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administrative & bookkeeping assistant Jobs in Los Angeles

administrative & bookkeeping assistant

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bookkeeper operations associate

Los Angeles Fire Department Foundation

Los Angeles Fire Department FoundationOrganization OverviewThe Los Angeles Fire Department Foundation (LAFD Foundation) is the non-profit organization that provides funding for the needs of our city&rsquo;s firefighters. Approximately 97% of the city&rsquo;s budget for the Los Angeles Fire Department (LAFD) is allocated to necessary personnel costs. This leaves just 3% to cover the cost of essential equipment, new technology, and training resources needed to keep our firefighters safe. The LAFD Foundation exists to bridge the budget gap to keep the LAFD and the Los Angeles community safe.Finance ManagerThe LAFD Foundation is seeking a motivated individual who believes in the organization&rsquo;s mission, is detail-oriented, and thrives in a mission-driven environment. This is an ideal opportunity to join a fun, meaningful team at a crucial time in the organization&rsquo;s growth.Responsibilities<ul><li>Responsible for accounts payable and receivable, and reconciliations.</li><li>Organizes and directs cash flow forecasting and budgeting.</li><li>Ensures accurate accounting for grants, donations, and other funds received by the organization.</li><li>Provides leadership with accurate and timely ongoing and monthly financial information and analysis.</li><li>Responsible for the organization&rsquo;s state and federal tax reporting, including annual IRS Report 990. Works with the organization&rsquo;s independent accounting firm and auditors.</li><li>Manages relationships with banks, investment advisors, and other financial institutions to ensure the Foundation receives proper service.</li><li>Assists with budget as needed.</li><li>Provides human resource support.</li><li>Responsible for office supplies and inventory.</li><li>Other duties as assigned.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree with three years of experience in accounting, finance, or bookkeeping experience.</li><li>Non-profit experience is highly desirable.</li><li>Understands budgets, nonprofit accounting, payroll, and HR procedures.</li><li>Strong personal computer skills including experience with Microsoft Suite and various accounting systems.</li><li>Effective oral and written communications skills sufficient to write comprehensive reports and policies and develop presentations for management, the Board of Directors, LAFD and the general public.</li><li>Ability to meet deadlines and deliver accurate, timely accounting information to a variety of users.</li><li>Collaborative, strong work ethic, detail-oriented, professional attitude, self-motivated, excellent with people, proactive and punctual.</li><li>Ability to juggle multiple projects and deadlines, thrives on problem solving and challenges.</li><li>Owns reliable transportation and possess a valid CA driver&rsquo;s license.</li></ul>Compensation &amp; Benefits<ul><li>Salary commensurate with experience and a generous benefits package, including medical, dental, vacation, sick time, and 403(b). The organization is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.</li></ul>Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90012

Bookkeeper/Operations Associate

Hype & Vice

Location: Los Angeles Type: Full-TimeAbout Us:We are a growing apparel business seeking an experiencedBookkeeper / Accounting Specialist to manage our AR/AP processes. You will play a key role in keeping our financial operations smooth, accurate, and timely.Responsibilities:<ul><li>Manage Accounts Receivable and Accounts Payable accurately</li><li>Post invoices, vendor bills, and payments in Apparel Magic and QuickBooks Online (QBO)</li><li>Handle factoring transactions, including posting and reconciliation</li><li>Use Bill.com for vendor payments and AP automation</li><li>Reconcile AR, AP, and cash accounts regularly</li><li>Assist in month-end closing and reporting</li><li>Maintain accurate financial records and supporting documentation</li></ul>Requirements:<ul><li>Proven experience with Apparel Magic ERP</li><li>Experience with QuickBooks Online (QBO)</li><li>Familiarity with factoring processes in AR/financing</li><li>Proficiency in Bill.com for AP management</li><li>Strong understanding of bookkeeping/accounting principles</li><li>Detail-oriented, organized, and able to meet deadlines</li><li>Experience in the apparel or retail industry is highly preferred</li></ul>How to Apply:Please submit your resume and a brief description of your experience with ApparelMagic, QBO, factoring, and Bill.com toPay: From $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90023

