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Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary to CEO

HYM Investment Group

We are looking for a highly organized, proactive, and professional Male Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate should be detail-oriented, trustworthy, and capable of managing multiple tasks efficiently in a dynamic business environment.Key Responsibilities<ul><li>Manage the CEO&rsquo;s daily calendar, including scheduling appointments, meetings, and travel arrangements</li><li>Prepare professional reports, presentations, and official business correspondence</li><li>Handle confidential and sensitive information with a high level of discretion</li><li>Coordinate internal and external communication on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record accurate meeting minutes</li><li>Monitor and follow up on action items to ensure timely completion</li><li>Liaise with senior management, clients, and external stakeholders</li><li>Assist in preparing business proposals, contracts, and corporate documentation</li><li>Maintain well-organized digital and physical filing systems</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Proven experience as an Executive Assistant</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize work effectively</li><li>High level of integrity, professionalism, and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED4,500.00 per month

Executive Secretaryto CEO (Male)

PIZZA TIMES

We are seeking a highly organized and proactive Personal Assistant / Secretary to provide comprehensive administrative and executive support across both our Real Estate and Legal Consultancy operations. The ideal candidate will be responsible for managing schedules, coordinating client communications, handling documentation, and ensuring smooth day-to-day operations in a fast-paced, professional environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain executives&rsquo; calendars, appointments, and meetings</li><li>Handle correspondence, emails, and phone calls in a professional manner</li><li>Prepare reports, presentations, and official documents</li><li>Organize and maintain filing systems (digital and physical)</li></ul>Legal Administrative Support<ul><li>Maintain legal case files and ensure proper documentation control</li><li>Coordinate with clients regarding legal matters, appointments, and follow-ups</li></ul>Client Coordination<ul><li>Act as the first point of contact for clients and visitors</li><li>Schedule consultations and follow up on client requests</li><li>Maintain professionalism and confidentiality in all client interactions</li></ul>Compliance &amp; Confidentiality<ul><li>Ensure strict confidentiality of legal and business information</li><li>Handle sensitive documents with discretion</li><li>Support compliance with company policies and UAE regulations</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Minimum 2&ndash;4 years of experience in administrative support (experience in real estate or legal field is an advantage)</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with UAE real estate procedures and legal documentation is a plus</li><li>Excellent communication skills in English (Arabic is an advantage)</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities</li><li>High attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Ability to handle confidential information with integrity</li><li>Time management and ability to work under pressure</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Executive Secretary

