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administrative services officer

IT Max Global

<p><b>Job Summary:</b></p><p>A Female Admin Officer will be responsible for the daily office procedures and should be able to ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include organizing company records, managing office stock, preparing regular reports (e.g. petty cash) The ideal candidate also needs to have working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)</p><p><b>Key Responsibilities:</b></p><ul><li>&middot; Greeting visitors, answering calls and routing callers to the appropriate party</li><li>&middot; Scheduling appointments and maintaining the company&rsquo;s calendars</li><li>&middot; Creating and maintaining filing systems including confidential documents, both electronic and physical</li><li>&middot; Preparing communications such as memos, emails, invoices, reports and other correspondence</li><li>&middot; Distributing correspondence (e.g., letters, emails and packages) to the appropriate party</li><li>&middot; Maintaining and updating the company&rsquo;s databases</li><li>&middot; Answering queries by employees and clients</li><li>&middot; Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>&middot; Managing agendas/travel arrangements/appointments etc. for the upper management</li><li>&middot; Organizing in-house and external events such as quotations, reservations and booking flights</li><li>&middot; Assisting the Sales team with quotations and entity registrations on portals</li><li>&middot; Tracking stocks of office supplies and place orders when necessary</li><li>&middot; Negotiating pricing with suppliers</li><li>&middot; Submitting timely reports and preparing presentations as assigned</li><li>&middot; Managing shipping and logistics both import and export</li><li>&middot; Handling the petty cash report</li><li>&middot; Performing other duties as assigned</li></ul><p><b>Experience, Skills &amp; Qualifications:</b></p><ul><li>&middot;Degree holder in administrative course or similar.</li><li>Solid experience as Administrative Officer or similar role with minimum of 3 years of experience in the field.</li><li>Proficiency with Microsoft office applications, and aptitude for learning new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management and multitasking abilities.</li><li>Strong organization skills with a problem-solving attitude.</li><li>Ability to maintain confidentiality of company&rsquo;s information.</li><li>Desire to be proactive and create a positive experience for others.</li><li>Contribute to team effort by accomplishing related results as needed.</li><li>Fluent in English &amp; Tagalog</li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Previous experience in Accounting and Marketing</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Tagalog (Preferred)</li></ul>

Administrative Officer

Zurich Insurance

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 Zurich Workplace Solutions (ZWS) is an entity from Zurich International located in the heart of the DIFC&rsquo;s International Financial Centre. They provide localized workplace savings solutions that offer flexibility, control and make a positive difference to long-term financial security.
 <br/>
 <br/>
 ZWS are the Administrator of the DIFC Employee Workplace Savings plan (DEWS), a progressive end-of-service benefit plan introduced within the DIFC in 2020.
 <br/>
 <br/>
 We&rsquo;re looking for a dynamic and passionate Administration Officer. Reporting to the Operations Manager, in this role you will be accountable for office service and health and safety for ZWS. Additionally, you will support Member Service administration where capacity allows. The role also covers lease management, cleaning and maintenance, health and safety, vendor relations, reception services and will also be required to support Service administration for ZWS if capacity allows. You&rsquo;ll help create a safe, efficient, and welcoming workplace where everyone can thrive.
 <br/>
 <br/>
 Job Accountabilities
 <br/>
 <br/>
 As Administration Officer, your role will involve:
 <br/>
 <br/>
 <ul>
  <li>
   Manage cleaning, maintenance, and repair services to maintain a safe and pleasant environment.
  </li>
  <li>
   Handle vendor relationships, including sourcing and contract management for office services. Maintain records, inventories, and compliance documentation.
  </li>
  <li>
   Supervise general facilities services.
  </li>
  <li>
   Implementation of health and safety policies and procedures, ensuring compliance with local regulations and Zurich standards.
  </li>
  <li>
   Conduct periodic health and safety audits and risk assessments; organize fire drills and emergency evacuation exercises. Primary contact for health and safety concerns, liaising with staff, vendors, and regulatory bodies.
  </li>
  <li>
   Support Service administration and processing where capacity allows.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators
 <br/>
 <br/>
 <ul>
  <li>
   Office lease and vendor contracts managed accurately and proactively.
  </li>
  <li>
   Cleanliness and maintenance standards consistently met.
  </li>
  <li>
   Health and safety compliance maintained at 100%; documented completion of regular audits, risk assessments, emergency drills and tracking of incidents.
  </li>
  <li>
   Staff awareness and engagement in health and safety initiatives (e.g., training participation rates).
  </li>
  <li>
   Reception services rated highly by staff and visitors.
  </li>
  <li>
   Timely completion of facilities projects and issue resolution.
  </li>
  <li>
   QA scores on Service Admin.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 To be successful in this role, you will need:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent qualification in business administration, facilities management, or related field.
  </li>
  <li>
   Formal training or certification in Occupational Health and Safety (OHS) or workplace safety standards (e.g., NEBOSH, IOSH, or local equivalent) desirable.
  </li>
  <li>
   2&ndash;5 years&rsquo; experience in office administration, facilities, or vendor management roles, including direct experience in implementing health and safety policies in an office environment.
   <br/>
   <br/>
  </li>
 </ul>
 Skills and Competencies
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Problem-solving mindset with attention to detail.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Zurich?
  <br/>
  <br/>
 </strong>
 At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?
 <br/>
 <br/>
 We are an equal opportunity employer who knows that each employee is unique - that&rsquo;s what makes our team so great!
 <br/>
 <br/>
 Join us as we constantly explore new ways to protect our customers and the planet.
 <br/>
 <br/>
 <ul>
  <li>
   Location(s): AE - Dubai
  </li>
  <li>
   Remote working: No
  </li>
  <li>
   Schedule: Full Time
  </li>
  <li>
   Recruiter name: Taniya Baby
  </li>
  <li>
   Closing Date: 28 November 2025
   <br/>
  </li>
 </ul>
</div>


