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PROMPT Holding

<ul><li>Assist in drafting, reviewing, and managing contracts, purchase agreements, and service level agreements with suppliers, subcontractors, and clients.</li><li>Maintain an organized filing system for all commercial documents, ensuring compliance with company policies and legal requirements.</li><li>Track contract timelines, renewals, and expirations, ensuring timely actions are taken.</li><li>Support the preparation and processing of invoices, purchase orders, and payment requests.</li><li>Assist in budget monitoring and cost control for landscaping projects, ensuring expenses align with allocated budgets.</li><li>Reconcile financial records with project expenditures and assist in financial reporting.</li><li>Coordinate with suppliers and subcontractors to obtain quotations, compare pricing, and negotiate terms.</li><li>Monitor supplier performance and ensure timely delivery of materials and services.</li><li>Maintain an updated database of preferred suppliers and subcontractors.</li><li>Assist in tracking project progress, ensuring adherence to contract terms and budget constraints.</li><li>Liaise with project managers, site supervisors, and finance teams to facilitate smooth operations.</li><li>Provide administrative support in preparing reports, meeting minutes, and project documentation.</li><li>Ensure adherence to company policies, industry regulations, and contract requirements.</li><li>Support internal audits and compliance checks for financial and contractual obligations.</li><li>Identify potential risks in contracts and procurement processes and escalate issues as needed.</li><li>Act as a point of contact for clients, suppliers, and internal teams regarding commercial matters.</li><li>Prepare and distribute commercial correspondence, reports, and contract summaries.</li><li>Facilitate effective communication between finance, procurement, and operational teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Finance, Accounting or a related field.</li><li>2&ndash;5 years of experience in a commercial, administrative, or financial role, preferably within the landscaping, construction, or related industries.</li><li>Understanding of contract terms, renewals, and compliance.</li><li>Ability to source, negotiate, and manage supplier relationships.</li><li>Knowledge of invoicing, budgeting, cost control, and financial reporting.</li><li>Ability to track project progress and ensure adherence to commercial agreements.</li><li>Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ERP systems related to procurement and finance.</li><li>Familiarity with landscaping, construction, or facilities management industry standards and regulations.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>commercial: 2 years (Preferred)</li></ul>

Commercial Administrator

Basatin Landscaping SPLLC

<div>
 
 
 About this role:
 
 
 
 
 
 
 
 Contract &amp; Documentation Management
 
 
 
 Assist in drafting, reviewing, and managing contracts, purchase agreements, and service level agreements with suppliers, subcontractors, and clients.
 
 
 Maintain an organized filing system for all commercial documents, ensuring compliance with company policies and legal requirements.
 
 
 Track contract timelines, renewals, and expirations, ensuring timely actions are taken.
 
 
 
 
 
 
 Financial Administration &amp; Cost Control
 
 
 
 Support the preparation and processing of invoices, purchase orders, and payment requests.
 
 
 Assist in budget monitoring and cost control for landscaping projects, ensuring expenses align with allocated budgets.
 
 
 Reconcile financial records with project expenditures and assist in financial reporting.
 
 
 
 
 
 
 Procurement &amp; Supplier Coordination
 
 
 
 Coordinate with suppliers and subcontractors to obtain quotations, compare pricing, and negotiate terms.
 
 
 Monitor supplier performance and ensure timely delivery of materials and services.
 
 
 Maintain an updated database of preferred suppliers and subcontractors.
 
 
 
 
 
 
 Project Support &amp; Coordination
 
 
 
 Assist in tracking project progress, ensuring adherence to contract terms and budget constraints.
 
 
 Liaise with project managers, site supervisors, and finance teams to facilitate smooth operations.
 
 
 Provide administrative support in preparing reports, meeting minutes, and project documentation.
 
 
 
 
 
 
 Compliance &amp; Risk Management
 
 
 
 Ensure adherence to company policies, industry regulations, and contract requirements.
 
 
 Support internal audits and compliance checks for financial and contractual obligations.
 
 
 Identify potential risks in contracts and procurement processes and escalate issues as needed.
 
