administrative assistant

operations manager

procurement officer

executive assistant

hse officer

administrative services officer

Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

AIRAS TECHNICAL SERVICES LLC

We are looking for a female Administrative Officer to manage office operations and documentation tasks. The candidate should have prior UAE experience in a similar role, preferably within a contracting or technical company.Key Responsibilities<ul><li>Handle all office administrative and documentation work.</li><li>Prepare, file, and maintain company documents (letters, quotations, invoices, etc.).</li><li>Assist with project documentation and submissions to clients.</li><li>Coordinate with site teams, suppliers, and clients.</li><li>Manage correspondence, emails, and courier dispatches.</li><li>Maintain records of attendance, leave, and office supplies.</li><li>Support management with reports and data entry.</li></ul>Requirements<ul><li>Minimum 2 years of UAE experience in administration/documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English.</li><li>Well-organized and capable of multitasking.</li><li>Own visa preferred.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have own visa ?</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

GHP Quality Consultants

Looking for Administrative Officer he/she will be responsible for managing daily office operations, ensuring smooth administrative support, maintaining records, coordinating office activities, and supporting management and staff to improve efficiency and productivity.Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative activities</li><li>Manage office supplies inventory and place orders when necessary</li><li>Maintain physical and digital filing systems</li><li>Handle correspondence, emails, phone calls, and official documents</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official letters</li><li>Ensure compliance with company policies and procedures</li><li>Support HR functions such as onboarding, attendance tracking, and employee records</li><li>Liaise with vendors, service providers, and external stakeholders</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin Officer

Hei UAE

<div>Company Description 
HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland. 
Job Description 
The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
Centre Operations:<ul><li>
Develop and maintain positive working relationships with parents, staff, and service providers.</li><li>
Meet and greet parents and handle their queries, concerns, and complaints.</li><li>
Carry out tours of the Centre when needed.</li><li>
Ensure all operation and compliance related documents are updated and recorded accurately.</li><li>
Update Classroom Allocations regularly.</li><li>
Maintain and update child records.</li><li>
Create schedules where needed.</li><li>
Oversee that all required maintenance/repair work is done in a timely manner.</li><li>
Oversee centre operations in the absence of the principal.</li></ul>
Staff Management:<ul><li>
Manage daily related staff issues, requests and concerns and take appropriate actions.</li><li>
Support the principal in the monthly payroll process.</li><li>
Support staff onboarding and offboarding.</li><li>
Ensure all staff-related documents are updated and stored safely and shared with relevant departments.</li><li>
Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.</li><li>
Communicate the attendance to finance and HR for the payroll.</li><li>
Maintain confidentiality.</li></ul>
Financial Management:
<ul><li>Monitor Centre's expenses and implement cost-effective measures.</li><li>
Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.</li><li>
Sign off deliveries &ndash; groceries, art/craft deliveries etc.</li><li>
Prepare the invoices and send them to parents in a timely manner.</li><li>
Monitor the fee payments and remind the parents of the payment.</li><li>
Flag any discrepancies or delays in the payments to the principal and the finance team</li><li>
Ensure all payments for the services and resources are made in a timely manner.</li></ul>
Regulatory Compliance:<ul><li>
Ensure compliance with licensing requirements, health and safety regulations, and educational standards.</li><li>
Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.</li><li>
Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.</li></ul>
Parent and Community Engagement:<ul><li>
Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.</li><li>
Act as an advocate for the centre and demonstrate open and polite customer service.</li><li>
Be friendly and welcoming to all external or internal visitors.</li><li>
Maintain confidentiality.</li></ul> 

Qualifications 
<ul><li>
Bachelor's in BA or Accounting</li></ul> 

Additional Information 
Experience Requirements:<ul><li>
Minimum: 3 years in an accountancy or administration position</li><li>
Desired: 5+ years in accountancy or administration in a school or nursery setting</li></ul>
Skills and Abilities:<ul><li>
Knowledge of best practices in early childhood education, curriculum development, and pedagogy.</li><li>
Strong leadership and organizational skills, with the ability to inspire and motivate teams.</li><li>
Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.</li><li>
Understanding financial management principles and experience in budgeting and resource allocation.</li><li>
Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.</li></ul></div>

