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Voltron Electromechanical Works

We are seeking a highly organized, professional, and proactive Personal Assistant to support our Executive Director. The ideal candidate will manage appointments, ensure smooth scheduling, follow up with staff on delegated tasks, and act as a reliable gatekeeper to optimize the Executive Director&rsquo;s time. This role requires strong communication skills, discretion, and the ability to manage responsibilities with professionalism and efficiency.Key Responsibilities<ul><li>Manage the Executive Director&rsquo;s calendar, schedule appointments, and prioritize meetings.</li><li>Screen meeting requests, filter out non-essential engagements, and ensure time is spent on high-priority matters.</li><li>Coordinate internal and external meetings with professionalism and attention to detail.</li><li>Act as a liaison between the Executive Director and staff, following up to ensure delegated tasks are completed on time.</li><li>Handle confidential information with integrity and discretion.</li><li>Monitor emails, calls, and correspondence, providing summaries and ensuring timely responses.</li><li>Prepare meeting agendas, briefing notes, and follow-up action trackers.</li><li>Assist with travel arrangements, events, and logistics as required.</li><li>Build and maintain professional relationships on behalf of the Executive Director.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s or High -School degree preferred, or equivalent experience in administration/office management.</li><li>Exceptional organizational and time management skills.</li><li>Excellent verbal and written communication abilities.</li><li>High level of patience and good behavior.</li><li>Strong follow-up and coordination skills with a proactive, &ldquo;can-do&rdquo; attitude.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and digital collaboration tools.</li><li>Presentable, well-spoken, and confident in professional interactions.</li></ul>What We Offer<ul><li>A dynamic and professional work environment.</li><li>Competitive salary package commensurate with experience.</li><li>Opportunity to work closely with senior leadership and contribute to business growth.</li></ul>Job Type: Full-time

Personal Assistant - Executive Director

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Executive Assistant

HYM Investment Group

We are seeking a highly organized and proactive Executive Secretary to provide dedicated administrative support to our CEO. This position requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle incoming correspondence, screen calls/emails, and ensure timely responses.</li><li>Prepare agendas, draft meeting minutes, and track follow-up actions.</li><li>Coordinate complex travel arrangements, including itineraries and logistics.</li><li>Draft and format reports, presentations, and internal communications.</li><li>Manage sensitive and confidential information with discretion.</li><li>Oversee administrative tasks and collaborate with internal teams.</li><li>Proactively prioritize tasks and anticipate the CEO&rsquo;s needs.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or similar role.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong organizational and multitasking abilities with attention to detail.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary

