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administrative services officer

Hogar Properties

About Hogar PropertiesHogar Properties is a leading real estate brokerage based in Dubai, specializing in premium residential and investment opportunities. With a dynamic multinational team, strong developer partnerships, and a commitment to excellence, we aim to deliver a seamless experience for clients worldwide.Role OverviewWe are seeking a highly organized, detail-oriented, and proactive Administrative Officer to support our daily office operations and ensure smooth departmental coordination. We are especially looking for multilingual candidates who can communicate confidently in Arabic, French, English, Russian, or European languages. Preference will be given to applicants from Europe, Russia, Algeria, Morocco, the UK, and multilingual backgrounds to support our diverse international clientele.Key Responsibilities<ul><li>Manage day-to-day administrative operations, documentation, filing systems, and office coordination.</li><li>Assist with property documentation, client records, tenancy contracts, and RERA-related requirements.</li><li>Handle phone calls, emails, inquiries, and internal communications professionally and efficiently.</li><li>Maintain office supplies, vendor coordination, and internal scheduling.</li><li>Support HR and management with reports, meeting minutes, and administrative tasks.</li><li>Prepare presentations, client forms, and property-related documents when required.</li><li>Coordinate with agents, management, and external partners to ensure smooth workflow.</li><li>Provide exceptional customer service to walk-in clients, partners, and guests.</li><li>Ensure compliance with company standards and maintain confidentiality of company information.</li></ul>Requirements<ul><li>Minimum 3+ years of experience as an Administrative Officer or in a similar office role.</li><li>Real estate industry experience is highly preferred.</li><li>Strong communication and interpersonal skills.</li><li>Multilingual candidates preferred: Arabic, French, English, Russian, European languages, etc.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint), CRM tools, and digital platforms.</li><li>Excellent time-management, organizational skills, and problem-solving abilities.</li><li>Ability to work independently, handle pressure, and multitask efficiently.</li><li>Professional appearance, positive attitude, and strong work ethic.</li></ul>What We Offer<ul><li>Competitive salary based on experience.</li><li>Growth opportunities within a rapidly expanding real estate company.</li><li>Multinational, energetic, and supportive work environment.</li><li>Exposure to Dubai&rsquo;s dynamic property market and top developers.</li></ul>How to ApplySubmit your CV to: hr@hogarproperties.com Subject Line: Administrative Officer &ndash; Hogar PropertiesJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per month

Administrative Officer

khales.ae

<div>
 Position Title: Administration Officer (HR &amp; PRO)
 
 
 Industry:
 
 Engineering Consultancy
 
 
 
 Location:
 
 UAE
 
 
 
 Experience Required:
 
 Minimum 4 years
 
 
 Job Summary
 
 We are seeking a detail-oriented and reliable
 
 Administration Officer
 
 with proven experience in
 
 HR operations, PRO services, and administrative support
 
 within an
 
 engineering consultancy environment
 
 . The ideal candidate will have strong knowledge of
 
 UAE Labour Law
 
 , government procedures, and
 
 software systems
 
 , and will support both
 
 technical teams and management
 
 in daily operations.
 
 
 
 
 Key Responsibilities
 
 
 
 Administration
 <ul>
 <li>
 Manage daily office administration for the engineering consultancy
 </li>
 <li>
 Maintain organized filing systems for project, HR, and company records
 </li>
 <li>
 Prepare official letters, reports, memos, and engineering-related documentation
 </li>
 <li>
 Coordinate administrative support for engineering projects and consultants
 </li>
 <li>
 Manage office supplies, vendors, and service providers
 </li>
 </ul>
 
 
 
 Human Resources (HR)
 <ul>
 <li>
 Support recruitment, onboarding, and offboarding of technical and non-technical staff
 </li>
 <li>
 Maintain employee files, contracts, certifications, and CV records
 </li>
 <li>
 Manage leave, attendance, timesheets, and coordination with payroll
 </li>
 <li>
 Assist in performance appraisals, training records, and compliance documentation
 </li>
 <li>
 Ensure HR practices align with
 
 UAE Labour Law
 
 and company policies
 </li>
 </ul>
 
 
 
 PRO &amp; Government Relations
 <ul>
 <li>
 Handle visa processing, renewals, cancellations, and status changes
 </li>
 <li>
 Process Emirates ID, medical tests, labour cards, and immigration applications
 </li>
 <li>
 Liaise with MOHRE, GDRFA, municipalities, free zones, and other authorities
 </li>
 <li>
 Track expiry dates for visas, licenses, and staff certifications
 </li>
 <li>
 Maintain accurate PRO trackers and compliance reports
 </li>
 </ul>
 
 
 
 Software &amp; Systems
 <ul>
 <li>
 Proficient in
 
 MS Office (Excel, Word, Outlook, PowerPoint)
 
