executive assistant

operations manager

administrative assistant

safety officer

compliance officer

administrative services officer

Lionheart Real Estate L.L.C

With over 30 years of experience under trusted British management, Lionheart Real Estate is seeking a motivated and detail-oriented Administrative Officer to become a valued member of our dynamic team.Key Responsibilities<ul><li>Keeping property listings, databases, and CRM systems well-organized and up to date.</li><li>Handling important documents such as Form A, B, F, I, and U, as well as sales agreements and MOUs.</li><li>Helping with Trakheesi applications and making sure all RERA rules are followed.</li><li>Organizing property viewings, meetings, and appointments for the sales team.</li><li>Communicating with clients, agents, and suppliers by phone and email.</li><li>Gathering property details and market information to support the team.</li><li>Keeping office records tidy and tracking the progress of property deals.</li><li>Supporting basic marketing activities&mdash;updating listings, posting on social media, etc.</li><li>Booking inspections, appraisals, and other appointments as needed.</li><li>Ensuring all paperwork and processes follow legal and company standards.</li><li>Lending a hand with various office admin tasks&mdash;form submissions, follow-ups, and general assistance.</li></ul>Qualifications<ul><li>Minimum 1 year of experience in an admin role within the Dubai real estate sector.</li><li>Confident working with real estate forms (Form A, B, F, I, and U) and related documents.</li><li>Solid knowledge of Trakheesi, RERA procedures, and Dubai real estate regulations.</li><li>Organized, punctual, and good at managing multiple tasks without missing deadlines.</li><li>Strong communication skills&mdash;clear, courteous, and professional.</li><li>Comfortable using Microsoft Office, Google Workspace, and CRM platforms.</li><li>Able to work independently and pay close attention to detail in all documentation.</li></ul>What We Offer<ul><li>A supportive and professional work environment.</li><li>Ongoing training and mentorship to help you grow your real estate knowledge.</li><li>Competitive salary based on experience.</li><li>Opportunities to advance within the company.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Real Estate Admin in Dubai: 1 year (Required)</li></ul>

Administrative Officer

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Dubai Taxi Company

<div>
 
 Dubai Taxi Company (DTC) is the leading transportation provider in the UAE, offering exceptional services and innovative solutions to meet the growing demands of a fast-paced city. As a key player in Dubai's public transportation network, DTC ensures safe, reliable, and efficient mobility for both residents and visitors.
 
 
 
 
 
 We take pride in our diverse fleet, cutting-edge technology, and commitment to sustainability. From eco-friendly taxis to advanced booking systems, DTC continues to evolve, delivering enhanced customer experiences.
 
 
 
 
 
 At DTC, we not only focus on providing transportation solutions but also prioritize innovation, quality service, and customer satisfaction. As part of our mission, we&rsquo;re dedicated to promoting a safer and smarter way to move around Dubai, supporting the vision of becoming a global leader in smart mobility.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 The Senior Officer - Audit Support provides essential administrative and operational support to the Internal Audit team. This role ensures the smooth functioning of the department by managing schedules, coordinating audits, maintaining records, and facilitating communication between the audit team and other departments. The ideal candidate is highly organized, detail-oriented, and possesses strong communication and multitasking skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administrative Support:
 
 
 
 - Manage calendars, schedule meetings, and coordinate appointments for the Internal Audit team.
 
 
 - Prepare and distribute correspondence, reports, and presentations as needed.
 
 
 - Maintain and organize departmental files, records, and documentation, ensuring confidentiality and compliance with company policies.
 
 
 
 Audit Coordination:
 
 
 
 - Assist in the preparation of audit plans, schedules, and agendas.
 
 
 - Coordinate logistics for internal and external audits, including meeting arrangements, travel, and accommodations.
 
 
 - Track audit progress and follow up on action items to ensure timely completion.
 
 
 - Update the Audit system and Dashboards with relevant updates.
 
 
 
 Communication and Liaison:
 
 
 
 - Serve as the primary point of contact for the Internal Audit department, responding to inquiries and directing them to the appropriate team members.
 
 
 - Facilitate communication between the Internal Audit team and other departments or external stakeholders.
 
