administrative assistant

RPM Living

<div>Overview:
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At RPM, we&rsquo;re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.</div><br>
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Position Summary:
<div>
The Community Manager will oversee all business operations at one of our apartment communities. The successful candidate will possess strong resident relations and interpersonal skills and will have the ability to communicate effectively, take charge, lead, train, be dependable, professional, and a team player.</div>
Responsibilities:
<ul><li>Leads property staff, conducting candidate interviews, overseeing onboarding, training, timesheet approval, and conducting quarterly discussions and annual assessments in accordance with Company policies, values, standards</li><li>
Drive team to achieve performance indicators, offering feedback to underperforming associates, and manage disciplinary actions in collaboration with HR</li><li>
Conduct ongoing training with office staff, covering leasing paperwork, workplace safety, and other daily operational needs</li><li>
Motivate associates through recognition programs, training, and team-building activities to boost morale and enhance productivity</li><li>
Assist in budget preparation and ensure adherence to approved budgets</li><li>
Complete month-end and year-end financial reporting and provide monthly budget variance reporting within +/- 10% per line item</li><li>
Promote resident satisfaction and retention by promptly responding to complaints, questions, and requests and taking appropriate actions to resolve service issues</li><li>
Collaborate with the property maintenance team to ensure prompt responses and completion of resident service requests in line with the company's standards</li><li>
Provide excellent customer service while maintaining the highest standards for resident service</li><li>
Analyze and interpret market and economic trends and partner with marketing to implement short- and long-range leasing strategies to achieve occupancy and revenue goals</li><li>
Follow eviction procedures, including notice requirements, court representation, and facilitating proceedings as needed</li><li>
Manage the client/owner relationship by meeting with the owners, conducting property tours, providing updates, and responding to owner requests as needed to maintain a positive working relationship</li></ul>
Education and Experience:
<ul><li>Bachelor's degree from a four-year college or university, or 1-2 years of relevant experience; or a combination of education and experience</li><li>
3 + years of related multi-family property management experience</li><li>
Strong leadership and management skills</li><li>
Team player, professional, and effective communication skills</li><li>
Proficient in Microsoft Office Suite and property management software</li></ul>
Qualifications:
<div><b>
Physical Requirements:</b></div><ul><li>
May be required to sit for extended periods of time while working at a desk</li><li>
May be required to climb stairs</li><li>
Must be able to read documents, computer screens and data</li><li>
Must be able to hear and understand verbal communications in person and over the phone or computer</li><li>
May occasionally be required to lift or carry items such as files or office supplies weighing up to 20 pounds</li><li>
Must be able to operate a computer, keyboard, mouse and other office equipment</li></ul><div><b>
Work Environment:</b></div><ul><li>
This role is based on site, primarily in an office setting but may require at times that the employee spends some time outside with exposure to the elements</li><li>
The office is an open setting which may include bright lights, constant noises and distractions</li><li>
A flexible schedule is required and hours include weekdays, nights, and weekends (including Saturdays and Sundays) as needed to meet business needs</li></ul><div>
This job title is associated with Property Manager, Apartment Manager, Business Manager, and Multi-Family Manager.</div>
Company Information:
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Join RPM Living and experience exceptional benefits designed to enhance your life.</div><ul><li>
Weekly pay for all associates working onsite at an apartment community<br>
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Comprehensive healthcare coverage available for all full-time, regular associates<br>
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Employer-paid employee assistance, mental health, and wellness programs<br>
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Ancillary benefits including critical illness, hospital indemnity, and accident insurance<br>
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401(k) with robust company match<br>
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Opportunities for professional development, career growth, and role-based learning plans<br>
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Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG)<br>
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Paid time off plus floating holidays and volunteer days<br>
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Discounted Perks (Costco membership, movie tickets, health &amp; wellness, entertainment &amp; travel discounts)</li></ul><p></p><div><br>
Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires. A valid driver&rsquo;s license is preferred; candidates without a license will be provided a liability waiver, as applicable</div><div></div><div><br>
RPM Living participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.</div><div></div><div><br>
RPM Living is an Equal Opportunity Employer.</div><div></div><div><br>
If you need assistance to fully participate in our application or interview process, please reach out through our website here and select &quot;Careers&quot; in the &quot;Choose a Topic&quot; dropdown menu.</div></div>

