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assistant project manager Jobs in New York

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assistant project manager (systems) Jobs in New York

assistant project manager (systems)

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development project manager

Shake Shack

Our secret to leading the way in hospitality? We put our people first!
<br>At Shake Shack, our mission is to Stand For Something Good in all that we do. From our teams to our neighborhoods, we're committed to always doing the right thing. As one of the fastest-growing hospitality brands, we're all about crafting unforgettable experiences for our guests. We offer endless learning opportunities and the chance to make a lasting impact on our business, restaurants, and communities. As a member of the #ShackFam, you’ll have access to hands-on mentorship, training, and growth potential, all in a fun and inclusive environment.
<br><br>
Join us and Be a Part of Something Good.
<br><br>
Job Summary
<br>The Development Project Manager is responsible for supporting and managing the full pre-construction process for assigned new store development projects, from site handoff through construction start. This role is responsible for hands-on project coordination and execution, including developing and tracking schedules, managing project pacing, and supporting execution plans to help deliver projects on schedule, within scope, and aligned with organizational goals. The Development Project Manager partners closely with internal cross-functional teams and external stakeholders to support project delivery, with an emphasis on landlord coordination, entitlements, permitting, and clear communication. This role operates with guidance from the Senior Manager, Development while owning day-to-day project details and follow-through.
<br><br>
Job Responsibilities and Duties
<br><br>
Manage assigned development projects from site handoff through construction start, supporting overall schedules, landlord deliverables, entitlements, and permitting activities.
<br><br>
Develop and maintain project execution plans and schedules for assigned projects, tracking timelines and key milestones in alignment with landlord delivery requirements and departmental priorities.
<br><br>
Monitor project progress and day-to-day tasks, proactively identifying risks or blockers and escalating issues to leade rship as needed to maintain schedule, budget, and quality targets.
<br><br>
Serve as a primary day-to-day point of contact for assigned projects, coordinating with internal teams, external consultants, and landlords under the guidance of senior development leadership.
<br><br>
Coordinate cross- functionally with real estate, design, permitting, pre-construction, and construction teams to support task resolution and ensure timely completion of project requirements.
<br><br>
Maintain and update project schedules, budgets, and status reports for assigned projects; communicate risks, changes, and delays clearly to senior leadership.
<br><br>
Support entitlement and permitting activities for assigned sites, coordinating with consultants, municipalities, and internal partners to advance approvals.
<br><br>
Participate in regional pipeline meetings; track assigned action items and support follow-through.
<br><br>
Lead and support internal project kickoffs meetings and due diligence reviews for assigned projects, assisting with preparation, documentation, and next-step tracking.
<br><br>
Establish and monitor development budgets for assigned projects, flagging variances or concerns to leadership.
<br><br>
Attend project meetings and provide clear updates on schedules, risks, and outstanding actions for projects.
<br><br>
Conduct site visits as needed to support verification of landlord work progress and assist in coordinating resolution of deficiencies.
<br><br>
Contribute to process improvement initiatives by providing feedback and insights based on hands-on project execution experience.
<br><br>
Collaborate closely with the Permitting Manager and broader permitting team, supporting alignment and information flow for assigned projects.
<br><br>
Knowledge, Skills, Abilities
<br><br>
Strong project management skills with the ability to manage multiple concurrent projects.
<br><br>
Strong understanding of end-to-end development processes, with expertise in entitlements and permitting.
<br><br>
Experience developing and executing project schedules, pacing, and project execution plans.
<br><br>
Exceptional communication, organization, and cross-functional collaboration skills.
<br><br>
Ability to operate effectively with direction while managing day-to-day execution independently.
<br><br>
Proficiency in project tracking tools and scheduling software; Excel and Microsoft Office required .
<br><br>
Proficiency in Microsoft Project, Smartsheet, and Bluebeam preferred.
<br><br>
Domestic travel required .
<br><br>
Education Requirements
<br>Bachelor's Degree
<br><br>
Education or Certificate Details
<br>Degree in Real Estate, Construction, Architecture, Interior Design or Engineering
<br><br>
Work Experienc e
<br>4-6 years of progressive experience in a real estate development, design project management, construction project management, or related field managing multiple concurrent projects in a fast-paced environment
<br><br>
Related Experience
<br><br>
Real Estate Development
<br><br>
Construction
<br><br>
Project Management
<br><br>
Architecture/Engineering
<br><br>
Tenant Coordination
<br><br>
Permitting and Entitlements
<br><br>
Physical Requirements
<br>Precise hand/eye coordination
<br>Basic keyboarding or other repetitive motions
<br><br>
<b>Benefits at Shake Shack:</b><br>
A work environment where you can come as you are, share your ideas, have fun, and work collaboratively:
<br><br>
Weekly Pay and Performance bonuses
<br><br>
Shake Shack Meal Discounts
<br><br>
Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more
<br><br>
Medical, Dental, and Vision Insurance*
<br><br>
Employer Paid Life and Disability Insurance*
<br><br>
401k Plan with Company Match*
<br><br>
Paid Time Off*
<br><br>
Paid Parental Leave*
<br><br>
Access to Employee Assistance Program on Day 1
<br><br>
Pre-Tax Commuter and Parking Benefits
<br><br>
Flexible Spending and Dependent Care Accounts*
<br><br>
Development and Growth Opportunities
<br><br>
<ul>
<li>Eligibility criteria applies</li>
</ul>
Pay Range - $103,050.00 - $135,300.00
<br><br>
Click the " Apply " button above to apply for this opening.
<br><br>
About Us
<br>Beginning as a hot dog cart in New York City’s Madison Square Park, Shake Shack was created by Danny Meyer, Founder and CEO of Union Square Hospitality Group and best-selling author of Setting the Table. Shack Fans lined up daily, making the cart a resounding success, and donating all proceeds back to the park beautification efforts. A permanent stand was eventually built…and the rest is Shack history! With our roots in fine dining and giving back to the community, we are committed to high quality food served with a high level of hospitality. Our team members enjoy a positive work environment that is deeply committed to the philosophy that we "Stand for Something Good."
<br><br>
Shake Shack is an Equal Opportunity Employer
<br>All qualified applicants will receive consideration for employment without regard to any protected characteristic, including race, color, ancestry, national origin, religion, creed, age, disability (mental and physical), sex, gender identity, sexual orientation, gender expression, medical condition, genetic information, marital, military and veteran status.

