit management and serving the Los Angeles community. You will work at the highest level of the organization, contributing your administrative excellence and board liaison expertise while gaining insight into all departments and functions overseen by the President and CEO. 
Responsibilities
Executive and Administrative Support<ul><li>
Manage administrative tasks for the President and CEO, including complex calendar management, meeting coordination, expense reporting, and document organization.</li><li>
Prepare meeting materials in advance, including agendas, briefing notes, and background research for meetings with staff, Board members, donors, and external stakeholders.</li><li>
Draft and manage executive correspondence on behalf of the President; serve as a liaison to internal departments and external partners as appropriate.</li><li>
Assist with planning and execution of virtual and in-person meetings and events, including fundraising and donor engagements.</li></ul>
Board and Governance Support (Board Liaison)<ul><li>
Prepare and manage official Board and Committee correspondence; serve as a primary point of contact for Board-related matters.</li><li>
Coordinate Board and Committee meetings, including agenda development, material collection, OnBoard board book creation, and accurate meeting minutes.</li><li>
Support Board governance processes, including member terms, COI forms, committee documentation, charters, policies, and orientation materials.</li><li>
Assist with Board recruitment, nomination, onboarding, and ongoing engagement processes in coordination with leadership and Development.</li></ul>
Strategic and Organizational Support<ul><li>
Act as a trusted partner to the President and CEO by anticipating needs, prioritizing requests, and exercising sound judgment in managing competing demands.</li><li>
Triage and manage communications directed to the President&rsquo;s Office, determining appropriate next steps and escalation as needed.</li><li>
Track organizational priorities, timelines, and deliverables to support follow-through on CEO-led initiatives.</li><li>
Prepare high-quality written materials, including briefing memos, talking points, and presentation decks for executive, Board, donor, and public engagements.</li><li>
Support annual planning cycles and major organizational initiatives (e.g., Central Library Centennial).</li><li>
Other duties as assigned.</li></ul>
Requirements:
<ul><li>Minimum of 8&ndash;10 years of experience supporting a CEO or senior executive, preferably in a nonprofit, government, or mission-driven organization.</li><li>
Demonstrated experience managing complex, dynamic calendars and competing priorities with minimal supervision.</li><li>
Exceptional executive-level writing, editing, and communication skills.</li><li>
Strong organizational awareness, sound judgment, and discretion when navigating leadership dynamics and handling confidential or sensitive matters.</li><li>
Proven ability to work independently, anticipate needs, and operate with a high degree of professionalism and accountability.</li><li>
Experience coordinating high-profile meetings, events, and Board processes.</li><li>
Familiarity with nonprofit governance and Board best practices.</li><li>
Experience partnering with Development teams on donor engagement and fundraising operations (preferred).</li><li>
High proficiency with Microsoft Office and collaboration tools; experience with Raiser&rsquo;s Edge, OnBoard, Adobe products, or similar systems preferred.</li></ul>
Benefits Offered
LFLA is pleased to offer the following benefits for our full-time staff: medical, dental, vision, employee assistance, paid vacation and holidays, sick leave, 401(k) with employer matching, identity theft protection, and life insurance.
Additional benefits include paid parking benefits or a paid LA Metro Pass, and a 20% discount at The Library Store (exclusions apply).
Equal Employment Opportunity Statement
The LFLA is committed to providing equal employment opportunities to all employees and applicants without regard to race, color (including traits associated with race, including, but not limited to hair texture and protective hairstyles, including braids, locks, and twists), religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 and over), sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, off-duty cannabis use, any other category or status protected by state, local or federal law, or any combination of two or more protected characteristics.</div>

Executive Assistant and Board Liaison

Harper Harrison

<div>
 
 
 Executive Assistant
 
 
 
 
 Los Angeles, CA
 
 
 
 
 Full-Time, On-Site
 
 
 
 
 Reports to: Founder / Principal
 
 
 
 
 
 
 
 About the Company
 
 
 
 We are a fast-growing, vertically integrated real estate platform with operations across development, construction, &amp; property management. The business is active across multiple projects, entities, &amp; stakeholders at any given time, with a strong reputation for high standards, entrepreneurial thinking, &amp; executional excellence.
 
 
 
 
 
 This is a high-performance environment where details, reliability &amp; speed matters. The team is lean, hands-on, &amp; deeply invested in building a best-in-class platform.
 
 
 
 
 
 
 Role Overview
 
 
 
 This is a high-trust, highly operational role at the center of a fast-moving real estate business. You will serve as the primary administrative &amp; operational support to the Founder / Principal, while also helping drive day-to-day office management, accounts payable coordination, project administration, &amp; HR support across multiple business lines.
 