Community Manager

Groundworks

<div><p><b>Are you organized, detail</b><b>‑</b><b>driven, and energized by keeping operations running smoothly?
</b></p><p></p><p>At Groundworks, North America&rsquo;s leader in foundation solutions, our <b>Production Administrative Assistants</b> are essential partners to our field and leadership teams&mdash;providing the coordination, accuracy, and follow‑through that keep projects on track. <b>From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience.</b> If you thrive in a fast‑paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.</p><p></p><div><p>
The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.
</p><p></p><p><b>Duties and Responsibilities</b></p><ul><li>
Provide administrative support for timekeeping</li><li>
Create weekly job packs</li><li>
Create and close purchase orders</li><li>
Ensure office equipment is in working order to include scheduling maintenance</li><li>
Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.</li><li>
Setting and confirming install dates</li><li>
Mailing customer information packets</li><li>
Following up with customers on a variety of issues</li><li>
Updates customer records for accuracy</li><li>
It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.</li></ul><p><b><br>
Qualifications</b></p><ul><li>
High School Degree/GED</li><li>
1-2 years Administrative Assistant experience preferred</li><li>
Previous call center or customer service preferred</li><li>
Must be positive and motivated with excellent communications skills</li><li>
Ability to adapt quickly to changes in work strategy</li><li>
Excellent computer skills</li><li>
Great oral and verbal communication</li></ul><p><b>
Working Conditions</b></p><ul><li>
Seeing with the ability to read reports, data, statistics and information on computer screens are required.</li></ul><ul><li>
Full-time</li><li>
Onsite</li></ul></div><p><b><br>
What We Offer:</b>
</p><ul><li>Competitive base pay + bonus based on company performance ($30-45k avg.)</li><li>
Annual Tribe Appreciation Tour, holiday &amp; volunteer events
</li><li>Upward mobility - we promote from within 80% of the time
</li><li>When you win, you own it&mdash;our Employee Ownership Program lets you share the upside
</li><li>Tuition Reimbursement Program - we invest in your development!
</li><li>Work-life balance - 2 weeks PTO and 6 paid holidays
</li><li>US: Affordable and comprehensive benefits package including medical, dental, vision, long &amp; short-term disability, company-paid life insurance, 401(k) and company match &amp; paid maternity leave
</li><li>Canada: Affordable and comprehensive benefits package including medical, dental, long &amp; short-term disability, and company paid life insurance</li></ul></div>

