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assistant account executive, associate practice Jobs in Chicago

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associate account manager, smb

account executive cew

Axon

<div><div><h4 class="jobSectionHeader">Join Axon and be a Force for Good.</h4>

At Axon, we're on a mission to Protect Life. We're explorers, pursuing society's most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. 
 
Life at Axon is fast-paced, challenging and meaningful. Here, you'll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.</div><h4 class="jobSectionHeader">
Your Impact
</h4>Axon Account Executives are responsible for selling TASER products and services to medium to large law enforcement agencies. This is a quota carrying, external field position. Ability to articulate complex products, build and maintain senior level relationships, navigate across customer agencies and procurement processes, and lead the Axon team to success is required. The position provides technical and administrative product information, demonstrations, and/or product training. 
 
At Axon, our goal is to make each individual feel valued for his or her contributions to the company's mission to protect life. We are looking for intelligent people who want to do remarkable things. We strive to create an environment where people can succeed and enjoy coming to work every day.
<h4 class="jobSectionHeader">
What You'll Do</h4>

Location: Midwest (IL, IN, MI, OH, WI) - Travel up to 70% of the time 
Reports to: Director T1200 CEW 
Direct Reports:
<ul>
<li>Manage and grow revenue and market share at designated agencies to maximize customer satisfaction and achieve strategic objectives</li>
<li>Develop and maintain client relationships to ultimately drive revenue growth</li>
<li>Develop and execute account strategy by collaborating with account team to deliver stronger, more relevant value propositions</li>
<li>Cultivate customer relationships and ensure effective service delivery to accounts</li>
<li>Focus on customer's satisfaction, know the customer's business and workflows, develop proper contact network within accounts</li>
<li>Support execution of strategy at the account level</li>
<li>Work with and bring in experts/specialists where required</li>
<li>Oversee and know all account activities for your major City/County/State accounts</li>
<li>Track customer activity in internal systems in order to execute on account strategy and identify additional opportunities</li>
<li>May provide customer product training as necessary</li>
<li>Accountable for individual expense budget management</li>
<li>Own account relationship and drive overall customer satisfaction for assigned accounts</li>
<li>Responsible for forecasting, keep management in touch with accounts in a timely fashion, gather intelligence on competitor activity, and give feedback to marketing</li>
</ul><h4 class="jobSectionHeader">What You Bring</h4>
<ul><li>Minimum of 3+ years of demonstrated successful customer facing Software (SaaS / Cloud) Sales Experience</li>
<li>Minimum of 3+ years experience managing a book of business</li>
<li>Solution or consultative sales experience working within complex sales processes</li>
<li>Data management experience using Salesforce (preferred) or similar CRM</li>
<li>Strong understanding of Virtualization and Cloud</li>
<li>Able to travel 70% + (3-4 days a week on the road) including overnight travel</li>
<li>Able to clearly and directly articulate complex solution offerings across technical and non-technical audiences</li>
<li>Startup experience &amp; some vertical experience</li>
<li>Law Enforcement / Public Safety experience</li>
<li>Team Player: collaborate with various team members regularly</li>
<li>Ready to own &amp; drive the territory</li>
</ul><h4 class="jobSectionHeader">Benefits that Benefit You</h4>
<ul><li>Competitive salary and 401k with employer match</li>
<li>Discretionary paid time off</li>
<li>Paid parental leave for all</li>
<li>Medical, Dental, Vision plans</li>
<li>Fitness Programs</li>
<li>Emotional &amp; Mental Wellness support</li>
<li>Learning &amp; Development programs</li>
<li>Employee Resource Groups (ERGs)</li>
<li>And yes, we have snacks in our offices</li>
</ul>
Benefits listed herein may vary depending on the nature of your employment and the location where you work.<div> 
Don't meet every single requirement? That's ok. At Axon, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve.

Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you're excited about this role and our mission to Protect Life but your experience doesn't align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Important Notes

The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions.

Some roles may also require legal eligibility to work in a firearms environment.

We collect personal information from applicants to evaluate candidates for employment. You may request access, deletion, or exercise other CCPA rights at axongreenhousesupport@axon.com or via our Axon Privacy Web Form. For more information, please see the Your California Privacy Rights section of our Applicant and Candidate Privacy Notice.

Axon's mission is to Protect Life and is committed to the well-being and safety of its employees as well as Axon's impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.

We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We're committed to hiring the best talent &mdash; regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances &mdash; and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email recruitingops@axon.com. Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.

