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Rose Associates

<div>Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com. 
 
Location: 
Carmel Place 335 East 27th Street, New York, NY 10016 
Apthorp 390 West End Avenue, New York, NY 10024 
The Mill 16-26 Madison Street, Ridgewood, NY 11385 
 
Overview 
 
Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). 
 
Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth &ndash; Rose Associates is where excitement meets opportunity!
We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Community Manager for our multifamily properties. The Assistant Community Manager will play a crucial role in supporting the Community Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities.
Essential Job Functions<ul><li>
Address resident requests, complaints, and inquiries in line with contractual obligations and standards.</li><li>
Liaise between ownership and residents, including drafting and distributing resident communications.</li><li>
Foster positive relationships among residents, management, and building staff.</li><li>
Assist in analyzing income and expense patterns, budget forecasting, code and process accounts payable and receivable, file compliance paperwork, and maintain office files.</li><li>
Manage office supplies inventory and monitor storage, bicycle, and fitness agreements for compliance.Prepare monthly reports, ensuring delinquency is below 0.5% of GPR.</li><li>
Assist in regular community inspections, coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds.</li><li>
Assist with data entry in the online work order system and support Resident Manager with post-move out walk-throughs.</li><li>
Collaborate with property management and maintenance on renovations or CapEx projects, obtain vendor estimates and review contracts, provide recommendations for modifications and coordinate vendors for repairs as necessary.</li><li>
Conduct leasing demonstrations, monitor and maintain new and renewal leases to include optimal renewal rates, process lease administration paperwork, and enter information into property management systems.</li><li>
Assist in the lease enforcement process, including reviewing applications, conducting inspections, and ensuring notice requirements.</li><li>
Maintain competitive marketplace intelligence to contribute to sales, marketing, and operational initiatives for budgeted occupancy and customer retention goals.</li><li>
Supervise programs for resident retention and collaborate with internal departments.</li><li>
Be available for after-hours emergencies, ensure proper insurance requirements are met, report liability and property incidents to upper management, and submit necessary paperwork.</li><li>
Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors.</li><li>
Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.</li><li>
Position may be required to perform duties outside their normal responsibilities as needed.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in business, marketing, real estate, or finance is preferred.</li><li>
Minimum of 3 years of multifamily leasing and/or assistant community management experience.</li><li>
Proficiency in navigating computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, Elise AI, RentCafe and Yardi.</li><li>
Technical knowledge of building operations and maintenance.</li><li>
Understanding of marketing trends, budgeting, and reporting.</li><li>
Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.</li><li>
Work authorization (required)</li><li>
Must be available to work weekends (Saturdays and Sundays)</li></ul>
In addition to base compensation, significant incentive pay and full benefits packages are available. 
 
Annual salary range - $70,000 - $75,000
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Assistant Property Manager - New York, NY

<div><div>Solid Waste Assistant Project Manager
 - (192497)</div><div><div>
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? 
 
Watch Our Story:' https://www.hdrinc.com/our-story' 
 
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. 
 
We believe waste is more than management, it&rsquo;s also an opportunity to innovate. As part of our Waste sector, you&rsquo;ll help shape solid waste infrastructure and environmental stewardship. With a top-tier industry ranking, our team delivers comprehensive solutions that span waste planning, remediation, engineering and implementation. You&rsquo;ll collaborate closely with clients and communities to design sustainable, cost-effective systems that contribute to cleaner environments and healthier communities. This isn&rsquo;t just a job, it&rsquo;s a chance to drive meaningful changes in the waste industry and build a legacy of sustainability.<div><div>
In the role of Solid Waste Assistant Project Manager, we'll count on you to: 
</div><div><ul><li>
Coordinate work of single or multidiscipline teams throughout the project's life cycle (from development and initiation to close-out), while under supervision of a Project Manager</li><li>
Responsible for many aspects of a small project or a single aspect of a larger project</li><li>
Coordinate workload through project execution and complete deliverables on budget and schedule</li><li>
Work with the Project Manager, Accounting, Operational and Business leadership for periodic project reviews</li><li>
Perform other duties as needed</li></ul></div></div><div><div>
Preferred Qualifications</div><div><ul><li>
PMP certification</li><li>
Preference given to local candidates</li></ul></div></div></div></div><div><div><div><div>
Required Qualifications
 