Administrative Assistant - Permitting

RailPros

<div><p><b>Who We Are:</b></p><p>
RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.</p><p>
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!</p><p>
</p><p><b>Job Summary:</b></p><p>
The Human Resources Specialist plays a key role in the HR department by serving as a point of contact for employees and managers regarding HR matters and providing comprehensive support in various HR functions. This position is responsible for a wide range of tasks, including onboarding, offboarding, employee relations, compliance, and other team projects, contributing to the development and maintenance of a positive and productive work environment.</p><p>
</p><p><b>Essential Duties &amp; Responsibilities:</b></p><ul><li>
Facilitate a seamless transition for new hires by managing onboarding processes such as drug/alcohol testing, background check, training, employment paperwork, IT equipment, System accesses, and other tasks required to ensure a successful on boarding are completed accurately and timely</li><li>
Conduct orientation sessions in person or via Teams</li><li>
Flexible to conduct orientations in from early morning to early evening hours and/or weekends as needed to meet the demands of our distributed workforce</li><li>
Process promotions and transfers, updating relevant systems to reflect changes</li><li>
Work closely with departments such as IT, Accounting, and Safety to enhance the onboarding red carpet experience for new employees</li><li>
Provide guidance to employees on HR policies and procedures</li><li>
Maintain direct communication with both internal teams and external partners</li><li>
Handle incoming and outgoing mail, ensuring timely distribution of badges and HR related correspondence</li><li>
Follow termination procedures, completing offboarding tasks</li><li>
Assist with conducting exit and stay interviews to monitor employee feedback</li><li>
Monitor and respond to inquiries in the internal ticketing queue</li><li>
Review and update standard operating procedures (SOPs) for accuracy</li><li>
Respond to multistate unemployment claims and manage appeal proceedings</li><li>
Process requests for employment verification in accordance with company policies</li><li>
Track and maintain annual trainings requirements</li><li>
Participate in team projects as needed</li><li>
Identify training needs and assist in the development of employee training programs</li><li>
Maintain accurate and confidential employee records and HR files</li><li>
Assist in creating, implementing, and communicating HR policies and procedures</li><li>
Provide support to HR Manager and other staff</li><li>
Ensure compliance with federal, state, and local employment laws and regulations</li><li>
Lead project meetings and makes presentations</li><li>
Represent the organization and maintain liaison with individuals and related organizations</li><li>
Up to 10% travel as required for in person orientations; in state or out of state</li><li>
Travel as needed (approximately 10%) within the U.S. to attend orientation meetings</li><li>
This position may require travel to RailPros headquarters, field offices or client offices, work sites and other project related locations</li><li>
Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values</li><li>
Uphold the organization&rsquo;s standards of integrity, accountability, and respect in all duties and interactions</li><li>
Adhere to all company policies, procedures, and applicable laws and regulation</li><li>
Other duties as assigned or required to meet the business needs</li></ul><p><b>
Knowledge Skills and Abilities:</b></p><ul><li>
Proficient with electronic communications including email and text as well as standard office applications (i.e., Microsoft Office Suite)</li><li>
Advanced oral and written communication skills for effective employee relations at all levels using a customer service approach</li><li>
Applying logical thought processes and organizing resources in order to solve issues and meet commitments</li><li>
Making decisions and seizing opportunities in the context of RailPros business objectives</li><li>
Satisfying internal and external customer expectations and developing customer partnerships</li><li>
Partnering effectively with others in order to achieve results</li><li>
Strong presentation skills including demonstrated proficiency with presentations in front of large groups</li><li>
Strong organizational and analytical skills</li><li>
Basic knowledge of HR concepts with emphasis on staffing processes, internal HR policies, employment law and interviewing techniques or equivalent demonstrated skills and abilities</li><li>
Demonstrated personal computer skills using Microsoft Office, Internet software, and human resources information system (HRIS) and applicant tracking system (ATS) applications</li></ul><p>
</p><p><b>Required Education and Experience:</b></p><ul><li>
Associate&rsquo;s degree in HR, Business, or related field</li><li>
3 years&rsquo; experience in human resources, including onboarding/offboarding, employee relations, unemployment claims, and compliance</li></ul><p>
</p><p><b>Additional Qualifications, Certifications, etc.:</b></p><ul><li>
HR certification preferred</li></ul><p>
</p><p><b>Why RailPros? Build Your Career Where Culture Leads The Way</b></p><ul><li><b>
A People First Culture (Caring):</b> At RailPros, you&rsquo;re more than an employee; you&rsquo;re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.</li><li><b>
A Workplace Where Your Voice Matters (Sharing):</b> Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.</li><li><b>
A Company Invested in Your Growth (Progress):</b> Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.</li><li><b>
An Innovative, Industry Leading Environment (Innovation):</b> Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.</li></ul><p>
</p><p><b>Benefits &amp; Perks:</b></p><ul><li><b>
Comprehensive Health Insurance:</b> Includes medical, dental, and vision coverage.</li><li><b>
Additional Coverage Plans:</b> Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.</li><li><b>
Legal Shield, ID Shield, Pet Insurance:</b> Added protection for you...and your pets.</li><li><b>
Life &amp; Disability Insurance:</b> Employer provided coverage with additional voluntary options available.</li><li><b>
Retirement Savings:</b> 401(k) plan with employer match includes pre and post deduction options.</li><li><b>
Paid Time Off (PTO):</b> With carryover each year.</li><li><b>
Paid Holidays:</b> For full time employees.</li><li><b>
Wellness Programs:</b> Access to wellness initiatives and resources.</li><li><b>
Discount Programs:</b> Exclusive discounts on products and services.</li><li><b>
Company Merchandise Allowance:</b> Company funded allowance for our online store.</li><li><b>
Health Savings Accounts (HSA):</b> With employer match.</li><li><b>
Health Reimbursement Arrangement (HRA):</b> Employer funded.</li><li><b>
Flexible Spending Accounts (FSA):</b> For dependent care expenses.</li><li><b>
Employee Assistance Programs (EAP):</b> Support for personal and professional challenges.</li><li><b>
Professional Development:</b> Opportunities for training and career growth.</li><li><b>
Balanced Work Environment:</b> A culture that respects boundaries so employees can recharge and bring their best selves to work.</li><li><b>
Tuition Reimbursement:</b> Support for continued education or professional development.</li><li><b>
Professional &amp; Career Growth:</b> Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.</li><li><b>
Culture &amp; Recognition:</b> Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.</li></ul><p>
Choose a career where your work truly matters. At RailPros, you&rsquo;ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.</p><p>
If you&rsquo;re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.</p><p>
</p><p><b>Equal Employment Opportunity (EEO)</b></p><p>
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact peopleoperations@railpros.com.</p></div>

Human Resources Specialist

Explore 3+ Apartment assistant maintenance technician in Irving this June. Find roles across top companies and apply now to boost your career.

3 apartment assistant maintenance technician jobs In Irving

Community Manager

Administrative Assistant - Permitting

Human Resources Specialist