accounts payable specialist

ai data visualization specialist Jobs in Washington

ai data visualization specialist

ap specialist

associate informatics technical specialist (philadelphia or washington, dc) Jobs in Washington

billing & ar specialist Jobs in Washington

billing & ar specialist

communications support specialist

MTSI

<div><div>Modern Technology Solutions, Inc. (MTSI) is seeking a <b>Communications Support Specialist</b> to advise the organization and its senior leaders on program execution, drafting briefings, communication strategies, drafting talking points for seniors, and assisting coordination with external organizations (e.g. oversight, other DoW offices, SAF/PA, etc.). This position provides essential day-to-day coordination across the Department of War, as necessary. Coordination will include producing, tracking, and coordinating all agreements and documentation necessary for DAF RCO systems to transition seamlessly into a framework for organizing, training and equipping the United States Air Force and United States Space Force, including coordinating with internal and external stakeholders to verify program needs are identified to meet project goals. They will assist with acquisition planning, market research, and drafting technical requirements and documents, along with advising Government leadership on design challenges, risk assessments, market solutions, documentation, production challenges, operational delivery and integration.</div><div>
</div><div>
Your essential job functions will include but may not be limited to:</div><ul><li>
Lead development and oversee maintenance of overarching communication products for the organization to include, but not limited to, an organization-wide strategic vision communications plan, a stakeholder map, a living timeline of organization-wide programmatic milestones, updates to the organizational charter, and distributing communication product templates to include, but not limited to, talking papers, bullet background papers, and event preparation memoranda. Coordinate with the director of communications, or other designated government representatives, to receive organizational leadership inputs to overarching communication products and to ensure products are in-line with organizational priorities and direction.</li><li>
Work in concert with director of communications: manage all leadership public speaking engagement invitations; research Department of Defense and Air Force Instructions relevant to public affairs and ethics to advise leadership of regulations; research speaking engagements and recommend event attendance; work with program managers to recommend to leadership talking points related to event themes, or if applicable, write speeches, and/or coordinate with leadership speaking engagement details and plans; and produce post-event summaries of any media coverage of speaking engagements.</li><li>
Engage with individual program managers to understand the external communications environment (challenges, opportunities, and upcoming milestones) relevant to the acquisition program. Supply information to the director of communications or other designated government representative to synchronize communications across the organization and fold into the overarching communication products.</li><li>
Provide periodic research and analysis of relevant past and current public events to program managers, director of communication, and/or other government designated representatives. Responsible for working with program security officers to receive documented approval on research plans related to programs interest areas.</li><li>
At the direction of the program managers, organizational leadership, director of communications, or other designated government representative, develop communications and messaging guidance (CMG) at appropriate classification levels as necessary to support executive-level external communications on programmatic milestones, intentional or potential public events, and other engagements as tasked. Assist program managers with coordinating the approval and execution of CMGs with organizational leadership, external stakeholders, or other designated government representatives.</li><li>
At the direction of program managers and in-line with applicable acquisition program security classification guides, draft publicly releasable responses to media inquires, press releases, and executive-level talking points. Assist program managers coordinate the approval of products with organizational leadership, external stakeholders, and other designated government representatives.</li><li>
Maintain a database, at the appropriate security classification, of approved external communications.</li></ul><div></div><div><b><br>
Requirements:</b></div><ul><li>
15+ years of experience working DoD/DoW acquisition programs.</li><li>
