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service secretary

Arab Contractors (Dubai) LLC

<p>The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.</p><p>Here is a detailed Job Description (JD) for a <strong>Secretary</strong> at Arab Contractors (Dubai) LLC:</p><h2>Secretary Job Description</h2><h3>Company:</h3><p><strong>Arab Contractors (Dubai) LLC</strong></p><h3>Department:</h3><p>Varies (e.g., Administration, Technical Office, Project Management)</p><h3>Job Summary:</h3><p>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.</p><h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li><strong>Correspondence:</strong> Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li><strong>Filing and Documentation:</strong> Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li><strong>Office Supplies:</strong> Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li><strong>Visitor Management:</strong> Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li><strong>Calendar Management:</strong> Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li><strong>Meeting Preparation:</strong> Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li><strong>Travel Arrangements:</strong> Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li><strong>Document Preparation:</strong> Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li><strong>Confidentiality:</strong> Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li><strong>Reports:</strong> Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li><strong>Liaison:</strong> Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li><strong>Subcontractor/Supplier Coordination:</strong> Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li><strong>Special Projects:</strong> Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

FAST FIXER BUILDING MAINTENANCE LLC

<p><b>JOB RESPONSIBILITIES</b></p><ul><li>Track and follow up on project timelines, deliverables, and departmental requests</li><li>Ensure adherence to deadlines by coordinating with relevant stakeholders</li><li>Maintain an updated log of pending and completed tasks</li><li>Schedules and attends meetings, taking notes and recording minutes</li><li>Liaise with vendors and suppliers to ensure timely delivery of materials and services.</li><li>Address and resolve any issues related to delays or discrepancies.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Serve as a central point of contact for inter-departmental communications.</li><li>Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.</li><li>Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.</li><li>Maintain accurate records of communications, progress, and outcomes.</li><li>Prepare periodic reports on task statuses, vendor performance, and process efficiency.</li></ul><p><b>Minimum Educational Requirements and Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li>Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.</li><li>Fluent in and English and Arabic is mandatory.</li><li>Competitive salary and benefits.</li><li>Collaborative and professional work environment.</li></ul><p>Interested candidates are invited to send their CV and a brief cover letter to:<br/>&quot;recruitment@fastfixer.ae&quot;<br/>Subject line: <i>Follow-up Secretary &ndash; Shared Services</i></p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Language:</p><ul><li>Arabic (Required)</li></ul>

Secretary-Shared Services (Follow up)

Woodlem Park School

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 <p> <span>MS Office proficient</span> </p>
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

Avenue Realty Real Estate Broker

<p>We are seeking a highly organized and detail-oriented Secretary & Accountant with a diverse portfolio of properties. The ideal candidate will be responsible for maintaining accurate accounts, tracking property renewals, managing service charge payments, and keeping comprehensive records. Key Responsibilities: Maintain and manage the financial accounts related to property holdings. Track lease renewals, insurance, and other important property deadlines. Process and pay service charges and other property-related expenses promptly. Organize and maintain detailed records of all financial transactions and property documents. Liaise with property managers, service providers, and tenants as needed. Provide regular financial reports and updates to the investor. Perform general secretarial duties including correspondence, scheduling, and documentation.</p>