 
 
 
 
 We are looking for someone who wants to own this seat long term. Someone who takes pride in being the backbone of a growing company, enjoys bringing structure to busy environments, pays close attention to detail, &amp; is always willing to step in and help wherever needed.
 
 
 
 
 
 Success in this role comes from consistency, follow-through, discretion, sound judgement, &amp; a genuine desire to keep the business operating smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Manage the Principal&rsquo;s calendar, schedule meetings, send invites, &amp; proactively resolve scheduling conflicts
 </li>
 <li>
 Coordinate business &amp; personal travel, including flights, hotels, ground transportation, &amp; logistics
 </li>
 <li>
 Handle personal errands &amp; administrative tasks that support the Principal&rsquo;s day-to-day effectiveness
 </li>
 <li>
 Obtain a notary license, if not already held, &amp; serve as an in-house notary for company documents
 </li>
 </ul>
 
 
 Accounts Payable &amp; Administrative Finance Support
 
 
 <ul>
 <li>
 Monitor the company billing inbox, review incoming invoices, &amp; route them accurately
 </li>
 <li>
 Process invoices, maintain clear notes, &amp; ensure correct coding across entities &amp; budget lines
 </li>
 <li>
 Support check runs, payment tracking, vendor communication, &amp; document organization
 </li>
 <li>
 Follow up with internal team members to ensure receipts, backup, &amp; supporting documentation are submitted on time
 </li>
 <li>
 Maintain organized vendor records, payment files, &amp; accounting-related documentation
 </li>
 <li>
 Assist with logging incoming payments, recordkeeping, &amp; periodic reconciliation support
 </li>
 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Maintain a highly organized, professional office environment
 </li>
 <li>
 Oversee office supplies, vendors, general upkeep, &amp; administrative systems
 </li>
 <li>
 Own digital filing systems across multiple entities &amp; enforce strong document discipline internally
 </li>
 <li>
 Support onboarding, employee file management, insurance tracking, &amp; general HR administration
 </li>
 <li>
 Help maintain compliance records for subcontractors, consultants, &amp; vendors
 </li>
 <li>
 Track internal workflows, action items, &amp; project management boards to ensure deadlines &amp; statuses remain current
 </li>
 </ul>
 
 
 Project &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with contract administration, document distribution, &amp; project file organization
 </li>
 <li>
 Update budgets, tracking logs, &amp; summary reports as contracts are executed
 </li>
 <li>
 Maintain compliance documentation, including insurance, W-9s, licenses, &amp; related records
 </li>
 <li>
 Coordinate purchasing support, permit-related payments, draw package organization, &amp; document collection
 </li>
 <li>
 Follow up with project teams to ensure approvals, invoices, &amp; supporting materials are received on time
 </li>
 <li>
 Review project documentation for completeness, accuracy, &amp; consistency
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 <ul>
 <li>
 Extensive experience in an Office Manager, Executive Assistant, Administrative, or Operations role
 </li>
 <li>
 Basic QuickBooks proficiency, including bills, invoices, payments, &amp; transaction lookups
 </li>
 <li>
 Working knowledge of accounts payable processes
 </li>
 <li>
 Strong Excel / Google Sheets skills, with the ability to build &amp; maintain organized trackers
 </li>
 <li>
 Comfortable learning new software platforms &amp; troubleshooting independently when needed
 </li>
 <li>
 Excellent organizational skills with strong attention to detail
 </li>
 <li>
 Calm, professional demeanor with the ability to manage competing priorities
 </li>
 <li>
 Proactive mindset with a strong sense of ownership
 </li>
 <li>
 Strong judgement, follow-through, &amp; ability to connect the dots across multiple moving pieces
 </li>
 <li>
 Comfortable handling occasional work-related errands or local administrative tasks
 </li>
 <li>
 Strong working knowledge of Dropbox, Google Drive, or similar file management tools
 </li>
 <li>
 Notary license, or willingness to obtain one shortly after hire
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience in real estate, construction, development, architecture, or property management
 </li>
 <li>
 Familiarity with Procore, Asana, Plate IQ, Spend IQ, or similar tools
 </li>
 <li>
 Experience supporting multiple LLCs, entities, or business units
 </li>
 <li>
 Exposure to real estate transactions, escrow, title, or closing documentation
 </li>
 <li>
 Familiarity with fund control, draw packages, or construction lending processes
 </li>
 </ul>
 
 
</div>

Executive Assistant

Paramount

<div>
 
 #WeAreParamount on a mission to unleash the power of content&hellip; you in?
 
