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confirmations specialist

Bath & Cabinet Experts

<div>At Bath &amp; Cabinet Experts, our Confirmations Specialists are responsible for confirming and qualifying in-home sales appointments while maintaining a high level of customer satisfaction. This role ensures Design Consultants are issued fully qualified appointments and plays a direct role in reducing cancellations and no-shows.
Job Duties &amp; Responsibilities:<ul><li>
Manage and maintain accurate, up-to-date schedules for Design Consultants</li><li>
Handle inbound and outbound confirmation calls</li><li>
Confirm and verify required criteria for in-home sales appointments, including:</li><li><ul><li>
Homeownership</li><li>
Project interest and scope</li><li>
Decision-maker availability</li></ul></li><li>
Reinforce appointment expectations and value with homeowners</li><li>
Improve customer satisfaction through professional and effective communication</li><li>
Reduce cancellations, reschedules, and no-shows</li><li>
Document all appointment updates and notes accurately in the CRM</li><li>
Communicate schedule changes or concerns to sales leadership</li></ul>
Skills &amp; Qualifications:<ul><li>
Minimum of 2 years&rsquo; experience in confirmations, call center, or sales-related roles</li><li>
Excellent verbal communication and phone presence</li><li>
Strong organizational skills with the ability to prioritize tasks effectively</li><li>
Detail-oriented with strong follow-through</li><li>
Comfortable working in a fast-paced environment</li></ul>
Benefits:<ul><li>
Full-time W2 employment with competitive pay and several bonus opportunities</li><li>
Comprehensive benefits package: Medical, Dental, Vision, Life Insurance, and 401(k) with up to 4% company match</li><li>
Paid Time Off including paid holidays and your birthday off!</li><li>
Flexible remote schedule with weekend availability</li><li>
Ongoing training to grow your skills</li><li>
Work in a supportive, award-winning company that values people and performance</li></ul>
Why work at Bath &amp; Cabinet Experts?
Bath &amp; Cabinet Experts is a home improvement company specializing in the transformation of residential bathtub, shower, and kitchen spaces. Founded in 2019 in Indianapolis, Bath Experts is the exclusive Jacuzzi Bath Remodel dealer for Indiana, Ohio, and Kentucky. After rapid growth, we have expanded into 8 additional markets- Cincinnati, Cleveland, Columbus, Dayton, Ft Wayne, Louisville, Lexington and NW Indiana- with plans for continued growth throughout the Midwest.
In addition to bath remodeling, we launched Cabinet Experts, a dedicated division focused on kitchen cabinet refacing, bringing the same high-quality, transformative experience to one of the most important spaces in the home.
At Bath &amp; Cabinet Experts, we are committed to delivering a world-class customer experience and being a top employer in the home improvement industry. We have earned over 2,100 customer reviews with a 4.9 star rating, and Bath Experts has been recognized as a 4x Top Workplace Award winner.
We are also dedicated to giving back- donating over $200,000 to local children's hospitals and charities. At Bath &amp; Cabinet Experts, we are committed to excellence for our customers, our employees, and our communities.</div>

Confirmations Specialist

Al Warren Oil

<div>
 Are you looking for a part-time opportunity with a company that values reliability, integrity, and exceptional service? Join us at Al Warren Oil Company Inc., a trusted provider of fuel, lubricants, and DEF solutions since 1948! We are a family-owned business focused on building long-lasting partnerships with our customers.
 
 
 We are currently on the hunt for a motivated and detail-oriented
 
 PART TIME Clerical &amp; Dispatch Support Specialist
 
 to join our dynamic Chicago Terminal team. This exciting hybrid role will let you dive into clerical responsibilities while also providing vital support to our dispatch team. Your efforts will help ensure smooth scheduling, accurate order processing, and the successful coordination of our daily fuel and lubricant deliveries.
 
 
 If you thrive in fast-paced environments, possess strong organizational skills, and enjoy a blend of administrative and operational tasks, we want to hear from you!
 