 
 
 
 
 
 Communication &amp; Stakeholder Management
 
 
 
 Act as a point of contact for clients, suppliers, and internal teams regarding commercial matters.
 
 
 Prepare and distribute commercial correspondence, reports, and contract summaries.
 
 
 Facilitate effective communication between finance, procurement, and operational teams.
 
 
 
 
 
 
 General Administrative Support
 
 
 
 Handle office administration tasks related to commercial activities, such as scheduling meetings and maintaining records.
 
 
 Prepare and update reports, dashboards, and presentations for senior management.
 
 
 Support the commercial team in daily operational activities and process improvements.
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 In addition to all job-specific responsibilities, all employees are required to adhere to all Basatin health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures, and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 <ul>
 <li>
 Comply with Basatin Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Finance, Accounting, Commerce, Procurement, Supply Chain Management, or a related field.
 </li>
 <li>
 
 2&ndash;5 years
 
 of experience in a commercial, administrative, or financial role, preferably within the landscaping, construction, facilities management, or related industries.
 </li>
 <li>
 Understanding of contract terms, renewals, and compliance.
 </li>
 <li>
 Ability to source, negotiate, and manage supplier relationships.
 </li>
 <li>
 Knowledge of invoicing, budgeting, cost control, and financial reporting.
 </li>
 <li>
 Ability to track project progress and ensure adherence to commercial agreements.
 </li>
 <li>
 Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ERP systems related to procurement and finance.
 </li>
 <li>
 Strong skills in data analysis, record-keeping, and preparing reports for management.
 </li>
 <li>
 Familiarity with landscaping, construction, or facilities management industry standards and regulations.
 </li>
 <li>
 Clear and professional verbal and written communication with internal teams and external stakeholders.
 </li>
 <li>
 Ensuring accuracy in contracts, financial records, and procurement documents.
 </li>
 <li>
 Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
 </li>
 <li>
 Ability to assess risks, resolve issues, and improve operational processes.
 </li>
 <li>
 Strong ability to negotiate terms with suppliers and service providers while maintaining positive relationships.
 </li>
 <li>
 Ability to handle changing priorities and proactively address commercial challenges.
 </li>
 </ul>
</div>

Commercial Administrator - Immediate Joiners

Halian | Managed Services, Recruitment Agency & Contract Staffing

<div>
 
 
 Please Note:
 
 
 
 Candidates without infrastructure and contractor background will not be considered!!!
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The Commercial Manager is responsible for the overall commercial and contractual management of infrastructure projects. This role ensures that all commercial aspects of the project are properly managed, risks are identified and mitigated, and the financial interests of the company are protected throughout the project lifecycle.
 
 
 
 
 
 
 Duties and Responsibilities:
 
 
 <ul>
 <li>
 Lead and manage the commercial function for infrastructure projects (e.g. roads, bridges, utilities, water, sewerage, public works).
 </li>
 <li>
 Oversee the preparation, negotiation, and administration of contracts and subcontracts.
 </li>
 <li>
 Manage and mentor a team of Quantity Surveyors and other commercial staff.
 </li>
 <li>
 Monitor project budgets, forecasts, and cash flow, ensuring profitability and cost control.
 </li>
 <li>
 Identify, evaluate, and manage commercial risks and opportunities.
 </li>
 <li>
 Handle claims, variations, and dispute resolution with clients, subcontractors, and suppliers.
 </li>
 <li>
 Prepare and present regular commercial reports to senior management.
 </li>
 <li>
 Ensure compliance with company policies, legal requirements, and industry standards.
 </li>
 <li>
 Liaise with project managers, engineers, clients, and external stakeholders to support project delivery.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Infrastructure and contracting background is a must!
 </li>
 <li>
 10-15 years of experience in commercial management within the infrastructure or civil engineering sector.
 </li>
 <li>
 Proven track record managing large-scale infrastructure projects (e.g. highways, utilities, water, or public infrastructure).
 </li>
 <li>
 Excellent reputation in handling claims, contract negotiation, and cost control.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Technical Skills and Competencies:
 