Development Project Manager

Real Estate Project Manager

Metropolitan Transportation Authority

<div><div><div><div><b>Job ID:</b> 14863</div>
<div><b>Business Unit:</b> MTA Construction &amp; Development</div>
<div><b>Location:</b> New York, NY, United States</div>
</div><div><div><b>Regular/Temporary:</b> Regular</div>
<div><b>Department:</b> Systems-C&amp;D</div>
<div><b>Date Posted:</b> Mar 3, 2026</div>
</div></div><div><p><b>Description</b>
</p><div></div><div><div><p><b>This position is eligible for </b><b>telework</b><b>,</b><b> which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.
</b></p><div><div><div>JOB TITLE:</div><div><br>
Assistant Project Manager<br>
</div></div><br>
<div><div>AGENCY:</div><div><br>
Construction &amp; Development</div></div><div><div><br>
DEPT/DIV:</div><div><br>
Delivery/Systems</div></div><div><div><br>
REPORTS TO:</div><div><br>
Project Manager</div></div><div><div><br>
WORK LOCATION:</div><div><br>
2 Broadway</div></div><div><div><br>
HOURS OF WORK:</div><div><br>
8:30 AM to 5:00 PM or as required (7.5HR/DAY)</div></div><div><div><br>
JOB FAMILY: CON</div><div><br>
GRADE: 002</div></div><div><div><br>
SALARY RANGE:</div><div><br>
$84,893 to $106,117</div></div><div><div><br>
DEADLINE:</div><div><br>
Open Until Filled</div></div></div><div></div><div><b><br>
S</b><b>ummary</b></div><div></div><div><br>
The Assistant Project Manager manages capital project delivery within the Systems business unit in the MTA Construction Development (C&amp;D) Delivery Department. This position is part of the project management team responsible for ensuring that project delivery is safe, efficient, on schedule, within budget, and according to project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines.</div><div></div><div><br>
The Assistant Project Manager monitors project status and identifies project risks and issues. This position assists the Project Manager with management, coordination, field oversight, and inspection of capital projects. This position coordinates daily project delivery activities with C&amp;D staff, contractors, consultants, and agency forces to support the safe and efficient execution of capital projects.</div><div></div><p><b><br>
Responsibilities</b></p><div>
The Assistant Project Manager is responsible for successfully managing and mentoring staff to deliver complex capital projects.</div><div><br>
</div><div>Coordinate project activities through project close-out.</div><div><br>
</div><div>Monitor project performance against established baselines and pursue opportunities for improved performance.</div><div><br>
</div><div>Identify project issues and risks and ensure timely resolution and mitigation.</div><div></div><div><br>
Recommend solutions to senior management for the resolution of critical issues.</div><div><br>
</div><div>Manage project activities to minimize the impact on agency operations and the public.</div><div></div><div><br>
Coordinate project activities with the project team, C&amp;D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.</div><div><br>
</div><div>Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery.</div><div></div><div><br>
Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.</div><div></div><div><br>
Ensure that safety and quality are an integral part of project operations.</div><div><br>
</div><div>Manage the preparation and monitor implementation of project plans, quality plans, and work plans.</div><div><br>
</div><div>Coordinate with Safety and Quality Management staff.</div><div><br>
</div><div>Manage project documentation to ensure quality, completeness, and accuracy.</div><div></div><div><br>
Manage and monitor progress against project scope, schedule, and budget.</div><div><br>
</div><div>Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing the contractor/consultant evaluation process.</div><div><br>
</div><div>Review and approve contract invoices and other project charges based on established procedures.</div><div><br>
</div><div>Ensure that expenditures are correctly charged.</div><div><br>