</div><div><ul><li>Bachelor's degree in related field
</li><li>5 years related experience
</li><li>Must have the ability to interact with various design teams, have excellent organizational, project management and communication (both written and verbal) skills
</li><li>An attitude and commitment to being an active participant of our employee-owned culture is a must</li></ul></div></div>
What We Believe 
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. 
 
Our Commitment 
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. 
 
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.</div>
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {New York, NY / Woodcliff Lake, NJ / White Plains, NY}: $114,576 - $163,750</div><div>
Primary Location:
United States-New York-New York</div><div>
Industry:
Waste</div><div>
Schedule:
Full-time</div><div>
Employee Status:
Regular</div><div>
BusinessClass:
Waste Services</div><div>
Job Posting:
Apr 14, 2026</div></div>

Solid Waste Assistant Project Manager

Volunteers of America- Greater New York, Inc.

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.
 Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.
 We are currently seeking qualified candidates for the following position:
 
Position: Real Estate Finance Supervisor (Hybrid)
 
The Real Estate Finance Supervisor manage general ledger accounting functions and the timely production of accurate internal and external monthly/quarterly operating statements for the partnerships and related entities of VOA-GNY. Support the Controller in property performance analysis; prepare property budgets; annual external audits and funder compliance reporting. Responsible for day-to-day management and supervision of two Senior Real Estate Accountants. Support Controller in the preparation of interim financial statements (monthly and quarterly for Finance Committee) and GAAP Financial Statements and related footnote disclosures.
 
Location: New York, NY 10020
 
Minimum Qualifications: 
<ul>
<li>Bachelor’s degree in accounting</li>
<li>5-years low-income real estate experience (development/ construction accounting is a plus) with at least 3 years of demonstrative supervisory experience, or satisfactory combination of education and experience.</li>
<li>Financial accounting expertise in accordance with U.S. GAAP standards.</li>
<li>Strong interpersonal skills and the ability to effectively communicate.</li>
<li>Strong working knowledge of Yardi, Excel, Word, & PowerPoint is required.</li>
<li>Experienced in writing internal policies and procedures.</li>
</ul>
Real Estate Finance Supervisor Principal Responsibilities: 
1. Manage residential accounting team and work closely with the Asset Manager/Operations Team.
 2. Prepare/review monthly, quarterly and annual financial statements (including variance analysis reports) as well as distribution to appropriate personnel.
 3. Manage annual audits, budget preparation and new lease abstracts.
 4. Review and assist with preparation of month end close workpaper package inclusive of bank reconciliations, accruals, prepaid rents, fixed asset schedules including GAAP adjustments.
 5. Analyze daily cash balance and submission of escrow/reserve reimbursement.
 6. Review/approve monthly closing journal entries, invoices, PO and cash receipts postings.
 7. Review leases, maintain schedule of leases as well as prepare year-end lease obligation.
 8. Review and account for construction activity and capital improvements.
 9. Review monthly funding draw submission to lenders, investors and governing agencies
 10. Maintain compliance with partnership agreements, loan agreements for the related entities and Low-Income Housing Tax Credit (LIHTC) standards.
 11. Under supervision of the Controller, prepare schedules required by VOA-GNY’s Related Entities’ debt covenants.
 
We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:
 
<ul>
<li>Medical, Dental, & Vision Coverage</li>
<li>Prescription Coverage</li>
<li>Life Insurance</li>
<li>Retirement Plan</li>
<li>Tuition Reimbursement</li>
<li>Paid Time Off, including a Paid Birthday Holiday</li>
</ul>
And much more!
 
To learn more about our staff, culture and much more, copy and paste our website link into a browser: https://www.voa-gny.org/our-staff-and-culture/
 VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories. Apply today!