Strong organizational, documentation, and analytical skills with attention to detail.</li><li>
Strong written and verbal communication skills with experience preparing presentation materials for leadership audiences.</li></ul><div></div><div><b><br>
Education Requirements:</b></div><ul><li>
Bachelor's Degree in a related field - Required</li><li>
Master's Degree - Desired</li></ul><div></div><div><b><br>
Clearance Requirements:</b></div><ul><li>
TS/SCI with previous SAP experience required.</li></ul><div></div><div><br>
</div><div>
Please Note: U.S. Citizenship is required for this position.</div><div>
</div><div>
#LI-LS1</div><div>
#mtsi</div><div>
#LI-Onsite</div></div>
<br>
TS/SCI
<br>
<div><h1 class="jobSectionHeader"><b>Perks and Benefits</b></h1><ul><li><div><div><i>
Vacation:</i></div><div>
New Hires Accrue 20 days of PTO and 10 Holidays per Year</div></div></li><li><div><div><i>
Health Insurance:</i></div><div>
Zero Deductible Health Plans</div></div></li><li><div><div><i>
Flexible Schedules:</i></div><div>
Flex Schedules</div></div></li><li><div><div><i>
Professional Development:</i></div><div>
Up to $10,000 Annual Education/Training Reimbursement
</div></div></li><li><div><div><i>ESOP:</i></div><div>
Funded Stock Ownership Plan</div></div></li><li><div><div><i>
401k Match+:</i></div><div>
6% 401k Match + Immediate Vesting
</div></div></li><li><div><div><i>Bonus Program:</i></div><div>
Semi-Annual Bonus Opportunity
</div></div></li><li><div><div><i>Mentorship:</i></div><div>
Career Mentorship Programs
</div></div></li></ul><h3 class="jobSectionHeader"><b>Why is MTSI a great place to work</b></h3><ul><li><div><div><i>
Interesting Work:</i></div><div>
Our co-workers support some of the most important and critical programs to our national defense and security.</div></div></li><li><div><div><i>
Values:</i></div><div>
Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.</div></div></li><li><div><div><i>
100% Employee Owned:</i></div><div>
We have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.</div></div></li><li><div><div><i>
Great Benefits - Most Full-Time Staff Are Eligible for:</i></div></div></li><li><ul><li><div>
Starting PTO accrual of 20 days PTO/year + 10 holidays/year</div></li><li><div>
Flexible schedules</div></li><li><div>
6% 401k match with immediate vesting up to $9k annually</div></li><li><div>
Semi-annual bonus eligibility (July and Decemeber)</div></li><li><div>
Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account</div></li><li><div>
Up to $10,000 in annual educational reimbursement</div></li><li><div>
Other company funded benefits, like life and disability insurance</div></li><li><div>
Optional zero deductible Blue Cross/Blue Shield health insurance plan</div></li></ul></li><li><div><div><i>
Track Record of Success:</i></div><div>
We have grown every year since our founding in 1993.
</div></div></li></ul><p>Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance</p><p>
MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.</p><p>
For more information about MTSI, please visitwww.mtsi-va.com</p><h4 class="jobSectionHeader"><b>
EEO Statement</b></h4><div><div><div><p>
MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to Equal Opportunity, making decisions without regard to race, color, religion, sex, national origin, age, military/veteran status, disability, or any other characteristics protected by applicable law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants and employees with physical and/or mental disabilities.</p></div></div></div></div>
<br>
<div><h3 class="jobSectionHeader"><b>Why is MTSI a great place to work</b></h3><ul>
<li><b>Interesting Work: </b>Our co-workers support some of the most important and critical programs to our national defense and security.
</li><li><b>Values: </b>Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
</li><li><b>100% Employee Owned: </b>We have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
</li><li><b>Great Benefits - Most Full-Time Staff Are Eligible for:
</b></li><li><ul><li>Starting PTO accrual of 20 days PTO/year + 10 holidays/year
</li><li>Flexible schedules
</li><li>6% 401k match with immediate vesting up to $9k annually
</li><li>Semi-annual bonus eligibility (July and Decemeber)
</li><li>Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
</li><li>Up to $10,000 in annual educational reimbursement
</li><li>Other company funded benefits, like life and disability insurance
</li><li>Optional zero deductible Blue Cross/Blue Shield health insurance plan
</li></ul></li><li><b>Track Record of Success: </b>We have grown every year since our founding in 1993.
</li></ul><p>Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance</p>
<p>
MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.</p>
<p>
For more information about MTSI, please visit www.mtsi-va.com</p></div>

