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business operations coordinator

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Pulmonary, Critical Care, and Sleep Medicine section in the Department of Medicine is recruiting a Senior Coordinator, Business Operations to work with our Critical Care teams. This person will be responsible for administrative support for all critical care providers in the section including shift scheduling, reimbursements, managing Continueing Medical Education (CME) budgets, credentialing, payroll questions, physician productivity, and general administrative needs.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Effectively manage day to day scheduling of the critical care group which includes physicians and advanced practice providers. Schedules will be uploaded into Amion and QGenda for reporting and communicated to Baylor St. Luke's Medical Center Medical Staff Office for posting as required by Joint Commission.</li><li>
Reports on and analyzes physician productivity and shift trends and work with Medical Director to make any shift adjustments necessary.</li><li>
Manages initial HR process for new recruitment including credentialing processes.</li><li>
Manages and analyzes financial reports tracking physician expense and operating expense to ensure group is spending within allocated budget.</li><li>
Manages supplemental pay process for critical care group including gathering and validating time sheets, creating supplemental pay documents, submitting budget revisions, obtaining affiliate approval, and submission for payout.</li><li>
Manages the on-boarding process and provide training for new providers regarding billing practices and procedures.</li><li>
Manages calendar for Medical Director and Chief of Service.</li><li>
Gathers quality and productivity metrics and calculate bonus payouts quarterly and annually.</li><li>
Responsible for credentialing process for new providers and re-credentialing for existing providers.</li><li>
Assigns death certificates.</li><li>
Audits and analyzes billing work queues and implement improvement plans as necessary</li><li>
Manages didactic activities for fellows, residents, and medical students.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High School diploma or GED.</li><li>
Four years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Excellent written and verbal communication skills.</li><li>
Proficiency with Microsoft Office Suite.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Senior Coordinator, Business Operations - (Medicine)

Gateway Logistics Group, Inc.

<p><b>Our Purpose:</b></p><p>At our company, we specialize in providing comprehensive supply chain solutions and tailored logistics strategies. We are a dynamic team of logistics experts committed to excellence in service, with a focus on growth and development for our employees, customers, and partners. We are dedicated to helping everyone reach their fullest potential by fostering a collaborative and supportive work environment.</p><p><b>Opportunity:</b></p><p>Our company is a fast-growing, Texas-based freight forwarding company with multiple locations. We pride ourselves on providing exceptional customer service while equipping our employees with the tools and resources necessary to maintain this standard. If you're passionate about logistics, eager to learn, and thrive in a fast-paced team-oriented environment, we want to hear from you.</p><p><b>Job Description:</b> As a Domestic Operations Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our domestic transportation services. Your primary responsibility will be to provide outstanding customer support to our clients, addressing their inquiries and concerns related to domestic trucking. You will serve as the main point of contact between our company and our customers, fostering strong relationships and delivering superior service.</p><p><b>Responsibilities:</b></p><ul><li>Serve as the primary point of contact for customer inquiries, concerns, and requests related to domestic trucking services.</li><li>Respond promptly and professionally to customer communications via phone, email, and other channels.</li><li>Provide quotes and pricing for a multitude of services, ensuring the client&rsquo;s needs and requests are met.</li><li>Coordinate and track domestic shipments, ensuring timely pickup and delivery according to customer requirements.</li><li>Proactively monitor shipment statuses and address any issues or delays to minimize disruptions.</li><li>Collaborate closely with internal teams such as operations, dispatch, and drivers to ensure seamless execution of transportation services.</li><li>Provide accurate and timely updates to customers regarding the status of their shipments and any relevant information.</li><li>Maintain thorough documentation of customer interactions, transactions, and shipment details in the company's systems.</li><li>Identify opportunities for process improvements and contribute to the enhancement of customer service procedures.</li></ul><p><b>Requirements &amp; Qualifications:</b></p><ul><li>High school diploma or equivalent; additional education or training in logistics or related fields is a plus.</li><li>Range of 2-10 years of experience in the domestic transportation industry, or logistics field.</li><li>Proven experience in a customer service role, preferably within the logistics or transportation industry.</li><li>Strong knowledge of domestic trucking operations, including terminology, regulations, and best practices.</li><li>Excellent communication skills, both verbal and written, with the ability to effectively interact with customers and internal teams.</li><li>Exceptional problem-solving abilities and a proactive approach to addressing customer needs and resolving issues.</li><li>Proficiency in computer applications such as MS Office and experience with logistics software or systems.</li><li>Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.</li><li>Detail-oriented with a high level of accuracy in data entry and record-keeping.</li><li>Flexibility to adapt to changing priorities and willingness to work occasional evenings or weekends as needed.</li><li>Strong work ethic, reliability, and a commitment to delivering exceptional customer service.</li></ul><p><b>Location:</b> Houston, TX</p><p><b>Salary: </b>Commensurate with experience</p><p><b>Job Type:</b> Full-time</p><p><b>Pay Range:</b> $24 - $30 per hour (based on experience)</p><p><b>Benefits:</b></p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p><b>Working Conditions:</b></p><ul><li><b>Location:</b> In-office setting based in Houston, TX 77032 (Ability to reliably commute or relocation required).</li><li><b>Hours:</b> Full-time, Monday to Friday, 8:00 AM to 5:00 PM. Additional hours may be required.</li><li><b>Physical Demands:</b> Must be able to stand, walk, bend, lift up to 50 lbs., and move freely between office and warehouse environments.</li></ul><p><b>Supplemental Pay:</b></p><ul><li>Overtime pay</li></ul><p><b>Ability to Commute:</b></p><ul><li>Houston, TX (Required)</li></ul><p>Job Type: Full-time</p><p>Pay: $24.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Domestic Operations: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Houston, TX 77032 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Houston, TX 77032: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Domestic Operations Coordinator