Secretary cum Accountant

Infinium Associates

<p><b>Job Overview:</b></p><p>We are seeking a dynamic and detail-oriented Customer Relations Executive (CRE) / Secretary to provide administrative and client support in the property development sector. The ideal candidate will be responsible for handling customer inquiries, managing documentation, and assisting in day-to-day office operations to ensure smooth workflow and excellent client service.</p><p><b>Key Responsibilities:</b></p><p><b>Customer Relations &amp; Administrative Support:</b></p><ul><li>Handle client inquiries and provide information on property developments.</li><li>Maintain client records, agreements, and correspondence in an organized manner.</li><li>Assist in preparing sales reports, presentations, and documentation.</li></ul><p><b>Office Coordination &amp; Documentation:</b></p><ul><li>Manage calendars, schedule meetings, and coordinate with internal teams.</li><li>Handle official correspondence, emails, and phone calls professionally.</li><li>Ensure proper documentation and filing of contracts and legal paperwork.</li></ul><p><b>Support to Sales &amp; Management:</b></p><ul><li>Assist sales teams with client follow-ups and coordination.</li><li>Prepare property listings, marketing materials, and presentations.</li><li>Support management in administrative and operational tasks.</li></ul><p><b>Key Requirements:</b></p><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5 - 10 years of experience in a similar role, preferably in the property development industry. (Required)</li></ul><p><b>Technical Skills:</b></p><ul><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Knowledge of CRM systems and real estate documentation processes.</li><li>Strong organizational and multitasking skills.</li></ul><p><b>How to Apply:</b><br/>Interested candidates may apply directly through Indeed with an updated CV highlighting relevant experience.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,750.00 - AED6,000.00 per month</p><p>Experience:</p><ul><li>CRE/ Secretary : 3 years (Preferred)</li></ul>

Customer Relation Executive - Property Development

Khairallah Advocates & Legal Consultants

<p> <strong>Position:</strong> Legal Secretary</p> <p> <strong>Qualifications:</strong> </p> <p>  5+ years  experience as a paralegal or legal secretary</p> <p>  Familiarity with legal documents and terminology</p> <p>  Working knowledge of litigation management software systems</p> <p>  Able to effectively prioritize and meet deadlines</p> <p>  Able to work as a team with attorneys and other colleagues</p> <p>  Superior written and oral communication skills in Arabic and English </p> <p>Only candidates who are currently in UAE need to apply. </p> <p> <span>Send your updated CV to [email protected] </span> </p>

Legal Secretary

CAHAN General Trading LLC

<p>We are looking for a reliable and well-organized Office Manager / Secretary / Personal Assistant to support our small Dubai office and assist with light administrative, property, and personal tasks. This role is ideal for someone seeking a steady position with manageable daily responsibilities while handling a variety of duties.</p><p>Key Responsibilities</p><p>Office &amp; Administration</p><ul><li>Manage day-to-day office operations and ensure smooth workflow.</li><li>Handle filing, correspondence, and general administrative support.</li><li>Coordinate with vendors, suppliers, contractors, and maintenance providers.</li></ul><p>HR &amp; PRO Support</p><ul><li>Assist with basic HR tasks such as leave records and employee files.</li><li>Coordinate with PRO on visas, renewals, and other government requirements.</li></ul><p>Property Management</p><ul><li>Oversee a few company-owned properties, including listings and tenant follow-ups.</li><li>Track rental payments, service charges, vendor payments, and renewals.</li><li>Coordinate with building management, contractors, and maintenance teams.</li></ul><p>Executive &amp; Personal Assistance</p><ul><li>Manage calendars, appointments, and reminders.</li><li>Arrange travel plans, including flights, hotels, and transportation.</li><li>Handle personal bookings, errands, and expense tracking.</li><li>Maintain simple records of receipts, payments, and reimbursements.</li></ul><p>Qualifications &amp; Skills</p><ul><li>Previous experience as an Office Assistant, Secretary, Personal Assistant, or similar role in the UAE.</li><li>Basic understanding of HR/PRO processes in Dubai is a plus.</li><li>Good organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong communication skills in English.</li><li>Trustworthy, dependable, and able to handle confidential matters.</li></ul><p>Salary &amp; Benefits</p><ul><li>AED 4,000 &ndash; 5,000 per month (depending on experience).</li><li>Light workload with flexible, manageable responsibilities.</li><li>Friendly and supportive working environment.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you in the UAE?</li><li>Have you worked at a real estate brokerage or real estate management company in Dubai before?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>office administration: 3 years (Required)</li></ul><p>License/Certification:</p><ul><li>driving license (Preferred)</li></ul>

Office Manager / Secretary / Personal Assistant

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