 
 <ul>
 <li>
 In-depth knowledge of contract forms (e.g. FIDIC, NEC, bespoke contracts).
 </li>
 <li>
 Strong understanding of commercial and financial principles in construction.
 </li>
 <li>
 Excellent negotiation, analytical, and problem-solving skills.
 </li>
 <li>
 Proficiency in cost management, budgeting, and forecasting.
 </li>
 <li>
 Ability to manage and motivate teams.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 <li>
 Familiarity with relevant software (e.g. MS Excel, project management tools, cost management systems).
 </li>
 </ul>
 
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Quantity Surveying, Civil Engineering, Construction Management, or a related field.
 </li>
 <li>
 Professional qualifications such as MRICS, RICS, or equivalent are highly desirable.
 </li>
 </ul>
 
 
</div>

Commercial Manager

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Commercial Manager
Abu Dhabi, UAE
What You'll Be Doing:
<ul><li>Participates in Division, Company, and Corporate strategic planning activities for specific projects (e.g., risk assessment, bid/no bid analysis, participation in business plan development, etc.).
</li><li>Provides technical guidance to assigned personnel, and ensures proficiency and timeliness of contract administration.
</li><li>Makes staffing assignments and reassignments as Company and project needs arise. Recruits, interviews, and evaluates prospective employees. Hires, offers personnel development, conducts performance evaluations, counsels, takes corrective action as required, and approves terminations.
</li><li>Ensures that new employees receive orientation in company policies and procedures.
</li><li>Collaborates with Division and project management to ensure proper support in proposal preparation, as well as contract negotiations and administration.
</li><li>Reviews requests for proposals to identify risks and contractual terms not conforming to Company policy.
</li><li>Negotiates the more difficult, complex, or sensitive issues with clients.
 
May represent the Company at government procurement regulatory and policy-making committee hearings and at industry association committees dealing with Federal Procurement Policy initiatives that will have an impact on the industry.
</li><li>Maintains an active participation in related professional societies to keep abreast of relevant contractual issues.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelor's Degree in Business Administration, Finance, or related field and typically 12+ years
</li><li>Experience within a large international engineering and construction firm is required
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Masterpiece Property LLC

WE ARE HIRING &ndash; ADMINISTRATOR / LISTING COORDINATORAre you organized, detail-oriented, and passionate about real estate? We are looking for a proactive Administrator / Listing Coordinator to support our sales and listing teams and ensure smooth operations across all property listings.Key Responsibilities<ul><li>Gather and verify property details, photos, and marketing materials.</li><li>Upload and maintain listings on CRM, portals, and social media.</li><li>Coordinate with landlords, owners, and developers regarding contracts, renewals, and marketing.</li><li>Prepare documents such as LOIs, MoUs, NOCs, and tenancy contracts.</li><li>Manage inquiries, assign leads to agents, and monitor CRM updates.</li><li>Provide general administrative support (calls, filing, data entry, scheduling).</li><li>Track office sales and prepare required reports.</li></ul>Qualifications &amp; Skills<ul><li>2+ years of experience in real estate administration or listing coordination.</li><li>Strong knowledge of real estate documentation and processes.</li><li>Proficiency in CRM systems &amp; MS Office.</li><li>Excellent organizational and communication skills.</li><li>Time management and multitasking abilities.</li><li>Fluency in English (Arabic is a plus).</li></ul>Job Type: Full-time