Proven Recruiting

<div>
 <strong>
  Business Analyst | $40&ndash;42/hr | 8?Month Contract | Hybrid (Friday WFH) &ndash; Houston,TX
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  <br/>
 </strong>
 Our client is looking for a
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  Business Analyst
 </strong>
 to support cross?functional initiatives and vendor coordination through clear communication, structured processes, and financial tracking. You will support core operations by ensuring accuracy, consistency, and smooth day?to?day project activities. This role is ideal for someone who is detail?oriented, analytical, and comfortable operating in a project?driven environment. If this role sounds like a fit and you'd like to hear more, apply now!
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  Who You Are:
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   Bachelor&rsquo;s degree in business, finance, economics, accounting, or a related field
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   2&ndash;4 years of experience supporting business or project operations in a professional setting
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   Experience reviewing agreements, cost estimates, or financial documentation
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   Strong written and verbal communication skills with high attention to detail
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   Proficiency with Microsoft Word and Excel; exposure to enterprise systems is a plus
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  What You&rsquo;ll Do:
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   Serve as a key point of coordination between project teams, vendors, and internal stakeholders
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   Organize and maintain project documentation, communications, and performance metrics
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   Support project planning by helping define scopes, timelines, and work structures
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   Track budgets and expenses, comparing actuals to forecasts and identifying risks
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   Assist with contract and proposal reviews to ensure accuracy and compliance
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   Document and improve business processes to support consistent project execution
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 </ul>
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  Diversity Statement (Always include):
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 We actively support and promote people of various backgrounds, from race, religion, and gender to geographical area, university, lifestyle, and personality types. Our client base is diverse, and we strive to reflect that in every opportunity. Apply now!
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 <strong>
  Compensation
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 </strong>
 <strong>
  What does this position pay?
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  <br/>
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 Compensation is determined by several factors including skillset, experience level, and geographic location.
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 The expected range for this role is
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  $40&ndash;42 per hour
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 .
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 Please note this is an estimate. Actual pay may vary based on qualifications and experience.
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</div>


Business Analyst

Swoon

<div>
 <p>
  <strong>
   Swoon is hiring for our Energy &amp; Utilities Client in Houston, TX (Hybrid - 1x a week onsite).
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a 12
  <strong>
   -month contract opportunity
  </strong>
  to start with
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   Benefits &ndash; Health, Dental &amp; Vision (50% of premium is covered for contractor).
  </strong>
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 <p>
  <strong>
   Position Summary
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 <p>
  This role supports payment operations through high-volume data entry and transaction processing. The position is heavily focused on reviewing customer payment information, applying payments accurately within internal systems, and conducting basic research to ensure proper allocation.
 </p>
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  This is an ideal opportunity for someone who enjoys structured, detail-oriented work and can operate independently in a repetitive, process-driven environment.
 </p>
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  <strong>
   Key Responsibilities
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   Perform high-volume data entry within internal payment systems
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   Review customer payment details and determine appropriate application
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   Research discrepancies and support accurate payment allocation
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   Assist team members with similar payment-related research tasks
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   Maintain accuracy and consistency across repetitive workflows
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   Utilize Excel for data sorting, filtering, and basic lookups
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   Work independently while managing multiple tasks and priorities
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 </ul>
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  <strong>
   Work Environment
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   Hybrid schedule &ndash;
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    onsite every Wednesday
   </strong>
   , remote the remainder of the week
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   Structured onboarding with hands-on training and team support
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   Collaborative team environment with ongoing guidance and check-ins
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 </ul>
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  If interested in more details, please apply!
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</div>


