administrative services officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
 </li>
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 Understanding of the organization&rsquo;s business context and operational environment
 </li>
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 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
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 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

<div>
 
 Job Description
 
 
 
 Key Duties and Responsibility
 
 
 <ul>
 <li>
 Process purchase requisitions / orders within purchasing authority.
 </li>
 <li>
 Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
 </li>
 <li>
 Establish and negotiate contract terms and conditions and maintain supplier relationships.
 </li>
 <li>
 Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
 </li>
 <li>
 Assist in the development of specifications for equipment, materials, and services to be purchased.
 </li>
 <li>
 Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
 </li>
 <li>
 Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
 </li>
 <li>
 Prepare Annual procurement plan in coordination with respected departments.
 </li>
 <li>
 Perform travel arrangements such as hotel, flight, transfers bookings.
 </li>
 <li>
 Provide information in accordance with established procedures and policies
 </li>
 <li>
 Refer problems requiring administrative or operational answers to appropriate administrators.
 </li>
 <li>
 Electronically maintain records and generate lists, reports and other materials.
 </li>
 <li>
 Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
 </li>
 <li>
 Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
 </li>
 <li>
 Ensure coordination in communications between all departments within the department.
 </li>
 <li>
 Develop and maintain constructive and cooperative working relationships with colleagues and management.
 </li>
 <li>
 Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
 </li>
 <li>
 Prepare and process requisitions according to established guidelines.
 </li>
 <li>
 Maintain and prepare budget information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 Bachelor degree from an accredited university.
 
 
 Preferably with:
 
 
 <ul>
 <li>
 Chartered Institute of Procurement and Supply Diploma (CIPS)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Mohammed bin Rashid School of Government
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

Administrative Affairs Officer

Aura Academy of Arts

Location : Silicon Oasis, DubaiTimings<ul><li>Monday to Friday - evening 4:00 pm to 9:00 pm</li><li>Saturday and Sunday - morning 10:00 am to 13:00 pm &amp; evening 4:00 pm to 9:00 pm.</li><li>Weekly one day off</li></ul>About the companyAura is not just a dance school; it's a dynamic consortium of enterprises that has carved its niche in various entertainment domains. Our diverse offerings include: Aura Academy of Arts, Aura Production, Aura Event Management, Aura Kids School, and an array of other ventures that collectively redefine excellence in the entertainment industry. Established in July 2017 with a team of dedicated professionals, we have consistently set the bar high, delivering exceptional services that resonate with our clients' needs and aspirations.About the jobAre you ready to join an exciting journey as an integral part of our vibrant team? At Aura Academy of Arts, we are on the lookout for an enthusiastic and organized individual to take on the role of Admin.Key Responsabilities<ul><li>Assisting the managers and teachers with administrative tasks: coordination with parents and students, class management, and accountancy.</li><li>Managing incoming calls, emails, and other communications</li><li>Ordering supplies and maintaining the office in good operations</li></ul>Skills and qualifications<ul><li>High school diploma or relevant work experience</li><li>Proven relevant experience offering administrative support</li><li>Expertise with the Microsoft Office Suite and Google Suite.</li><li>Excellent interpersonal, time management, adaptability, and multitasking abilities</li><li>Detail-oriented and capable of working independently</li><li>Excellent organizer and collaborative spirit</li></ul>Note<ul><li>Candidate should be under family sponsorship / husband visa or have own visa</li><li>Living in Silicon Oasis or surroundings</li><li>Available to join immediately</li></ul>Salary<ul><li>1,800.00 AED per month</li></ul>Contactauraartsacademy@gmail.com or 0588090044Job Type: PermanentPay: From AED1,800.00 per monthWork Location: In person

Administrative Officer

Mohammed Bin Rashid School of Government

<div><div>Key Duties and Responsibility
1.Process purchase requisitions / orders within purchasing authority.
2.Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
3.Establish and negotiate contract terms and conditions and maintain supplier relationships.
4.Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
5.Assist in the development of specifications for equipment, materials, and services to be purchased.
6.Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
7.Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
8.Prepare Annual procurement plan in coordination with respected departments.
9.Perform travel arrangements such as hotel, flight, transfers bookings.
10.Provide information in accordance with established procedures and policies
11.Refer problems requiring administrative or operational answers to appropriate administrators.
12.Electronically maintain records and generate lists, reports and other materials.
13.Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
14.Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
15.Ensure coordination in communications between all departments within the department.
16. Develop and maintain constructive and cooperative working relationships with colleagues and management.
17. Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
18. Prepare and process requisitions according to established guidelines.
19. Maintain and prepare budget information.<div> 
</div></div><div>
Qualifications<div></div> 
Qualifications
Bachelor degree from an accredited university.
Preferably with:<ul><li>Chartered Institute of Procurement and Supply Diploma (CIPS)</li></ul> 
Experience
3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.</div></div><div></div>

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
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 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
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 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
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 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
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 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
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 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
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 Coordinates work with other Colleges, school districts and other organizations.
 </li>
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 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
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 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
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 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Mazrui International

<div>
 
 
 Please note that this job is ONLY for Emiratis
 
 
 
 
 
 
 
 Location :-
 
 Dubai Investment Park (DIP)
 
 
 
 
 
 
 Brief about company :-
 
 
 MetroMed
 
 (Part of
 
 Mazrui International
 
 ) is a pioneer among
 
 healthcare distributors,
 
 known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
 
 MetroMed
 
 supplies
 
 pharmaceutical products,
 
 
 medical devices and equipment
 
 , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
 
 Mazrui International
 
 is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://www.metromed.me/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Title :-
 
 Admin Support Officer
 
 
 
 
 
 
 Job Purpose :-
 
 The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
 
 
 
 
 
 
 Key role and responsibilities :-
 
 
 <ul>
 <li>
 Perform general office administration tasks including filing, scanning, printing, and organizing documents.
 </li>
 <li>
 Handle incoming and outgoing mail, courier dispatch, and record maintenance.
 </li>
 <li>
 Accurately enter and update data in spreadsheets, internal systems, and databases.
 </li>
 <li>
 Prepare basic reports and ad hoc summaries as requested by management.
 </li>
 <li>
 Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
 </li>
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 Keep stock movement records and update inventory logs regularly.
 </li>
 <li>
 Monitor usage of stationery and pantry items, ensuring timely replenishment.
 </li>
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 Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
 </li>
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 Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
 </li>
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 Support expense tracking and assist with documenting office-related purchases and invoices.
 </li>
 <li>
 Assist in organizing small internal events or meetings by arranging logistics and required supplies.
 </li>
 <li>
 Liaise with PRO for various business needs related to trade licenses etc.
 </li>
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 Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
 </li>
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 Follow up on expenditure claim queries of suppliers.
 </li>
 <li>
 Coordinate timely renewal of trade licenses and tenancy renewals.
 </li>
 <li>
 Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
 </li>
 <li>
 Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
 </li>
 <li>
 Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
 </li>
 <li>
 Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
 </li>
 <li>
 Organizing/Assisting in events/activities for celebrations and staff welfare.
 </li>
 <li>
 To effectively carry out all the Receptionist duties in the absence of the Receptionist.
 </li>
 <li>
 Support any other ad hoc tasks assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 Experience :-
 
 1&ndash;2 years of experience in office administration or support role preferred but freshers can also be considered
 
 
 
 
 
 
 Education :-
 
 High School or Diploma or Bachelor
 
</div>

Admin Support Officer (UAE National) (Emiratisation)

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