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field service administrator

Agar Corporation

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Field Service Coordinator to join our team! In this vital role, you will serve as the backbone of our field service operations, ensuring smooth communication, efficient scheduling, and exceptional support for our technicians and clients. Your energetic approach and attention to detail will help us deliver outstanding service experiences. If you thrive in a fast-paced environment, possess excellent office management skills, and enjoy supporting a team with your proactive attitude, this position is perfect for you! For more information about the company, please visit our website at www.agarcorp.com.</p><p><b>Duties</b></p><ul><li>Manage and coordinate daily schedules for field technicians using robust office management and calendar tools</li><li>Serve as the primary point of contact for client inquiries via multi-line phone systems, providing friendly and professional customer support</li><li>Maintain accurate records of service appointments, work orders, and client communications through data entry and bookkeeping using SAP and other software</li><li>Handle front desk responsibilities including answering the phones and overseeing general clerical tasks such as filing, proofreading, and document organization</li><li>Utilize computer skills to update databases, prepare reports, and ensure all documentation is accurate and up-to-date</li><li>Support administrative functions by managing email correspondence, proofing documents, and assisting with calendar management</li><li>Provide bilingual support when needed to ensure clear communication with diverse clients and team members</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Familiarity with SAP and Salesforce.</li><li>Excellent organizational skills with the ability to prioritize multiple tasks effectively</li><li>Strong phone etiquette skills with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to support diverse client needs</li><li>Demonstrated computer literacy including typing speed and accuracy, proofreading skills, and data entry expertise</li><li>Previous experience in customer service or personal assistant roles is a plus</li><li>Ability to manage time efficiently in a busy environment while maintaining attention to detail</li></ul><p><b>Education/Experience:</b></p><p>High school diploma or Bachelor's degree required with at least 5 years of experience in an Oil and Gas setting or in a related area.</p><p><b>Computer Skills: </b></p><p>To perform this job successfully, an individual should have knowledge of computer programs: Microsoft Word, Outlook, Excel, PowerPoint, SAP, Salesforce. Training is available but must possess ability to learn programs and work independently on them after training.</p><p>Join us in delivering top-tier service while advancing your career in a vibrant team environment! We value energetic professionals who are eager to make a positive impact every day.</p><p>Pay: $20.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Field Service Administrator

Lonestar Forklift

<div><p><b>Lonestar Forklift</b> is a customer-focused material handling equipment dealership with over 30 years of proven success and numerous branch locations across Texas. Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management, and training for our customers, providing comprehensive and tailored solutions for unique business needs.</p>
<p>With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and entrepreneurial work culture where you can develop and advance your career while focusing on meaningful work. Lonestar Forklift is an integral entity of Leavitt Industrial Group.</p>
<p><b>The Opportunity</b></p>
<p>Lonestar Forklift is looking for a customer-oriented <b>Branch Administrator</b> to join our team in <b>Houston, Texas</b>. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone.</p>
<p><b>Essential Duties &amp; Responsibilities</b></p>
<p>As the Branch Administrator, your key responsibilities will include:</p>
<ul><li>Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors at the branch</li>
<li>Coordinating shipments and interoffice mail</li>
<li>Ordering and maintaining office supplies and marketing items</li>
<li>Tracking invoices and following up with vendors on outstanding payments</li>
<li>Assisting Service Dispatchers with the coordination of service jobs for Technicians</li>
<li>Entering safety data into the filing system and accurately maintaining safety records</li>
<li>Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service</li>
<li>Managing and reconciling branch petty cash</li>
</ul>
<p><b>Required Skills &amp; Qualifications</b></p>
<p>The ideal candidate will possess the following skills, knowledge, and competencies:</p>
<ul><li>Previous reception or customer service experience</li>
<li>Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)</li>
<li>Excellent verbal and written communication skills</li>
<li>Excellent organizational skills, planning skills, and multitasking ability</li>
<li>Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels</li>
<li>Confident self-starter and team player</li>
<li>English required, Spanish an asset</li>
</ul>
<p><b>Benefits &amp; Perks</b></p>
<p>Lonestar Forklift is proud to offer competitive compensation and flexible benefits coverage for all eligible employees:</p>
<ul><li>Comprehensive medical, vision, and dental benefits for you and your dependents</li>
<li>Life Insurance, Short Term Disability, and Long Term Disability &ndash; 100% employer paid</li>
<li>Employee assistance programs</li>
<li>401K matching</li>
<li>Ongoing professional development opportunities</li>
</ul>
<p>This is an <b>onsite</b> role based in <b>Houston, Texas</b>.</p>
<p>Lonestar Forklift would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.</p>
<p>#LonestarForklift</p></div>