 
 
 Your Day-to-Day Responsibilities:
 
 
 
 
 Clerical Responsibilities:
 
 
 
 <ul>
 <li>
 Be the friendly voice on the line, managing a high volume of incoming calls, directing inquiries to the right departments, and resolving issues with a smile
 </li>
 <li>
 Accurately enter and maintain driver and customer information in our systems, making sure all details are spot on
 </li>
 <li>
 Be present at the window, providing assistance to drivers, customers, and staff as needed
 </li>
 <li>
 Generate and proofread order entries, ensuring accuracy and correcting any discrepancies
 </li>
 <li>
 Handle a variety of clerical tasks, from photocopying and filing to typing and scanning
 </li>
 <li>
 Communicate supplier and cost information to the appropriate teams with clarity
 </li>
 <li>
 Step in to help colleagues as needed, fostering a team-oriented environment
 
 
 </li>
 </ul>
 
 Dispatch Support Responsibilities:
 
 
 
 <ul>
 <li>
 Provide prompt and attentive support to drivers and customers using phone, email, and in-person communications
 </li>
 <li>
 Assist in scheduling daily deliveries of fuel, lubricant, and DEF to meet customer needs
 </li>
 <li>
 Communicate clearly with drivers about load details, delivery instructions, and updates
 </li>
 <li>
 Monitor delivery statuses using GPS and dispatch systems to ensure on-time service
 </li>
 <li>
 Keep accurate documentation for all dispatch activities, delivery confirmations, and records
 </li>
 <li>
 Support coordination with drivers during peak times, reroutes, or customer changes to ensure smooth operations
 </li>
 <li>
 Collaborate closely with operations and sales to maintain a seamless workflow
 </li>
 <li>
 Help maintain compliance with DOT, OSHA, and safety policies as part of our commitment to a safe work environment
 </li>
 <li>
 Deliver outstanding customer service when responding to inquiries about orders and deliveries
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 What We're Looking For:
 
 
 
 <ul>
 <li>
 Experience in customer service, scheduling, dispatching, or administrative roles
 </li>
 <li>
 Comfort with Microsoft Office Suite (Excel, Outlook, Word, etc.)&mdash;tech-savviness is a plus!
 </li>
 <li>
 A strong ability to multi-task in a busy, deadline-driven environment
 </li>
 <li>
 Exceptional communication skills and a customer-first mindset
 </li>
 <li>
 Detail-oriented with the ability to create and maintain organized systems
 </li>
 <li>
 A basic knowledge of the Chicago-area geography or transportation operations would be an advantage
 
 
 </li>
 </ul>
 If you're ready to join a dynamic team and make a real impact, apply today! We can't wait to welcome you aboard!
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Flexible, part-time schedule
 </li>
 <li>
 Family-friendly hours that can align with school drop-off and pick-up times
 </li>
 <li>
 Ability to discuss and adjust working hours to fit your personal schedule
 </li>
 <li>
 Supportive, understanding team environment
 </li>
 <li>
 Consistent weekday hours (no nights or weekends)
 </li>
 <li>
 Opportunity to gain experience in dispatch and administrative support
 </li>
 <li>
 Stable, reliable workload with clear expectations
 </li>
 <li>
 Ideal for someone balancing work with family or other commitments
 </li>
 </ul>
</div>

PART TIME Clerical & Dispatch Support Position

Griffin Museum of Science and Industry

<div>The Coordinator, External Affairs will be responsible for supporting the VP, External Affairs and Chief Development Officer in leading strategic plan implementation and philanthropic support for MSI.
 
 
Responsibilities 
 
General Administration and Project Support
<ul><li>Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc.</li><li>
Manage the calendar, travel arrangements, mail and calls</li><li>
Prepare and maintain division budgets as needed, and manage purchase orders, invoices, and expense reports</li><li>
Oversee division equipment and supplies</li><li>
Manage external consultant and contractor relationships, as needed, to support various projects</li><li>
Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions</li></ul> 

Philanthropy Support<ul><li>
Support the VP, External Affairs and Chief Development Officer on tasks related to donor management</li><li>
Prepare draft communications and proposals as needed</li><li>
Utilizes CRM database to maintain, record, and report on all donor activities</li><li>
Serve as project coordinator for various division initiatives</li></ul> 

Executive and Strategy Support<ul><li>
Manage Strategic Plan KPI&rsquo;s and materials</li><li>
Maintain philanthropic giving policies and other confidential records</li></ul> 
Other duties as assigned 
 