Communications Support Specialist

ARSERVICES

<div><p><b>Introduction:</b><br>
ARServices is seeking a highly skilled and creative <b>Graphic Design Specialist</b> to support the National Nuclear Security Administration (NNSA) Office of Communications. This role is ideal for talented designers with a strong portfolio in digital and social media content creation who are passionate about translating complex nuclear security topics into clear, compelling, and visually engaging materials. You will play a key role in elevating public understanding of NNSA's vital mission&mdash;securing and disposing of dangerous nuclear material, advancing nonproliferation, and maintaining the nuclear deterrent&mdash;through innovative visual storytelling for stakeholders, the press, expert communities, and the general public. This position supports high-level strategic communications and requires creativity, attention to detail, and adherence to federal branding standards.</p>
<p><b>Position Description:</b><br>
The Graphic Design Specialist will develop and execute compelling digital and social media visual strategies, design a wide range of multimedia assets, maintain consistent brand identity across channels, and collaborate closely with communications strategists to ensure all visual content effectively conveys NNSA's mission priorities, policies, and achievements while adhering to government regulations and best practices in public affairs.</p>
<p><b>Location &amp; Travel:</b><br>
This is a full-time position based in Washington, DC or Germantown, MD, with minimal travel expected.</p>
<p><b>Corporate Overview:</b><br>
ARServices, Limited (ARServices) has delivered high-end consulting services across the Federal government for over 20 years. We specialize in providing innovative budget, financial, technical, and program management solutions. ARServices is purpose-built to address the complex challenges inherent to supporting national security missions. We combine the infrastructure and resources of a large business with agility, flexibility, and quick decision-making in our relentless pursuit of mission success. Headquartered in Falls Church, VA and maintaining a national presence, ARServices offers an exciting opportunity to shape the future while advancing your career.</p>
<p><b>A qualified candidate will perform the following duties and responsibilities, but are not limited to:</b></p>
<ul><li>Design and produce a wide range of visual materials for digital and social media platforms, including graphics, infographics, animations, presentations, videos, and web content.</li>
<li>Collaborate with communications strategists, public affairs officers, and subject matter experts to translate complex technical and policy information into clear, impactful, and visually appealing designs.</li>
<li>Develop and maintain a consistent visual brand identity for NNSA across all digital communication channels, ensuring alignment with agency guidelines.</li>
<li>Create and manage internal and external branding documents, templates, style guides, and design assets.</li>
<li>Produce engaging multimedia content to support digital campaigns, public outreach initiatives, leadership messaging, and crisis communications.</li>
<li>Stay current on graphic design trends, tools, software advancements, and best practices, particularly in government communications and digital strategy.</li>
<li>Manage multiple design projects simultaneously, prioritizing tasks to meet deadlines while maintaining high quality and brand consistency.</li>
<li>Provide creative input and recommendations to enhance NNSA&rsquo;s digital presence, social media engagement, and overall public understanding of the agency&rsquo;s mission.</li>
<li>Ensure all visual communications comply with NNSA branding guidelines, accessibility standards (Section 508), and relevant federal regulations and policies.</li>
<li>All other duties as assigned.</li>
</ul>
<p><b>Security Clearance Requirement:</b> Ability to obtain and maintain an active DOE &ldquo;Q&rdquo; or DoD Top Secret Security Clearance.</p>
<p><b>Required Qualifications:</b></p>
<ul><li>Proven professional experience in graphic design with a strong portfolio demonstrating expertise in digital and social media content creation.</li>
<li>Proficiency in industry-standard design software, including Adobe Creative Suite (Photoshop, Illustrator, InDesign, After Effects) and related tools.</li>
<li>Demonstrated ability to develop and implement successful visual strategies for digital and social media platforms.</li>
<li>Strong understanding of communication principles and how design enhances messaging effectiveness.</li>
<li>Excellent communication, collaboration, and project management skills.</li>
<li>Ability to thrive in a fast-paced environment and manage competing priorities with attention to detail.</li>
</ul>
<p><b>Desired Qualifications:</b></p>
<ul><li>Knowledge of NNSA&rsquo;s mission, nuclear security programs, or prior experience in government communications or public affairs.</li>
<li>Experience creating accessible digital content compliant with Section 508 standards.</li>
<li>Familiarity with social media analytics tools and best practices for government agencies.</li>
<li>Bachelor&rsquo;s degree in Graphic Design, Visual Communications, Fine Arts, or a related field.</li>
</ul>
<p><i>ARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.</i></p></div>

Graphic Design Specialist

US Federal Solutions

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>A minimum of 2 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Mid-Level Executive Assistant

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>Minimum 4 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Executive Assistant

