administrative assistant

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administrative services officer

Silverleaf Real Estate

Job Title: Administrative OfficerLocation: DUBAICompany: CLICK GROUPEmployment Type: Full-TimeWe are a forward-thinking marketing company focused on delivering data-driven, creative, and performance-oriented solutions. As we expand our capabilities, we are integrating advanced AI technologies into our workflows to enhance campaign effectiveness, personalization, and scalability.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Maintain and organize company records, files, and documents</li><li>Coordinate meetings, appointments, and schedules</li><li>Prepare reports, presentations, and documentation</li><li>Assist in procurement of office supplies and vendor coordination</li><li>Support HR and finance departments with administrative tasks</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Proven experience as an Administration Officer, Administrative Assistant, or similar role</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Administrative Officer

Creative Concepts Building Maintenance & Decoration

Job SummaryWe are seeking a motivated and professional Emirati candidate to join our team as an Administrative Officer. The successful candidate will provide administrative support, coordinate office activities, maintain records, and assist various departments in ensuring smooth daily operations.Key Responsibilities<ul><li>Provide general administrative and office support.</li><li>Prepare and maintain company documents, records, and reports.</li><li>Coordinate meetings, appointments, and correspondence.</li><li>Assist with HR, recruitment, and employee documentation.</li><li>Communicate with clients, suppliers, and government authorities when required.</li><li>Manage filing systems and ensure data accuracy.</li><li>Support project teams with administrative requirements.</li><li>Handle telephone calls, emails, and inquiries professionally.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor's Degree or Diploma in Business Administration or a related field.</li><li>Fresh graduates are welcome to apply.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in Arabic and English.</li><li>Good organizational and time-management skills.</li><li>Professional attitude and willingness to learn.</li></ul>Preferred Skills<ul><li>Strong interpersonal and teamwork abilities.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of UAE government procedures is an advantage.</li></ul>Salary: As per company policy and experience. Benefits: As per UAE Labour Law and company policy.Work Location: In person

Emirati Administrative Officer

Alfardan Real Estates LLC

Department: Administration / Facilities / MaintenanceJob Summary: The Maintenance Administrative Officer is responsible for supporting the maintenance department by handling administrative tasks, coordinating maintenance requests, and ensuring smooth day-to-day operations of facility maintenance activities. The role requires basic technical knowledge of maintenance work and strong organizational skills to track, schedule, and document all maintenance-related activities.Key Responsibilities:<ul><li>Receive, record, and track maintenance requests from staff or departments</li><li>Coordinate with technicians and maintenance teams for job assignments and follow-ups</li><li>Prepare and maintain maintenance schedules and service logs</li><li>Monitor ongoing maintenance work to ensure timely completion</li><li>Maintain records of equipment servicing, repairs, and preventive maintenance</li><li>Follow up with suppliers and contractors for quotations, work orders, and service updates</li><li>Assist in procurement requests for maintenance materials and spare parts</li><li>Ensure proper documentation of completed jobs and reports</li><li>Maintain inventory records of maintenance tools and consumables</li><li>Support compliance with safety procedures and company maintenance standards</li><li>Communicate with internal departments regarding maintenance status updates.</li></ul>Requirements:<ul><li>Proven experience in an administrative or maintenance coordination role</li><li>Basic knowledge of building maintenance, repairs, or facility operations</li><li>Good understanding of maintenance workflows (preventive and corrective maintenance)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Good communication and coordination skills</li><li>Ability to multitask and handle urgent maintenance issues</li><li>Attention to detail and accuracy in record-keeping</li></ul>Preferred Qualifications:<ul><li>Diploma or degree in Business Administration, Facilities Management, or related field</li><li>Experience in FM companies, construction, or maintenance services is an advantage</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Maintenance Admin Officer

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Emirates Global Aluminium (EGA)

<div>
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 
 
 
 
 Note: Secretary Level 2
 
 
 
 
 
 
 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
 
 
 
 
 Correspondence and Documentation
 
 
 
 
 
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
 </li>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
 </li>
 </ul>
 
 
 
 
 
 Incoming Visitors and Calls
 
 
 
 
 
 
 <ul>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
 </li>
 </ul>
 
 
 
 
 
 Meetings
 
 
 
 
 
 
 <ul>
 <li>
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 
 
 
 
 Information Recording and Archiving
 
 
 
 
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Office Supplies
 
 
 
 
 
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
 </li>
 </ul>
 
 
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 
 
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 
 Related Assignments
 
 
 
 
 
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Educational level typically acquired through completion of high school.
 </li>
 </ul>
 
 
 
 
 
 
 Minimum Experience:
 
 
 
 
 
 <ul>
 <li>
 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
 </li>
 </ul>
 
 
</div>

Senior Administrator (Jebel Ali)

ORIGINAL GLASS TECHNICAL SERVICES ONE PERSON COMPANY L.L.C.