Branch Administrator

Hines

<div>Overview:
<div>
When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company&rsquo;s esteemed annual list of the World&rsquo;s Most Innovative Companies, as well as recognition as one of U.S. News &amp; World Report&rsquo;s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.</div>
Responsibilities:
<div>
The Sr. Manager of Enterprise Applications serves as the lead administrator and application owner for key business applications used across the Enterprise, ensuring optimal performance, and strategic alignment with business goals. Reporting directly to the Director of Enterprise Applications, the Sr. Manager will play a pivotal role in managing vendor relationships, supporting users&rsquo; goals, and driving application-related projects from concept to completion. Responsibilities include but are not limited to:</div><br>
<div></div><ul><li>
Serve as the primary product owner for Enterprise business applications.</li><li>
Work alongside the Director of Enterprise Applications to define long-term strategy and roadmap for enterprise applications.</li><li>
Act as technical owner and project manager SME to major projects involving Enterprise applications</li><li>
Work directly with Application Support Group to provide support to users, addressing inquiries and resolving more complex issues and solution requests as needed.</li><li>
Ensure enterprise applications integrate seamlessly with each other and with external systems.
</li><li>Collaborate with architects, developers, and integration platforms
</li><li>Maintain data flows and ensure system interoperability.</li><li>
Liaise with vendor support teams to troubleshoot and escalate technical problems.</li><li>
In partnership with Director of Enterprise Applications, manage vendor relationships and evaluate emerging tools and features to enhance operations.</li><li>
Maintain vendor engagement and meetings to review services levels, product updates and roadmap, and issues resolution.</li><li>
Track and report on vendor performance and application enhancements</li><li>
Lead special projects involving applications, including upgrades, integrations, and new implementations.</li><li>
Work in partnership with Business Transformation Group (BTG) to drive requirements gathering sessions with business stakeholders and recommend solutions considering Hines current technology stack and potential new applications</li><li>
Stay current on application updates, new features, and industry trends</li><li>
Collaborate with cross-functional teams to align application capabilities with business needs</li><li>
Supervises administrator team, of at least one other team member and provides support and guidance to team members
</li><li>Support GDPR and PII compliance through established security protocols and procedures</li></ul>
Qualifications:
<div>
Minimum Requirements include:</div><br>
<div></div><ul><li>
Bachelor&rsquo;s degree in computer science or information systems, or a related field from an accredited institution is strongly preferred</li><li>
8+ years of experience in IT or a related field, with exposure to enterprise systems and integration projects</li><li>
5+ years of experience in supervising team of admins, analysts and/or outsourced partners</li><li>
Demonstrated expertise managing and optimizing enterprise systems such as CRM platforms (e.g., Salesforce), ERP/financial applications, and sector specific tools (e.g., Argus, Juniper Square, Anduin)</li><li>
Hands on experience overseeing system integrations using APIs, middleware platforms and secure authentication models</li><li>
Strong understanding of data governance, system architecture, security best practices, and SaaS application management</li><li>
Proven ability to evaluate technology platforms, lead application upgrades, and manage application roadmaps aligned with business strategy</li><li>
Familiarity with IT service management frameworks (e.g., ITIL) and support processes for enterprise applications</li></ul>
Closing:
<div>
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion&sup1; of assets across such property types as living, office, retail, mixed-use, logistics and life science projects &ndash; all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.</div><div></div><div><br>
While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.</div><div></div><div><br>
Hines is proud to be named to Fast Company&rsquo;s prestigious annual list of the World&rsquo;s Most Innovative Companies for 2024. &sup1;Includes both the global Hines organization and RIA AUM as of December 31, 2023.</div><div></div><div><i><br>
We are an equal opportunity employer and support workforce diversity.</i></div><div></div><div><i><br>
No calls or emails from third parties at this time please.</i></div></div>