National Association of Wholesaler-Distributors

<p><b>Organization &amp; Job Summary</b></p><p>The National Association of Wholesaler-Distributors (NAW), the Washington, DC-based trade association representing the 35,000 company, $8.2 trillion revenue distribution industry, is seeking a highly organized, proactive professional, who can manage sensitive information with discretion.</p><p>The Executive Assistant &amp; Government Relations Specialist will have two primary areas of responsibility. The first is to provide executive-level support to NAW&rsquo;s CEO, ensuring seamless day-to-day operations and optimizing efficiency. The second is to support NAW&rsquo;s government relations efforts by assisting with events, member communications, reporting, and compliance. This role reports directly to the CEO, with an indirect reporting line to the Chief Government Officer.</p><p>This dual-role position is critical to ensuring NAW&rsquo;s leadership operates effectively while also advancing the association&rsquo;s advocacy priorities. The Executive Assistant &amp; Government Relations Specialist will act as a trusted point of contact internally and externally, helping the CEO to effectively lead the association and the government relations team to achieve its advocacy objectives.</p><p><b>Essential Job Responsibilities</b></p><ul><li>Support the CEO: Effectively manage the CEO&rsquo;s time by handling all scheduling, travel, technology, and expense related duties. Organize and manage daily tasks, provide managerial direction to key staff members in alignment with the CEO&rsquo;s objectives, and optimize the operations related to the CEO to maximize efficiency.</li><li>Coordinate and manage the working relationship between the Board of Directors and the CEO, including scheduling monthly meetings with the chair, and coordinating reports, schedules, and logistics for each of the Board meetings.</li><li>Serve as a liaison to philanthropic partners, supporting fundraising and engagement efforts for nonprofit organizations on which the CEO serves as a board member.</li><li>Coordinate and manage the Summer Internship Program, including candidate screening, interviewing, hiring, onboarding, and ongoing intern supervision.</li><li>Draft, track, and support management of the Executive Department budget, including forecasting and coordination with Finance as needed.</li><li>Facilitate communication between the CEO and NAW members, helping the CEO to maximize time spent engaging with members and key stakeholders.</li><li>Assist the communications team in all things related to CEO communication, including organizing speaking events, monitoring and updating social media, gathering data and research to inform speeches and interviews.</li><li>Support the government relations team in the areas of events, compliance, member communication and more.</li></ul><p><b>Requirements: </b></p><p>Knowledge, Skills and Abilities:</p><ul><li>Strong organizational skills with attention to detail</li><li>Ability to follow schedules and prioritize to meet deadlines and manage multiple initiatives simultaneously</li><li>Strong interpersonal skills, exhibits a positive attitude and a professional demeanor</li><li>Strong written and oral communication skills; ability to articulate and demonstrate the unique value proposition that NAW provides to distribution industry leaders</li><li>Exceptional customer service skills, a focused listener</li><li>Ability to work with creativity and flexibility in a fast-paced environment</li><li>Ability to work independently as well as collaboratively with internal and external stakeholders</li><li>Ability to create new processes and demonstrate sound judgment</li><li>Exhibits a high degree of personal initiative</li></ul><p>Education and Experience:</p><ul><li>Bachelor&rsquo;s degree or equivalent combination of education and experience considered</li><li>3+ years of executive assistant, or in a similar administrative role supporting senior leadership, required</li></ul><p>Other Requirements:</p><ul><li>Experience presenting to and interacting with senior level executive, required</li><li>Proficient in Microsoft Office Suite; knowledge of SalesForce, and NetForum, and/or Pardot, desirable</li><li>Knowledge of the distribution industry, desirable</li></ul><p>Work Environment: The position is based at NAW&rsquo;s headquarters office in Washington, DC, near Metro Center. NAW is currently offering a hybrid work model. Employees are required to be in the office Tuesday, Wednesday, Thursday, and upon request for mandatory meetings or events. Employees are provided the opportunity to work remotely on Monday and Friday. The hybrid work model is subject to change</p><p>Travel: up to 10%</p><p>Experience level and other factors will determine the final salary level, with a starting base salary range of $70,000&ndash;$78,000/year.</p><p>The position also offers competitive benefits, including health and wellness coverage, a 401(k) plan, and other benefits for eligible employees.</p><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $78,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>executive assistant: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20005 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Washington, DC 20005: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20005</p>