Qualifications<ul><li>
Three to five years of related work experience, non-profit or fundraising experience is a plus.</li><li>
Bachelor&rsquo;s degree is a plus.
</li><li>Must be exceedingly well organized, flexible and enjoy the administrative challenges of working with a growing team</li><li>
Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
</li><li>Must possess a high level of professionalism.</li><li>
Demonstrated ability to maintain a high-level of confidentiality.</li><li>
Must possess expert level of written and verbal communication skills, strong decision-making ability, analytical skills and attention to detail are equally important.</li><li>
Strong note taking or meeting minutes skills</li><li>
Excellent calendar management skills, including the coordination of complex executive and committee meetings.</li><li>
Proficiency with CRM systems (Salesforce preferred)</li><li>
Must be proficient in MS Office, including Word, Excel, PowerPoint and Outlook.</li><li>
Possess the ability to quickly learn new systems.</li><li>
Demonstrate an ability to finesse and prioritize changing priorities and leadership requests.</li><li>
Must be able to work occasional evenings or weekend events</li><li>
Language:<ul><li>
Ability to read and interpret documents, write routine reports and correspondence.</li><li>
Ability to speak effectively before groups of employees of the organization.</li></ul></li><li>
Mathematical:<ul><li>
Ability to calculate figures and amounts such as percentages, pro-ration, etc.</li></ul></li><li>
Reasoning:<ul><li>
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.</li><li>
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</li></ul></li><li>
Physical:<ul><li>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.</li><li>
The employee frequently is required to stand, walk, and reach with hands and arms.</li><li>
The employee is occasionally required to sit; climb or balance; stoop, kneel, or crouch.</li><li>
The employee must occasionally lift and/or move up to 25 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></li><li>
Work Environment:<ul><li>
The noise level in the work environment is usually moderate.</li></ul></li></ul> 

Our Inclusion and Belonging Statement 
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place, externally for guests and internally for our colleagues within the scope of our roles. 
 
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status. 
Our Inclusion and Belonging Statement
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.
JaiXKaU9h9</div>

Coordinator, External Affairs

Safer Foundation

<div>The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment 


General Summary:
The First Appearance and Detention Court Specialist is responsible for gathering information from individuals/clients for the Public Defender, which will be utilized during the individuals/clients Initial Appearance hearing in accordance with Article 110 of the Code of Criminal Procedure. The individuals have been arrested and are detained by the Cook County Sheriff and are awaiting their hearing in Initial Appearance Court. 


Performance Results Description 


The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values. 

Exceeding Expectations, Communication and Collaboration, Integrity and Evidence Based Innovation. 


Essential Duties and Responsibilities: 


Stakeholder Interface and Service
<ul>
<li>First Appearance and Detention Court Specialist work closely with the Public Defender&rsquo;s Office in gathering documents associated with individuals that have been arrested and are waiting for their initial appearance court hearing.
</li><li>Individuals who have been arrested and are waiting for the initial court hearing are detained in a holding area in Cook County Criminal Courthouse.</li>
<li>First Appearance and Detention Court Specialist interview detaining to provide information to the Public Defenders for the initial Appearance Court.</li>
<li>First Appearance and Detention Court Specialist may be required to interview Clients&rsquo; family, friends, and witnesses in their home and places of work throughout the Cook County to gather information needed for legal representation in court.</li>
<li>First Appearance and Detention Court Specialist verify all information gathered from clients to determine accuracy and validity, i.e., conducting site visits to homes, employers, etc. as needed.
</li><li>Provide intensive follow-up on each case to ensure that all steps in the process have been completed according to defined process, procedures, and standards.</li>
<li>First Appearance and Detention Court Specialist shall be required to upload data into internal systems.</li>
<li>First Appearance and Detention Court Specialist will attend the Initial Appearance court hearing and record the outcome of each hearing.</li>
<li>First Appearance and Detention Court Specialist will provide family support/information to Clients&rsquo; family members and friends regarding the hearing.</li>
<li>Specialist shall track all contacts with Clients and submit reports to the Public Defenders.</li>
<li>Performs other duties as assigned.</li></ul> 


Stakeholder Outreach and Recruitment
<ul>
<li> Use established best practice tools and techniques, such as motivational interviewing, to obtain information. 


Tracking, Document, and Reporting
</li>
<li> Thoroughly and accurately document client responses and provide comprehensive reports in a timely manner.
</li>
<li> Track all contacts and submit regular reports on progress. 