 </li>
 <li>
 
 Experience using HRMS / ERP / Document Control Systems
 
 </li>
 <li>
 
 Support project documentation, trackers, dashboards, and reporting
 
 </li>
 <li>
 
 Maintain digital records for engineering projects and HR documentation
 
 </li>
 <li>
 
 Ability to adapt to engineering and project management software
 
 </li>
 </ul>
 
 
 
 Qualifications &amp; Experience
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, Engineering Administration, or related field
 </li>
 <li>
 Minimum
 
 4 years of experience
 
 in administration with HR &amp; PRO exposure
 </li>
 <li>
 Mandatory experience in an
 
 engineering consultancy or related technical firm
 
 </li>
 <li>
 
 Strong understanding of UAE Labour Law and government procedures
 
 </li>
 <li>
 
 Experience supporting engineers, consultants, and project teams
 
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 <ul>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Strong written and verbal communication skills (English required; Arabic preferred)
 </li>
 <li>
 High attention to detail and confidentiality
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Professional attitude and strong coordination skills
 </li>
 </ul>
 
 
 
</div>

THE PIANO GALLERY

We are looking for a well-spoken, organized Admin Officer who has experience working in school environment, to support daily operations at Melodica Music &amp; Dance Academy. The role involves coordinating with teachers, students, and parents, and working closely with the Partnerships Manager.Key Responsibilities<ul><li>Communicate professionally with teachers, students, and parents.</li><li>Support the Partnerships Manager with coordination and follow-ups.</li><li>Handle daily admin tasks: data entry, documentation, typing, scheduling.</li><li>Maintain accurate records and update systems regularly.</li><li>Assist with events, activities, and partnership-related tasks.</li></ul>Requirements<ul><li>Excellent communication skills; fluent and confident.</li><li>Experience working in a school environment.</li><li>Strong administrative and typing skills.</li><li>Good organizational and multitasking abilities.</li><li>Proficient in MS Office.</li><li>Experience in an educational or customer-facing environment is a plus.</li></ul>Job Type: Full-timePay: AED4,000.00 per month

Administrative Officer- Schools (Tagalog speaker,female)

DICETEK LLC

<div>Qualification required: Bachelor's degree in
<ul><li>Health Informatics</li><li>Health Information Management</li><li>Health Data Science</li><li>Or related field</li></ul>
Experience required:
Healthcare / hospital experience in health data<ul><li>Total ( 5 Years ) experience Or related field</li></ul>
Nationality: Arab nationals only 
 
Main Tasks
1. Assist the Head of Section on all aspects of data quality audit. Such support shall include the preparation and development of process, communication with the entities and responding to enquiries.
2. Ensures that the data quality standards are achieved through a series of regular data maintenance activities.
3. Responsible for ensuring that Entities produce health data or provide services in accordance with data standards requirements.
4. Inspect, monitor, record and report quality data for production and incoming Inspection activities to assist in operations.
5. Assist and service the health data governance section in the delivery of the annual key performance indicators and programmes of work.
6. Coordinate and maintain internal data quality register.
7. Undertake such other duties as may be determined by the Head of Section.</div>

Platinumlist

<div>About Us: Platinumlist.net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009. As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Qatar, and Kuwait from our Dubai-based headquarters.
Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including<ul>
<li>
Large and Small Entertainment Events</li>
<li>Comprehensive Business Events, including Visitor Registration Services and Badging</li>
<li>Diverse Sports Event Ticketing</li>
<li>Tourism Attraction Ticketing</li>
<li>Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas</li>
<li>Innovative Marketing Solutions for Event Promotion</li>
</ul>
Key Responsibilities:<ul>
<li><ul>
<li>Coordinate with vendors and suppliers for office maintenance and services.</li>
<li>Manage office logistics, including courier services and mail distribution.</li>
</ul></li><li><ul><li>Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.</li>
<li>Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.</li>
</ul></li><li><ul><li>Maintain an efficient filing and record-keeping system.</li>
<li>Be the central point of contact between HR, Admin and Finance Department</li>
</ul></li>
</ul>Requirements<ul><li>
Must be a UAE National.</li></ul><ul>
<li>High School Diploma required. A diploma or degree in Business Administration, Office Management, or a related field is highly preferred.</li>
<li>Fluency in Arabic and professional proficiency in English (both written and spoken) is essential.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent time management and the ability to prioritize multiple tasks seamlessly.</li>
<li>A keen eye for detail and a commitment to accuracy.</li>
<li>A self-starter who can work independently and maintain strict confidentiality.</li>
<li>A professional and friendly demeanor with strong communication skills.</li>
</ul>
Benefits<ul>
<li>
A competitive salary and benefits package.</li>
<li>Comprehensive health insurance.</li>
<li>Opportunities for professional development and career growth.</li>
<li>A supportive and inclusive work environment.</li></ul></div>