Payment Operations Coordinator

Stallion Infrastructure Services

<div>
 We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. As a logistics coordinator for Stallion, you will play a critical role in facilitating moves, swaps, and deactivation of our units by working cross-functionally with Operations, Implementations teams, and technical account managers.
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  Role Priorities / Responsibilities
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   Manage logistics of assets within product line. This includes movement of assets to and from Stallion yards for inventory, maintenance and installation needs.
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   Build and manage trucking vendors to ensure Stallion is leveraging best pricing and adequately covered in all operational areas.
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   Work with Operations teams to understand install forecast to ensure inventory is available or plan equipment shipments to accommodate installation needs.
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   Work with operations and product teams to plan asset refurb and repair schedules and manage related equipment movements.
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   Work with manufacturing team to understand expected completion timeframes and schedule asset movements to Stallion yard locations.
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   Work with Stallion field operations in various locations to understand local trucking needs (inhouse and 3rd party).
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   Act as the liaison between Implementation and other departments within the company to coordinate efforts, provide status updates, etc.
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   Coordinate the shipping of security units and parts, ensuring accurate packaging, labeling, and documentation, and working with suppliers and vendors.
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   Coordinate work (pickups, deliveries, new unit setups) with our partners and clients
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   Track and Trace the transportation of company assets and communicate any potential delays to management and appropriate internal partners
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   Provide feedback to other departments to help with root cause analysis
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   Identify areas for process improvement and make recommendations
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   Complete all assigned work in conjunction with changing business needs
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  </li>
 </ul>
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  Essential Experience, Knowledge, Skills And Abilities
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   2-year prior experience in equipment logistics
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   Ability to negotiate and manage logistic vendors
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   Excellent organizational and time management skills
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   Exceptional communication and customer service skills
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   Detail-oriented and an eye for quality
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   Analytical skills: using data to solve problems
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   Ability to multitask effectively
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  </li>
 </ul>
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  Stallion Infrastructure Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
 </em>
</div>


Logistics Coordinator

Hays Electrical Services

<div></div><div><h3 class="jobSectionHeader"><b>With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal &ndash; successful project delivery.</b><br>
<br>
<b>Position Overview</b></h3>
Executive Assistant <b>to the COO</b><p>
This is not a traditional Executive Assistant role.</p><p>
We are hiring a <b>force multiplier</b>&mdash;a highly organized, execution-focused operator who will partner directly with the COO to drive priorities, increase accountability, and accelerate business outcomes.</p><p>
This individual will serve as the connective tissue across the organization&mdash;ensuring alignment, visibility, and follow-through on critical initiatives. If you thrive in fast-paced environments, communicate with precision, and take ownership of outcomes, this role is for you.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Email &amp; Communication Management</b></h4><ul><li>
Own and manage the COO&rsquo;s inbox with zero drop-off in responsiveness</li><li>
Prioritize, triage, and ensure timely follow-up on all communications</li><li>
Draft and send communications in the COO&rsquo;s voice&mdash;clear, concise, and direct</li><li>
Maintain organization, visibility, and continuity across conversations</li></ul><h4 class="jobSectionHeader"><b>
Execution &amp; Follow-Up</b></h4><ul><li>
Track all action items from meetings, initiatives, and leadership discussions</li><li>
Assign ownership and establish clear deadlines</li><li>
Drive completion through consistent, proactive follow-up</li></ul><h4 class="jobSectionHeader"><b>
Calendar &amp; Priority Management</b></h4><ul><li>
Own and optimize the COO&rsquo;s calendar to align with strategic priorities</li><li>
Protect focus time and eliminate unnecessary distractions</li><li>
Ensure time is allocated to highest-impact activities</li></ul><h4 class="jobSectionHeader"><b>
Meeting Management</b></h4><ul><li>
Build agendas and prepare briefing materials</li><li>
Capture key decisions and action items in real time</li><li>
Ensure immediate post-meeting follow-up and accountability</li></ul><h4 class="jobSectionHeader"><b>
Operational Visibility</b></h4><ul><li>
Maintain trackers for key priorities, initiatives, and critical issues</li><li>
Provide real-time updates on progress, risks, and blockers</li><li>
Create clarity and transparency across the organization</li></ul><h4 class="jobSectionHeader"><b>
Project Coordination</b></h4><ul><li>
Support execution of high-priority company initiatives</li><li>
Coordinate cross-functionally to ensure alignment and progress</li></ul><h4 class="jobSectionHeader"><b>
Travel &amp; Logistics</b></h4><ul><li>
Manage travel planning and logistics with precision and efficiency</li></ul><p></p><h3 class="jobSectionHeader"><b>
What We&rsquo;re Looking For</b></h3><ul><li>
Exceptionally organized with strong attention to detail</li><li>
Clear, confident communicator&mdash;written and verbal</li><li>
High sense of urgency and ownership</li><li>
Comfortable operating with and influencing senior leadership</li><li>
Proactive, accountable, and solutions-oriented</li><li>
Thrives in fast-paced, high-expectation environments</li></ul><p></p><h3 class="jobSectionHeader"><b>
What Success Looks Like</b></h3><ul><li>
No dropped follow-ups or missed details</li><li>
Meetings consistently lead to execution and outcomes</li><li>
Priorities are clear, visible, and advancing</li><li>
Communication is timely, direct, and effective</li><li>
The COO&mdash;and the business&mdash;moves faster and more efficiently</li></ul><p></p><h3 class="jobSectionHeader"><b>
Bottom Line</b></h3><p>
This is not an assistant role.</p><p>
This is a <b>high-impact operator role</b> designed to increase execution velocity across the company by enabling the COO to operate at full capacity.</p><p>
</p><p>87nbzCUMSK</p></div>