Required Knowledge, Skills and Abilities:
</li>
<li> Skilled in active listening and conveying information to others effectively
</li>
<li> Skilled in Social Perceptiveness (awareness of others&rsquo; reactions and understanding why they react as they do)
 </li><li>Skilled in Critical Thinking, judgment and decision-making
</li>
<li> Oral and written communication skills, i.e., descriptive writing skills are essential
</li>
<li> Valid driver&rsquo;s license and access to a vehicle with current, active insurance
 </li><li>Geographical knowledge and ability to travel within Cook County
</li>
<li> Hands-on experience and self-sufficiency with Microsoft productivity tools, including Outlook (for email), Office (Word, PowerPoint, Excel), and online collaboration tools (video conferencing, Zoom/Teams, messaging).
</li>
<li> Bilingual in English and Spanish is Highly Desired. 


Education and Experience:
</li>
<li> Associate&rsquo;s degree in related discipline (counseling, psychology, criminal justice) with two years of experience working with underserved populations.
</li>
<li> Experience working in a fast-paced environment which requires a quick response and resolution to issues as they occur. 


Licenses and or Certifications:</li></ul> 
 
Safer Foundation is a drug-free workplace

Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans

www.saferfoundation.org

No Phone Calls Please</div>

First Appearance & Detention Court Specialist

Bisnow

<div>
 Our SelectLeaders client is looking for a National Operations Specialist (NOS) to join our team to provide on-site leadership and strategic direction across our portfolio of properties. The National Operations Specialist will be on-site at our properties in the event of a staff vacancy or additional training needs and will help accomplish the daily operations and sales and marketing plans for the property. A background in Student Housing, property management, or marketing and leasing is imperative to the success of this position.
 
 
 You will report to the Director, Training &amp; Support.
 
 
 This position is remote with 75% travel.
 
 
 The salary range is $65K to $75K, plus an annual bonus.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide interim on-site leadership and strategic direction alongside Regional Managers during staffing transitions, ensuring operational continuity and performance stability
 </li>
 <li>
 Lead, coach, and develop site teams including Property Managers, Assistant Managers, Leasing &amp; Marketing Managers, Maintenance, and Community Assistants
 </li>
 <li>
 Oversee full property operations including leasing performance, marketing execution, financial management, and resident experience to increase occupancy and revenue goals
 </li>
 <li>
 Step into Property Manager responsibilities when needed, assisting with resident move-out, property turn, and move-in cycles
 </li>
 <li>
 Analyze budgets and monthly financial statements to identify variances, accruals, and reclasses while maintaining fiscal accountability
 </li>
 <li>
 Partner with revenue strategy by advising on pricing, concessions, and leasing tactics based on traffic, velocity, and conversion trends
 </li>
 <li>
 Facilitate resident mediation and conflict resolution to maintain positive community culture and retention
 </li>
 <li>
 Gain exposure to diverse operational models by traveling across 30+ markets nationwide, expanding business perspective and leadership experience
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred or comparable experience in the student housing space
 </li>
 <li>
 3+ years' experience as a Property Manager or equivalent role
 </li>
 <li>
 Knowledge of the market competition, local businesses, and university
 </li>
 <li>
 Excellent planning to manage a team
 </li>
 <li>
 Communication with residents, team members, and senior management
 </li>
 <li>
 Driven individual
 </li>
 <li>
 True team player eager to help build the business
 </li>
 <li>
 Eagerness to provide the best resident experience
 </li>
 <li>
 Excellent project management
 </li>
 <li>
 Exceptional customer service and resident relations
 </li>
 <li>
 Desire to travel up to 75%
 </li>
 <li>
 Live within 1 hour of a major airport
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 <ul>
 <li>
 Health (PPO or HSA), dental, and vision
 </li>
 <li>
 Flexible PTO
 </li>
 <li>
 13 paid holidays
 </li>
 <li>
 401K - 100% match up to 5%
 </li>
 <li>
 Annual review and bonus program
 </li>
 <li>
 Paid parental leave
 </li>
 </ul>
</div>