Phishing alert: Axon will never ask you to pay for any part of the hiring process, including training, equipment, or background checks. We do not make job offers via text message, WhatsApp, or instant messaging platforms without a formal interview process. All legitimate job openings are listed on our official careers page at https://www.axon.com/careers. If you receive a suspicious offer or outreach from an email address that is not @axon.com, or if you are asked for sensitive personal information (bank details, Social Security Number) prematurely, please ignore the message and report it to recruitingops@axon.com.</div></div>

Account Executive, CEW

KARL STORZ

<div><div><div><div><div>Job Function: Sales
</div></div></div></div><div><div><div><div>Location:
US
</div></div></div></div><div><div><div><div>Work Location (for field-based positions): Chicago, IL, US
</div></div></div></div><div><div><div><div>Work Flexibility: Field-based (Sales)
</div></div></div></div><div><div><div><div>Pay Range: $115,000 - $156,000
</div></div></div></div><div><div><div><div>Job ID: 5319 
</div></div></div></div><div><div><div><div>Manager, Sales Associate &ndash; North Central Region 


Are you a proven sales leader passionate about developing talent and driving performance? Join KARL STORZ as a Manager, Sales Associate and play a key role in building the next generation of sales leaders while accelerating growth across the North Central region. 


Note: This role requires candidates to reside in the Chicago, IL area. 


Reporting to the Sr. Director of Sales Associates &amp; Sales Administration, you will lead, coach, and develop a high-performing team of Sales Associates. This role is focused on driving regional sales results while preparing team members for future Sales Executive opportunities. You will partner closely with field sales leadership, cross-functional teams, and customers to deliver meaningful business impact. 


What You&rsquo;ll Do
<ul>
<li>Lead, coach, and develop a team of Sales Associates to achieve regional sales goals and revenue growth</li>
<li>Build strong sales capabilities within your team, including clinical support, case coverage, product demonstrations, and in-service execution</li>
<li>Partner with Sales Executives and regional leadership to support key initiatives such as trials, installations, and strategic customer engagements</li>
<li>Use data-driven insights to improve performance, strengthen pipeline development, and increase market share</li>
<li>Ensure effective Sales Associate deployment across high-priority accounts and opportunities in the region</li>
<li>Support complex, strategic sales opportunities involving executive-level hospital stakeholders</li>
<li>Foster strong collaboration across internal partners and build trusted relationships with key customers</li></ul> 


What You Bring
<ul>
<li>Bachelor&rsquo;s degree or equivalent experience</li>
<li>5+ years of sales experience, ideally in medical device or healthcare capital/consumables</li>
<li>Prior leadership experience (people or project-based) with a strong focus on coaching and development</li>
<li>Proven success in sales execution, pipeline management, and influencing key stakeholders</li>
<li>Experience in operating room environments and clinical case support strongly preferred</li>
<li>Strong communication, business acumen, and ability to thrive in a fast-paced, matrixed organization</li>
<li>Willingness to travel up to 60%</li></ul> 


Preferred Qualifications
<ul>
<li>Medical device sales experience, ideally as an Account Executive</li>
<li>Prior experience leading sales teams or participating in a formal sales development program</li>
<li>Salesforce or CRM proficiency</li>
<li>Experience with complex, strategic selling and executive-level customer engagement</li></ul> 


Who We Are:

KARL STORZ is an independent, family-owned company headquartered in Germany&rsquo;s renowned MedTech manufacturing region. For 80 years, we've pioneered the most groundbreaking innovations in endoscopic surgery, video imaging, and operating room integration to benefit patients and healthcare providers alike. 


With more than 9,000 associates worldwide and 2,600 in the US, we pride ourselves on harnessing cutting-edge technology, precise workmanship, and unrivaled customer support to help healthcare facilities succeed. With onsite locations and field opportunities across the country, we attract a diverse and talented staff. It's not just about the tools we create&mdash;it&rsquo;s about the lives we change, together. 


#LI-KM
</div></div></div></div><div><div><h2 class="jobSectionHeader">MA Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</h2>
</div></div><div><div><h2 class="jobSectionHeader">Eligible Employee Benefits</h2><ul>
<li>Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too!</li>
<li>3 weeks vacation, 11 holidays plus paid sick time</li>
<li>Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child.</li>
<li>401(k) retirement savings plan providing a match of 60% of the employee&rsquo;s first 6% contribution (up to IRS limits)</li>
<li>Section 125 Flexible Spending Accounts</li>
<li>Life, STD, LTD &amp; LTC Insurance</li>
<li>We prepay your tuition up to $5,250 per year! - Tuition pre-imbursement</li>
<li>Fitness reimbursement of up to $200 annually</li>
<li>And much more!</li>
</ul>
KARL STORZ reserves the right to change or modify the employee&rsquo;s job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable KARL STORZ policies and procedures.</div></div><div><div><div><div><div><h4 class="jobSectionHeader"> 
</h4></div><div><div>KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices, and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status, or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at taoperations@karlstorz.com.
</div></div></div></div></div></div><div><div><h2 class="jobSectionHeader">Get in Contact</h2>
</div></div><div><div><div><div>5319</div></div></div></div></div>

