administrative assistant (custodial team) - bush airport

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administrative assistant (custodial team) - bush airport Jobs in Houston

administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant custodial team bush airport

City of Houston, TX

<div><div><div><h2 class="jobSectionHeader"><b>POSITION OVERVIEW</b></h2></div>
<div><p><b>Applications Accepted From: ALL PERSONS INTERESTED</b><br>
<b>Division/Section: Terminal Management &ndash; IAH /Custodial Services</b><br>
<b>Workdays &amp; Hours*: Monday-Friday, 8:00am-5:00pm (subject to change)</b><br>
<br>
<b>DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS</b><br>
Custodial Services is committed to delivering a 5-star experience for all passengers traveling through Houston&rsquo;s airports. This responsibility encompasses all guest-facing services from the moment a passenger enters an airport facility until departure, and upon arrival through exit from the airport.<br>
<br>
The department is responsible for maintaining the aesthetic appearance, functional condition, operational readiness, and overall ambiance of airport facilities and amenities. Custodial Services also serves as the primary liaison with airlines, federal agencies, and guest-facing service providers responsible for cleaning operations throughout the airports.<br>
<br>
<b>Position Summary</b><br>
The Administrative Assistant provides administrative and operational support to the Custodial Services Business Unit. This position is responsible for assisting with daily business operations by interpreting and applying departmental policies, procedures, rules, and regulations. The Administrative Assistant serves as a key resource in coordinating personnel-related activities, office management functions, and departmental communications.<br>
<br>
<b>Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.</b><br>
<br>
<b>The Administrative Assistant duties include but are not limited to:</b></p><br>
<ul><li>
Provide administrative support to the Custodial Services leadership team and business unit staff.</li><li>
Assist with personnel administration, purchasing processes, budget tracking, payroll support, and general office management duties.</li><li>
Prepare, edit, and distribute correspondence, memorandums, reports, presentations, and other business documents.</li><li>
Coordinate and support recruitment activities, including scheduling interviews, assisting with candidate communications, facilitating onboarding processes, and coordinating new employee training schedules.</li><li>
Assist in tracking and monitoring departmental expenditures and administrative processes.</li><li>
Attend meetings as a representative of the business unit when assigned and prepare meeting minutes for distribution to stakeholders.</li><li>
Serve as a liaison between department staff and internal or external stakeholders as needed.</li><li>
Provide exceptional customer service and professional support to employees, airport partners, and guests.</li><li>
Performs other duties as assigned</li></ul><b>
Skills and Competencies</b><br>
<ul><li>
Strong organizational, administrative, and time-management skills</li><li>
Excellent written and verbal communication abilities</li><li>
Proficiency in Microsoft Office Suite and other business software applications.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Ability to work independently while supporting a diverse team of operational and administrative personnel.</li></ul>
This position plays a critical role in supporting the operational success of Custodial Services and ensuring the department remains organized, responsive, and effective in delivering a world-class airport experience.<br>
<br>
<b>WORKING CONDITIONS</b><br>
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions<b>.</b> Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.</div><p></p>
<div><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS</b></h2></div>
<div><p><b>EDUCATIONAL REQUIREMENTS</b><br>
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.<br>
<br>
<b>EXPERIENCE REQUIREMENTS</b><br>
One year of administrative experience is required.<br>
<br>
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.<br>
<br>
<b>LICENSE REQUIREMENTS</b><br>
None</p></div>
<div><h2 class="jobSectionHeader"><b>PREFERENCES</b></h2></div>
<div><p>Preference will be given to applicants with previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel is highly desired.<br>
<br>
<b>**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **</b></p></div>
<div><h2 class="jobSectionHeader"><b>GENERAL INFORMATION</b></h2></div>
<div><p><b>SELECTION/SKILLS TESTS REQUIRED</b><br>
The selection process will involve application review and/or interview. Department may administer skills assessment test.<br>
<br>
<b>SAFETY IMPACT POSITION - </b><b>YES
</b><br>
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.<br>
<br>
<b>PAY GRADE </b><b>17</b><br>
<br>
<b>SALARY INFORMATION</b><br>
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.<br>
<br>
<b>APPLICATION PROCEDURES</b><br>
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:<br>
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852.<br>
<br>
If you need special services or accommodations, call 281-233-1852 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.<br>
<br>
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.<br>
<br>
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. <b>For further information pertaining to the Houston Airport System, please visit:</b><br>
https://www.youtube.com/watch ?v=EDWLV sJFoM.<br>
<br>
<b>EOE Equal Opportunity Employer</b><br>
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.</p></div></div></div>
<br><div><div><div><div><b>Employer</b></div>
<div>City of Houston</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>901 Bagby St<br>
<br>
Houston, Texas, 77002
</p></div></div></div><div><div><div><b>Website</b></div>
<div>https://www.houstontx.gov/</div></div></div></div>

ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT

<div><div><div><h2 class="jobSectionHeader"><b>POSITION OVERVIEW</b></h2></div>
<div><p><b>Applications Accepted From: All Persons Interested</b><br>
<b>Division/Section: </b><b>Bush Intercontinental / International Se</b><b>rvices</b><br>
<b>Workdays &amp; Hours*: </b><b>*Shift work, including rotation, weekends, and holidays</b><b>.</b><b> (*Subject to change)</b><b><br>
</b><br>
</p><div><b>PURPOSE OF DIVISION</b><br>
International Services provides facilitation assistance to all international arriving customers processing through the Federal Inspection process and manages all common use facilities with our primary focus of maintaining compliance with all federal, state, and local rules and regulations pertaining to the airport. The International services team serves a wide scope of internal and external customers including, but not limited to the traveling public, airlines, commercial transportation providers, regulatory agencies, tenants, contractors, City departments and HAS cost centers.</div><div><b><br>
PURPOSE OF THE POSITION</b><br>
The purpose of this position is to deliver a high level of customer service to international arriving customers by facilitating their baggage claim in the FIS. This is conducted in a safe and customer friendly manner. Provide friendly service and directions as customers exit the FIS process. Ensuring high performance operational processes and workflows are followed. To quickly adapt in an ever-changing airport environment.</div><div><b><br>
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS</b></div><div>
The International Services Operations Team&rsquo;s vision is to firmly establish a high-performance organization comprised of talented airport professionals possessing subject matter expertise who embrace the core values of the Houston Airport System. Our mission is to ensure a safe, secure, and efficient operating environment by maintaining strict compliance with federal, state, and local government regulations while simultaneously providing the highest levels of customer service for all passengers, visitors, tenants, and employees. Provides facilitation assistance to all international arriving customers processing through the Federal Inspection process and manages all common-use facilities with our primary focus of maintaining compliance with all federal, state, and local rules and regulations pertaining to the airport. Serves a wide scope of internal and external customers including, but not limited to the traveling public, airlines, commercial transportation providers, regulatory agencies, tenants, contractors, department cost centers, and city departments.</div><div><br>
The purpose of the Semi-Skilled Laborer within the International Services section is to deliver a high level of customer service to international arriving customers by facilitating their baggage claim in the FIS. This is conducted in a safe and customer-friendly manner. Provide friendly service and directions as customers exit the FIS process. Ensuring high-performance operational processes and workflows are followed. To quickly adapt to an ever-changing airport environment.</div><p><b>
&quot;Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.&quot;</b></p><div>
The <b>Semi-Skilled Laborer </b>duties will include but are not limited to:</div><ul><li>
Operates hand tool equipment when needed to perform a variety of tasks to support international operations.</li><li>
Monitors inventory control.</li><li>
Performs basic maintenance, assembly, and repairs to structures, facilities, and equipment.</li><li>
Performs additional miscellaneous assignments as required.</li><li>
Maintain a jam-free carousel operation and clear all remaining bags from the carousel to facilitate customs processing.</li><li>
Using multilingual skills to assist and facilitate international passengers through the FIS, obtain quarterly customer service ratings (CSPC) of 80% or higher within 9 months.</li><li>
Maintain 100% compliance with Safety SOPs; have zero preventable or at-fault safety accidents/incidents.</li><li>
Assist TSA with the movement of bags during peak screening times.</li><li>
Performs other duties as assigned.</li></ul><div><b>
WORKING CONDITIONS</b></div><div>
The position requires extensive, near-continuous physical exertion such as the repeated lifting of very heavy objects (more than 80 pounds), deep bending, climbing steps, and/or assuming awkward positions. There are routine exposures to significant levels of heat, cold, moisture, and air pollution. The position may involve periodic exposure to chemical substances and physical trauma of a minor nature such as cuts, bruises, and minor burns. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. This job requires the ability to stand and walk for extended periods of time on a hard-surfaced floor.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS</b></h2></div>
<p></p><div><div><b>EDUCATIONAL REQUIREMENTS</b></div><div>
Ability to read, write, add, subtract and follow oral and/or basic written instructions as might normally be acquired through 9 to 11 years of formal schooling. No special knowledge of any subject area or technical field is required</div><div><b>
</b></div><div><b>
EXPERIENCE REQUIREMENTS</b></div><div>
Six months of related experience are required.</div><div></div><div><b><br>
LICENSE REQUIREMENTS</b></div><div>
Must have a valid Texas Class C Texas driver&rsquo;s license and compliance with the City of Houston&rsquo;s policy on driving (AP 2-2).</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>PREFERENCES</b></h2></div>
<p></p><div><div>Preference will be given to applicants with one year of experience using bilingual or multilingual skills in a customer service environment.</div><div><b><i><br>
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **</i></b></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>GENERAL INFORMATION</b></h2></div>
<div><p><b>SELECTION/SKILLS TESTS REQUIRED</b><br>
The selection process will involve an application review and/or interview. Department may administer skills assessment tests.<br>
<br>
<b>SAFETY IMPACT POSITION - YES</b><br>
YES - If yes, this position is subject to random drug testing, and if a promotional position, the candidate must pass an assignment drug test.<br>
<br>
<b>Pay Grade 6</b><br>
<br>
<b>SALARY INFORMATION</b><br>
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.<br>
<br>
<b>APPLICATION PROCEDURES</b><br>
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov.<br>
<br>
To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1528). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1)<br>
<br>
<b>Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.</b><br>
<br>
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.<br>
<br>
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit https://www.youtube.com/watch?v=EDWLV_sJFoM.<br>
<br>
<b>EOE - </b><b>Equal Opportunity</b><b> Employer
</b><br>
<b>The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.</b></p></div></div></div>
<br><div><div><div><div><b>Employer</b></div>
<div>City of Houston</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>901 Bagby St<br>
<br>
Houston, Texas, 77002
</p></div></div></div><div><div><div><b>Website</b></div>
<div>https://www.houstontx.gov/</div></div></div></div>

