safety officer

office assistant

office administrator

admin assistant

administrative assistant

administrative services officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Mazrui International

<div>
 
 
 Please note that this job is ONLY for Emiratis
 
 
 
 
 
 
 
 Location :-
 
 Dubai Investment Park (DIP)
 
 
 
 
 
 
 Brief about company :-
 
 
 MetroMed
 
 (Part of
 
 Mazrui International
 
 ) is a pioneer among
 
 healthcare distributors,
 
 known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
 
 MetroMed
 
 supplies
 
 pharmaceutical products,
 
 
 medical devices and equipment
 
 , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
 
 Mazrui International
 
 is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://www.metromed.me/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Title :-
 
 Admin Support Officer
 
 
 
 
 
 
 Job Purpose :-
 
 The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
 
 
 
 
 
 
 Key role and responsibilities :-
 
 
 <ul>
 <li>
 Perform general office administration tasks including filing, scanning, printing, and organizing documents.
 </li>
 <li>
 Handle incoming and outgoing mail, courier dispatch, and record maintenance.
 </li>
 <li>
 Accurately enter and update data in spreadsheets, internal systems, and databases.
 </li>
 <li>
 Prepare basic reports and ad hoc summaries as requested by management.
 </li>
 <li>
 Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
 </li>
 <li>
 Keep stock movement records and update inventory logs regularly.
 </li>
 <li>
 Monitor usage of stationery and pantry items, ensuring timely replenishment.
 </li>
 <li>
 Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
 </li>
 <li>
 Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
 </li>
 <li>
 Support expense tracking and assist with documenting office-related purchases and invoices.
 </li>
 <li>
 Assist in organizing small internal events or meetings by arranging logistics and required supplies.
 </li>
 <li>
 Liaise with PRO for various business needs related to trade licenses etc.
 </li>
 <li>
 Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
 </li>
 <li>
 Follow up on expenditure claim queries of suppliers.
 </li>
 <li>
 Coordinate timely renewal of trade licenses and tenancy renewals.
 </li>
 <li>
 Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
 </li>
 <li>
 Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
 </li>
 <li>
 Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
 </li>
 <li>
 Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
 </li>
 <li>
 Organizing/Assisting in events/activities for celebrations and staff welfare.
 </li>
 <li>
 To effectively carry out all the Receptionist duties in the absence of the Receptionist.
 </li>
 <li>
 Support any other ad hoc tasks assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 Experience :-
 
 1&ndash;2 years of experience in office administration or support role preferred but freshers can also be considered
 
 
 
 
 
 
 Education :-
 
 High School or Diploma or Bachelor
 
</div>

Admin Support Officer (UAE National) (Emiratisation)

Colliers

<div>
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 Provide day‑to‑day administrative support to ensure smooth office operations.
 </li>
 <li>
 Manage correspondence, documentation, filing systems, and record‑keeping activities.
 </li>
 <li>
 Coordinate office maintenance, supplies, and service providers to ensure a well-functioning work environment.
 </li>
 <li>
 Support scheduling, meeting arrangements, room bookings, and travel logistics when required.
 </li>
 <li>
 Assist in preparing reports, presentations, and internal communication materials.
 </li>
 <li>
 Handle staff requests efficiently and liaise with internal departments to ensure timely resolution.
 </li>
 <li>
 Monitor office budgets, invoices, purchase requests, and petty cash as per company procedures.
 </li>
 <li>
 Ensure company policies and administrative procedures are followed and updated when necessary.
 </li>
 <li>
 Support onboarding arrangements for new employees (access cards, IT setup coordination, workspace preparation).
 </li>
 <li>
 Contribute to organizing events, training sessions, and company activities.
 </li>
 </ul>
 
 
 
 
 
 2. Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 2&ndash;5 years of experience in administrative or office support roles (preferably in a corporate environment).
 </li>
 <li>
 Strong organizational, multitasking, and time‑management skills.
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Detail‑oriented with a proactive and resourceful approach to problem‑solving.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Strong interpersonal skills and the ability to collaborate with various departments.
 </li>
 <li>
 Customer‑service mindset and a positive, team‑oriented attitude.
 </li>
 </ul>
 