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Expensia International

Project Manager (French-speaking) Location: Dubai, UAE (on-site; occasional travel as required) Reporting to: Managing Director (MD) Role Summary We are hiring a high-impact French-speaking Project Manager who also serves as Executive Assistant to the Managing Director. This role blends project delivery, operational coordination, and executive-level support. You will drive strategic and client/internal initiatives from planning through execution, ensure priorities are tracked to completion, and act as the MD&rsquo;s right hand - managing the MD&rsquo;s agenda, communications, follow-ups, and key stakeholder coordination. This is an ideal role for someone who is highly organized, commercially aware, confident with senior stakeholders, and thrives in a fast-paced environment. Key Responsibilities A) Project Management (Primary) Lead end-to-end delivery of cross-functional projects: scope, timelines, resources, milestones, and risks. Build and maintain project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and progress dashboards. Drive project governance: agendas, status updates, meeting facilitation, and action tracking. Coordinate internal teams and external partners to ensure on-time, on-budget delivery. Anticipate bottlenecks and proactively propose solutions; escalate effectively when needed. Support implementation of operational improvements and standard processes across the business. Prepare project materials: proposals, presentations, reports, and executive summaries. B) Executive Assistant to the MD (Core) Manage the MD&rsquo;s calendar, priorities, and meeting logistics; ensure effective time management. Prepare briefing packs for meetings: background, key facts, talking points, and next steps. Draft and manage professional correspondence in French and English (emails, letters, memos). Act as a gatekeeper and liaison: coordinate with clients, senior leaders, and key stakeholders. Track MD action items and ensure follow-through across teams; maintain an &ldquo;MD priorities&rdquo; tracker. Organize travel, itineraries, and expenses as required; ensure smooth end-to-end coordination. Handle sensitive information with strict confidentiality and discretion. C) Business Support &amp; Operations Support the MD on strategic planning and quarterly/annual priorities (OKRs/KPIs). Produce concise management reports and operational dashboards. Support client engagements: meeting scheduling, deliverable tracking, and stakeholder updates. Assist in vendor coordination, documentation, and general office/admin processes when required. Required Qualifications &amp; Experience Bachelor&rsquo;s degree (Business, Management, Engineering, or relevant field preferred). 5&ndash;8+ years experience in a Project Manager / Program Coordinator / Chief of Staff / EA to senior executive role (combined experience is ideal). Demonstrated experience managing multiple projects simultaneously with proven delivery outcomes. Strong command of project management tools and methods (Agile/Waterfall; project plans, timelines, reporting). Proficiency in Microsoft Office (especially PowerPoint and Excel); experience with tools like Asana, Monday.com, Jira, Trello, or Notion is an advantage. Language Requirements Fluent French (written and spoken) &ndash; mandatory Professional English &ndash; mandatory (Dubai-based stakeholder environment) Key Skills &amp; Competencies Exceptional organization, prioritization, and attention to detail. Clear, confident communicator with executive presence. Strong stakeholder management; able to influence without authority. High discretion, integrity, and maturity in handling confidential matters. Proactive problem-solver with a &ldquo;get it done&rdquo; mindset. Ability to work under pressure, manage shifting priorities, and maintain calm execution. Strong writing and presentation skills; able to create executive-ready documents fast. Working Style &amp; Behavioral Fit Operates with ownership and autonomy; anticipates needs rather than waiting for instructions. Structured and process-driven, but flexible and practical. Service-oriented mindset while maintaining professional boundaries and assertiveness. Comfortable in a dynamic, entrepreneurial environment. Key Deliverables (First 90&ndash;180 Days) A clear, reliable cadence for project governance (weekly updates, dashboards, decision logs). Improved MD effectiveness through strong prioritization, briefing packs, and follow-up discipline. Projects delivered predictably with risks identified early and managed proactively. Streamlined communication flow across stakeholders with fewer bottlenecks and surprises. Trusted &ldquo;right-hand&rdquo; relationship established with the MD and key internal/external partners. Nice-to-Haves Experience in Dubai/UAE or GCC business environments. Exposure to consulting, professional services, family office, or fast-growth SMEs. Basic finance/commercial acumen (budgets, invoices, vendor management). Compensation &amp; Benefits Competitive salary (depending on experience) Visa + medical insurance + annual leave per UAE law Performance bonusJob Type: Full-timePay: AED15,000.00 - AED25,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li><li>What are your salary expectations?</li><li>Do you speak others language than French and English ?</li></ul>Language:<ul><li>French (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Project Manager (French-speaking)

GEMS Education

<div>
 
 Job Description
 
 
 
 THE ACADEMY
 
 
 GEMS World Academy-Dubai (GWA) is a private, co-educational IB World School for PreK to Grade 12 students. Established in 2008 as a member of GEMS Education, the Academy is authorised to deliver the PYP, MYP, DP and CP programmes, and is also accredited by the Council of International Schools (CIS) and the New England Association of Schools and Colleges (NEASC). We serve a multi-ethnic community in the heart of Dubai, with a student body drawn from over 100 countries. Non-selective, our ethos is grounded in the IB Learner Profile; we encourage intellectual curiosity, entrepreneurial spirit, and foster a real sense of communal endeavour. The Academy has gained national and international recognition for its work to improve outcomes for students, as well as its aspirational and inclusive vision. As a member of the GWA community you will have the opportunity to shape the future of the Academy whilst working alongside an exceptionally talented group of teachers and leaders.
 
 
 GEMS World Academy-Dubai develops inquiring, reflective and caring learners who, through the rigour of the IB programmes, have the knowledge, skills and character to take action and create a better, more peaceful world. Supported by highly qualified staff in world-class facilities, our diverse international community is encouraged to develop intercultural understanding and respect. Our aim is to be a leading world-class IB school that maximises every student&rsquo;s learning and character to enable them to choose their own successful path, and positively contribute to the local and global society.
 
 
 
 We are seeking a passionate experienced Director of Inclusion to join our successful team from August 2026.
 
 
 
 
 Skills
 
 
 
 The ideal candidate will have extensive experience of the IBDP and a proven track record of successful and varied teaching. Genuine alignment with the philosophy of the IB and the values embodied in the Learner Profile are essential, as is a passion for working in our truly diverse community. In addition, we seek a candidate with:
 
 
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 A certified professional teaching qualification at degree level, such as B. Ed, PGCE, PGDE or equivalent specialism in working with special abilities kids.
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 A minimum of 3 years varied and demonstrable experience working within inclusion area in Primary and Secondary, ideally within an IB curriculum school, however this is not mandatory
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 August 2026 availability
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 The experience, personality and educational philosophy to continue to drive the education agenda at this flagship GEMS World school with an international student body
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 The desire to provide outstanding teaching and learning
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 Aspiration to work in a world class school with real prospects for enhancing their career
 
 
 </li>
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 Candidates who meet minimum requirements and are keen to teach at a GEMS flagship IB Academy are welcome to apply. Only shortlisted candidates will be contacted.
 