Manager, Sales Associates - North Central

James Hardie

<div>
 James Hardie is the industry leader in exterior home and outdoor living solutions, with a portfolio that includes fiber cement, fiber gypsum, composite and PVC decking and railing products. Our family of trusted brands includes Hardie&reg;, TimberTech&reg;, AZEK&reg; Exteriors, Versatex&reg;, fermacell&reg;, and StruXure&reg;.
 
 
 With over 8,000 employees and our U.S. operating entities headquartered in Chicago, we boast 31 operating sites, 6 recycling facilities, and 6 research and development centers globally. Powered by a dynamic workforce, we&rsquo;re united by our purpose of
 
 Building a Better Future for All&trade;
 
 through sustainable innovation, a Zero Harm culture, and a commitment to empowering our people and communities.
 
 
 For more information, visit www.jameshardie.com.
 
 
 
 Summary
 
 
 
 
 
 &ldquo;I&rsquo;m building a sourcing function that doesn&rsquo;t just fill roles &ndash; we shape leadership. Great hiring starts long before a requisition opens, and I&rsquo;m looking for someone who can anticipate market shifts with me, build relationships early, and influence executive talent before the market does.&rdquo;
 
 
 -
 
 Arelis Correa, Executive Recruitment Manager
 
 
 
 The Executive Recruiter plays a critical role in identifying and engaging top-tier executive talent across global functions. This role is responsible for building robust pipelines of passive candidates, leveraging market intelligence, and partnering closely with Manager Executive Recruitment, HR Business Partners and senior business leaders to support strategic hiring initiatives.
 
 
 
 What You&rsquo;ll Do:
 
 
 
 
 Sourcing Strategy &amp; Execution
 
 
 
 <ul>
 <li>
 Develop and implement scalable sourcing strategies to identify and engage executive-level talent.
 </li>
 <li>
 Create and maintain talent maps for key competitors and industry segments.
 </li>
 <li>
 Utilize advanced sourcing techniques including Boolean search, social media, and direct outreach.
 </li>
 <li>
 Provide direct sourcing support for critical executive searches, including initial candidate engagement and assessment.
 
 
 </li>
 </ul>
 
 Stakeholder Collaboration
 
 
 
 <ul>
 <li>
 Partner with executive recruiters, hiring managers, and business leaders to understand talent gaps and role requirements.
 </li>
 <li>
 Share market insights and competitive intelligence to inform hiring decisions and diversity strategies.
 </li>
 <li>
 Collaborate with cross-functional teams to align sourcing efforts with broader talent acquisition goals.
 
 
 </li>
 </ul>
 
 Candidate Experience &amp; Pipeline Management
 
 
 
 <ul>
 <li>
 Ensure a high-touch candidate experience through personalized outreach and timely communication.
 </li>
 <li>
 Maintain accurate records of sourcing activity and candidate engagement in ATS/CRM systems.
 </li>
 <li>
 Build long-term relationships with executive talent for current and future opportunities.
 
 
 </li>
 </ul>
 
 Data &amp; Market Intelligence
 
 
 
 <ul>
 <li>
 Provide data-driven recommendations to guide sourcing strategies and diversity recruiting goals.
 </li>
 <li>
 Monitor industry trends and sourcing innovations to continuously improve sourcing effectiveness.
 
 
 </li>
 </ul>
 This person will spend most of his/her time searching for candidates for current Director+ openings and building a pipeline of candidates for future openings. Expectations are for this person to use persuasion, listening, and project coordination skills to successfully source and recruit for 10-15 open positions at any time on a national level across a variety of business units as appropriate.
 