Real Estate Finance Supervisor

Neuropsychological Services, P.C.

Part-time Assistant Bookkeeper for UES NeuropsychologistPT work, flexible hours, some remote, for neuropsychologist on Upper East Side. Requires excellent Excel, math, bookkeeping, computer, typing, and good concentration skills. The position will involve working on finances, Excel spreadsheets, receipts, data entry, and scanning. Must be proficient in Windows 10 system, Microsoft Office software, and Adobe Acrobat. My website is www.KathleenJantzen.com.A typing test is required for consideration (www.typingtest.com), must type 90 wpm. No resume will be reviewed unless the typing test is completed and sent at same time as the application.All PPE precautions taken at all times. Must have proof of prior COVID-19 vaccinations.Daytime hours preferred and some weekends are a possibility.Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Ability to Commute:<ul><li>New York, NY 10028 (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10028

Assistant Bookkeeper

Family Office

<div>
 
 
 Job Title:
 
 Office Manager / Executive Assistant
 
 
 
 Reports to:
 
 Executive Assistant to the Principals
 
 
 
 Location:
 
 New York, NY
 
 
 
 
 Full-Time, On-Site, Monday to Friday
 
 
 
 
 
 The
 
 Office Manager/Executive Assistant
 
 (
 
 OM/EA
 
 ) is a dual-focused role which includes:
 
 
 
 
 <ol>
 <li>
 Responsibility for the daily operations of a Family Office in New York, including scheduling, IT, troubleshooting, research, document management, inventories, oversight of the office spaces, management of office equipment and all employee devices, special event coordination, as well as other administrative support, ensuring that we always have a professional, welcoming, clean, and safe space that runs smoothly and integrates environmentally sensitive practices.
 </li>
 <li>
 Executive Assistant support for the principals&rsquo; primary EA, as well as for the chief administrative officer (CAO), managing director of operations and properties (MD, O&amp;P), and collaboration with other administrative and property staff.
 </li>
 </ol>
 
 
 
 
 As a key member of the administrative support team, the OM/EA is a digital native, driven by a strong desire to execute all responsibilities with the highest level of excellence, service and consistency. Reporting to the principals&rsquo; EA, the OM/EA also closely partners with property and finance staff to carry out responsibilities in a coordinated and seamless way.
 
 
 
 
 
 
 Responsibilities include but are not limited to:
 
 
 
 
 
 
 
 Office Management &amp; IT
 
 
 <ul>
 <li>
 Purchase and maintain environmentally sound office inventory and kitchen/pantry items
 </li>
 <li>
 Admin role for building staff/visitor management and security systems
 </li>
 <li>
 Maintain office spaces and various paper and electronic files/documents
 </li>
 <li>
 Ensure office equipment is working and maintained (printers/copiers/scanners/shredders/etc.)
 </li>
 <li>
 Oversee email, calendar, contacts and related cloud account management
 </li>
 <li>
 Ensure staff have fully functioning computers, desktop and mobile phones, and printers and troubleshoot with vendors and service providers as needed
 </li>
 <li>
 A/V oversight for conference rooms, including projectors, TVs/monitors, maintenance and servicing
 </li>
 <li>
 Review invoices, report allocations, and submit invoices to bill.com
 </li>
 <li>
 Manage organization of supply closets/rooms and executive bathroom supplies
 </li>
 <li>
 Monitor office plants and liaise with plant care vendor to support overall health and appearance of plants
 </li>
 <li>
 Maintain collaborative relationships with building manager and vendors, including office cleaners to ensure all areas are well maintained
 </li>
 <li>
 Distribute office keys and IDs to staff
 </li>
 <li>
 Prepare, update and distribute Fire Safety Plan; coordinate with building's Fire Safety Director and its Fire Safety vendor to ensure we remain in compliance with FDNY regulations
 </li>
 <li>
 Support the planning, organization and coordination of events happening in the office space, as well as occasional events at other locations
 </li>
 <li>
 Liaise with hosts, building management, and outside vendors on all event-related logistics
 </li>
 <li>
 Provide onsite support and troubleshooting during events
 </li>
 </ul>
 