Administration Officer

<div><div><div><div><div>Job Summary</div></div><div></div><div><br>
<div>
Zurich Workplace Solutions (ZWS) is an entity from Zurich International located in the heart of the DIFC&rsquo;s International Financial Centre. They provide localized workplace savings solutions that offer flexibility, control and make a positive difference to long-term financial security.</div><br>
<div></div>
<div>
ZWS are the Administrator of the DIFC Employee Workplace Savings plan (DEWS), a progressive end-of-service benefit plan introduced within the DIFC in 2020.</div><br>
<div></div>
<div>
We&rsquo;re looking for a dynamic and passionate Administration Officer. Reporting to the Operations Manager, in this role you will be accountable for office service and health and safety for ZWS. Additionally, you will support Member Service administration where capacity allows. The role also covers lease management, cleaning and maintenance, health and safety, vendor relations, reception services and will also be required to support Service administration for ZWS if capacity allows. You&rsquo;ll help create a safe, efficient, and welcoming workplace where everyone can thrive.</div></div></div><div></div><div><div><div><br>
Job Accountabilities</div><br>
</div><div><div>
</div><div>As Administration Officer, your role will involve:</div><br>
<div></div>
<ul>
<li>Manage cleaning, maintenance, and repair services to maintain a safe and pleasant environment.</li>
<li>Handle vendor relationships, including sourcing and contract management for office services. Maintain records, inventories, and compliance documentation.</li>
<li>Supervise general facilities services.</li>
<li>Implementation of health and safety policies and procedures, ensuring compliance with local regulations and Zurich standards.</li>
<li>Conduct periodic health and safety audits and risk assessments; organize fire drills and emergency evacuation exercises. Primary contact for health and safety concerns, liaising with staff, vendors, and regulatory bodies.</li>
<li>Support Service administration and processing where capacity allows.</li></ul><br>
<div></div>
<div>
Key Performance Indicators</div><br>
<div></div>
<ul>
<li>Office lease and vendor contracts managed accurately and proactively.</li>
<li>Cleanliness and maintenance standards consistently met.</li>
<li>Health and safety compliance maintained at 100%; documented completion of regular audits, risk assessments, emergency drills and tracking of incidents.</li>
<li>Staff awareness and engagement in health and safety initiatives (e.g., training participation rates).</li>
<li>Reception services rated highly by staff and visitors.</li>
<li>Timely completion of facilities projects and issue resolution.</li>
<li>QA scores on Service Admin.</li></ul></div></div><div></div><div><div><div><br>
Job Qualifications</div></div><div></div><div><br>
<div>
To be successful in this role, you will need:</div><br>
<div></div>
<ul>
<li>Bachelor&rsquo;s degree or equivalent qualification in business administration, facilities management, or related field.</li>
<li>Formal training or certification in Occupational Health and Safety (OHS) or workplace safety standards (e.g., NEBOSH, IOSH, or local equivalent) desirable.</li>
<li>2&ndash;5 years&rsquo; experience in office administration, facilities, or vendor management roles, including direct experience in implementing health and safety policies in an office environment.</li></ul><br>
<div></div>
<div>
Skills and Competencies</div><br>
<div></div>
<ul>
<li>Strong organizational and time management skills.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Problem-solving mindset with attention to detail.</li></ul></div></div></div><div></div><div><b><br>
Why Zurich?</b></div><br>
<div>
At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?</div><br>
<div></div>
<div>
We are an equal opportunity employer who knows that each employee is unique - that&rsquo;s what makes our team so great!</div><br>
<div></div>
<div>
Join us as we constantly explore new ways to protect our customers and the planet.</div><br>
<div></div>
<ul>
<li>Location(s): AE - Dubai</li>
<li>Remote working: No</li>
<li>Schedule: Full Time</li>
<li>Recruiter name: Taniya Baby</li>
<li>Closing Date: 28 November 2025</li></ul></div>