Executive Assistant and Government Relations Specialist

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div><br>
<p></p><div><br>
<div>Our vision is to ensure that &ldquo;Washington state&rsquo;s children and youth grow up safe and healthy&mdash;thriving physically, emotionally, and academically, nurtured by family and community.&quot;</div><div></div><div><b><br>
Job Title: </b>Communications Consultant 4 (CC4) Olympia</div><div><b>
Location: </b>Thurston County - Olympia, WA (This position is mostly remote with some required in-person obligations.)</div><div><b>
Closes: </b>March 23rd, 2026</div><div><b>
Salary: </b>$5,271.00 - $7,082.00 Monthly<b>.</b></div><div></div><div><b><br>
Opportunity:</b></div><div>
The Department of Children, Youth &amp; Families (DCYF) mission statement is to work alongside Washington&rsquo;s vulnerable children, youth, and families to foster safety, stability, and better outcomes by strengthening opportunities, connections, and community. The Communications Consultant 4 (CC4) position supports this mission by delivering clear, timely divisional and agencywide information that helps staff succeed in their roles. Serving as a liaison between the Communications Team and assigned division portfolios, the CC4 supports a wide range of communication needs. In partnership with the Director of Internal Communications, the CC4 develops and implements internal communication plans that advance both division-specific priorities and agencywide initiatives. The CC4 serves as a lead to the Communications Consultant 3 (CC3) in the workgroup.</div><div></div><div><b><br>
Some of what you will get to do:</b></div><ul><li>
Communicate the agency&rsquo;s mission, strategic priorities, and operating principles, and how internal communication can support those goals</li><li>
Use a marketing mindset to spot story ideas, pitch ideas, and develop persuasive messaging to support divisional work.</li><li>
Meet with division leadership and staff to identify communication needs, build trust, and gather first-hand information to support and promote staff projects and successes.</li><li>
Use Communication Plan frameworks to outline how and when information will be shared with target audiences.</li><li>
Use communication plan templates to track roles, timelines, dependencies, and deliverables.</li><li>
Develop content and share resources that support staff, encourage a positive workplace, and contribute to the agency&rsquo;s overall success and the well-being of the families we serve.</li><li>
Write transparent, inclusive messaging that helps employees at all levels feel informed, connected, and engaged.</li><li>
Review webpages, Word docs, PDF and other content for ADA accessibility and compliance.</li><li>
Serve as the lead writer/editor for agency reports and other large-scale projects.</li></ul><div></div><div><b><br>
Required Qualifications:</b></div><div><ul><li>
Five (5) years working as a writer, editor or content creator with a professional news organization, accredited media outlet, established newsroom, recognized media agency, marketing firm, agency, educational institution, or related field.</li><li>
Associate&rsquo;s degree <b>AND</b> three (3) years working as a writer, editor or content creator with legitimate news outlet, marketing firm, agency, education institution, or related field.</li><li>
Bachelor&rsquo;s degree from an accredited college or university in English, communications, journalism, public administration, public relations, marketing, or related field <b>AND</b> two (2) years of professional writing/editing experience.</li></ul></div><div></div><div><b><br>
Preferred/Desired Qualifications:</b></div><ul><li>
Professional experience in marketing and promotions with a focus on identifying needs, promoting benefits and services, building brands, and fostering engagement opportunities.</li><li>
Experience with multimedia and integration of multiple forms of media<b>.</b></li><li>
Experience working within a welfare or human services organization.</li></ul><div></div><div><b><br>
How do I apply?</b></div><div>
Complete your applicant profile on careers.wa.gov and attach the following documents:</div><ul><li>
Current resume detailing experience and education.</li><li>
Letter of Interest.</li></ul><div></div><div><b><br>
Supplemental Information:</b></div><div>
The Department of Children, Youth, and Families (DCYF) is committed to Washington&rsquo;s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.</div><div></div><div><br>
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.</div><div><br>
This recruitment may be used to fill multiple vacancies.</div><div></div><div><br>
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Cole Alford (Talent Acquisition Specialist) at cole.alford@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or emailsupport@neogov.com.</div><div></div><div><i><br>
&ldquo;Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, </i><i>click here</i><i>.</i></div><div></div><div><br>
Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.</div></div></div></div><p></p>

Communications Consultant (CC4)