SEMI-SKILLED LABORER - BUSH AIRPORT

Wet Coast Logistics

<div><div><b>CLIENT HIGHLIGHT
</b></div><div>The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.
</div><div></div><div><b>LOCATION
</b></div><div>Houston, TX 77002
</div><div></div><div><b>COMPENSATION
</b></div><div>$23 - $29 per hour, full benefits offered
</div><div></div><div><b>SCHEDULE
</b></div><div>Monday - Friday // Hybrid (1-2 days remote) // 9/80 schedule
</div><div></div><div><b>CONTRACT TERM
</b></div><div>6-month contract with strong likelihood of extension based on performance and business needs
</div><div></div><div><b>POSITION OVERVIEW &ndash; </b>The Administrative Assistant will provide proactive, high-quality administrative support to one or more senior leaders with a high degree of independence, initiative, discretion, and attention to detail. Based in Houston, TX, this role manages complex calendars, travel, communications, and cross-functional coordination in a fast-paced global energy organization.
</div><div></div><div><b>RESPONSIBILITIES
</b></div><ul><li>Manage leader calendar(s) and inbox; anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
</li><li>Schedule, coordinate, and support meetings (in-person and virtual), including agendas, materials, logistics, room/technology setup, and follow-up actions.
</li><li>Manage organizational distribution lists, communications, SharePoints, seating charts, and other team management tasks.
</li><li>Coordinate complex domestic and international travel logistics, including itineraries, visas/passports as needed, and related communications.
</li><li>Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
</li><li>Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint).
</li><li>Handle highly sensitive and confidential information; maintain strict confidentiality and appropriate records management.
</li><li>Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
</li><li>Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
</li><li>Identify opportunities to improve administrative processes; apply best practices and leverage digital productivity tools to improve efficiency.
</li><li>Support the broader administrative network with a collaborative and customer service-oriented mindset.
</li></ul><div></div><div><b>PERFORMANCE MEASUREMENT
</b></div><ul><li>Leader calendars, inboxes, and scheduling conflicts are managed proactively and accurately.
</li><li>Meetings are coordinated and supported with complete materials, logistics, and follow-up actions on time.
</li><li>Expense reports are submitted accurately and in accordance with company policy within expected timelines.
</li><li>Travel itineraries and logistics are arranged completely and without disruption.
</li><li>Confidential information is handled with strict discretion and proper records management at all times.
</li><li>Administrative processes are continuously reviewed and improved using digital tools and best practices.
</li></ul><div></div><div><b>REQUIRED QUALIFICATIONS/SKILLS
</b></div><ul><li>Experience supporting multiple leaders or complex organizations.
</li><li>Familiarity with Workday, CTREX, or similar enterprise systems.
</li><li>Experience coordinating travel and expense reporting in a corporate environment.
</li><li>Strong customer service mindset and collaborative working style.
</li><li>Proficiency with Microsoft Office tools and SharePoint.
</li><li>High degree of initiative, discretion, accuracy, and attention to detail.</li></ul></div>

