administrator, association management & operations

assistant account executive, associate practice

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administrator, association management & operations Jobs in Chicago

assistant account executive, associate practice Jobs in Chicago

assistant account executive associate practice

Edelman

<div>We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. Consistent with this approach, we hire the best qualified candidates for all positions.
About the Role
Assistant Account Executives (AAEs) are early-career professionals gaining hands-on experience across communications and advisory disciplines. They support account teams in day-to-day client work spanning brand marketing, corporate reputation, crisis and issues, B2B marketing, workplace advisory, health, technology, impact, and public affairs. 
AAEs are client-centric, detail-oriented communicators who contribute to research, content development, stakeholder engagement, media relations, and project coordination. They learn and apply Edelman&rsquo;s standards for excellence in client service, collaboration, and integrated marketing, developing the skills to become reliable and trusted team members across practices. 
In this role, you will primarily support work across health/pharma communications. 
Day-to-day work may include:
<ul><li>Maintain and update key tracking tools, including hot lists, workback timelines, status reports and weekly coverage sweeps across brand and competitor landscapes.
</li><li>Monitor media coverage and develop clear, insightful reports, including quarterly performance snapshots.
</li><li>Collaborate effectively across teams and stakeholders, contributing to a positive, solutions-oriented working environment.
</li><li>Conduct in-depth research and distill findings into clear, concise insights that inform team and client decision-making.
</li><li>Demonstrate understanding of OneEdelman strategy and offerings, key client information and industry dynamics.
</li></ul>Key Responsibilities 
Client Service &amp; Account Support
<ul><li>Deliver high-quality client service support by preparing reports, maintaining trackers, organizing logistics, and ensuring materials are ready for meetings and calls.
</li></ul><ul><li>Demonstrate strong fundamentals in research, writing, editing, and proofreading to ensure accuracy and clarity.
</li></ul><ul><li>Support seamless execution by following briefs, managing deadlines, and maintaining action trackers to ensure on-time delivery.
</li></ul><ul><li>Contribute to stakeholder engagement programs by assisting with outreach coordination, logistics, and follow-up communications. 
</li></ul>Research, Media &amp; Insights
<ul><li>Monitor and analyze traditional, digital, and policy-related developments, including media coverage, political announcements, and competitor activity.
</li></ul><ul><li>Conduct research to inform briefings, stakeholder maps, and policy or market analyses.
</li></ul><ul><li>Build familiarity with client industries, key publications, and relevant policy environments to support informed recommendations.
</li></ul><ul><li>Apply research and team insights to complete assignments with accuracy and context. 
</li></ul>Content Development &amp; Communications Support
<ul><li>Draft and edit materials such as press releases, client reports, stakeholder briefings, talking points, and meeting summaries.
</li></ul><ul><li>Develop biographical and policy backgrounders to support client interactions or advocacy campaigns.
</li></ul><ul><li>Research, outline, write, edit, proofread, and reference materials as appropriate.
</li></ul><ul><li>Support event coordination, including parliamentary engagements, panels, product launches, and media activations.
</li></ul><ul><li>Develop a foundational understanding of digital and social channels and how they complement communications and public affairs strategies.
</li></ul>Integrated Collaboration
<ul><li>Engage with cross-functional colleagues across creative, analytics, digital, paid media, creator, and strategy teams to deliver cohesive, integrated work.
</li></ul><ul><li>Build awareness of Edelman&rsquo;s multidisciplinary capabilities&mdash;from policy advisory and corporate reputation to creative storytelling and data-driven insights.
</li></ul><ul><li>Strengthen consultative thinking by developing an understanding of clients&rsquo; businesses, objectives, and external landscapes (including media, stakeholder, and policy environments).
</li></ul>Professional Growth
<ul><li>Actively participate in Edelman learning programs and internal networking opportunities to broaden exposure to different practices.
</li></ul><ul><li>Demonstrate curiosity, reliability, and a growth mindset by seeking and applying feedback constructively.
</li></ul><ul><li>Build a reputation as a dependable team member who delivers accurate, thoughtful work under guidance.
</li></ul>Basic Qualifications
<ul><li>Bachelor&rsquo;s degree or equivalent work experience required.
</li></ul>Preferred Qualifications
<ul><li>Internship or relevant experience in communications, public affairs, or related disciplines (e.g., research, consulting, media, or government).
</li></ul><ul><li>Strong writing, editing, organizational, and interpersonal skills.
</li></ul><ul><li>Ability to manage multiple priorities and adapt to evolving needs.
</li></ul><ul><li>Proficiency in Microsoft Office and familiarity with social media platforms.
</li></ul><ul><li>Demonstrated accountability, curiosity, and commitment to client service excellence.
</li></ul>$40,000 - 52,000 a year
#LI-RK1
An employee&rsquo;s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH&rsquo;s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
DJEH offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.
DJEH is proud to be an equal opportunity employer and believes in diversity, equity, and inclusion. We seek applications from all qualified candidates without regard to race, color, gender, sex, age, religion, physical or mental disability, military and veteran status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation in any part of the employment process, please let us know.</div>