Accountant / Procurement OfficerLocation: Dubai, UAE Company: Original Glass Technical Services LLCOriginal Glass Technical Services LLC is seeking a highly organized and detail-oriented Accountant / Procurement Officer to join our growing team. The ideal candidate will have experience in accounting, purchasing, procurement coordination, and administrative support, preferably within the glass, aluminum, or construction industry.RequirementsEducation<ul><li>Bachelor's Degree or Diploma in Accounting, Business Administration, Office Management, or a related field.</li></ul>Experience<ul><li>Minimum 3 years of administrative, accounting, or procurement experience.</li><li>Experience in the glass, aluminum, or construction industry is preferred.</li></ul>Technical Skills<ul><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Working knowledge of accounting software and financial record-keeping systems.</li></ul>Communication Skills<ul><li>Excellent verbal and written English communication skills.</li><li>Arabic language skills will be an added advantage.</li></ul>Organizational Skills<ul><li>Strong time management and multitasking abilities.</li><li>Excellent attention to detail and accuracy.</li></ul>Key ResponsibilitiesProcurement &amp; Purchasing<ul><li>Handle end-to-end procurement activities, including purchase requisitions, RFQs, supplier negotiations, and purchase order issuance.</li><li>Source materials, tools, and services in line with project requirements, budgets, and timelines.</li><li>Maintain approved supplier lists, pricing records, and procurement documentation.</li><li>Coordinate with site, project, and management teams to ensure timely material availability.</li></ul>Invoicing &amp; Financial Coordination<ul><li>Prepare and issue sales invoices based on project progress and delivery milestones.</li><li>Verify supplier invoices against purchase orders and delivery notes.</li><li>Maintain accurate records of accounts payable and receivable.</li><li>Follow up on customer payments and assist in month-end financial reporting.</li></ul>Delivery &amp; Logistics Coordination<ul><li>Coordinate material deliveries with suppliers, transporters, and site teams.</li><li>Ensure timely delivery of materials to project sites and offices.</li><li>Track delivery notes, GRNs, and related documentation.</li><li>Resolve delivery delays, shortages, and discrepancies with suppliers and logistics providers.</li></ul>Inventory &amp; Documentation Control<ul><li>Maintain stock and inventory records for office and project materials.</li><li>Monitor material usage and support cost control initiatives.</li><li>Ensure procurement, invoicing, and delivery records are properly maintained and auditable.</li></ul>Vendor &amp; Internal Coordination<ul><li>Act as the primary liaison between suppliers, transporters, clients, and internal teams.</li><li>Prepare procurement status reports and cost summaries for management.</li><li>Support operational and administrative functions to ensure smooth business processes.</li></ul>Skills Required<ul><li>Strong administrative and organizational skills.</li><li>Ability to handle confidential information with professionalism and discretion.</li><li>Excellent problem-solving and multitasking abilities.</li><li>Customer service-oriented mindset.</li><li>Strong analytical and reporting skills.</li></ul>How to ApplyInterested candidates who meet the above requirements are invited to send their CV and Cover Letter to: admin@original-glass.comOnly shortlisted candidates will be contacted.Pay: AED3,000.00 - AED6,000.00 per monthExperience:<ul><li>Accountant / Procurement Officer: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Work Location: In person

Accountant / Procurement Officer

3D CONSTRACTION LLC

Receptionist / Front Desk Officer &ndash; Construction CompanyLocation: Dubai Job Type: Full-timeJob SummaryWe are seeking a professional and organized Receptionist / Front Desk Officer with experience in the Dubai construction industry. The ideal candidate will be the first point of contact for visitors, clients, suppliers, and subcontractors while providing administrative and front office support to ensure smooth daily operations.Key Responsibilities<ul><li>Greet and assist visitors, clients, contractors, and suppliers professionally</li><li>Answer, screen, and direct incoming phone calls and emails</li><li>Maintain reception area and ensure a professional office environment</li><li>Handle incoming and outgoing correspondence, couriers, and deliveries</li><li>Coordinate meeting room bookings and staff appointments</li><li>Maintain office records, filing systems, and databases</li><li>Support HR and administration with documentation and attendance records</li><li>Coordinate with project teams, site staff, and vendors when required</li><li>Prepare basic reports, letters, and official documents</li><li>Monitor office supplies and place orders as needed</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Receptionist or Front Desk Officer in a Dubai-based construction company.</li><li>Strong communication skills in English</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Professional appearance and customer service skills</li><li>Ability to multitask and work under pressure</li><li>Knowledge of construction office operations and documentation is preferred</li><li>Immediate joiners preferred</li></ul>How to ApplyPlease send your updated CV with recent photograph.NOTE: (strictly No filter NO selfies)Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist

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