Administrative Assistant II

Pediatricz Now Primary Care

<div><p><b>About the Role:</b></p><p>
The Medical Assistant plays a critical role in supporting healthcare providers by ensuring the smooth operation of clinical and administrative tasks within a medical facility. This position involves direct patient interaction, including preparing patients for examinations, taking vital signs, and assisting with medical procedures such as phlebotomy and specimen collection. The Medical Assistant is responsible for maintaining a clean and sterile environment by properly sterilizing medical instruments and managing specimen processing accurately. By collaborating closely with Nurse Practitioners and other healthcare professionals, the Medical Assistant helps deliver high-quality patient care and enhances overall clinical efficiency. Ultimately, this role contributes significantly to patient satisfaction and the effective delivery of healthcare services. As well manages Referrals to process of directing patients to the correct health care specialist, services or community resources.</p><p><b>
Minimum Qualifications:</b></p><ul><li>
Certification as a Medical Assistant from an accredited program.</li><li>
Proven experience in phlebotomy and specimen processing.</li><li>
Knowledge of medical instruments and sterilization techniques.</li><li>
Ability to accurately measure and record vital signs.</li><li>
Strong understanding of clinical procedures and patient care protocols.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Experience working alongside Nurse Practitioners/ MD's or in a similar clinical setting.</li><li>
Familiarity with electronic health record (EHR) systems.</li><li>
Additional certification in phlebotomy or specialized medical assisting skills.</li><li>
Basic life support (BLS) or CPR certification.</li><li>
Excellent communication and interpersonal skills.</li><li>
Certified Medical Assistant.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Prepare patients for examination by taking vital signs and recording medical histories.</li><li>
Assist healthcare providers, including Nurse Practitioners/Physicians, during medical examinations and procedures.</li><li>
Perform phlebotomy and draw blood samples following proper protocols and safety standards.</li><li>
Process and label specimens accurately for laboratory analysis.</li><li>
Sterilize and maintain medical instruments and equipment to ensure a safe clinical environment.</li><li>
Manage patient records and documentation in compliance with healthcare regulations.</li><li>
Schedule patient appointments and coordinate communication between patients and healthcare staff.</li><li>
Verifies patients' eligibility and insurance coverage, obtains pre-authorizations for treatments or service and handles any denial letters.</li><li>
Perform applicable medical procedures collect and prepare Laboratory specimen, administer injection/immunizations and perform venipuncture.</li></ul><p><b>
Skills:</b></p><p>
The required skills such as Medical Assisting, Medical Instruments handling, and Phlebotomy are essential for performing clinical tasks like drawing blood, taking vital signs, and assisting with patient examinations. Proficiency in Specimen Processing and Sterilization ensures that all samples are handled safely, and instruments are maintained in a hygienic state, which is critical for patient safety and infection control. Working knowledge of Nurse Practitioner collaboration allows the Medical Assistant to effectively support advanced clinical care and respond to patient needs efficiently. Preferred skills like familiarity with electronic health records and additional certifications enhance the ability to manage patient information accurately and provide comprehensive support. Strong communication skills are used daily to interact compassionately with patients and coordinate seamlessly with healthcare teams.</p><p></p><p><b><br>
Location Address: 11803 Westheimer Rd Ste.720 Houston, TX 77077</b></p><p><b>
Scheduled: Monday- Friday, 8am-5pm</b></p></div>