</div><div>Manage comprehensive project document control and retention.</div><div></div><div><br>
Manage the preparation of reports, presentations, research, and studies.</div><div><br>
</div><div>Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.</div><div></div><div><br>
Manage staff selection, coaching, training, development, evaluation, and discipline/termination as needed.</div><div><br>
</div><div>Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.</div><div></div><div><b><br>
Education and Experience</b></div><div></div><div><br>
Bachelor's degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.</div><div><br>
</div><div>Must have a minimum of (3) years of related experience.</div><div><br>
</div><div>A Fundamentals of Engineering (FE) / Engineer-In-Training (EIT) certificate is desirable.</div><div></div><div><br>
A licensed Professional Engineer (PE) or Registered Architect (RA) is desirable.</div><div><br>
</div><div>PMP and CCM Certifications are preferred.</div><div></div><div><br>
Excellent communication and interpersonal skills.</div><div><br>
</div><div>Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).</div><div></div><p><b><br>
Other Information</b></p><div>
Pursuant to the New York State Public Officers Law &amp; the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the &quot;Commission&quot;).</div><div></div><p><b><br>
Selection Criteria</b></p><div>
Based on the evaluation of education, skills, experience, and interview.</div><div></div><p><b><br>
How to Apply</b></p><p>
MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the &quot;Careers&quot; link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.
</p><p><b>Equal Employment Opportunity</b></p><div>
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.</div><div></div><div><br>
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply<b>.</b></div></div></div></div></div><p></p>

Assistant Project Manager (Systems)

Stake Property Group

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <p>
  Stake Property Group is a real estate investment and development firm based in New York, specializing in value-add and opportunistic acquisitions. The company focuses on multifamily and mixed-use assets, leveraging in-house construction management expertise and a deep understanding of the market. Founded by Michael Yakubov, Stake Property Group combines institutional-level discipline with an entrepreneurial approach. The firm's mission is to uncover hidden property potential and create long-term value for stakeholders.
  <br/>
 </p>
 <strong>
  Role Description
  <br/>
 </strong>
 <p>
  This is a full-time, on-site Assistant Project Manager role located in New York, NY. The Assistant Project Manager will support project execution by coordinating with expeditors, managing logistics, assisting in project management activities, and ensuring inspection procedures are met. Additionally, the role includes monitoring timelines, keeping project documentation organized, and maintaining constant communication between internal teams, vendors, and stakeholders to ensure successful project delivery.
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Expediting and experience working as an Expeditor in a construction or development environment.
  </li>
  <li>
   Strong Project Management skills, including the ability to handle planning, scheduling, and oversight of project milestones.
  </li>
  <li>
   Knowledge of Inspection procedures and requirements within real estate or construction projects.
  </li>
  <li>
   Experience in Logistics Management with a focus on coordinating resources and ensuring smooth processes.
  </li>
  <li>
   Strong organizational and communication skills, with the ability to multitask and adhere to deadlines.
  </li>
  <li>
   Proficiency in project management tools and software.
  </li>
  <li>
   Familiarity with New York City building and zoning codes is a plus.
  </li>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Real Estate, Engineering, or a related field is preferred.
  </li>
 </ul>
</div>