Experts Market

Personal Assistant to Managing DirectorLocation: Dubai/Lebanon (Remote)Reports to: Managing DirectorOverviewWe are MENA Speakers, the leading speakers bureau in the Middle East, representing worldclass keynote speakers, moderators, and thought leaders. We are seeking a Personal Assistant to the Managing Director &mdash; a proactive, detail-oriented, and creative professional who thrives in a dynamic, high-paced environment. This role blends executive support, creative content coordination, and project management. You will act as the MD&rsquo;s right hand, ensuring her time, priorities, and brand are managed with precision and style.Key ResponsibilitiesExecutive Support &amp; Calendar Management&#57644; Act as the primary gatekeeper of the MD&rsquo;s schedule, meetings, and priorities.&#57644; Prepare detailed briefs for meetings, events, and travel.&#57644; Anticipate needs and ensure seamless day-to-day flow.&#57644; Manage communications, follow-ups, and task tracking.Content, Communication &amp; Brand Support&#57644; Draft professional emails, bios, social media posts, and speaker profiles.&#57644; Format pitch decks, reports, and strategic documents.&#57644; Liaise with PR, branding, and media teams for content execution.Event &amp; Speaker Coordination&#57644; Support with speaker engagements, masterclasses, and VIP events.&#57644; Handle logistics: travel arrangements, itineraries, and on-ground coordination.&#57644; Attend select meetings/events to provide support and ensure continuity.Research &amp; Strategic Insight&#57644; Conduct background research for meetings, speaking engagements, and partnerships.&#57644; Prepare insight notes and executive summaries for decision-making.Special Projects &amp; Personal Branding&#57644; Manage and organize the MD&rsquo;s digital presence and branding initiatives.&#57644; Coordinate files, ideas, and decks into polished deliverables.&#57644; Assist in planning personal initiatives, retreats, and special projects.Ideal Candidate&#57644; Age: 22&ndash;30&#57644; Location: Dubai or Lebanon&#57644; Profile: Eloquent, highly organized, emotionally intelligent, and adaptable&#57644; Tech-Savvy: Skilled with Google Suite, AI, LinkedIn, Canva, and calendar/email tools&#57644; Creative Flair: Strong writing skills and an eye for aesthetics&#57644; Interests: Business, branding, media, leadership, or personal growth&#57644; Mindset: Thrives in dynamic environments, flexible with timelines, discreet anddependableJob Type: Full-timePay: AED5,500.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Are you based in Lebanon?</li><li>Do you meet all the criteria as stated in the ideal candidate section?</li><li>If based in Dubai, can you self-sposnor your visa status?</li><li>Do you have exprience working remotely?</li><li>If selected, are you able to join us immediately? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Language:<ul><li>English and Arabic fluently (Required)</li></ul>

Personal Assistant to Managing Director

GLOBAL BOARD INSTITUTE

<div>
 
 
 About the Company
 
 
 
 Global Board Institute is on a mission to create wiser boards and braver leaders. We specialize in empowering both current and aspiring board directors to expand their Non-Executive Director (NED) portfolios and elevate their boardroom effectiveness. The institute attracts professionals who are not just seeking knowledge or access, but a movement that redefines what excellence looks like in global governance.
 
 
 
 
 
 
 The Role
 
 
 
 This is a high-level sales closer role focused on enrolling senior professionals and executives into a transformative board director programs and bundles. You&rsquo;ll be speaking to serious candidates who are often already active at the executive or board level, so a consultative, mature, and highly professional sales approach is essential.
 
 
 
 
 
 We have good lead flow coming into the business with more the 150 enquiries into different programs coming in on a monthly basis. We are looking for someone who is highly experienced and has a strong conversion track record, ideally in executive / management education and enablement programs.&nbsp;
 
 
 
 
 
 The right candidate will also be expected to take on a more active role in Lead Generation by plugging into our automated lead outreach and generation program.
 
 
 
 
 
 
 KPIs &amp; Compensation
 
 
 
 
 The right candidate is someone who can:
 
 
 <ol>
 <li>
 Close no less than 15 Programs or Bundles Month for a total value of $90,000 US in Sales Revenue.
 </li>
 <li>
 Closers are compensated at a Percentage of Revenue generated, with a bonus on top for achieving Stretch Targets.
 </li>
 <li>
 Hitting stretch targets on any give month means (20+ Programs)
 </li>
 <li>
 The role is Hybrid / Remote, but ideally the person is based in or around GMT+4 Time Zone (+/- 1 hour)
 </li>
 </ol>
 
 
 
 
 