Medical Assistant

Happy Snoutz Pet Resort

<p><b>Job Summary</b><br/>We are seeking a highly organized and friendly Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome clients and visitors in a professional manner.</li><li>Answer phone calls promptly and manage inquiries with excellent phone etiquette.</li><li>Schedule appointments and maintain the front desk calendar efficiently.</li><li>Perform clerical duties including filing, data entry, and maintaining office supplies.</li><li>Provide support to office management by coordinating office activities and ensuring smooth operations.</li><li>Proofread documents for accuracy before distribution or filing.</li><li>Maintain a clean and organized front desk area to ensure a welcoming environment for clients.</li></ul><p><b>Experience</b></p><ul><li>Previous experience as a receptionist or in a similar front desk role is preferred but not required.</li><li>Proficiency in computer application, Gingr software preferred but not required</li><li>Strong customer service skills with the ability to handle inquiries professionally.</li><li>Experience in office management or as personal assistant</li><li>Excellent proofreading skills with attention to detail in written communication.</li><li>Experience with pet knowledge. Ex: vaccines, grooming, dog behavior.​</li></ul><p>If you are a motivated individual with a passion for providing outstanding service, we encourage you to apply for this rewarding opportunity as our Front Desk Receptionist!</p><p>Job Type: Full-time</p><p>Pay: From $14.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