 
 
 What You&rsquo;ll Bring:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business, Communications, or related field.
 </li>
 <li>
 3+ years of experience in sourcing or recruiting, with a focus on executive-level talent.
 </li>
 <li>
 Proven success in identifying and activating passive candidates across multiple functions.
 </li>
 <li>
 Advanced proficiency in sourcing tools (e.g., LinkedIn Recruiter, SeekOut, Gem) and ATS platforms (e.g., SuccessFactors).
 </li>
 <li>
 Strong business acumen and ability to engage with senior-level professionals.
 </li>
 <li>
 Excellent written and verbal communication skills; ability to craft compelling outreach messaging.
 </li>
 <li>
 Ability participate in multiple projects, priorities, and client groups, manage timelines, and escalate issues as needed.
 </li>
 <li>
 Ability to work with diverse and remote teams located across time zones.
 </li>
 <li>
 Strong interpersonal skills, written and verbal communication skills.
 </li>
 <li>
 Ability to research best practices and network internally and externally.
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience in executive search or in-house executive recruiting.
 </li>
 <li>
 Familiarity with recruitment marketing and employer branding strategies.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Receive:
 
 
 
 As of the date of this posting, a good faith estimate of the current pay scale for this position is $110,000 to $125,000. Placement in the range depends on several factors such as experience, skills, geography and internal equity and may change over time. This position qualifies for benefits and you will be eligible to participate in a bonus plan.
 
 (*see below for list of states to include this wage transparency statement)
 
 
 
 At James Hardie, we recognize that our success depends on our people. We've worked hard to build a generous and competitive benefits program that demonstrates our commitment to our employees.
 
 
 <ul>
 <li>
 Comprehensive low-cost co-pay health insurance: medical, dental, prescription, and vision insurance benefits for every 30+ hour full-time employee. Insurance starts on day one!
 </li>
 <li>
 Paid time-off 13 paid holidays per year 401(k) Retirement plan that will match 100% of employees saved dollars up to the first 6% of your salary
 </li>
 <li>
 Wellness Program, Employee Assistance Program, Parental Leave
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Short-term and long-term disability insurance
 </li>
 <li>
 Community Involvement &amp; Sustainable Solutions
 </li>
 <li>
 Click here to learn more about our benefits
 
 
 </li>
 </ul>
 
 James Hardie Building Products Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, gender, sex, age, national origin, religion, sexual orientation, gender identity/expression, genetic information, veteran's status, marital status, pregnancy, disability, or any other basis protected by law.
 
 
 
 
 James Hardie will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies.
 
 
 