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7314</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Pitch and Proposal Specialist</b></p><p>
Under the direction of the Senior Pitch and Proposal Manager and in close coordination with the Director of Client Intelligence, the Pitch and Proposal Specialist (Specialist) supports the firm&rsquo;s business development and growth initiatives by contributing to the development of timely, high-quality and competitive pitches and proposals. This role works closely with attorneys and members of the Business Development and Practice Support teams to develop customized client-facing materials, including pitch books and presentations, responses to requests for proposals (RFPs), highly targeted pitch documents, and representative matter lists.</p><p>
The Specialist also supports experience management and client intelligence efforts by maintaining accurate matter data, drafting compelling experience descriptions, and assisting in the preparation of research and reporting related to prospective and existing clients. The position requires strong writing and organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines in a fast-paced environment while maintaining strict confidentiality.</p><p>
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities </b>include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><div><div><p>
Pitch and Proposal Support</p><ul><li><p>
Support the development of pitches and proposals from intake through submission.</p></li><li><p>
Assist in preparing responses to RFPs, RFQs, RFIs, and client compliance surveys.</p></li><li><p>
Draft and edit proposal content, including executive summaries, cover letters, tailored capability descriptions, standardized responses and attorney biographies.</p></li><li><p>
Prepare customized pitch books and qualification statements in Word, PowerPoint and digital formats.</p></li><li><p>
Serve as project manager for assigned pitches and proposals, developing timelines, tracking deliverables, proactively following up with contributors, and ensuring on-time, complete submissions.</p></li><li><p>
Ensure adherence to brand standards and document quality across client-facing materials.</p></li><li><p>
Track active proposals and update status information in the firm&rsquo;s project management system.</p></li><li><p>
Coordinate production and formatting of materials, including electronic and print deliverables.</p></li><li><p>
Coordinate the design and production of specialty pitch materials with the Creative Services team.</p></li><li><p>
Maintain and update proposal content libraries, including standardized RFP responses and archived pitch materials.</p></li><li><p>
Track and update pitch and proposal outcomes within internal systems to support reporting and performance analysis.</p></li><li><p>
Prepare and lead the monthly reporting process summarizing pitch and proposal activity, outcomes, and related metrics.</p></li><li><p>
Contribute to ad hoc proposal and content initiatives as needed.</p></li><li><p>
Ensure that all proposal materials are handled securely and in compliance with firm policies and confidentiality standards.</p></li><li><p>
Communicate proposal progress and potential issues to the Senior Pitch and Proposal Manager.</p></li></ul><p>
Experience Management</p><ul><li><p>
Collaborate with the Senior Marketing Technology &amp; Experience Specialist to support the capture, maintenance, and accuracy of the firm&rsquo;s experience data.</p></li><li><p>
Draft and revise clear, compelling matter descriptions for use in proposals and other client-facing materials.</p></li><li><p>
Work with attorneys and Practice Support team members to gather and verify matter information.</p></li><li><p>
Support maintenance of client permissions lists and outside general counsel requirements.</p></li><li><p>
Enter and update proposal content within firm systems, coordinating with the Senior Marketing Technology &amp; Experience Specialist to ensure accuracy and consistency.</p></li></ul><p>
Client Intelligence</p><ul><li><p>
Conduct research on prospective clients and contacts to support pitches, proposals, and business development initiatives.</p></li><li><p>
Prepare client intelligence summaries and background materials for attorneys and Marketing &amp; Business Development team members in advance of meetings and pursuits.</p></li><li><p>
Generate and distribute ERM/CRM reports, including client relationship data and contact information, to support business development efforts.</p></li><li><p>
Support additional marketing and business development initiatives as assigned by the Director of Client Intelligence.</p></li><li><p>
Serve as project manager for the bi-monthly internal business development newsletter, coordinating content collection, managing production timelines, and overseeing distribution to support internal education.</p></li></ul></div></div></div><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><div>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field required; three to five years of marketing and/or business development experience, ideally within a legal or professional services firm.</div></li><li><p>
Demonstrated experience supporting and drafting responses to RFPs and other competitive proposals.</p></li><li><div>
Strong writing, editing, and proofreading skills, with the ability to synthesize complex information into clear, client-focused messaging.</div></li><li><p>
Strong project management skills and ability to drive multiple concurrent workstreams to meet firm deadlines.</p></li><li><p>
Ability to analyze proposal requirements and identify required content and contributors.</p></li><li><div>
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint); experience working with ERM/CRM and content management systems preferred.</div></li><li><p>
High level of attention to detail and commitment to accuracy.</p></li><li><div>
Ability to communicate effectively and diplomatically with attorneys and other business professionals.</div></li><li><div>
Demonstrated analytical skills and ability to gather, organize, and synthesize information from multiple sources.</div></li><li><p>
Ability to work independently while collaborating effectively within a team environment.</p></li><li><p>
Sound judgment and discretion in handling confidential and sensitive information.</p></li><li><div>
Flexibility to work additional hours as needed to meet proposal deadlines.</div></li></ul><p>
In our Washington D.C. office, the annualized salary range for this position is $80,000 to $105,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
#LI-DNI</p></div></div><p></p>

Pitch and Proposal Specialist

Explore 294+ Communications support specialist in Washington this March. Find roles across top companies and apply now to boost your career.