Bookkeeper / Accounting Specialist – Apparel Industry

IMMIGRATION LAW OFFICES

BookkeeperOverviewWe are seeking an experienced Bookkeeper with a minimum of five years of professional bookkeeping and accounting expertise. The ideal candidate will possess a strong background in corporate, non-profit, and governmental accounting, with proficiency in various accounting software and adherence to GAAP standards. This role offers an opportunity to manage complex financial records, prepare detailed financial reports, and support organizational financial health through precise bookkeeping and reconciliation tasks.Responsibilities&middot; Maintain accurate general ledger accounting, including journal entries, account analysis, and account reconciliation&middot; Perform balance sheet reconciliation and bank reconciliation for all company accounts and credit cards, investigating and resolving any discrepancies&middot; Manage accounts payable processes, including processing invoices, verifying expense reports, and ensuring timely payment to vendors while maintaining positive vendor relationships&middot; Manage the full cycle of accounts receivable, including generating invoices, tracking payments, and following up on overdue accounts&middot; Prepare and process payroll in accordance with company policies and regulatory requirements, ensuring accurate calculation of wages, deductions, and tax withholdings&middot; Monitor cash flow and prepare regular cash flow projections to support business planning&middot; Reconcile general ledger accounts monthly and ensure all transactions are properly classified and recorded using double entry bookkeeping principles&middot; Prepare month-end and year-end closing entries and financial reports for management review&middot; Prepare and analyze financial statements, including profit and loss statements, balance sheets, and budget variance reports&middot; Collaborate with external accountants and auditors during tax preparation and annual audits, providing necessary documentation and explanations&middot; Maintain organized filing systems for all financial documents, both physical and digital, ensuring compliance with document retention policies&middot; Oversee and improve bookkeeping processes and internal controls to enhance accuracy and efficiency&middot; Assist with annual budget preparation and provide financial analysis as needed&middot; Support technical accounting functions related to financial concepts and GAAP complianceRequired Qualifications&middot; Minimum of 5-7 years of professional bookkeeping or accounting experience with demonstrated progression in responsibility, preferably in public accounting or corporate environments&middot; MUST have EXPERIENCE with BIG ACCOUNTSMUST HAVE EXPERIENCE WITH QBS ONLINE PLUS &ndash; EXPERIENCE WITH BUILDER TREND &middot; Extensive experience with accounting software including QuickBooks, and other financial tools, with advanced Microsoft Excel skills&middot; Strong knowledge of GAAP standards, double entry bookkeeping, journal entries, balance sheet reconciliation, and general ledger accounting&middot; Proven ability to perform bank reconciliations, account analysis, accounts payable/receivable management, and payroll processing&middot; Excellent understanding of governmental accounting practices and tax regulations is a plus&middot; Demonstrated proficiency in financial report writing, budgeting, and technical accounting concepts&middot; Strong organizational skills with the ability to manage multiple accounts and deadlines effectively&middot; Excellent attention to detail and organizational abilities with proven ability to meet deadlines consistentlyThis position requires a dedicated professional committed to maintaining the highest standards of accuracy and integrity in financial recordkeeping while supporting organizational growth through expert bookkeeping practices.Pay: $29.00 - $39.00 per hourWork Location: In person

Bookkeeper

Cedars-Sinai Medical Center

<div><h2 class="jobSectionHeader">Job Description</h2>

Working under direct supervision, the Research Associate II performs routine and increasingly complex laboratory tasks and procedures and develops technical expertise in one or more areas relevant to research projects. The Research Associate II will participate in research activities involving all aspects of the research process, to include, but not limited to; investigation, technical, testing/validation of results, and report findings. The Associate will perform a variety of routine experimental protocols and procedures to support the objectives of laboratory research projects. The Associate will observe and comply with safety standards and procedures, assist in preparation of data for publication and/or presentation at scholarly meetings, and assist in general laboratory maintenance. This position does not have supervisory responsibilities
What will you be doing:
<ul><li>Performs a variety of increasingly complex experimental protocols and procedures and assist in the design of new complex or unusual protocols and techniques.</li>
<li>Keeps accurate and detailed records of experiments and results, and assist in identifying and troubleshooting of unexpected results.</li>
<li>Orders laboratory supplies and supports laboratory operations.</li>
<li>Maintains lab equipment and related records and may coordinate use of lab equipment.</li>
<li>Assists in the operation of specialized equipment, as required by the area of research.</li>
<li>Assists in preparation of data for publication and/or presentation at scholarly meetings.</li>
<li>Observes and complies with safety standards and procedures.</li>
<li>Orients research laboratory assistants or lower level research associates and undergraduate student researchers on day-to-day lab operations and routine procedures.</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<h2 class="jobSectionHeader">Requirements:</h2><ul><li>
Bachelors in Science Related Field</li><li>
1 year of Research laboratory experience.</li></ul></div>

Research Associate II, Zheng Lab

Annie Aesthetic

<div>Talent &amp; People Operations Associate (Hybrid) Deluxe Med Spa &middot; People &amp; Culture Full-Time

-

About Us

As a trusted name in non-invasive aesthetics since 2018, Deluxe Med Spa has been proudly serving clients across Southern California with advanced, personalized care. Our commitment to innovation and results-driven treatments has made us a go-to destination for those seeking injectables, laser therapies, and customized skincare solutions. At Deluxe, we foster a warm and inclusive environment where both clients and team members feel genuinely supported. Our passionate team of professionals is dedicated to delivering natural, refined outcomes while upholding the highest standards of education, ethics, and integrity. We believe in collaboration, transparency, and respect&mdash;values that shape not only our culture, but every client experience. 
Role Overview

We are looking for a motivated and people-first Talent &amp; People Operations Associate to join our growing team. Reporting directly to our Founder, you will serve as a key partner supporting both Talent Acquisition and HR operations across our clinic network. This is a hands-on, high-impact role for someone who thrives in a fast-moving environment and wants to grow with a scaling organization.