Dubai Health Authority

<p></p><div><div><ul><li> Ensure transactions are properly recorded and entered into the computerized system.</li><li> Participate in various department projects lead by senior staff.</li><li> Provide on-the-job training to new employees or as needed.</li><li> Coordinate the resolution of department policy &amp; procedure problems &amp; inquiries.</li><li> Generate reports &amp; develop reporting system as per assigned by the line manager.</li><li> Perform general administrative tasks: coordination, follow up, feedback ... etc to ensure daily work is</li><li> Performed completely &amp; in a timely manner.</li><li> Act on behalf of superior when he/she is absent.</li><li> Conduct awareness campaigns targeting the public based on community health needs assessments and departmental action plans.</li><li> Support public health research initiatives to identify and evaluate community health needs, in coordination with relevant research units.</li><li> Assist in preparing and submitting periodic and ad-hoc reports on outreach and public health educational initiatives to aid in evidence-based decision-making.</li><li> Design and disseminate health education materials to address urgent public health issues.</li><li> Perform other related duties as assigned.</li></ul><div><br>
</div></div><div><p><b>
Qualifications</b></p><div></div><p><br>
Higher Diploma or Equivalent. Bachelors in related faculty desired.</p></div></div><div></div>

Senior Administrative Officer (UAE National)- Administration

LARAIX DEVELOPERS LLC

<p><b>Requirements:</b></p><ul><li>Required Female Candidate</li><li>Minimum <b>3 years of experience</b> in <b>Real Estate Administration</b> or <b>Developers Administration</b> (experience in developer admin is a strong plus).</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and documentation abilities.</li><li>Proficiency in MS Office and administrative tools.</li><li>Ability to coordinate with internal teams, developers, and clients.</li><li>Knowledge of real estate processes, documentation, and compliance is preferred.</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Handle administrative tasks related to developer projects and real estate operations.</li><li>Maintain and update project documentation and records.</li><li>Coordinate with developers, clients, and internal departments.</li><li>Support day-to-day office and project activities.</li><li>Prepare reports, follow-ups, and ensure timely completion of deliverables.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Admin: 3 years (Preferred)</li></ul>