 
 
 Your Package And Benefits
 
 
 
 Our Inclusion department has transformed student outcomes and succeeded in inspiring a love of learning at GEMS World Academy, through the dedication of staff, their exceptional subject knowledge, and the department&rsquo;s forward-thinking approach to data and the curriculum. The Inclusion department is highly regarded among our student body for the care and personal support offered to students. We are now looking for an innovative teacher to join this successful team.
 
 
 An excellent remuneration package is available for successful candidates including; a competitive tax free salary, furnished accommodation, premium medical insurance and life insurance, working permit and residence visa, annual flight allowance, tuition fee concession, and other benefits in line with the UAE Labour Law. In addition to these, we offer:
 
 
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 The opportunity to shape the future of a highly significant IB programme. The IB Diploma Programme at GEMS World Academy is unique and exciting
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 The Inclusion department is a collaborative team with an excellent support system
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 An excellent programme of continuing professional development
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 Training with the International Baccalaureate Organisation (IBO) for teachers delivering the IB
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 The chance to shape the future of the subject in collaboration with the leadership team, external education professionals, and exam boards
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 The opportunity to develop personally and professionally, structured performance management, and opportunities to advance to positions of greater responsibility
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 A commitment to staff wellbeing, including access to all of our sports facilities, weekly fitness sessions, and staff social events
 </li>
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 GEMS Rewards which offers a package of benefits for staff such as retail discounts, savings on gym membership, cinema tickets and many other offers
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Director of Inclusion - Aug 2026

TotalRest Health & Recovery Ltd

About the RoleDubai is recognized for its world-class healthcare standards, and at TotalRest Health &amp; Recovery Ltd, we bring that same level of excellence to clinical care and patient recovery services. We provide integrated healthcare solutions focused on rehabilitation, wellness, and long-term recovery outcomes.We believe that exceptional healthcare goes beyond treatment&mdash;it requires strong leadership, innovation, and compassion. We are looking for a Director of Clinical Services who can take ownership of our clinical operations and elevate our standards of care.You are not just overseeing daily operations; you are defining clinical strategy, improving patient outcomes, and leading multidisciplinary teams. You will bridge the gap between medical excellence and operational efficiency, serving as a key advocate for both patients and healthcare professionals.Why Work With Us?The Environment: Our Dubai-based facility offers a modern, patient-centered clinical environment designed to support recovery, rehabilitation, and high-quality care delivery.Clinical Excellence: We prioritize evidence-based practices and continuous improvement, ensuring that quality care is always at the forefront of our services.Leadership Impact: You will be part of the executive leadership team, with a direct influence on clinical strategy and organizational growth.Growth: We support ongoing professional development, leadership training, and participation in international healthcare conferences and forums.Key ResponsibilitiesClinical Governance Ownership: Develop, implement, and continuously improve clinical policies, procedures, and governance frameworks to ensure the highest standards of care.End-to-End Clinical Oversight: Lead all aspects of clinical service delivery, from patient intake and treatment planning to discharge and follow-up care.Team Leadership: Manage and mentor clinical teams, including physicians, nurses, and allied health professionals, ensuring high performance and engagement.Quality &amp; Patient Safety: Monitor clinical outcomes, implement quality assurance programs, and ensure patient safety standards are consistently met.Regulatory Compliance: Ensure compliance with UAE healthcare regulations, accreditation requirements, and international clinical standards.Stakeholder Management: Collaborate with executive leadership, regulatory bodies, and external partners, clearly communicating clinical strategies and decisions.What We Are Looking ForExperience: 10+ years in clinical practice or healthcare management, with at least 5 years in a senior leadership or director-level role.Portfolio (Track Record): A proven record of improving clinical outcomes, managing healthcare operations, and leading successful clinical teams.Qualifications: Medical degree, Nursing leadership qualification, or Master&rsquo;s in Healthcare Administration or a related field.Licensing: Eligibility for DHA/DOH/MOH UAE licensing is required.Leadership &amp; Communication: Strong leadership, decision-making, and stakeholder management skills, with the ability to guide teams and influence organizational direction.Mindset: You are strategic and patient-focused. You understand when to optimize processes for efficiency and when to prioritize personalized care and clinical excellence.Pay: AED60,000.00 - AED95,000.00 per monthWork Location: In person

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