 
</div>

Admin Officer (UAE National)

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 تقييم المخططات المعمارية والهندسية للمنشآت الصحية الجديدة أو مشاريع التجديد . والتأكد من مواءمتها مع الشروط والمعايير الخاصة بترخيص المنشآت.
 </li>
 <li>
 التأكد من أن التصاميم تتوافق مع قوانين البناء، وإرشادات الهندسة الصحية، ومعايير السلامة المحلية والدولية وذلك لضمان سلامة العاملين والمرضى .
 </li>
 <li>
 إجراء زيارات ميدانية عند اللزوم خلال مراحل البناء أو التجديد للمنشأة الصحية والتأكد من الالتزام بالتصاميم المعتمدة والمتطلبات التنظيمية .
 </li>
 <li>
 مقارنة الملاحظات الميدانية مع المعايير والإرشادات الفنية الدولية المعتمدة، وتقديم التوصيات اللازمة للإجراءات التصحيحية مع التأكد من التزام المنشأة بها .
 </li>
 <li>
 ضمان تكامل عناصر مكافحة العدوى، وسلامة المرضى، وسلاسة رحلة المريض يتم تضمينها بشكل منهجي ضمن جميع مراحل تصميم وتطوير المنشآت الصحية.
 </li>
 <li>
 تطوير وتحديث الأدلة والإرشادات الخاصة بتصميم وإنشاء المنشآت الصحية لضمان بيئة آمنة وعالية الجودة من خلال مواكبة أحدث التطورات على الأنطمة والمعايير الخاصة بترخيص المنشآت .
 </li>
 <li>
 تقييم مدى ملاءمة المواقع الجغرافية والمرافق الداخلية للمنشآت من حيث إمكانية وصول المرضى وكفاءة التشغيل .
 </li>
 <li>
 أداء أي مهام أخرى ذات صلة يتم تكليف الموظف بها من قبل المدير المباشر.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 المؤهل العلمي:
 
 شهادة البكالوريوس في الهندسة المعمارية
 
 
 
 الخبرة العملية:
 
 الخبرة العملية غير مطلوبة
 
 
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Dubai Health Authority
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 10001-20000
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 29/03/2026
 
 
 
 Unposting Date
 
 
 
 05/04/2026
</div>

Senior Administrative Officer - Licensing Dept - (UAE National)

sasa-real-estate

Real Estate Admin OfficerLocation: Business Bay, Dubai Job Type: Full-Time | Permanent Company: SASA Real EstateAbout UsSASA Real Estate is a growing real estate brokerage specializing in Dubai&rsquo;s off-plan and ready properties. We are looking for a skilled and experienced Admin Officer to support our sales team, streamline documentation, and ensure smooth operations across all departments.Role OverviewWe are seeking an experienced Real Estate Admin Officer with a strong background in Dubai&rsquo;s off-plan market, developer coordination, and RERA/DLD procedures.This role requires excellent organizational skills, attention to detail, strong follow-up abilities, and hands-on experience managing real estate transactions.Key ResponsibilitiesOff-Plan Project Coordination (Dubai Focused)<ul><li>Coordinate with major Dubai developers for updated project information, availability, pricing, and booking procedures</li><li>Handle all RERA documentation (Form A, Form B, Form F)</li><li>Assist with Dubai Land Department (DLD) processes and online submissions</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials</li></ul>Administrative &amp; Sales Support<ul><li>Manage client documentation, KYC forms, booking forms, and follow-ups</li><li>Support agents with reservation forms, unit selection sheets, and required paperwork</li><li>Update CRM systems, lead trackers, deal pipelines, and client records</li><li>Schedule appointments, meetings, property tours, and presentations</li><li>Handle daily office operations including emails, calls, filing, and data entry</li></ul>Customer Service<ul><li>Respond to client inquiries promptly and professionally</li><li>Assist with payment coordination, booking confirmations, and developer communication</li></ul>Requirements<ul><li>3&ndash;5 years of administrative experience in Dubai&rsquo;s real estate sector (off-plan experience preferred)</li><li>Strong knowledge of RERA, DLD, and real estate documentation procedures</li><li>Proficiency in MS Office, CRM systems, and digital documentation</li><li>Excellent communication, organization, and follow-up skills</li><li>Ability to work in a fast-paced real estate environment</li></ul>Preferred Skills &amp; Attributes<ul><li>Detail-oriented, professional, and proactive</li><li>Strong understanding of Dubai&rsquo;s off-plan market and developer processes</li><li>Team player with strong time-management abilities</li></ul>Interested candidates can apply with their updated CV.Job Type: Full-time