CHRISTUS Health

<div><b>Description</b><p><b><br>
Summary:</b></p>
<p>Working independently with minimal or no supervision, this position provides for and facilitates the smooth operation of the office by anticipating the needs of the Congregational Leader. Performs diverse executive secretarial, administrative support, and assists in the administration of day-to-day operations. By nature of the position, the work involves a high degree of professionalism, dealing with internal and external leadership teams. Exposure to sensitive information necessitates the use of creativity, tact, diplomacy, discretion, and judgment. The work is typically of the highest complexity and requires the ability to handle confidential information on a regular basis. The individual in this position must possess the ability to perform a variety of important, frequently urgent, confidential, and complex tasks with constantly changing priorities.</p>
 <p>The Executive Assistant Senior is expected to behave in a manner consistent with the Core Values and must collaborate with other Associates and departments to ensure the overall mission is achieved.</p>
<p><b>Responsibilities:</b></p>
<p>1. Organizes and prioritizes, acting independently or with little supervision in handling of incoming and outgoing projects.</p>
<p>2. Manages all logistical aspects of the office, including:</p>
<p>a. Scheduling of meetings and appointments, including reserving conference rooms, arranging for set up of refreshments, audio/visual and conferencing equipment and notifying attendees.</p>
<p>b. Maintaining personal calendar of Congregational Leader.</p>
<p>c. Maintaining Council calendar.</p>
<p>d. Maintaining reservation books, including Council, Chaplain&rsquo;s Quarters, Apartment B, Beach House, and Lake House.</p>
<p>e. Coordinating domestic and international travel arrangements, including confirming flights, accommodations, ground transportation shuttle services, car rentals and obtaining visas.</p>
<p>3. Responds to requests for information from leadership team, congregational members, employees, and the general public, utilizing the telephone, mail, Internet and e-mail. In some cases, identify issues and concerns and communicates them to the appropriate individuals.</p>
<p>4. Gathers and attaches appropriate information and/or files to facilitate action, pertaining to incoming internal or external communications.</p>
<p>5. Prepares meeting agendas and distributes to the appropriate persons.</p>
<p>6. Organize Council Feastday preparations &ndash; make the necessary requests to Dietary and send out notices to Council members.</p>
<p>7. Organize attendance at fundraising events sponsored by the Congregation &ndash; poll Sisters for availability, send out communications to the Sisters and to the organizations, coordinate drivers, provide directions, etc.</p>
<p>8. Copies and assembles materials and gather background and supporting documentation for distribution to the Board/Council meetings for review and decision-making purposes.</p>
<p>9. Prepares drafts of minutes for Board, Council, Joint Council, and SCH Members meetings for review by the General Secretary, Congregational Leader and Council and makes the necessary corrections to finalize for corporate record keeping.
</p><p>10. In accordance with Board and SCH Members&rsquo; action, prepares Certificates of Action for implementation by the Finance Department.</p>
<p>11. Upon receiving funding requests from outside organizations, work with Congregational Leader to review and process requests. Research past funding history, complete necessary forms and documentation to move forward to Director of Social Concerns for review, to Finance to obtain checks for items approved by the Congregational Leader, or to the Board for further consideration.</p>
<p>12. Composes correspondence, including missioning letters, grant recipient letters, letters of decline for funding, memorandums, forms, reports and other communications from written or oral directions and ideas, and/or dictation from Congregational Leader and Congregational General Secretary.</p>
<p>13. Places, answers and screens telephone calls, providing information, taking and relaying messages and/or directing calls to appropriate personnel.
</p><p>14. As the first point of contact between the Congregational Leader and visitors, receives and provides effective and courteous customer service to visitors to the area. Visitors include CCVI Sisters, non-CCVI Sisters, executives, employees, and the general public.</p>
<p>15. Conducts research on the Internet for various projects.</p>
<p>16. Orders office supplies and congregational stationery, as needed.</p>
<p>17. Orders flowers and Mass cards as requested by the Congregational Leader and Congregational General Secretary.</p>
<p>18. Writes checks and reconciles the Generate checking account.</p>
<p>19. Maintains the Generalate Petty Cash.</p>
<p>20. Processes Christmas card greetings/cards/checks.</p>
<p>21. Renders computer assistance.</p>
<p>22. Upon request by Congregational Leader, provides support to other congregational members including making travel arrangements and typing of correspondence.</p>
<p>23. Makes preparations for Jubilee, including receipt of RSVPs and organizing guest lists.</p>
<p>24. Assists with process of funeral arrangements of Sisters.</p>
<p>25. Provides secretarial support requested by Congregational Leader or General Secretary during Chapter of Elections and Affairs.
</p><p>26. Serve as technical supervisor to the Database/Research Specialist. When the next phase of the database program begins, give input on the design of the reports needed by the Leadership Team.
</p><p>27. Access and obtain information from database, as needed by Council.</p>
<p>28. Open and maintains files in Executive Secretary&rsquo;s area and files in the vault</p>
<p>29. Along with Database Research Specialist, work with files in the vault</p>
<p>30. Performs other duties as may be assigned to maintain proper operation of the department.</p>
<p>Related to the Work Environment:</p>
<p>32. Collaborate with other Associates to ensure that the customer expectations are met.</p>
<p>33. Communicate in a manner that is inclusive and respectful of each Sister and Associate.</p>
<p>34. Support other Associates by participating as a team player</p>
<p>35. Treat Associates with respect in the fulfillment of duties.</p>
<p>Related to Associate Development:</p>
<p>36. Attend and participate in departmental meetings.</p>
<p>37. Attend and participate in assigned education events.</p>
<p>38. Provide feedback through Associate Satisfaction surveys and other focus groups/surveys to improve and maintain a great place to work.</p>
<p><b>Requirements:</b></p>
<p>A. Education/Skills</p>
<ul><li>High school diploma required, college degree preferred, additional experience or education recommended in lieu of college degree.
</li></ul><ul><li>In order to contribute to the enhancement of operations, the individual must be highly organized, capable of multi-tasking, detail oriented, and able to meet deadlines.
</li></ul><ul><li>Strong problem-solving skills.
</li></ul><ul><li>Capable of remaining calm and working well under pressure.
</li></ul><ul><li>Patience, strong customer service skills.
</li></ul><ul><li>Project/time management skills.
</li></ul><ul><li>Requires good secretarial skills. Excellent computer skills including proficiency with Microsoft Office software. Also, good working knowledge of copiers, scanners, and fax machines.
</li></ul><ul><li>Spanish language skills of reading/writing/speaking are preferred.</li></ul>
<p>B. Experience</p>
<ul><li>Minimum five (5) years of administrative/secretarial experience with executive level leadership teams.
</li></ul><p>Work Schedule:</p><br>
<p>5 Days - 8 Hours</p>
<p><b>Work Type:
</b></p><p>Full Time; On-Site</p></div><p></p>