Assistant Account Executive, Associate Practice

Oil-Dri Corporation of America

Job Overview The primary objective of this role is to enable our most senior leaders to be more productive with their time by taking on administrative tasks on their behalf. Under minimal supervision, but in accordance with established policies and procedures, provides administrative support services for the Chief Executive Officer, Group Vice President, B2B and Strategic Growth Initiatives and Chief Financial Officer/Chief Information Officer. This position has access to, and regularly works with, information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of Oil-Dri’s business and leadership team. Key Responsibilities <ul><li>Ensures most efficient use of Executives’ time by managing each Executive’s calendar, including prioritizing meetings and proactively addressing conflicts. Also works with each Executive to organize events and to organize information storage and sharing. The incumbent manages travel arrangements for the Executives and prepares expense reports on their behalf. Monitoring should be carried out to ensure that each Executive is paid for all expense reports submitted.</li><li>The incumbent coordinates the logistics for key business meetings including Jamboree, Blue Chip, New Year’s Eve Celebration, and Finance Annual Strategy session, IT Annual Strategy session and several others. Also, teammate events and initiatives to promote team building and teammate engagement, such as Town Hall meetings.</li><li>The incumbent processes Purchase Orders and Contract requests and monitors all requests to ensure that proper approvals are attained.</li><li>Manages day-to-day relationships with vendors, such as local hotels, in coordination with the Sr. Director of Procurement.</li><li>Responsible for initiating, preparing, coordinating and following up on administrative duties associated with Executives’ area of responsibility.</li><li>Anticipates, revises, and sends correspondence, as needed.</li><li>Reviews/edits communications for Executives as needed, ensuring accuracy and appropriate level of detail orientation.</li><li>Maintains a calendar to ensure that all repetitive activities are executed and completed and that all follow-up requests initiated by an Executive are tracked and brought to the attention of each Executive in a timely manner.</li><li>Maintains the company-wide corporate calendar, coordinating input from various departments and ensuring it is routinely updated.</li><li>Reviews materials for managers’ approval for typographical accuracy, formatting, conformance with procedures, internal consistency and assures proper approvals have been obtained before releasing correspondence.</li><li>Prepares agendas and presentations for executives, incorporating their input and supporting key deliverables.</li><li>Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence or other departments and teammates</li><li>Handle confidential information with discretion and professionalism.</li></ul>Additional duties: <ul><li>All other duties as assigned by the Executives.</li><li>Provides cross-functional back-up support with other Executive Assistants and Office Management.</li></ul>Qualifications <ul><li>4-year college degree preferred</li><li>Strong Microsoft Office skills (Word, PowerPoint, Excel and Outlook)</li><li>Minimum of 7 years’ experience providing administrative support to executives/ professionals</li><li>Experience scheduling travel arrangements in a fast-paced and multi-time zone environment.</li><li>Strong critical thinking and problem-solving skills with the ability to anticipate needs and respond proactively.</li><li>Ability to work independently, make decisions and prioritize responsibilities.</li><li>Strong verbal and written communication skills, including strong proofreading skills.</li><li>Incumbent consistently demonstrates a high level of attention to detail.</li><li>Ability to employ tact and diplomacy and maintain confidential information.</li><li>Possess core values of Honesty and Integrity.</li></ul>Compensation & Benefits <ul><li>Competitive pay ($92,000 - $120,000) + annual bonus</li><li>401(k) with 6% company match</li><li>Paid parental leave, generous PTO, & paid holidays</li><li>Work-life balance</li><li>Career growth with exposure to senior leadership.</li><li>Annual merit increase opportunity</li><li>Fitness & Gym Reimbursement</li><li>Employer Contribution - Health, Dental</li></ul>About Us Oil-Dri Corporation of America is a leading manufacturer and supplier of specialty sorbent products for consumer and business-to-business markets that has been voted as a Top 100 workplaces in the Chicago Tribune. Oil-Dri’s products are sold in the pet care, animal health, fluids purification, agricultural, sports field, industrial and automotive markets. Oil-Dri controls millions of tons of specialty mineral reserves, including calcium bentonite, attapulgite, and diatomaceous shale. The company’s mines and manufacturing facilities are located in Georgia, Mississippi, Illinois, and California. Oil-Dri is a family-controlled and operated organization that emphasizes honesty, integrity, and accountability. The company is dedicated to fulfilling its mission to Create Value From Sorbent Minerals. Oil-Dri is committed to providing equal opportunity for all teammates and qualified candidates without regard to race, color, creed, religion, sex, age, sexual orientation, national origin, ancestry, citizenship, marital status, mental or physical disability, veteran status, or any other characteristic protected by federal, state, or local laws. Accordingly, all employment decisions and personnel actions or programs such as hiring, promotion, discipline, compensation, benefits, transfers, reductions in workforce, and training, etc. will be consistent with the principle of equal employment opportunity. Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