 
 
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 
 
 
 Overview
 
 
 
 Paramount is seeking a highly organized and resourceful Executive Assistant, to provide comprehensive administrative and operational assistance to the EVP, Cross-Company Marketing
 
 
 The ideal candidate will be a proactive professional who anticipates needs, demonstrates a high degree of discretion and professionalism, and maintains composure under pressure. This position requires the ability to interact with senior executives and key collaborators across the organization and to handle sensitive and confidential information with the utmost integrity.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative and coordination support for one senior executives, including calendar management, meeting scheduling, and travel arrangements.
 </li>
 <li>
 Anticipate and manage the executive&rsquo;s priorities to ensure optimal time management and workflow alignment.
 </li>
 <li>
 Coordinate internal and external meetings, prepare meeting materials and agendas, and manage all follow-up communications.
 </li>
 <li>
 Draft, edit, and prepare correspondence, presentations, and reports with a high level of accuracy and professionalism.
 </li>
 <li>
 Manage expense reports and reconcile travel and entertainment expenses in accordance with company policy.
 </li>
 <li>
 Maintain organized electronic filing systems and department databases to ensure efficient information management.
 </li>
 <li>
 Track ongoing projects and initiatives, providing regular updates on progress and deadlines.
 </li>
 <li>
 Support preparation of presentations and creative materials using PowerPoint, Canva, and Adobe Creative Suite as needed.
 </li>
 <li>
 Act as liaison between executives, internal departments, and external partners to ensure effective communication and coordination.
 </li>
 <li>
 Assist with planning and execution of department events, off-sites, and cross-company marketing initiatives.
 </li>
 <li>
 Handle confidential and sensitive information with discretion and sound judgment.
 </li>
 <li>
 Perform additional duties and support special projects as assigned.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 2+ years of experience providing administrative or executive-level support, preferably within a corporate, media, or entertainment environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel); experience with Canva, Photoshop, Illustrator, or WordPress a plus.
 </li>
 <li>
 Proven ability to manage complex calendars, prioritize competing demands, and meet deadlines.
 </li>
 <li>
 Demonstrated ability to exercise discretion and maintain confidentiality.
 </li>
 <li>
 Comfortable navigating and using social media platforms for professional and brand-related communications.
 </li>
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 Experience supporting senior executives.
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
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 Bachelor&rsquo;s degree or equivalent experience preferred.
 </li>
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 Strong written and verbal communication skills with a high level of professionalism.
 </li>
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 Excellent organizational skills and attention to detail.
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 Strong interpersonal skills and the ability to build positive relationships at all levels of the organization.
 </li>
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 Ability to work both independently and collaboratively across teams and functions.
 </li>
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 Attention to detail and the ability to manage multiple priorities in a fast-paced, dynamic environment.
 </li>
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 A proactive mentality with the ability to anticipate needs and recommend improvements to processes and workflow.
 </li>
 <li>
 Ability to adapt to changing priorities and thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $56,000.00 - 60,000.00.
 
 
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 
 
 
 What We Offer:
 
 
 
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 Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
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 Generous paid time off.
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 An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
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 Opportunities for both on-site and virtual engagement events.
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 Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
 </li>
 <li>
 Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
 