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

Devenir Cap Financial Instruments Quotations Service

Job Vacancy !!!!!Customer Service OfficerJob Description:<ul><li>Manage and maintain company records, files, and documents</li><li>Perform data entry and accurately update internal databases</li><li>Follow up with clients for business-related requirements and documentation</li><li>Prepare reports, invoices, and assist with basic accounting tasks</li><li>Coordinate client compliance requirements and document submissions</li><li>Assist with PRO-related tasks and external documentation when required</li><li>Handle email correspondence and general administrative duties</li><li>Fill basic bank forms and business-related forms</li><li>Liaise with bank representatives and UAE Free Zone authorities as needed</li><li>Post content on social media platforms</li><li>Arrange meetings with clients as per their requirements</li></ul>Requirements:<ul><li>Fluent in English ( strong spoken and written)</li><li>Strong multitasking and time management skills</li><li>Proficient in MS Office (Excel, Word, Outlook</li><li>Excellent communication and interpersonal skills</li><li>Ability to follow up and coordinate with clients and external partners</li><li>Basic understanding of bank forms and business documentation</li><li>Knowledge of Canva and other basic editing tools</li><li>Experience in social media handling is a plus</li><li>Bachelor&rsquo;s degree or relevant experience in administration/back-office roles</li><li>Basic understanding of accounting and VAT is an advantages</li></ul>Devenir Corporate Services, a UAE-based company specializing in corporate advisory, company formation, and administrative support services across various jurisdictions.The position is based in Dubai, UAE, with a salary range of AED 3,000 per month.Interested candidates are requested to send their CVs to info@devenircap.com. Shortlisted candidates will be contacted for an interview.Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>The starting salary will be AED 3000 , are you comfortable with that ?</li></ul>Experience:<ul><li>Customer Service / Back office : 2 years (Preferred)</li></ul>Language:<ul><li>Fluent in English (Required)</li></ul>Work Location: In person

Customer Service Officer

Beijing Well-being Acupuncture Therapy Center

Job Description:We are Hiring professional, experienced Typist Services Officer with strong knowledge of UAE government portals and documentation processes.The ideal candidate must have hands-on experience handling MOHRE, Municipality, ICP, and other UAE government-related services.Key Responsibilities:Visa &amp; Residency Services<ul><li>Processing residence visas (new, renewal, cancellation)</li><li>Handling dependent visas, maid/household staff visas</li><li>Golden Visa applications and renewals</li><li>Entry permits and status change applications</li></ul>Emirates ID Services<ul><li>Accurate typing and submission of Emirates ID applications</li><li>Renewals, replacements, and updates</li><li>Scheduling biometric appointments</li></ul>Government Portal Services<ul><li>Amer (GDRFA): Visa and residency transactions</li><li>Tas-heel / MOHRE: Labour contracts, work permits, job offers</li><li>DET: Trade license applications, renewals, amendments, trade name reservations</li></ul>PRO &amp; Documentation Services<ul><li>Legal document attestation and notarization</li><li>Company document clearing</li><li>Coordination with government departments</li></ul>Additional Administrative Services<ul><li>Arabic &amp; English typing</li><li>Translation coordination</li><li>Data entry, printing, photocopying</li><li>Accurate form filling for legal and corporate documents</li></ul>Requirements:<ul><li>Proven experience in a UAE Typing Center / PRO Services</li><li>Strong knowledge of MOHRE, ICP, GDRFA (Amer), Tas-heel, and DET</li><li>Excellent Arabic and English typing skills</li><li>High accuracy and attention to detail</li><li>Ability to handle clients professionally</li><li>Knowledge of UAE labour and immigration procedures</li><li>Ability to work independently and manage multiple tasks</li></ul>Preferred Qualifications:<ul><li>Previous experience in a Typing Center or PRO company</li><li>Familiarity with UAE government online portals</li><li>Customer service skills</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Stable job in a growing business</li><li>Professional working environment</li><li>Opportunity to grow with the company</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED4,000.00 per month

Experienced Typist (PRO) UAE government-related services

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Experienced Typist (PRO) UAE government-related services