ENT Specialists LTD

FULL TIME MEDICAL SCRIBE/CLINICAL ASSOCIATEOur busy practice is seeking a highly skilled and organized Medical Scribe for our Medical Director. The successful candidate will have excellent communication skills, a strong understanding of medical terminology, and experience working in a medical setting. This role is ideal for unlicensed physicians who are on a path towards residency. The candidate will have the opportunity to participate in clinical research under Dr. Friedman. If you are a self-motivated individual with a passion for healthcare and strong attention to detail, we encourage you to apply for this exciting opportunity to work as a Medical Scribe for our Medical Director at our Otolaryngology Practice.The Medical Scribe portion of the role will be responsible for documenting all patient visits, procedures, and medical records in real-time, as well as supporting the Medical Director and Lead Medical Assistant in other administrative and clinical tasks.PRIMARY RESPONSIBILITIES&middot; Accompany the Medical Director during patient visits, documenting patient history, examination, and treatment plans in real-time.&middot; Ensure all medical records are accurately and promptly recorded in the electronic health records system.&middot; Transcribe dictated notes and patient reports.&middot; Communicate with patients and their families as needed.&middot; Assist the Medical Director with administrative tasks, including scheduling appointments, answering phone calls, coordinating telehealth visits, connecting peer-to-peer calls, and managing the calendar.&middot; The Medical Scribe will be trained to cross-cover Triage as needed to route calls and answer questions pertaining to treatment, medication, and procedures.&middot; Participate in meetings, trainings, and other professional development opportunities as needed.&middot; Clinical research involvement will be assigned and coordinated by the Medical Director.&middot; Maintain the confidentiality and security of patient records and information.&middot; The Medical Scribe must be available to work scheduled hours, travel between all office locations where their assigned provider hosts clinic.&middot; The Lead MA will assign a weekly schedule not to exceed 40 hours.&middot; The schedule may be between the hours of 7AM to 7PM.&middot; The schedule may be 5 days including Monday to Saturday.This is a full-time position with a Monday-Friday schedule, although some evening or weekend work may be required. The work environment is a busy medical practice, which may be fast-paced and require the ability to handle multiple tasks at once. The position will require standing and sitting for extended periods and may require some light lifting.QUALIFICATIONS&middot; Medical Degree in healthcare or related field.&middot; Minimum of 1-year experience working as a medical scribe required, equivalency accepted given education.&middot; Strong knowledge of medical terminology and clinical practices.&middot; Excellent written and verbal communication skills.&middot; Strong attention to detail and accuracy.&middot; Proficiency in using electronic health records systems.&middot; Ability to multitask and manage time effectively.&middot; Ability to work independently and as part of a team.&middot; Bilingual preferred.SUPERVISORY RESPONSIBILITY&middot; This position has no supervisory responsibility.CERTIFICATES, LICENSES, REGISTRATIONS&middot; All employees are required to provide proof of vaccination or exemption.PERKSThere is a research assistant aspect of the role that is completely voluntary with research being conducted during the off hours of the clinic. This will provide an opportunity for the candidate to participate with the research team and potentially receive mention in published papers. The goal for this position is to help candidates match for future residency programs.ENT is an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.Pay: $22.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What is your salary expectation?</li><li>Describe your experience as a medical scribe.</li></ul>Education:<ul><li>Doctorate (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Medical Scribe Clinical Associate