Assistant Project Manager

Sky Consulting

<p><b>Must have skills</b> <b>: Application development background with fixed-bid delivery experience</b></p><p><b>US SLED/Public Sector experience is a plus!</b></p><p><b>Job Description</b></p><p><b>Key Responsibilities</b></p><p>Project Management</p><ul><li>Manage various critical aspects of a project: scope, time, cost, quality, human resources, risks and communication</li><li>Manage timely, high-quality, and cost-effective service delivery to the client</li><li>Identify business needs of the client, act as an interface between the technical team and the client</li><li>Create project plan to track progress, plan timelines and share with client</li><li>Work with the Architect and Technical Lead to prioritize and track new functionality and ongoing releases</li><li>Provide support during Validation and User Acceptance Testing (UAT) phases with the client team to ensure all business requirements are met</li><li>Provide regular status updates to stakeholders on project progress</li><li>Manage project dependencies and critical path, track project timelines and milestones</li><li>Work with QA and Documentation teams to ensure success of the total project</li><li>Maintain overall schedule, timeliness of the team&rsquo;s deliverables</li></ul><p>Resource Management</p><ul><li>Coach, mentor, motivate and supervise project team members and influence them to take positive action and accountability for their assigned work</li><li>Ensure that each team member has adequate skills and knowledge on technology, project management and software engineering processes</li><li>Reward and recognize performance</li><li>Identify and resolve any outstanding issues among the project teams, that cannot be resolved within the team</li></ul><p>Relationship Management</p><ul><li>Obtain and Communicate the Client&rsquo;s feedback on project progress and success factors to the project team and other stakeholders</li><li>Identify farming opportunities</li><li>Lead the project initiation activity</li><li>Work with Project Manager to drive growth, quality and customer satisfaction</li></ul><p>Internal Collaboration</p><ul><li>Ensure regular collaboration with senior management, Project Manager and project stakeholders at client</li><li>Ensure proper handover from sales to delivery</li><li>Change Management - review/approve changes affecting scope, timing, cost, and/or quality, as required</li></ul><p>Escalation Management</p><ul><li>Be the point of escalation for all delivery related issues</li></ul><p>Risk Management</p><ul><li>Monitor risks, develop and execute risk mitigation plan with the project manager, at completion of every major milestone including project closure</li><li>Provide management oversight as predicated by review of the project risk analysis</li></ul><p>Project Profitability / Finance</p><ul><li>Ensures the profitability of the project/s</li><li>Review and close project account and financial files on project closure</li></ul><p>Quality Management</p><ul><li>Ensure the quality of the deliverables and client satisfaction</li><li>Understand the expectations of various stakeholders and seeks to satisfy them: client, users, governance group, senior management, team, support groups</li></ul><p><b>Qualifications</b></p><ul><li>10+ years of project management experience and fixed-bid projects</li><li>PMP certification required</li><li>Proven ability to manage multiple projects with competing deadlines</li><li>Strong knowledge of project management tools and methodologies (e.g., Agile, Waterfall)</li><li>Experience managing budgets, timelines, and resource allocations, especially in fixed-bid environments</li><li>Excellent communication, negotiation, and problem-solving skills</li><li>Ability to work effectively in a fast-paced, dynamic environment</li><li>Bachelor&rsquo;s degree in business, IT, or a related field</li><li><b>Preferred Skills:</b></li><li>Experience in consulting or professional services industries</li><li>Familiarity with software development projects</li><li>Understanding of public sector compliance and procurement processes</li></ul><p>Job Type: Full-time</p><p>Pay: $150,000.00 - $180,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in New York, NY 10007</p>