Developers Administration Officer

Confidential

<div>
 <p>
  <strong>
   Duties and Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Travel and Logistics (Chairman&rsquo;s request, CEO, Executives, Procurement, HR and other entities).
  </strong>
 </p>
 <p>
  Serve as the main point of contact for travel related request including flights, hotels, ground transportation, and other logistics issuance.
 </p>
 <p>
  Provide support in case of emergencies, cancellations, or travel disruptions.
 </p>
 <p>
  <strong>
   2. Roadshows and Sales Event Booking ticket+ Hotel+ transfer Coordination (Marketing, Direct Sales, Channel Partner Department)
  </strong>
 </p>
 <p>
  Contact the property through email or phone as requested by the requester
 </p>
 <p>
  Submit 3 options of both ticket and hotel wait for approval.
 </p>
 <p>
  After approval will proceed issuance
 </p>
 <p>
  <strong>
   3. Cost Control (Alaan Card Top Up) &ndash; Finance
  </strong>
 </p>
 <p>
  Monitor travel expenses and stay within budgetary constraints.
 </p>
 <p>
  Ensure all bookings are in line with the company&rsquo;s travel policy
 </p>
 <p>
  Request top up of Alaan card according to expenses and budget approval to Payment officer
 </p>
 <p>
  Assist employees on submitting travel-related invoices for reimbursements.
 </p>
 <p>
  <strong>
   4. Record Keeping and Reporting
  </strong>
 </p>
 <p>
  Maintain accurate records of travel bookings and expenses by weekly reporting.
 </p>
 <p>
  Generate reports on travel activities and expenditures for management by submitting clearance to Finance
 </p>
 <p>
  <strong>
   5. Visa and Documentation Management
  </strong>
 </p>
 <p>
  Assist with visa applications and the preparation of required documentation
 </p>
 <p>
  Stay updated on international travel regulations and restrictions.
 </p>
 <p>
  <strong>
   6.
  </strong>
  <strong>
   Manage urgent travel requests outside office hours according to the shift schedule.
  </strong>
 </p>
 <p>
  Ensuring timely response and seamless coordination for last-minute bookings, changes, or travel disruptions
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Bachelor&rsquo;s degree in Business Administration, Hospitality, Travel Management, or related field.
 </p>
 <p>
  <strong>
   5&ndash;7 years
  </strong>
  of experience in travel coordination, travel operations, or a similar role.
 </p>
 <p>
  Experience within the
  <strong>
   UAE/GCC
  </strong>
  and familiarity with regional travel procedures preferred.
 </p>
 <p>
  Previous experience using travel booking systems is an advantage.
 </p>
 <p>
  Strong knowledge of visa procedures, international travel regulations, and airline booking processes.
 </p>
 <p>
  Excellent communication and negotiation skills.
 </p>
 <p>
  Ability to multitask, prioritize, and manage time-sensitive travel requests.
 </p>
 <p>
  Strong attention to detail and organizational skills.
 </p>
 <p>
  Proficiency in MS Office (Excel, Word, Outlook).
 </p>
 <p>
  Customer-service oriented with the ability to work under pressure.
 </p>
 <p>
  Problem-solving skills and quick decision-making abilities.
 </p>
</div>


Senior Travel Officer

Clover and Sage Properties

<p><b>Job Opening: </b>Administrative Officer &ndash; Real Estate</p><p><b>Location:</b> Business Bay<br/><b>Position:</b> Full-time</p><p>Can join immediately</p><p>Type: Full-Time</p><p>An <b>Administrative Officer</b> in the real-estate sector is responsible for ensuring smooth daily operations within the office and supporting property managers, sales agents, and senior management. They handle documentation, coordinate communication, maintain records, assist with client services, and ensure compliance with real-estate policies and regulatory requirements. Their role is essential in keeping the business organized, efficient, and professional.</p><p>Key Responsibilities:</p><ul><li>Prepare, organize, and maintain real-estate documents such as:</li><li>property listings</li><li>lease agreements</li><li>sales contracts</li><li>tenancy records</li><li>title deeds and compliance reports</li><li>Maintain digital and physical filing systems.</li><li>Ensure documents are up-to-date and legally compliant.</li><li>Ensure company policies follow real-estate regulations.</li><li>Assist with municipal approvals, licensing, and documentation.</li><li>Ensure contracts and lease agreements meet legal standard.</li></ul><p>Qualifications:</p><p>* Prior experience in real estate</p><p>* Excellent communication and organizational skills</p><p>* Proficiency in CRM tools and MS Office</p><p><b>How to Apply:</b><br/>Please send your resume</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>do u have real estate experience? mandatory</li><li>Could you confirm if you are comfortable and experienced in performing cold calls?(mandatory)</li></ul>

Real Estate Administrative Officer

Explore 3348+ Administrative services officer in Dubai this December. Find roles across top companies and apply now to boost your career.

3348 administrative services officer jobs IN Dubai

Administrative Officer

Administration Officer

Administration Officer

Senior Administrative Officer (UAE National)- Administration

Developers Administration Officer

Senior Travel Officer

Real Estate Administrative Officer