Administrative officer (UAE Nationals Only)

Hamilton Aquatics Swimming Training

Job PurposeResponsible for maintaining lifeguard rotas and supporting other administrative tasks.Key ObjectivesScheduling<ul><li>Work alongside the Operations Officer and Team Leaders to ensure the lifeguard rota on Sling is accurate and up to date.</li><li>Record all approved leave on Sling once authorised by the Operations Officer.</li><li>Adjust schedules for periods such as public holidays and term breaks.</li><li>Liaise with ESM Relationship Managers to confirm pool bookings.</li><li>Assist the Head of Operations and Operations Officer with school curriculum scheduling and related communications.</li></ul>Compliance<ul><li>Collaborate with HR to collate all required documents for each lifeguard.</li><li>Share compliance documents with schools upon request.</li></ul>Stock Management<ul><li>Work with the Operations Officer to prepare first aid replenishment packages on a quarterly basis.</li><li>Assist the Operations Officer in preparing orders for various items.</li></ul>Required Skills, Knowledge and BehavioursDesired Qualifications<ul><li>Degree in Business Administration or a similar field.</li></ul>Desired Experience<ul><li>Experience in an administrative or logistics role.</li><li>Experience working within an education or sports environment.</li><li>Ability to perform effectively in a fast-paced setting.</li></ul>Job-Specific Knowledge &amp; Skills<ul><li>Scheduling experience.</li><li>High-level IT proficiency, including Microsoft Office.</li><li>Strong customer service and relationship management skills.</li><li>Effective time management.</li><li>Ability to maintain confidentiality.</li><li>Confidence and capability to build relationships.</li><li>Problem-solving and conflict resolution skills.</li></ul>Job Type: Full-timePay: AED6,000.00 per monthWork Location: In person

Operations Assistant

CANADIAN UNIVERSITY DUBAI

<div>Canadian University Dubai invites applications for the position of Career Services and Internship Officer within the Student Affairs Division. This role supports the University&rsquo;s commitment to enhancing student employability and ensuring the efficient delivery of internship and career development services. The successful candidate will contribute to student success by providing operational support, maintaining accurate records, and coordinating key activities that connect students with industry partners.
Position Overview
The Career Services and Internship Officer reports to the Career Services and Internship Coordinator and is responsible for managing the administrative and operational processes of the career and internship function. This includes overseeing internship documentation, maintaining databases, preparing reports for accreditation and audits, supporting events, and handling communications with students and employers. The role requires strong organisation, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities
<div>Internship and Data Management
 
<ul><li>Manage the full internship process including application tracking, data collection, document verification, and record retention
</li><li>Maintain updated databases of employers, internship opportunities, and student placements
</li><li>Ensure accuracy, confidentiality, and compliance in data handling and reporting
</li><li>Monitor student progress and assist in tracking internship outcomes
</li></ul></div><div>Reporting and Communications
 
<ul><li>Prepare analytical and statistical reports for accreditation, audits, and internal reviews
</li><li>Manage incoming and outgoing office communications and ensure timely responses
</li><li>Handle enquiries from students and employers regarding internships and career services
</li></ul></div><div>Event and Office Support
 
<ul><li>Support logistical arrangements for workshops, employer sessions, and career fairs
</li><li>Assist in developing and documenting office procedures to improve workflow
</li><li>Contribute to process enhancement across internship and career development operations
</li></ul></div>Qualifications and Competencies
<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, or a related field
</li><li>2 to 4 years of experience in administrative, data management, or student services roles
</li><li>Strong computer literacy and experience with database management and reporting tools
</li><li>Excellent organisational and time management skills
</li><li>Strong communication skills and the ability to work effectively in a team
</li><li>High attention to detail and ability to handle confidential information appropriately 
</li></ul>Why Join Canadian University Dubai?
At Canadian University Dubai (CUD) , we offer more than just a job, we offer a mission. As one of the UAE&rsquo;s leading higher education institutions, we combine Canadian academic excellence with a vibrant, inclusive, and innovative campus experience. Here&rsquo;s why you&rsquo;ll love working with us:
<ul><li>A culturally diverse and collaborative academic environment
</li><li>A mission-driven institution focused on empowering future leaders
</li><li>Opportunities for personal and professional growth
</li><li>Strong ties to Canada and international education standards</li></ul></div>

Career Services & Internship Officer

Explore 3006+ Administrative services officer in Dubai this December. Find roles across top companies and apply now to boost your career.

3006 administrative services officer jobs IN Dubai

Administrative Officer

Administrative Officer

Administrative Officer- Schools (Tagalog speaker,female)

Administrative Officer

Administrative officer (UAE Nationals Only)

Operations Assistant

Career Services & Internship Officer