 We&rsquo;re Looking for Candidates Who
 
 
 <ul>
 <li>
 Have gravitas and maturity to speak with C-Suite &amp; Board-Level professionals and be their Board Career Advisor, guiding them to a successful journey in building a Six Figure Non-Executive Director Portfolio. [One Board Role Pays a Minimum of $50K / Year and goes up to $150,000 per year.
 </li>
 <li>
 Understand the language and nuance of board directorship, corporate governance, leadership, and boardroom dynamics.
 </li>
 <li>
 Have a successful background in selling executive education or professional services to C-Suite and Board Director stakeholders.
 </li>
 <li>
 Has experience in selling both B2B &amp; B2C environments.
 </li>
 <li>
 Are fluent in spoken and written professional English
 </li>
 <li>
 Clear and articulate communication and presentation skills
 </li>
 <li>
 Can work full-time, aligned with Gulf Standard Time (Dubai Time), 8am to 6pm, servicing UK to HK Market Time-zones.
 </li>
 <li>
 Are remote-ready with a recent MS Office Operating System professional grade laptop / desktop (Not Apple) and remote work environment that is conducive to high productivity and focus. &nbsp;
 </li>
 <li>
 Will actively use their LinkedIn profile to implement the company&rsquo;s outreach for lead generation in specific markets using Sales Navigator and other congruent tools.
 </li>
 <li>
 Is a proponent of using CRM platforms fully and ideally has previous experience in using HubSpot professionally. &nbsp;
 </li>
 <li>
 Want to join a purpose-driven team that's redefining what it means to lead at the boardroom level.
 </li>
 </ul>
 
 
 
 
 
 The Company will provide:
 
 
 <ul>
 <li>
 Microsoft 365 Account with Email, Office and MS Teams.
 </li>
 <li>
 Subscription to an AI Notetaker and Call Recorder for Recording, Summarizing and Analyzing Sales Call for learning and development purposes.
 </li>
 <li>
 Professional Sales Seat on the Company HubSpot Account.
 </li>
 <li>
 LinkedIn Sales Navigator Account.
 </li>
 <li>
 Slack Team Account for Easy Comms with our team across geographies.
 </li>
 <li>
 Marketing &amp; Lead Generation Support.
 </li>
 <li>
 Automated Outreach &amp; Lead Generation Technology.
 </li>
 <li>
 Evergreen LinkedIn Advertising Campaigns promoting multiple entry point products.&nbsp;
 </li>
 </ul>
</div>

Sales Executive

The First Group Hospitality

<div>Overview:

Be part of an iconic hospitality landmark 
Ciel Dubai Marina, part of IHG Hotels &amp; Resorts&rsquo; prestigious Vignette Collection, is set to redefine luxury as the world&rsquo;s tallest hotel. The First Group&rsquo;s flagship development featuring 1,004 elegantly designed guestrooms, 8 stunning dining destinations, 3 outdoor swimming pools, breathtaking floor-to-ceiling panoramic views, and an array of world-class amenities, Ciel offers an unparalleled hospitality experience. 
Designed by the award-winning architectural firm, NORR Group, Ciel has already garnered prestigious industry accolades, including the 2019 International Property Awards for Best International Hotel Architecture and Best Hotel Architecture Arabia. This international recognition establishes Ciel as a landmark development and a symbol of innovation in the hospitality industry. 
Join our dynamic team committed to delivering exceptional hospitality experiences and unlock endless opportunities for professional growth with Ciel Dubai Marina, Vignette Collection. 
About The First Group Hospitality
The First Group Hospitality is a leading hospitality management company pioneering a new era of excellence. With a rapidly expanding portfolio of award-winning upscale hotels, signature restaurants, and distinctive leisure destinations, we are committed to creating unforgettable experiences at every touchpoint. 
Our team of seasoned professionals brings decades of experience from renowned hotel brands, combined with a deep understanding of the Dubai and GCC markets. With a comprehensive infrastructure spanning all key areas of hotel management, we offer tailored solutions to maximise efficiency, drive revenue growth, and enhance guest satisfaction. 
At The First Group Hospitality, we are dedicated to building long-term partnerships with our clients. By leveraging our global insights, regional expertise, and strong operational foundation, we ensure that every aspect of your hotel is managed with precision and care. Our goal is to optimise performance, boost profitability, and deliver sustainable growth for your property. 