 
 </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

Executive Assistant, Cross-Company Marketing

Pen Manufacturing

<div>This role supports work across multiple entities, primarily focused on Industrial Succession, not Pen Manufacturing.
Industrial Succession is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:<ul><li>
preserving what works</li><li>
improving operations</li><li>
modernizing systems and processes</li><li>
introducing technology where it actually drives efficiency</li><li>
building durable, profitable companies over time</li></ul>
This is not a short term flip model. The goal is to build and operate great industrial businesses for the long run.
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.<h1 class="jobSectionHeader"> 
Executive Assistant and Operations Lead</h1>
West Hollywood, CA | Full or Part Time | Minimum 25 Hours Per Week | Onsite must live within 30 minutes in traffic to position location<h2 class="jobSectionHeader">
About the role</h2>
We are hiring a high urgency, highly organized Executive Assistant and Operations Lead to support a fast moving founder across personal life, household operations, and business execution.
This is not a passive assistant role. This is for someone who moves quickly, follows through relentlessly, and can manage a wide range of responsibilities without dropping details.
You should be just as comfortable handling a personal errand, coordinating vendors, and managing a home as you are organizing emails, tracking priorities, and pushing business tasks forward.
One hour you may be solving a logistics issue at home or coordinating care for a dog. The next you may be managing inbox flow, following up on vendors, or driving a project forward.
If you are not highly responsive, detail oriented, and proactive, this role will not be a fit.<h2 class="jobSectionHeader">
What success looks like</h2><ul><li>
Tasks are handled quickly, cleanly, and without reminders</li><li>
Nothing important falls through the cracks</li><li>
Communication is clear, fast, and proactive</li><li>
Open loops are tracked and closed</li><li>
Life and operations feel organized, not reactive</li><li>
Jules&rsquo; time is protected and focused on high value work</li></ul><h2 class="jobSectionHeader">
Core responsibilities</h2><h3 class="jobSectionHeader">
Executive support</h3><ul><li>
Manage calendar, scheduling, and shifting priorities</li><li>
Organize, triage, and help manage inboxes</li><li>
Draft and follow up on emails and action items</li><li>
Track tasks, deadlines, and commitments across work and personal</li><li>
Provide clear updates, ETAs, and completion status</li></ul><h3 class="jobSectionHeader">
Project management and operations</h3><ul><li>
Own tasks and small projects from start to finish</li><li>
Coordinate vendors, contractors, and stakeholders</li><li>
Follow up aggressively on timelines and deliverables</li><li>
Build simple systems, trackers, and checklists to stay organized</li><li>
Bring structure and accountability to ongoing work</li></ul><h3 class="jobSectionHeader">
Personal and household management</h3><ul><li>
Manage household vendors and services</li><li>
Coordinate maintenance, repairs, and appointments</li><li>
Handle errands, returns, shopping, laundry, and dry cleaning</li><li>
Help manage pet care including scheduling and day to day needs</li><li>
Maintain home inventory and recurring supplies</li><li>
Support personal scheduling and logistics</li></ul><h3 class="jobSectionHeader">
Events and logistics</h3><ul><li>
Plan and execute home events approximately every 6 weeks</li><li>
Coordinate vendors, setup, timing, and day of execution</li><li>
Handle guest coordination and collections as needed</li></ul><h3 class="jobSectionHeader">
Business support</h3><ul><li>
Help manage vendor communication and follow ups</li><li>
Track commitments and ensure deadlines are met</li><li>
Support hiring coordination and recruiting efforts</li><li>
Assist with operational follow through across teams</li><li>
Support marketing or content logistics when needed</li></ul><h2 class="jobSectionHeader">
What we are looking for</h2><ul><li>
Strong sense of urgency and responsiveness</li><li>
Excellent follow through and task ownership</li><li>
Comfortable switching between personal and business tasks</li><li>
Highly organized with strong attention to detail</li><li>
Clear and direct communicator</li><li>
Resourceful and proactive problem solver</li><li>
Calm under pressure and able to manage moving priorities</li><li>
High level of discretion and trustworthiness</li></ul><h2 class="jobSectionHeader">
This role is a fit if you are</h2><ul><li>
The person who naturally takes ownership of everything in front of you</li><li>
The one who follows up without being asked</li><li>
The one who keeps things organized when others don&rsquo;t</li><li>
Comfortable doing both high leverage work and low ego tasks</li><li>
Able to move quickly between very different types of responsibilities</li><li>
Has had a decade or more of experience</li></ul><h2 class="jobSectionHeader">
This role is not a fit if you</h2><ul><li>
Need constant direction</li><li>
Move slowly or delay tasks</li><li>
Struggle with organization or follow through</li><li>
Miss details or drop balls</li><li>
Get overwhelmed easily</li><li>
Think certain tasks are beneath you</li></ul><h2 class="jobSectionHeader">
Expectations</h2><ul><li>
Provide ETAs within 24 to 48 hours for all tasks</li><li>
Communicate clearly on progress and completion</li><li>
Maintain high reliability and consistency</li><li>
Be onsite in Los Angeles at least 3 days per week</li><li>
Provide 1 week notice for planned time off</li><li>
Be available for occasional urgent or after hours needs</li><li>
Maintain strict confidentiality</li></ul><h2 class="jobSectionHeader">
Growth opportunity</h2>
This role can grow into a Chief of Staff or operations leadership position for the right person.
This is not time based. It is earned through performance, ownership, and the ability to operate independently.
As trust grows, responsibilities can expand into:<ul><li>
Owning larger projects and initiatives</li><li>
Managing vendors and operators independently</li><li>
Supporting higher level decision making</li><li>
Running parts of the operation without oversight</li></ul><h2 class="jobSectionHeader">
Compensation</h2><ul><li>
$30 to $55 per hour, depending on experience, speed, and level of ownership</li><li>
Minimum 25 hours per week</li></ul>
Candidates who demonstrate strong urgency, reliability, and the ability to operate independently across both personal and business responsibilities will be compensated at the top end of the range.<h2 class="jobSectionHeader">
Final filter line (keep this)</h2>
If you are the type of person who needs reminders, misses details, or lets tasks sit, this role will not work. If you are fast, organized, and take ownership without being asked, you will thrive here.</div>

Executive Assistant and Operations Lead

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