Real Estate Admin Officer - Off Plan

Hamilton Healthcare

Job Title: Chief Operations Officer (COO)Location: Dubai, UAE Employment Type: Full-timeJob SummaryThe Chief Operations Officer (COO) is a key member of the executive leadership team responsible for overseeing the day-to-day administrative and operational functions of the hospital. The COO will drive operational excellence, efficiency, and quality of care across all departments, with a strong emphasis on implementing best practices from U.S. acute care healthcare systems.Key ResponsibilitiesOperational Leadership<ul><li>Oversee all hospital operations including clinical support services, administration, and ancillary departments</li><li>Ensure efficient delivery of patient care services in line with international standards</li><li>Optimize patient flow, capacity management, and throughput across the hospital</li></ul>Strategic Planning &amp; Execution<ul><li>Collaborate with the CEO and executive team to develop and implement strategic initiatives</li><li>Translate organizational goals into actionable operational plans</li><li>Lead expansion projects, service line development, and performance improvement initiatives</li></ul>Quality &amp; Compliance<ul><li>Ensure compliance with Dubai Health Authority (DHA) regulations and international accreditation standards (e.g., JCI)</li><li>Implement and monitor quality assurance, patient safety, and risk management programs</li><li>Drive continuous improvement using evidence-based practices and U.S. healthcare benchmarks</li></ul>Financial &amp; Business Management<ul><li>Oversee operational budgets, cost control, and revenue cycle optimization</li><li>Monitor key performance indicators (KPIs), productivity metrics, and financial outcomes</li><li>Identify opportunities for efficiency improvements and cost reduction</li></ul>Leadership &amp; Team Management<ul><li>Lead and mentor department heads and operational leaders</li><li>Build a high-performance culture focused on accountability and results</li><li>Oversee recruitment, retention, and leadership development initiatives</li></ul>Stakeholder Management<ul><li>Liaise with regulatory authorities, partners, and internal stakeholders</li><li>Support physician engagement and alignment with hospital goals</li><li>Represent the hospital in operational and strategic forums</li></ul>Qualifications &amp; Requirements<ul><li>Master&rsquo;s degree in Healthcare Administration, Business Administration (MBA), or related field</li><li>Minimum 12&ndash;15 years of healthcare experience, with at least 5&ndash;7 years in a senior leadership role</li><li>Mandatory experience in U.S. acute care hospital settings (highly preferred)</li><li>Proven track record in hospital operations, performance improvement, and transformation</li><li>Experience with internationally accredited hospitals (e.g., JCI)</li></ul>Skills &amp; Competencies<ul><li>Strong operational and strategic leadership</li><li>In-depth understanding of acute care hospital workflows</li><li>Financial acumen and data-driven decision-making</li><li>Expertise in U.S. healthcare systems, quality metrics, and compliance standards</li><li>Change management and organizational transformation</li><li>Excellent communication and stakeholder management skills</li></ul>Job Type: Full-timeWork Location: In person

Chief Operating Officer

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1004 administrative services officer jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Admin Support Officer (UAE National) (Emiratisation)

Admin Officer (UAE National)

Senior Administrative Officer - Licensing Dept - (UAE National)

Real Estate Admin Officer - Off Plan

Chief Operating Officer