 
 - Draft and proofread emails, memos, and other communications on behalf of the department.
 
 
 
 Documentation and Reporting:
 
 
 
 - Maintain accurate and up-to-date audit documentation, including workpapers, reports, and findings.
 
 
 - Assist in the preparation of audit reports and presentations for senior management and the audit committee.
 
 
 - Ensure all documentation complies with regulatory requirements and internal policies.
 
 
 
 Office Management:
 
 
 
 - Order and maintain office supplies and equipment for the Internal Audit department.
 
 
 - Manage departmental budgets, process invoices, and track expenses.
 
 
 - Support the onboarding of new team members by arranging training and providing necessary resources.
 
 
 
 Special Projects:
 
 
 
 - Assist with special projects and initiatives as assigned by the Internal Audit Manager/Director.
 
 
 - Conduct research and compile data to support audit activities and departmental goals.
 
 
 
 
 
 
 Education:
 
 Associate or Bachelor&rsquo;s degree in business administration, accounting, or a related field is preferred.
 
 
 
 
 
 
 Preferred Skills:
 
 
 
 
 
 <ul>
 <li>
 Knowledge of internal audit processes and regulatory requirements.
 </li>
 <li>
 Experience with document management systems and audit tracking tools.
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment.
 </li>
 <li>
 Fluent in English, with excellent written and verbal communication skills. Knowledge in Arabic, both written and verbal is preferred.
 </li>
 </ul>
 
 
 
 
 
 Other qualifications:
 
 
 
 
 
 <ul>
 <li>
 Proven experience in an administrative or support role, within an audit, risk , or compliance environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with audit software .
 </li>
 <li>
 Familiarity with power bi and Microsoft planner is a plus.
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Attention to detail and a commitment to accuracy.
 </li>
 </ul>
</div>

Senior Officer - Audit Admin Support - UAEN

Dr Nutrition UAE

<div><div>Administrator/Duty Officer 
</div><div>
We are looking for a Administrator/Duty Officer to oversee surveillance, track attendance, and manage payroll and organizational security. If you are detail-oriented and have experience with technology, join us to make an impact in security, HR, and tech operations.</div><div></div><div> 
Job Responsibilities:</div><ul><li>
Monitor CCTV systems during shifts.</li><li>
Maintain attendance records in Excel.</li><li>
Collaborate with HR and payroll teams.</li><li>
Be detail-focused and a team player.</li><li>
Adhere to attendance policies and enforce penalties for violations.</li></ul><div></div><div> 
HR Payroll:</div><ul><li>
Accurately process employee payroll.</li><li>
Handle salary-related inquiries and discrepancies.</li><li>
Maintain confidentiality.</li><li>
Be proficient in payroll software and Excel.</li><li>
Be familiar with payroll policies, including penalties for errors.</li></ul><div></div><div> 
CCTV Operators:</div><ul><li>
Monitor and report security incidents.</li><li>
Coordinate with the task/operations department.</li><li>
Have knowledge of surveillance technology.</li><li>
Understand security policies, including penalties for breaches.</li></ul><div></div><div> 
Requirements:</div><ul><li>
Proven experience as a Human Resources Payroll , Administrator, or in other security/surveillance roles.</li><li>
Understanding of labor laws and disciplinary procedures.</li><li>
Proficiency in Microsoft Office, especially MS Excel.</li><li>
Bachelor&rsquo;s degree.</li><li>
Speak Arabic.</li></ul></div>