Senior Manager, Enterprise Applications

Guiding Light haven

<p><b>Case Manager &ndash; Residential Treatment Center (RTC)</b></p><p><b>Organization:</b> Guiding Light Haven</p><p><b>Location:</b> Texas</p><p><b>Employment Type:</b> Full-Time</p><p><b>Reports To:</b> Administrator</p><p><b>Position Overview</b></p><p>Guiding Light Haven is seeking a qualified and experienced <b>Case Manager</b> to support youth in a licensed Residential Treatment Center (RTC) operating in accordance with Texas Minimum Standards under HHSC.</p><p>The Case Manager is responsible for coordinating individualized service planning, monitoring client progress, maintaining compliance documentation, and ensuring collaboration with families, placing agencies, and interdisciplinary treatment teams.</p><p>This position requires a minimum of <b>one (1) year of case management experience</b>, preferably in a residential treatment, foster care, behavioral health, or child welfare setting.</p><p><b>Minimum Qualifications</b></p><ul><li>Minimum <b>1 year documented case management experience</b></li><li>Bachelor&rsquo;s degree in Social Work, Psychology, Human Services, Counseling, or related field (preferred)</li><li>Knowledge of Texas HHSC RTC/GRO Minimum Standards</li><li>Experience working with at-risk youth, trauma-informed care, or behavioral health populations</li><li>Strong documentation and case file management skills</li><li>Ability to pass background checks required by HHSC</li><li>Valid Texas driver&rsquo;s license</li></ul><p><b>Essential Duties &amp; Responsibilities</b></p><p><b>Service Planning &amp; Coordination</b></p><ul><li>Develop and implement individualized service plans in collaboration with clinical staff</li><li>Participate in treatment team meetings and case reviews</li><li>Coordinate services with placing agencies, CPS, probation, schools, and healthcare providers</li><li>Ensure goals are measurable, trauma-informed, and aligned with regulatory standards</li></ul><p><b>Documentation &amp; Compliance</b></p><ul><li>Maintain complete and accurate case files in compliance with Texas Minimum Standards</li><li>Ensure required documentation is completed within required timeframes</li><li>Monitor incident reports and ensure follow-up documentation</li><li>Assist in audit preparation and licensing reviews</li></ul><p><b>Client Advocacy &amp; Monitoring</b></p><ul><li>Monitor resident progress toward service plan goals</li><li>Conduct regular check-ins with residents</li><li>Support discharge planning and aftercare coordination</li><li>Ensure family engagement when appropriate</li></ul><p><b>Interdisciplinary Collaboration</b></p><ul><li>Work closely with therapists, direct care staff, administrators, and medical providers</li><li>Communicate changes in resident status to appropriate parties</li><li>Participate in staff meetings and required trainings</li></ul><p><b>Knowledge &amp; Skills</b></p><ul><li>Understanding of trauma-informed care principles</li><li>Familiarity with child welfare systems in Texas</li><li>Ability to manage multiple cases simultaneously</li><li>Strong organizational and communication skills</li><li>Professional boundaries and ethical practice</li></ul><p><b>Compliance Requirements</b></p><p>This position must comply with all applicable standards established by the Texas Health and Human Services Commission, including:</p><ul><li>Background checks</li><li>Training requirements</li><li>Documentation standards</li><li>Confidentiality laws (HIPAA where applicable)</li><li>Mandatory reporting requirements</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in RTC or GRO setting</li><li>Knowledge of DFPS/CPS processes</li><li>CPR/First Aid Certification</li><li>Crisis intervention training</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>Competitive salary (based on experience)</li><li>Paid training</li><li>Professional development opportunities</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: $35.00 - $40.00 per month</p><p>Work Location: In person</p>

Case Manager

American Bureau of Shipping (ABS)