Technical Solutions Delivery Manager

Optomi Professional Services

<div>
 <p>
  <strong>
   Technical Project Manager (Scrum Lead)
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Hybrid Role - New York City
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Scrum Lead is responsible for driving technical deliverables across Platforms from initiation through closure. This involves daily hands-on management of technology activities utilizing Agile and Scrum based software development practices; and includes working cross-functionally with multiple technical teams to effectively deliver business solutions. This role requires a wide range of leadership competencies, technical (project management) experience, and communications skills. The Scrum Lead is responsible for driving delivery using technology processes, tools and frameworks; this includes the development of the scope of work and the management of time, work-breakdown, cost, risk, and communications.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Day to day:
  </strong>
 </p>
 <ul>
  <li>
   Accountable for driving execution and delivery of a set of software development deliverables from start to finish.
  </li>
  <li>
   Leverage experience with Agile and Scrum to lead teams to successful delivery.
  </li>
  <li>
   Lead delivery teams through the identification and management of risks and the resolution of issues and escalating to management as appropriate.
  </li>
  <li>
   Facilitate team ceremonies
  </li>
  <li>
   Facilitate meetings/workshops with groups of people beyond the immediate delivery team
  </li>
  <li>
   Facilitate the team through the resolution of complex issues
  </li>
  <li>
   Drive workshop/meeting to conclusion and/or actionable outcome
  </li>
  <li>
   Ensure group participation
  </li>
  <li>
   Develop and deliver outcomes/results/notes in a manor appropriate to the level of the group
  </li>
  <li>
   Responsible for managing team dynamics, morale and motivation while building a culture where all members and points of view are respected
  </li>
  <li>
   Accountable for delivering &lsquo;quality&rsquo; solutions that provide desired business benefits and/or solve business problems - &lsquo;on-time&rsquo; &amp; within budget.
  </li>
  <li>
   Monitor and report on team metrics around delivery
  </li>
  <li>
   Able to quickly solve complex problems in a challenging, dynamic environment with minimal direction.
  </li>
  <li>
   Provide frequent and transparent communication to the business and technical senior management, delivery teams and stakeholders regarding initiative health, issues, and risks.
  </li>
  <li>
   Effectively communicates complex and/or difficult information to both technical and non-technical audiences, including Executives.
  </li>
  <li>
   Interacts with internal and external peers, initiative stakeholders, and managers to exchange complex information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Basic qualifications:
 </p>
 <ul>
  <li>
   5+ years as a Project Manager/Scrum Lead, with hands-on experience with Agile/Scrum developing software applications in a highly-technical domain
  </li>
  <li>
   5+ years of experience managing formal application software development projects
  </li>
  <li>
   Strong expertise in Agile and its frameworks (Scrum, Kanban) and Scaled-Agile management methods and processes
  </li>
  <li>
   Extensive knowledge and experience with the software development lifecycle
  </li>
  <li>
   Expertise with project management tools used in business/project area
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Preferred qualifications:
 </p>
 <ul>
  <li>
   Experience working in a media entertainment or technology industry
  </li>
  <li>
   Ad tech domain knowledge, or demonstrated aptitude for learning a technology-based engineering domain
  </li>
  <li>
   Project management or Scrum certifications
  </li>
 </ul>
 <p>
 </p>
</div>