 
 
 
 
 Executive Assistance
 
 
 <ul>
 <li>
 As-directed support for the principals&rsquo; primary EA
 </li>
 <li>
 Screen incoming calls, correspondence and other requests, gather detailed information and determine appropriate course of action, referral, or response; prepare business correspondence and follow up as needed
 </li>
 <li>
 Calendar management including scheduling, adding and updating information
 </li>
 <li>
 Prepare travel arrangements as requested; includes arranging car service, booking and monitoring domestic and international flights, preparing itineraries, securing travel visas, etc.
 </li>
 <li>
 Thoroughly prepare CAO for all appointments and social engagements with accurate and high-quality supporting documentation including travel and venue information, attendees with bios/photos, agendas, guest lists, event hosts and/or honoree information, other notes and relevant documents
 </li>
 <li>
 Proactively keep the CAO &amp; MD well informed of upcoming commitments and responsibilities
 </li>
 <li>
 Responsible for CAO &amp; MD&rsquo;s daily schedules. Confirm all appointments and arrangements and keep the CAO &amp; MD updated on all schedule changes in a timely way
 </li>
 <li>
 Research a variety of issues on behalf of the CAO &amp; MD
 </li>
 <li>
 Closely work on administrative issues that intersect with foundation, political and financial advisors, multiple boards, and committees
 </li>
 <li>
 Prepare weekly activity reports on short term and long-term projects
 </li>
 <li>
 Submit all invoices for payment and expense reports for reimbursements
 </li>
 <li>
 Liaise with Principals&rsquo; family members to coordinate plans and other necessary details
 </li>
 <li>
 Support Principals&rsquo; family members with ad hoc requests
 </li>
 <li>
 Handle errands for CAO and Principals and/or their family members, as requested
 </li>
 </ul>
 
 
 
 
 
 
 Job Qualifications:
 
 
 
 <ul>
 <li>
 Minimum of 8 years providing administrative support to a senior-level executive
 </li>
 <li>
 Highly organized, meticulous, detail oriented, resourceful and self-directed
 </li>
 <li>
 Ability to multitask and handle multiple projects with focus, accuracy, and efficiency
 </li>
 <li>
 Proactive attitude and approaches problems with a sense of possibility
 </li>
 <li>
 Always displays professional demeanor
 </li>
 <li>
 Proactive and able to anticipate needs before they arise
 </li>
 <li>
 Exceptional follow up skills to ensure &lsquo;the i&rsquo;s are dotted, and t&rsquo;s are crossed&rsquo;
 </li>
 <li>
 High value placed on customer service and flexibility
 </li>
 <li>
 Highly collaborative team player who enjoys working with a small, closely knit group to achieve outcomes
 </li>
 <li>
 High level of respect, integrity, reliability, and honesty. Mindful of confidentiality and discretion at all times
 </li>
 <li>
 Exceptional and concise communication skills, both written (email, correspondence, editing, and proofreading) and verbal (telephone and in-person)
 </li>
 <li>
 Ability to decipher between routine administrative decisions that need to be made on behalf of the Principals, and when to confer with colleagues on more complex decisions that fall outside of normal operating procedures
 </li>
 <li>
 Ability to remain calm in the face of unexpected challenges
 </li>
 <li>
 Creative, persistent, and thorough research techniques
 </li>
 <li>
 Strong operating knowledge of current technology
 </li>
 <li>
 Savvy with Mac, Microsoft 365, OneDrive, Monday.com, Box.com, Google Docs, iCloud, Dropbox, and other modern platforms and tech tools
 </li>
 <li>
 New York Notary Public, current or willing to obtain license
 </li>
 <li>
 Flexibility to be accessible 24/7 (primarily as backup to the principal EA); commits to prioritizing the needs of the Principals and their family.
 </li>
 <li>
 Physical requirements include ability to push, pull or lift up to 50 pounds
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Legally eligible to work in the United States at time of hire
 </li>
 <li>
 All company owned and managed properties are smoke free
 </li>
 </ul>
 