You'll own the full candidate experience from first contact through offer, while also supporting broader People Operations initiatives &mdash; from onboarding through offboarding and beyond. 
Duties &amp; Responsibilities

Sourcing &amp; Outreach

Proactively source candidates for clinical, operational, and administrative roles across Deluxe Med Spa's clinic network using job boards, social media, LinkedIn, and direct outreach strategies.

First-Touch Candidate Experience

Own initial candidate outreach and conduct structured 15-minute introductory screens to assess fit, set expectations, and represent the Deluxe Med Spa brand with warmth and professionalism.

People Operations

End to end onboarding for new employees and supporting existing employees as needed.</div>

Talent & People Operations Associate

Harbor Freight Tools

<div>A Supervisor (full-time) is a valued member of a high performing team who is empowered &amp; equipped to do their job. You will know why your work matters and be able to take pride in what you do! This role is perfect for you if you have recent leadership experience and are passionate about a career in retail. 
 
The anticipated rate for this position is $22.00 per hour depending on location, knowledge, skills, education and experience. This position is also eligible for a monthly bonus. In addition, we offer comprehensive and competitive benefits to Associates (and their families) such as medical, dental, vision, life insurance, short-term and long-term disability. Eligible Associates are able to enroll in our company&rsquo;s 401k plan. Associates will accrue paid time off up to 152 hours per year (inclusive of PTO, floating holidays, and paid holidays). Paid sick time up to 64 hours per year unless otherwise required by law. 
 
Respectful schedules during operating hours of 6am - 10pm. 
 
Why You&rsquo;ll Love it:<ul><li>
People First Culture</li><li>
Respectful scheduling</li><li>
Paid time off</li><li>
Bonus opportunity</li><li>
Associate Discounts</li><li>
Company Matched 401(K)</li><li>
Medical/Dental/Vision Insurance
</li><li>Additional Benefits including HAS, discounted gym membership, EAP and more!</li><li>
Closed on Thanksgiving, Christmas &amp; Easter</li><li>
Clear path to promotion &amp; continuous leadership development</li><li>
Stable employment with growing company</li></ul>
What You&rsquo;ll Do:<ul><li>
Ensure and model professional customer service</li><li>
Maintain a safe, clean, and organized store</li><li>
Cross-train in all areas of store operations including Stocking/Sales associate duties, and responsibilities</li><li>
Lead, coach, and develop others</li><li>
Serve as Leader on Duty as scheduled</li><li>
Other duties as assigned</li></ul></div>

Retail Stocking Supervisor

SoLa Impact

<div>JOB SUMMARY
 
The Part-Time Events Bookkeeper &amp; Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.
**PAY RATE: $25 PER HOUR**
WEEKLY HOURS: 20-25 HOURS PER WEEK
ABOUT THE COMPANY
SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity - allowing us to deploy well over $1.5 billion &ndash; toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.
As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub The Beehive serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future for all. 
ESSENTIAL DUTIES<ul><li>
Maintain accurate financial records of event-related transactions, including purchases and receipts</li><li>
Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments</li><li>
Monitor internal costs for third-party services and rentals, aligning them with contract budgets</li><li>
Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis</li><li>
Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances</li><li>
Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports</li><li>
Organize, file, and maintain event contracts within the department&rsquo;s shared Google Drive</li><li>
Ensure invoicing and billing compliance with client contract terms</li><li>
Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts</li><li>
Primarily remote, with in-office attendance required once per week or as directed by management</li></ul> 

Requirements 
EDUCATION &amp; EXPERIENCE<ul>
<li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred</li>
<li>Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management</li>
<li>Experience in event management, hospitality, or a related industry is a plus</li>
<li>Prior experience working with a small team or startup environment is beneficial</li>
</ul>SKILLS &amp; ABILITIES<ul>
<li>Advanced Excel proficiency (90% of tasks require Excel usage)</li>
<li>Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms</li>
<li>Experience with invoicing and billing processes</li>
<li>Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions</li>
<li>Strong communication and relationship management skills</li>
<li>Exceptional attention to detail and ability to follow up on assigned tasks</li>
<li>Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality</li>
<li>Flexibility in schedule to address urgent inquiries outside of standard work hours</li> 
</ul> 
 
Benefits 
SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind. 
At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.
SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.</div>

Part-Time Events Bookkeeper, Contract Administrator

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