Administrator/Duty Officer

Royal Smart Properties

Royal Smart Limousine is seeking a dependable and detail-oriented Senior Administrator to manage client contracts, accounts, and administrative operations. This role is the main coordination point for existing clients, overseeing renewals, payments, documentation, and case follow-ups, while also supporting tender submissions and internal reporting. The position requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Contracts Management: Handle renewals for B2B and B2C clients (40&ndash;50 active contracts), prepare required documentation, and ensure timely processing.</li><li>Payments &amp; Accounts: Track client payments, update financial records, and escalate overdue or pending balances.</li><li>Client Relations: Serve as the first point of contact for client complaints or service issues, coordinating with managers and operations until resolution.</li><li>Document Control: Review contracts and documents before management approval, ensuring accuracy and proper filing.</li><li>Tender Support: Monitor tender portals, prepare initial submissions, and liaise with Sales Executives for bidding and closure.</li><li>Communication Bridge: Coordinate between clients and internal teams to ensure smooth handling of inquiries and service requests.</li><li>Reporting: Prepare and present regular updates on contracts, renewals, cases, payments, and tender progress for management review.</li><li>Administrative Support: Provide assistance to Sales and Operations teams with documentation, filing, and data management.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 4&ndash;6 years of experience in administration, contract management, or client account coordination (UAE experience preferred).</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with ERP/CRM systems is an advantage.</li><li>Knowledge: Strong understanding of contract management, client servicing, and administrative processes; awareness of UAE business and compliance practices.</li><li>Communication: Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Personal Attributes: Organized, detail-oriented, proactive, with strong problem-solving and multitasking abilities.</li><li>Other: Ability to work independently and collaboratively in a team-driven environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Senior Administrator

Oakleigh James UAE

<div>
 
 Company: Multi-award winning, International Real Estate Brokerage with 60+ agents.
 
 
 Position: Real Estate Administrator
 
 
 Location: Control Tower, Motor City
 
 
 Salary: AED 4,000-6,000
 
 
 
 
 
 &bull; Preference for candidates with a strong real estate background.
 
 
 &bull; Requirement: 1&ndash;2 years of experience.
 
 
 &bull; Must have knowledge of Bayut and Property Finder portals, contract preparation, CRM software, and excellent communication skills.
 
 
 &bull; Candidates should be smart, presentable, and efficient.
 
 
 
</div>

DEOW INTERNATIONAL

Here&rsquo;s a Job Description for a Corporate Services Officer with 3 years of experience and Tagalog language proficiency &mdash; ideal for roles in multicultural environments such as Dubai or the wider UAE:Job Title: Corporate Services OfficerLocation: Dubai, UAE Experience Required: Minimum 3 Years Language Requirement: Must be fluent in Tagalog and English Industry: Corporate Services / Business Setup / PRO Services / Administration Employment Type: Full-timeJob Summary:We are looking for a detail-oriented and experienced Corporate Services Officer to join our team. The ideal candidate will have at least 3 years of experience in handling corporate service functions, such as business setup, PRO services, visa processing, and general administrative support. Fluency in Tagalog and English is essential to effectively communicate with Tagalog-speaking clients and colleagues.Key Responsibilities:<ul><li>Handle end-to-end business setup processes (Mainland, Free Zone, Offshore) in coordination with relevant authorities.</li><li>Prepare and submit applications for visas, Emirates ID, trade licenses, and other government documents.</li><li>Liaise with various government departments such as DED, MOHRE, GDRFA, DMCC, etc.</li><li>Maintain accurate and up-to-date records of all legal and corporate documentation.</li><li>Ensure timely renewal of trade licenses, visas, and other company-related permits.</li><li>Provide administrative support for corporate tasks including typing, filing, document tracking, and coordination.</li><li>Support clients with queries related to company formation and corporate compliance.</li><li>Maintain professional relationships with clients, government officials, and internal departments.</li><li>Translate or explain documents and procedures to Tagalog-speaking clients when needed.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar corporate services or PRO-related role within the UAE.</li><li>Strong knowledge of UAE company formation processes and visa/labor laws.</li><li>Fluent in Tagalog and English (spoken and written).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational and time management skills.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently and within a team.</li><li>Strong interpersonal and customer service skills.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Experience in dealing with managing Tagalog-speaking customer portfolios.</li><li>Knowledge of CRM systems and digital document management tools.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li> business setup processes (Mainland, Free Zone, Offshore) : 2 years (Required)</li><li>processing applications for visas,EID, trade licenses etc: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Corporate Service Officer

Explore 3208+ Administrative services officer in Dubai this September. Find roles across top companies and apply now to boost your career.

3208 administrative services officer jobs IN Dubai

Administrative Officer

Administrative Officer

Senior Officer - Audit Admin Support - UAEN

Administrator/Duty Officer

Senior Administrator

Administrative Officer

Corporate Service Officer