Zoll Medical Corporation

<div>CMS
At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. 
 
ZOLL Cardiac Management Solutions offers a unique portfolio of novel technologies designed to deliver better insights and better outcomes. On any given day, clinicians utilize these ZOLL products for tens of thousands of cardiac patients around the world:<ul><li>
LifeVest, the world's first wearable defibrillator, has been trusted to protect more than 1M patients at risk of sudden cardiac death.</li><li>
HFMS (Heart Failure Management system) is a non-invasive, patch-based device that monitors pulmonary fluid levels and has been shown to reduce heart failure readmissions rates by 38 percent.</li><li>
TherOx Super Saturated Oxygen (SSO2) Therapy is the first FDA-approved therapy since the stent 20+ years ago to reduce infarct size in patients with the most severe heart attacks.</li></ul> 
Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need. 
 
ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career. 
 
Job Summary 
 
As part of our ZOLL CMS Sales Team, you will be responsible for selling our non-invasive wearable cardiac defibrillator system (WCD), and other ZOLL products such as our portfolio of cardiac diagnostic services to Health Care Professionals in the hospital and out of hospital setting. This includes the initial sales call as well as support activities to promote consistent use (Local Medical Education Programs, Tradeshows, clinical symposiums and conferences). Call points include: Physicians, (Cardiologists, Electrophysiologists, Hospitals, CT Surgeons, etc.), Nurse Practitioners, Physician Assistants, nurses, case managers and administrators. Other duties include selling the value of the ZOLL Patient Management System (ZPM), to clinicians as well as educating HCP's and staff about the types of patients indicated for a WCD and all essential ordering and billing requirements. You will also be working closely with an Associate Territory Manager (ATM) to help sell and grow the ZOLL CMS products. This individual will need a wealth of experience and knowledge selling clinically in the academic hospital space. 
 