National Operations Specialist

Chicago ENT

<div>Patient Care Coordinator
Our friendly and skilled Patient Care Coordinators are key members of our care team. They welcome our patients, coordinate check in/out, and ensure all follow-up care is scheduled before patients exit our office. They also assist with administrative tasks including routing correspondence, coordinating patient documentation, and eligibility/schedule review to ensure a smooth flow for our providers' schedules. This role is full-time. The primary location is St. Joe's with occasional travel to other locations as needed.
This role will report to the Scheduling Lead.
PRIMARY RESPONSIBILITIES of the PATIENT CARE COORDINATOR<ul><li>
Register and schedule patients for a range of ENT, Sleep, Imaging, Cosmetic, Allergy, Audiology, Oral Appliance, and Post-Operative appointments.</li><li>
Ensure appropriate and accurate data entry of patient information.</li><li>
Ensure insurance verification accuracy through EMR system and/or directly with the patients' insurance.</li><li>
Ensure copies of insurance, photo ID, outside medical records, and any required referrals are entered into the EMR system.</li><li>
Courteously collect outstanding balances and copayments in advance of patient appointments.</li><li>
Promptly respond to patient and provider inquiries via telephone, web, SMS, and EHR systems.</li><li>
Provide knowledgeable responses to patients, patient family members, providers and Chicago ENT team members in a courteous and professional manner.</li><li>
Assist with group administrative tasks including:</li><li>
Sorting faxes</li><li>
Verifying virtually scheduled appointments via ZocDoc, Healow, and PerfectServe</li><li>
Monitoring tasks assigned internally to &quot;User, Scheduler&quot; and &quot;User, Front Desk&quot; as assigned by the Scheduling Lead</li><li>
Responding to voicemail messages and Glacial inquiries</li><li>
Reviewing provider schedules for accuracy and rescheduling as needed</li><li>
Monitoring the info@chicagoent.com general email box</li><li>
Registering patients referred to the practice</li><li>
Patient care coordination including outreach to patients, primary care providers, and/or other specialist offices</li><li>
Other duties as individually assigned</li></ul>
REQUIRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
High school diploma or equivalent required</li><li>
Ability to work within an EMR database and navigate through a Windows environment required</li><li>
Must be able to type a minimum of 30 words per minute with 90% or greater accuracy</li></ul>
PREFERRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
1-5 years of experience as a healthcare call center representative, patient access representative, patient service representative, medical scheduler, medical assistant, or medical receptionist</li><li>
Experience working in a Sleep or ENT Specialist Office</li></ul>
SUPERVISORY RESPONSIBILITY of the PATIENT CARE COORDINATOR
This position has no supervisory responsibility.
CERTIFICATES, LICENSES, REGISTRATIONS of the PATIENT CARE COORDINATOR
All employees are required to provide proof of vaccination or exemption.
WAGE of the PATIENT CARE COORDINATOR
$18-22.00 + Travel Reimbursement
ENT is a drug-free environment and an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</div>

ENT Patient Care Coordinator

PeopleCaddie

<div>
 
 Job Description
 
 
 
 
 Data Entry Specialist | 8 Week Contract | The Loop
 
 
 
 <ul>
 <li>
 Client : Large Public Accounting Firm
 </li>
 <li>
 Location: The Loop, Chicago, IL (onsite)
 </li>
 <li>
 Duration: 1/19 thru March
 </li>
 <li>
 Pay Rate: $35 (W2)
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 We&rsquo;re supporting a leading professional services firm on a short-term data entry and digital records project in The Loop.
 
 
 This role is ideal for someone organized, detail-oriented, and proficient with Microsoft 365 tools who thrives in a professional, fast-paced office environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Enter and organize data with accuracy and consistency
 </li>
 <li>
 Digitize, tag, and upload documents using Microsoft Teams, OneDrive, and SharePoint
 </li>
 <li>
 Maintain attention to detail and data integrity throughout
 </li>
 <li>
 Collaborate with office staff to meet daily and weekly goals
 </li>
 <li>
 Handle confidential information with professionalism and care
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proficiency with Microsoft 365 (Excel, Teams, SharePoint, OneDrive)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Reliable, punctual, and efficient
 </li>
 <li>
 Prior data entry or administrative experience preferred
 
 
 </li>
 </ul>
 
 Schedule
 
 
 
 <ul>
 <li>
 Standard business hours, Monday&ndash;Friday (onsite) off 12/24 &amp; 12/25
 </li>
 <li>
 Business casual environment
 
 
 </li>
 </ul>
 
 Why This Role
 
 
 
 A fast-moving, high-visibility project in The Loop &mdash; strong hourly pay, a professional setting, and a great opportunity to gain hands-on experience with digital document management in a respected national firm.
 
 
 #PCO
</div>

Data Entry

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