Project Manager Scrum Master

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7315</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Pitch and Proposal Specialist</b></p><p>
Under the direction of the Senior Pitch and Proposal Manager and in close coordination with the Director of Client Intelligence, the Pitch and Proposal Specialist (Specialist) supports the firm&rsquo;s business development and growth initiatives by contributing to the development of timely, high-quality and competitive pitches and proposals. This role works closely with attorneys and members of the Business Development and Practice Support teams to develop customized client-facing materials, including pitch books and presentations, responses to requests for proposals (RFPs), highly targeted pitch documents, and representative matter lists.</p><p>
The Specialist also supports experience management and client intelligence efforts by maintaining accurate matter data, drafting compelling experience descriptions, and assisting in the preparation of research and reporting related to prospective and existing clients. The position requires strong writing and organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines in a fast-paced environment while maintaining strict confidentiality.</p><p>
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities </b>include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><div><div><p>
Pitch and Proposal Support</p><ul><li><p>
Support the development of pitches and proposals from intake through submission.</p></li><li><p>
Assist in preparing responses to RFPs, RFQs, RFIs, and client compliance surveys.</p></li><li><p>
Draft and edit proposal content, including executive summaries, cover letters, tailored capability descriptions, standardized responses and attorney biographies.</p></li><li><p>
Prepare customized pitch books and qualification statements in Word, PowerPoint and digital formats.</p></li><li><p>
Serve as project manager for assigned pitches and proposals, developing timelines, tracking deliverables, proactively following up with contributors, and ensuring on-time, complete submissions.</p></li><li><p>
Ensure adherence to brand standards and document quality across client-facing materials.</p></li><li><p>
Track active proposals and update status information in the firm&rsquo;s project management system.</p></li><li><p>
Coordinate production and formatting of materials, including electronic and print deliverables.</p></li><li><p>
Coordinate the design and production of specialty pitch materials with the Creative Services team.</p></li><li><p>
Maintain and update proposal content libraries, including standardized RFP responses and archived pitch materials.</p></li><li><p>
Track and update pitch and proposal outcomes within internal systems to support reporting and performance analysis.</p></li><li><p>
Prepare and lead the monthly reporting process summarizing pitch and proposal activity, outcomes, and related metrics.</p></li><li><p>
Contribute to ad hoc proposal and content initiatives as needed.</p></li><li><p>
Ensure that all proposal materials are handled securely and in compliance with firm policies and confidentiality standards.</p></li><li><p>
Communicate proposal progress and potential issues to the Senior Pitch and Proposal Manager.</p></li></ul><p>
Experience Management</p><ul><li><p>
Collaborate with the Senior Marketing Technology &amp; Experience Specialist to support the capture, maintenance, and accuracy of the firm&rsquo;s experience data.</p></li><li><p>
Draft and revise clear, compelling matter descriptions for use in proposals and other client-facing materials.</p></li><li><p>
Work with attorneys and Practice Support team members to gather and verify matter information.</p></li><li><p>
Support maintenance of client permissions lists and outside general counsel requirements.</p></li><li><p>
Enter and update proposal content within firm systems, coordinating with the Senior Marketing Technology &amp; Experience Specialist to ensure accuracy and consistency.</p></li></ul><p>
Client Intelligence</p><ul><li><p>
Conduct research on prospective clients and contacts to support pitches, proposals, and business development initiatives.</p></li><li><p>
Prepare client intelligence summaries and background materials for attorneys and Marketing &amp; Business Development team members in advance of meetings and pursuits.</p></li><li><p>
Generate and distribute ERM/CRM reports, including client relationship data and contact information, to support business development efforts.</p></li><li><p>
Support additional marketing and business development initiatives as assigned by the Director of Client Intelligence.</p></li><li><p>
Serve as project manager for the bi-monthly internal business development newsletter, coordinating content collection, managing production timelines, and overseeing distribution to support internal education.</p></li></ul></div></div></div><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><div>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field required; three to five years of marketing and/or business development experience, ideally within a legal or professional services firm.</div></li><li><p>
Demonstrated experience supporting and drafting responses to RFPs and other competitive proposals.</p></li><li><div>
Strong writing, editing, and proofreading skills, with the ability to synthesize complex information into clear, client-focused messaging.</div></li><li><p>
Strong project management skills and ability to drive multiple concurrent workstreams to meet firm deadlines.</p></li><li><p>
Ability to analyze proposal requirements and identify required content and contributors.</p></li><li><div>
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint); experience working with ERM/CRM and content management systems preferred.</div></li><li><p>
High level of attention to detail and commitment to accuracy.</p></li><li><div>
Ability to communicate effectively and diplomatically with attorneys and other business professionals.</div></li><li><div>
Demonstrated analytical skills and ability to gather, organize, and synthesize information from multiple sources.</div></li><li><p>
Ability to work independently while collaborating effectively within a team environment.</p></li><li><p>
Sound judgment and discretion in handling confidential and sensitive information.</p></li><li><div>
Flexibility to work additional hours as needed to meet proposal deadlines.</div></li></ul><p>
In our New York office, the annualized salary range for this position is $95,000 to $115,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
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Pitch and Proposal Specialist

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