Executive Assistant Senior

AmeriBolt

<div>
 <strong>
  OUR COMPANY
 </strong>
 AmeriBolt, founded in 2005, focuses on providing exceptional service to fastener distributors in the Southeast and Gulf Coast regions. Built on a foundation of speed and customer service, AmeriBolt has expanded its capacity while maintaining a commitment to superior service from quotation to delivery. As part of the LoneStar Group, AmeriBolt benefits from LoneStar's global manufacturing capabilities and customer approvals. Together, they offer enhanced value and diversified products to customers. LoneStar is a global leader in high-performance fasteners, gaskets, and flow-control components, serving industries like oil and gas and power generation, with operations across multiple regions.
 <strong>
  OUR BENEFITS
 </strong>
 Our Benefits include: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, and Disability. We also offer 401(k) with matching contributions, Flexible Paid Time Off (PTO), Paid Holidays, and the opportunity to be part of a dedicated and reliable team.
 <strong>
  ESSENTIAL FUNCTIONS
  <br/>
  <br/>
 </strong>
 The Human Resources Administrator provides administrative and operational support across all HR functions, ensuring accurate and timely processing of employee transactions, recordkeeping, reporting, onboarding activities, benefits administration, and HR compliance tasks. This role serves as the primary coordinator for day-to-day HR administrative activities and supports multiple locations within the organization.
 <br/>
 <br/>
 Employee Administration
 <br/>
 <br/>
 <ul>
  <li>
   Process new hire, transfer, promotion, and termination transactions within HRIS systems
  </li>
  <li>
   Maintain employee personnel files and electronic records
  </li>
  <li>
   Prepare employment-related documentation and correspondence
  </li>
  <li>
   Ensure employee records remain accurate and compliant
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Onboarding &amp; Offboarding
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate onboarding activities for new hires
  </li>
  <li>
   Prepare onboarding documentation and orientation materials
  </li>
  <li>
   Conduct system setup and employment paperwork processing
  </li>
  <li>
   Coordinate separation paperwork and offboarding requirements
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits Administration
 <br/>
 <br/>
 <ul>
  <li>
   Assist employees with benefit enrollment and general benefit inquiries
  </li>
  <li>
   Process qualifying life event requests
  </li>
  <li>
   Coordinate communication with benefit vendors
  </li>
  <li>
   Maintain benefits documentation and records
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 HR Reporting &amp; Data Management
 <br/>
 <br/>
 <ul>
  <li>
   Generate routine HR reports and metrics
  </li>
  <li>
   Maintain headcount reports and organizational charts
  </li>
  <li>
   Support month-end reporting activities
  </li>
  <li>
   Conduct regular HRIS audits and data validation
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Recruitment Support
 <br/>
 <br/>
 <ul>
  <li>
   Post job openings
  </li>
  <li>
   Schedule interviews
  </li>
  <li>
   Coordinate candidate communications
  </li>
  <li>
   Manage applicant tracking activities
  </li>
  <li>
   Prepare offer letters and onboarding packets
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Training &amp; Compliance
 <br/>
 <br/>
 <ul>
  <li>
   Maintain training records
  </li>
  <li>
   Track compliance requirements
  </li>
  <li>
   Support learning management system administration
  </li>
  <li>
   Assist with policy acknowledgements and audits
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 General Administrative Support
 <br/>
 <br/>
 <ul>
  <li>
   Manage HR inboxes and employee inquiries
  </li>
  <li>
   Coordinate employee recognition programs
  </li>
  <li>
   Support uniform and PPE administration
  </li>
  <li>
   Assist with employee events and HR initiatives
  </li>
  <li>
   Perform other administrative duties as assigned
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EXPERIENCE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years of HR, payroll, benefits, recruiting, or administrative experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SKILLS AND QUALIFICATIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Experience with HRIS systems preferred
  </li>
  <li>
   High attention to detail and confidentiality
  </li>
  <li>
   Strong customer service and communication skills
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  PHYSICAL DEMANDS
 </strong>
 While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
 <strong>
  WORK ENVIRONMENT
  <br/>
  <br/>
 </strong>
 Manufacturing environment with multi step process production runs on different machines. High value highly customized components and high precision manufacturing for critical service applications
 <br/>
 <br/>
 <ul>
  <li>
   Noise Level: Moderate to High.
  </li>
  <li>
   Ability to work indoors, in an office environment, regardless of whether cubicle, open office or private office.
  </li>
 </ul>
</div>


Human Resources Administrator

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