 
</div>

Executive Assistant Office Manager

Luxury Dentistry NYC

Job Title: Dental Office Manager Company: Luxury Dentistry NYC Location: Upper East Side, Manhattan, NY Job Type: Full-Time, In-Office OnlyOverview: Luxury Dentistry NYC is a premier private dental practice led by renowned cosmetic dentist Dr. Steven Davidowitz. Known for delivering VIP-level patient care and high-end cosmetic results, our practice blends modern dental technology with a luxury experience. We are seeking a polished, experienced, and highly organized Office Manager to lead all non-clinical operations.Team Structure: You will be the sole administrative lead, working closely with Dr. Davidowitz, a full-time dental assistant, and a team of part-time hygienists.Key Responsibilities:<ul><li>Manage all front office operations with professionalism and efficiency</li><li>Schedule and coordinate patient appointments and follow-ups</li><li>Communicate with patients via phone, text, email, contact forms, and AI receptionist systems</li><li>Verify dental insurance for new and returning patients</li><li>Collaborate with a remote billing team member to review and send daily insurance claims</li><li>Present treatment plans to patients and manage financial discussions</li><li>Handle front desk inventory and office supplies</li><li>Assist with in-office marketing and patient experience initiatives when needed</li><li>Act as the primary point of contact for patients, labs, and vendors</li></ul>Requirements:<ul><li>Minimum 5 years of dental office management experience</li><li>Experience in high-end cosmetic or general dentistry is strongly preferred</li><li>Proficient in Dentrix, Dexis, Solutionreach, Gmail, Microsoft Word, and Excel</li><li>Excellent communication, leadership, and multitasking skills</li><li>Professional demeanor and polished presentation</li><li>Comfortable working independently and managing the full front desk</li></ul>What We Offer:<ul><li>Competitive salary (based on experience)</li><li>Opportunity to work in a highly respected, upscale dental practice</li><li>Warm, supportive work environment</li><li>Consistent full-time hours, Monday through Friday</li></ul>How to Apply: Please submit your resume and a brief cover letter explaining why you would be a great fit for Luxury Dentistry NYC.Job Type: Full-timePay: $60,000.00 - $73,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Ability to Commute:<ul><li>New York, NY 10021 (Required)</li></ul>Work Location: In person

Dental Office Manager

Paduano & Weintraub LLP

Location: New York, NY Position Type: Part-Time/Full Time (Largely Remote) Salary: Hourly $30-$40 based on experienceAbout the Role Boutique law firm seeking a detail-oriented and organized Billing/ Office Assistant to support our billing and administrative operations. This role will assist with legal billing, collections support, and general office tasks while working closely with the ControllersKey Responsibilities:Billing &amp; Accounting Support<ul><li>Assist with preparing and processing client invoices</li><li>Support the Controllers with follow-ups and account status updates</li><li>Assist with tracking and reviewing attorney time entries</li><li>Maintain billing records and ensure compliance with client billing guidelines</li><li>Work with partners and attorneys to resolve billing questions</li></ul>Administrative / Office Support<ul><li>Provide general administrative support</li><li>Assist with office tasks and day-to-day operations</li></ul>Qualifications<ul><li>One to three years of billing, accounting, or administrative experience (law firm experience preferred)</li><li>Strong attention to detail and organizational skills</li><li>Knowledge of LEDES billing a plus</li><li>Excellent communication skills and ability to work with attorneys and staff</li><li>Experience with legal billing systems or case management platforms preferred</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul>Paduano &amp; Weintraub LLP is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We value and encourage the contributions of individuals with different backgrounds, experiences, and perspectives.Pay: $30.00 - $40.00 per hourWork Location: Hybrid remote in New York, NY 10020

Billing Assistant

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