Essential Functions<ul><li>
Reporting to the Regional Manager, the Sales Executive, Strategic Accounts,(SESA) is responsible for developing and leading strategic sales initiatives within the territory.</li><li>
The SESA will be responsible for the growth of LifeVest and HFMS market share in their territory, along with achieving sales quotas each year.</li><li>
The (SESA) will increase education, awareness and clinical value of the ZOLL CMS products among targeted hospitals, physicians, and physician practices.</li><li>
The (SESA) will work across all areas of the ZOLL CMS organization, clinical and non-clinical, to increase LifeVest and HFMS awareness, utilization, revenue, and account penetration.</li><li>
The (SESA) will build and execute physician and institution specific business plans that will accelerate the use and adoption of LifeVest and HFMS. The SESA will be responsible for the growth of LifeVest Medical Orders, LifeVest Fits, LifeVest sales revenue and HFMS.</li><li>
The SESA is responsible for developing a strategically targeted business plan with a keen understanding and knowledge of the regional Cardiology &amp; Electrophysiology physician market, including referral/procedure patterns, and relevant business/payer dynamics in these markets that impact LifeVest and HFMS acceptance, utilization, and adoption, including hospital and private practice. They will utilize all business tools available to them, including, but not limited to, PowerBI.</li><li>
The SESA will develop KOL&rsquo;s to leverage appropriate peer-to-peer messaging across the territory.</li><li>
Collaborate with Fellows Managers, Hospital Systems Director and other corporate executives.</li><li>
Development of an account specific business plan with outlined strategies and tactics with identified top targeted practices, hospitals, and physicians.</li><li>
The SESA will maintain a coordinated and strategic approach with all other ZOLL Divisions, with emphasis on integration of sales function and activities across the Regional and Area Sales Organization.</li><li>
Effectively communicates and takes a collaborative approach in penetrating the targeted accounts in their assigned territory.</li><li>
SESA leverages existing and developed relationships to meet sales objectives and have unimpeded access within these top targeted accounts to promote LifeVest and HFMS.</li><li>
Effectively manage budget by maximizing all resources.</li><li>
Maintain an in-depth understanding of all facets of the assigned territory that impact LifeVest and HFMS utilization and sales.</li><li>
The SESA will help lead and develop the assigned Associate Territory Manager (ATM), to drive business in the territory.</li></ul> 
Required/Preferred Education and Experience<ul><li>
Bachelor's Degree required</li><li>
Master's Degree preferred</li><li>
A minimum of five years&rsquo; experience in medical device or pharmaceutical sales required</li><li>
Strongly preferred successful sales experience with academic Cardiologists and Electrophysiologists</li><li>
Successful hospital/academic hospital sales experience required</li><li>
Strong emphasis on individuals with consistent and documented quota achieving sales performances in the territory</li><li>
Experience in consultative and strategic sales, with the ability to promote 
clinical, economic, and patient benefit of product/service offering</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Ability to interact and present clinical and technical data to individuals and group stakeholders across all levels of an organization in a professional manner.</li><li>
Ability to prioritize and manage multiple projects at one time, communicates status and resolutions effectively, and provides updates to leadership in a timely manner.</li><li>
Excellent interpersonal, organizational and communication skills, both written and verbal.</li><li>
Ability to prioritize and drive required sales results.</li><li>
Demonstrated strong relationship management skills</li></ul> 
Travel Requirements<ul><li>
This job is a field-based position and requires that you reside within the assigned Territory. Employee will be responsible for working daily in hospitals, doctors&rsquo; offices and other medical establishments within the assigned territory. Occasionally may be required work atypical hours (evenings and weekends) based on business needs.</li></ul> 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Standing - Occasionally</li><li>
Walking - Occasionally</li><li>
Sitting - Constantly</li><li>
Talking - Occasionally</li><li>
Hearing - Occasionally</li><li>
Repetitive Motions - Frequently</li></ul> 
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
The &quot;at plan&quot; compensation (Base Salary + Variable Incentive Compensation) for this position is:
$175,000.00 which includes a base salary of $100,000.00 and commission in accordance with the company's sales compensation plan.
Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee&rsquo;s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.</div>

Sales Executive, Strategic Accounts - Chicago

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Cook County Health & Hospitals System

<div><div><div>:</div>
<div>
The Executive Assistant&ndash;CCHHS provides executive support to the Direct Appointee and serves as the primary point of contact for the office of the Direct Appointee. This individual will provide administrative support, representation, event planning, and project management as well as providing interface with entities and organizations as requested. Organizes, coordinates and oversees special projects. Must be creative and enjoy working in an environment that is mission focused, results driven and community oriented. 


Typical Duties
<ul>
<li>Plans the Direct Appointee&rsquo;s daily calendar tracking all appointments, preparing materials for all meetings, etc.
</li><li>Composes high level correspondence and memoranda independently and with professional quality
</li><li>Responsible for preparing executive correspondence and performing complex administrative duties in preparation of administrative and fiscal projects, including preparation of spreadsheets, charts, conducting research, etc.
</li><li>Responsible for the maintenance and coordination of communication lines within the overall organization and specifically between the Direct Appointee and those designated
</li><li>Follows up on meeting-generated tasks</li>
<li>Coordinates travel plans, including meeting scheduling and itinerary, and material preparation</li>
<li>Handles telephone calls in a professional and courteous manner, initiating appropriate disposition</li>
<li>May answer informational questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility
</li><li>Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills</li>
<li>Works on projects from conception to completion while under pressure to handle a wide variety of activities and confidential matters with discretion</li>
<li>Establishes and maintains influential and strategic relationships at all levels across the system
</li><li>Maintains appropriate confidentiality of information and decisions made within the Direct Appointee&rsquo;s office
</li><li>Creates Word documents/correspondence, Excel spreadsheets, PowerPoint presentations, etc.
</li><li>Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission</li>
<li>Deals discreetly with highly sensitive, confidential written, electronic, and oral communication concerning staff, department, and hospital matters
</li><li>Maintains confidential materials related to patients according to hospital standards and in compliance with HIPPA regulations and requirements</li>
<li>Plans, organizes and coordinates meetings or special events, including reserving conference rooms, sending and tracking invitations, procuring food and beverage and ensuring vendor payment
</li><li>Coordinates appropriate room set up room and equipment (set up conference calls, audio-visual equipment, projector, etc., as necessary)
</li><li>Works with multiple internal departments, external agencies, the general public and individuals on a wide range of projects
</li><li>Acts as representative for the Health System in all interactions exercising customer service skills and good judgment in addressing inquiries, complaints and request for direction</li>
<li>Other duties as assigned</li>
</ul>
Reporting Relationship