Executive Assistant

Onco360

<div><div><b>Patient Financial Advocacy Coordinator / Patient Assistance Program &ndash; Onco360 Pharmacy</b></div>
<div><b><i>Houston, TX </i></b><b>| </b><b><i>Full-Time</i></b><b> | </b><b><i>Mon - Fri 10:30am to 7pm CST</i></b></div>
<div><b><i>Salary</i></b><b> </b><b><i>Starting at $23.00/hr and up</i></b></div>
<div></div><div><b>Join a mission-driven team making a difference in the lives of cancer patients.</b></div>
<div></div><div>Onco360, a leading oncology pharmacy, is seeking a <b>Patient Financial Advocacy Coordinator. C</b>andidate to live within commuting distance of our Houston pharmacy. <b>Remote work possible after initial on-site training.</b></div>
<div></div><div><b>Company Benefits</b></div>
<ul><li>Medical; Dental; Vision</li>
<li>401k opportunity</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Tuition Reimbursement</li>
<li>Quarterly Incentive Bonus</li>
<li>Paid Volunteer Day</li>
<li>Referral Incentive Program</li>
<li>Company Paid Life Insurance; and Short/Long-Term Disability</li>
</ul> <p></p><div><b>Why Join Us?</b></div>
<ul><li>A career with purpose: Help patients access life-saving medications.</li>
<li>Supportive culture: We value <b>teamwork, respect, integrity, and passion</b>.</li>
<li>Growth opportunities: We invest in your professional and personal development.</li>
</ul><p></p><div><b>What You&rsquo;ll Do</b></div>
 <div>The <b>Patient Advocacy Coordinator</b> is responsible for assisting patients and/or families to access financial resources for Pharmacy co-pays. The Advocacy Coordinator assists patients who may qualify for assistance through Not for Profit Organizations and Manufacturer Programs. They are responsible for navigating the system to find resources that best fits the patient&rsquo;s needs, aid patients by explaining the process, assist in filling out applications and going over the documents that will be required to complete the application.</div>
<div></div><div><b>How You&rsquo;ll Do This</b></div>
<ul><li>Practice first call resolution to assist patients and families in securing financial assistance for pharmacy co-pays.</li>
<li>Maintain a working knowledge of health insurance and pharmacy benefit coverage, cancer diagnoses and drugs used in their treatment.</li>
<li>Support applications for nonprofit and manufacturer assistance programs.</li>
<li>Provide clear explanations of insurance benefits and co-pay structures.</li>
<li>Maintain accurate patient demographic and insurance data in CPR+.</li>
<li>Collaborate with pharmacy operations and cross-functional teams to ensure seamless service.</li>
</ul> <p></p><div><b>What You Bring</b></div>
<div><b>Required:</b></div>
<ul><li>High School Diploma or GED</li>
<li>1+ years of patient assistance or advocacy experience</li>
<li>Registration with Board of Pharmacy (as required by state law)</li>
<li>Strong communication, organizational, and customer service skills</li>
</ul><div><b>Preferred:</b></div>
<ul><li>Associate degree or Certified Pharmacy Technician (PTCB)</li>
<li>3+ years of patient assistance or advocacy experience</li>
<li>Specialty pharmacy experience</li>
</ul><p></p><div><b>Ready to make a meaningful impact? Apply today and help us better the lives of those battling cancer.</b></div></div>

Patient Assistance Program / Financial Advocacy Coordinator

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