Job Description:
<div>
Position Overview</div><div>
We are seeking a highly organized and proactive Hotel Executive Administrator to provide comprehensive support to the Managing Director of the hotel while also overseeing administrative functions at the property level. This role requires a professional who can balance executive support with broader hotel administration, ensuring smooth day-to-day operations. The Executive Administrator will serve as a trusted liaison and representative of the Managing Director&rsquo;s office, handling responsibilities with discretion, efficiency, and professionalism.</div><div></div> 
Executive Support<ul><li>
Provide high-level administrative assistance to the Managing Director, including calendar management, meeting coordination, and professional correspondence.</li><li>
Coordinate and prepare agendas, presentations, and reports for executive meetings.</li><li>
Arrange travel logistics, itineraries, and expense reports for the Managing Director.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Support special projects, strategic initiatives, and cross-departmental communications.</li></ul>
Property-Level Administrative Duties<ul><li>
Oversee office administration, including supplies, filing systems, and documentation management.</li><li>
Assist with departmental coordination, ensuring smooth communication between hotel teams.</li><li>
Monitor and prepare operational reports, records, and data as required by management.</li><li>
Organize internal meetings, training sessions, and staff events at the property.</li><li>
Ensure compliance with company policies, procedures, and hospitality standards across administrative practices.</li><li>
Act as a point of contact for vendors, contractors, and service providers for administrative matters.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or a related field preferred.</li><li>
Proven experience in executive support, office administration, or a similar role within hospitality or luxury service.</li><li>
Strong organizational and multitasking skills with attention to detail.</li><li>
Excellent communication skills (written and verbal).</li><li>
High level of integrity, discretion, and professionalism.</li><li>
Proficiency in Microsoft Office Suite and administrative systems.</li><li>
Ability to manage multiple priorities in a dynamic hospitality environment.</li></ul></div>

Hotel Executive Administrator

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Sustainability Executive
 
 
 
 Role Summary
 
 
 
 The Executive &ndash; Sustainability supports the VP of Technical Services, Project Delivery, and Sustainability in delivering Majid Al Futtaim Group&rsquo;s sustainability and ESG strategy,
 
 Dare Today, Change Tomorrow
 
 . The role involves working with internal stakeholders across the Group to implement sustainability initiatives and manage reporting requirements. Key responsibilities include research, benchmarking best practices, ESG data analysis, report preparation, and supporting ESG reporting frameworks. The Executive also assists with data collection, tracking sustainability targets and KPIs, stakeholder engagement, and providing operational support to strengthen the company&rsquo;s sustainability efforts and reputation.
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Provide daily support to the Vice President in implementing Majid Al Futtaim Group&rsquo;s sustainability strategy, including social impact projects and partnerships with government and community organizations.
 </li>
 <li>
 Support health, wellness, and career development programs to empower employees.
 </li>
 <li>
 Assist in monitoring and reporting carbon emissions, energy, and utilities, and collaborate on projects to achieve green building certifications such as Leadership in Energy and Environmental Design and WELL Building Standard.
 </li>
 <li>
 Prepare internal and external sustainability and environmental, social, and governance reports, including the annual sustainability report and award submissions.
 </li>
 <li>
 Collect, analyze, and present sustainability data, benchmark best practices, and help implement environmental, social, and governance reporting frameworks and standards.
 </li>
 <li>
 Facilitate stakeholder engagement, track sustainability initiatives, and ensure compliance with governance practices and sustainability targets across the Group.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Demonstrates strong stakeholder coordination, clear communication, attention to detail, and problem-solving skills to effectively support sustainability initiatives.
 </li>
 <li>
 Shows enthusiasm for sustainability with basic knowledge of green building practices, and the ability to collaborate with internal teams and external vendors.
 </li>
 <li>
 Has 0&ndash;1 years of experience in sustainability roles within corporate or consultancy settings, with foundational knowledge of the real estate industry and sustainability reporting frameworks.
 </li>
 <li>
 Holds a bachelor&rsquo;s degree in a relevant field and preferably a sustainability certification such as Leadership in Energy and Environmental Design or WELL Accredited Professional.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Sustainability Executive

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