 
 The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
 
</div>

Executive Talent Sourcer

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

GORDIE'S FOUNDATION

JOB DESCRIPTIONBookkeeper / Accounting SpecialistGordies Foundation, Chicago, IllinoisOrganization:Gordies FoundationPosition Title:Bookkeeper / Accounting SpecialistLocation:6430 S. Ashland Ave., Chicago, ILEmployment Type:Full-TimeWork Schedule:Telework and Hybrid Work Available (Based on Organizational Need)Reports To:Chief Financial Officer / Chief Data OfficerFLSA Status:Non-ExemptAbout Gordies FoundationGordies Foundation is a Chicago-based nonprofit organization committed to supporting reentry, workforce development, and community empowerment on the South Side of Chicago. Funded in part through the Illinois Criminal Justice Information Authority (ICJIA) R3 Program, the Foundation manages multiple grant-funded programs serving individuals impacted by violence, incarceration, and economic disinvestment. We are seeking a detail-oriented, mission-driven Bookkeeper to join our team and ensure the financial integrity of the organization.Position SummaryThe Bookkeeper / Accounting Specialist is responsible for managing the day-to-day financial operations of Gordies Foundation, including full-cycle bookkeeping, payroll processing, accounts payable, grant fund accounting, and financial reporting. This position requires a high degree of accuracy, sound accounting judgment, and a thorough understanding of nonprofit and grant compliance requirements. The Bookkeeper will work closely with the CFO/CDO and Executive Director to ensure all financial records are accurate, current, and audit-ready.Essential Duties and ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare, post, and reconcile journal entries on a timely basis in accordance with generally accepted accounting principles (GAAP).</li><li>Maintain and update the General Ledger (GL) to ensure accuracy and completeness of all financial transactions.</li><li>Perform month-end and year-end close procedures, including accruals and adjusting entries.</li><li>Identify and correct GL discrepancies; escalate material issues to the CFO/CDO.</li></ul>Bank Reconciliation <ul><li>Perform monthly reconciliations of all organizational bank and financial accounts.</li><li>Investigate and resolve reconciling items promptly, ensuring all transactions are properly recorded.</li><li>Maintain documentation of reconciliation records for audit purposes.</li></ul>Payroll Processing &amp; Administration<ul><li>Process semi-monthly payroll for all full-time, part-time, and grant-funded employees in compliance with Illinois Wage Payment and Collection Act requirements.</li><li>Calculate and remit payroll taxes (federal, state, and local), and prepare and file quarterly Form 941 and annual W-2 and W-3 forms.</li><li>Maintain accurate payroll records, including time and attendance documentation, wage allocations across multiple funding sources, and benefit deductions.</li><li>Coordinate payroll corrections, adjustments, and W-2c amendments as needed.</li><li>Ensure proper FICA calculations and compliance with IRS payroll regulations.</li></ul>Accounts Payable &amp; Bill Management<ul><li>Manage all accounts payable functions, including receiving, reviewing, coding, and processing vendor invoices for payment.</li><li>Ensure bills are paid accurately and on time; maintain a bill payment calendar to prevent late payments or lapses in service.</li><li>Code all expenditures to the appropriate program, grant fund, and GL account.</li><li>Maintain organized vendor files and documentation to support audit and compliance reviews.</li><li>Obtain required approvals prior to payment processing in accordance with organizational policies.</li></ul>Grant Fund Accounting &amp; Compliance<ul><li>Maintain separate and distinct accounting records for each grant fund to ensure financial segregation and accountability.</li><li>Track grant expenditures against approved budgets by line item and funding period, providing regular variance reports to the CFO/CDO.</li><li>Prepare and support the compilation of Program Financial Reports (PFRs), budget modification requests, and reimbursement draw requests in compliance with funder requirements (including ICJIA and other federal and state grantors).</li><li>Ensure expenditures meet grant-specific allowability, allocability, and reasonableness standards under 2 CFR 200 (Uniform Guidance) and applicable grant terms and conditions.</li><li>Alert leadership to potential compliance concerns, unallowable expenditures, or budget variances in a timely manner.</li><li>Support preparation for grant audits and monitoring site visits; maintain organized grant files.</li></ul>Financial Statements &amp; Reporting<ul><li>Prepare and update standard nonprofit financial statements, including the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Cash Flows.</li><li>Generate budget-to-actual reports, fund-level expenditure reports, and other financial summaries for management and board review.</li><li>Assist the CFO/CDO in preparing the annual Form 990 and supporting schedules.</li><li>Prepare supporting documentation and schedules for external auditors; participate in the annual audit process.</li></ul>Additional Duties<ul><li>Maintain well-organized financial files and records in both physical and digital formats.</li><li>Assist with updating and maintaining the organizational Chart of Accounts.</li><li>Support budget development and forecasting as needed.</li><li>Participate in internal financial process improvement initiatives.</li><li>Perform other duties as assigned by the CFO/CDO or Executive Director.</li></ul>Minimum Qualifications<ul><li>Associate's degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.</li><li>Minimum of 3 years of bookkeeping or accounting experience, with at least 1 year in a nonprofit or grant-funded environment strongly preferred.</li><li>Demonstrated proficiency in QuickBooks (Desktop or Online) or comparable accounting software.</li><li>Working knowledge of GAAP and nonprofit fund accounting principles.</li><li>Experience processing multi-employee payroll and filing federal/state payroll tax forms (941, W-2, W-3).</li><li>Familiarity with federal Uniform Guidance (2 CFR 200) and grant compliance requirements preferred.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial formulas.</li><li>Exceptional attention to detail, organizational skills, and commitment to accuracy.</li><li>Ability to handle confidential financial information with discretion and integrity.</li><li>Strong written and verbal communication skills; ability to explain financial data to non-financial stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience working with ICJIA, Illinois state grants, or other government grant programs.</li><li>Certified Bookkeeper (CB), Certified Public Bookkeeper (CPB), or working toward CPA designation.</li><li>Experience supporting annual nonprofit audits (A-133 / Single Audit preferred).</li><li>Familiarity with case management or program financial reporting systems.</li></ul>Compensation &amp; BenefitsSalary:Commensurate with experience and qualificationsWork Arrangement:Full-Time | Telework and Hybrid options available based on organizational needPaid Time Off:Sick leave and paid vacation provided in accordance with industry standardsHealth Benefits:Medical and dental coverage currently unavailable; the organization is actively working to establish benefits in the near futureMission:Opportunity to contribute directly to community reentry, workforce development, and public safety initiatives on Chicago&rsquo;s South SideHow to ApplyQualified candidates should submit a resume, cover letter, and three professional references to Gordies Foundation. In your cover letter, please describe your experience with nonprofit bookkeeping, grant fund accounting, and payroll compliance. Applications will be reviewed on a rolling basis until the position is filled.Gordies Foundation | 6430 S. Ashland Ave., Chicago, IL Gordies Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $52,000.00 - $58,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60636

Bookkeeper / Accounting Specialist

American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

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