Reports to the Direct Appointee 
</div></div><div></div><div><div>Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s or higher-level degree
</li><li>Five (5) years of full-time work experience as an Executive Assistant to individuals at a Chief, President, Executive and/or Vice President level
</li><li>Intermediate proficiency in Microsoft Office Excel, PowerPoint, Word</li> 
</ul>
Preferred Qualifications
<ul>
<li>Prior healthcare experience</li></ul> 


Knowledge, Skills, Abilities and Other Characteristics
<ul>
<li>Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups</li>
<li>Strong customer service skills</li>
<li>Demonstrate intermediate proficiency with Microsoft Office Excel, PowerPoint, and Word</li>
<li>Demonstrate good phone and email etiquette skills with strong response times</li>
<li>Demonstrate attention to detail, accuracy, and precision</li>
<li>Proactive and self-starting: able to work confidently to advance goals within broad parameters, and with minimal supervision</li>
<li>Ability to successfully plan, lead, and complete projects on time</li>
<li>Ability to work with organizational performance metrics, analyze data, create reports, and present information clearly to decision makers</li>
<li>Comfortable with creating, implementing, managing, and executing business processes</li>
<li>Excellent leadership skills, with the ability to influence others, with energy and enthusiasm</li>
<li>Ability to define and solve problems, collect data, establish facts, and draw valid conclusions</li>
<li>Ability to prioritize, plan, and organize projects and tasks</li>
<li>Ability to multi-task and meet deadlines in a fast paced and stressful environment</li>
<li>Ability to uphold professional standards for customer services, confidentiality, and quality of work</li>
<li>Ability to adhere to department policies and standards utilizing best practices</li>
<li>Ability to maintain a professional demeanor and composure when challenged</li>
<li>Ability to function autonomously and as a team member in a multidisciplinary team</li>
</ul>
Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified. 


For purposes of the American with Disabilities Act, &ldquo;Typical Duties&rdquo; are essential job functions.

BENEFITS PACKAGE
<ul>
<li>Medical, Dental, and Vision Coverage</li>
<li>Basic Term Life Insurance</li>
<li>Pension Plan and Deferred Compensation Program</li>
<li>Employee Assistance Program</li>
<li>Paid Holidays, Vacation, and Sick Time</li>
<li>You may also qualify for the Public Service Loan Forgiveness Program (PSLF)</li>
</ul>
 For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

To receive Veteran Preference, appropriate discharge papers must be attached to the online application or must be included with your emailed resume/CV. Please refer to Veteran Preference document requirements listed on the bottom of this posting.

VETERAN PREFERENCE

PLEASE READ 


When applying for employment with Cook County Health, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service 
 
To take advantage of this preference a Veteran must:
<ul>
<li> Meet the minimum qualifications for the position.</li>
<li>Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, &ldquo;Are you a Military Veteran?&rdquo;</li>
<li>Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable</li>
</ul>
OR 


A copy of a valid State ID Card or Driver&rsquo;s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference 


VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER&rsquo;S LICENSE AT TIME OF INTERVIEW. 


MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING. 


&ldquo;Degrees awarded outside of the United States with the exception of those awarded in one of the United States&rsquo; territories and Canada muse be credentialed by an approved U.S. credential evaluation service belongings to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview&rdquo;. 

<ul><li>Please note all offers of Employment are contingent upon the following conditions: satisfactory professional &amp; employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.</li></ul> 


 *CCH is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor. 


 COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER.</div></div></div><div></div>

EXECUTIVE ASSISTANT - STRATEGY & IMPLEMENTATION

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

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