Listing Administrator

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per month

Female HR & Office Administrator - Real Estate

SEGULA Technologies

<div>Company Description 
Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment. 
Job Description 
Position Summary
We are seeking an experienced and highly motivated GIS Database Administrator to join our dynamic team. The successful candidate will be responsible for the design, implementation, and maintenance of our Enterprise Geo-databases on the Microsoft SQL Server platform. This role is critical to ensure the integrity, performance, and accessibility of our Assets spatial data. The ideal candidate will have a deep understanding of Spatial Databases and ArcGIS SDE platform and its integration with SQL Server, specifically in the context of Infrastructure asset management.
Key Responsibilities<ul><li>
Database Design and Management:<ul><li>
Design, implement, and maintain enterprise geodatabases in a Microsoft SQL Server environment.</li><li>
Develop and enforce database standards, naming conventions, and best practices for spatial data.</li><li>
Manage database security, including user access, roles, and permissions in accordance with company policies.</li><li>
Perform regular database maintenance tasks, including backups, restores, and recovery plans to ensure data integrity and availability.</li><li>
Monitor and optimize database performance and capacity, implementing tuning strategies as needed.</li></ul></li><li>
Data and System Integration:<ul><li>
Administer and manage the ArcGIS Enterprise Geodatabases in co-ordination with IT</li><li>
Manage the integration of GIS data with other business systems, such as asset management and project management (INFOR).</li><li>
Develop and maintain ETL (Extract, Transform, Load) processes for importing and exporting spatial and tabular data from various sources.</li></ul></li><li>
Spatial Data Management:<ul><li>
Administer and manage versioned and non-versioned spatial data for our road network, including linear referencing systems (LRS), Road asset inventories (e.g., signs, signals, bridges, etc) and also Irrigation and Storm water Networks datasets.</li><li>
Ensure the accuracy and currency of our assets datasets.</li><li>
Implement and manage quality control and quality assurance (QA/QC) procedures for all spatial data.</li></ul></li><li>
Technical Support and Collaboration:<ul><li>
Provide expert-level technical support to GIS analysts, engineers, planners, and other stakeholders who utilize spatial data.</li><li>
Troubleshoot and resolve GIS database and service-related issues in a timely manner.</li><li>
Collaborate with the IT infrastructure team to ensure the underlying server and network infrastructure meets the demands of the Infrastructure Assets environment.</li><li>
Develop and maintain comprehensive documentation for database architecture, procedures, and workflows.</li></ul></li></ul> 

Qualifications 
Education:<ul><li><ul><li>
Bachelor's degree in Computer Science / IT / GIS, or a related field. A Master's degree is a plus.</li></ul></li></ul>
Experience:<ul><li><ul><li>
Minimum of 5-7 years of experience as a GIS Database Administrator in an enterprise environment.</li><li>
Proven experience with Microsoft SQL Server administration, including performance tuning, security, and backup/recovery.</li><li>
Extensive hands-on experience with the Esri Enterprise Geodatabase, including Arc GIS Desktop / ArcGIS Pro, ArcGIS Enterprise Server, and ArcGIS Online.</li><li>
Demonstrable experience in managing enterprise geodatabases (ArcSDE).</li><li>
Experience working with Road and Infra Assets related spatial data is highly desirable.</li><li>
Familiarity with road and Asset infrastructure management principles is a significant advantage.</li></ul></li></ul>
Technical Skills<ul><li>
Database Systems: Expert knowledge of Microsoft SQL Server and experience with Oracle is plus.</li><li>
GIS Software: Proficiency with Esri ArcMap, ArcGIS Pro, ArcGIS Enterprise Server and Data Store.</li><li>
Spatial SQL: Strong proficiency in writing and optimizing complex SQL queries with spatial data types.</li><li>
Scripting and Automation: Experience with Python for automating geoprocessing and data management tasks is an advantage.</li><li>
ETL Tools (Optional but preferred): Experience with FME (Safe Software) or similar data integration tools.</li></ul>
Soft Skills<ul><li><ul><li>
Excellent problem-solving and analytical skills.</li><li>
Strong communication and interpersonal skills, with the ability to effectively collaborate with technical and non-technical colleagues.</li><li>
Meticulous attention to detail and a commitment to data quality.</li><li>
Ability to work independently and manage multiple priorities in a fast-paced environment.</li><li>
A proactive approach to identifying and resolving potential issues.</li></ul></li></ul> 

Additional Information 
Please note that only shortlisted candidates will be contacted</div>

GIS Database Administrator-Abu Dhabi,UAE

Explore 290+ Commercial administrator in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

290 commercial administrator jobs IN Abu Dhabi

Commercial Administrator

Commercial Administrator - Immediate Joiners

Commercial Manager

Commercial Manager

Listing Administrator

Female HR & Office Administrator - Real Estate

GIS Database Administrator-Abu Dhabi,UAE