<div><p>The Time and Attendance Administrator supports the day-to-day administration of the organization&rsquo;s timecard and time and attendance system to help ensure accurate, timely, and policy-compliant time entry and approvals. This role provides user support, assists with issue resolution, maintains system data and configuration, and coordinates with Payroll, Human Resources, Information Technology, Finance, and Operations. The Time and Attendance Administrator also supports reporting, training, and process consistency across the organization.
</p><p><b>What You Will Do:
</b></p><ul><li>Support the day-to-day administration of the organization&rsquo;s timecard and time and attendance system.
</li><li>Maintain system data and configuration elements, including hour types, labor categories, projects/cost centers, approval workflows, calendars, and user access, in accordance with established policies and procedures.
</li><li>Review time entry and approval activity to help monitor compliance with deadlines, internal controls, and established timekeeping requirements.
</li><li>Serve as a point of contact for employees and approvers regarding timecard entry, corrections, exceptions, and workflow status.
</li><li>Troubleshoot routine timecard issues and coordinate escalation of more complex system or integration issues, as needed.
</li><li>Run validation checks and exception reports, follow up on discrepancies, and assist in ensuring corrections are completed before payroll and billing deadlines.
</li><li>Process or support retroactive adjustments and maintain related documentation in accordance with policy.
</li><li>Assist in developing user guides, training materials, and communications related to system use, key dates, and policy reminders.
</li><li>Support recurring and ad-hoc reporting needs for Payroll, Human Resources, Finance, and operational stakeholders.
</li><li>Assist with system updates, testing activities, and process improvements under the guidance of the Time and Attendance Manager.
</li></ul><p><b>What You Will Need:
</b></p><p>Education &amp; Experience
</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, Information Systems, Accounting, or a related field preferred, or equivalent relevant experience.
</li><li>Relevant experience supporting timecard, time and attendance, payroll, HRIS, or workforce management processes.
</li><li>Experience providing user support, resolving routine system issues, and working with cross-functional stakeholders.
</li><li>Experience with data entry, reporting, reconciliation, or administrative support in a systems-based environment.
</li><li>Experience assisting with training materials, user documentation, or process communications is preferred.
</li><li>Experience supporting payroll and/or billing cycles is preferred.
</li></ul><p>Knowledge, Skills &amp; Abilities
</p><ul><li>Knowledge of timekeeping, time and attendance, or workforce administration processes.
</li><li>Ability to follow and apply organizational policies, procedures, and approval requirements.
</li><li>Strong attention to detail and accuracy in a deadline-driven environment.
</li><li>Good analytical and problem-solving skills, with the ability to identify issues and support timely resolution.
</li><li>Strong organizational skills and the ability to manage multiple tasks and priorities.
</li><li>Effective written and verbal communication skills.
</li><li>Strong interpersonal skills and the ability to work effectively with employees, managers, and cross-functional stakeholders.
</li><li>Proficiency in reporting, validation, and exception tracking related to timecard administration.
</li><li>Strong commitment to ethical business practices per relevant corporate policies.
</li><li>Ability to learn and apply the ABS Health, Safety, Quality, and Environmental Management System.
</li></ul><p><b>Reporting Relationships:
</b></p><p>This role will report to the Time and Attendance Manager and will work closely with Payroll, Human Resources, Information Technology, Finance, Operations, and Project Accounting. This role does not typically have direct reports and serves as an administrative and operational support resource for employees, approvers, and internal stakeholders.</p></div>

Time and Attendance Administrator

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Margaret M. and Albert B. Alkek Department of Medicine is seeking an experienced Financial Analyst to lead financial analysis, forecasting and reporting under the direction of the Administrator for Education. The Financial Analyst supports the Department of Medicine&rsquo;s education mission by providing comprehensive financial management and analysis for a $50M annual operating budget. This role is responsible for financial planning, reporting, compliance monitoring, and transactional oversight related to residency and fellowship education programs, including the allocation of trainee expenses across affiliated hospital sites.</p><p></p><p><br>
This position is eligible to work a hybrid work arrangement within the Greater Houston, TX area.</p><p></p><p><br>
Current BCM employees who are eligible to transfer are encouraged to apply.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Manages, analyzes, and monitors the annual education operating budget.</li><li>
Leads the preparation of the annual budget.</li><li>
Develops, prepares, analyzes and/or reviews reports summarizing financial activity and communicates with leadership.</li><li>
Reviews and approves financial transactions and entries, including shopping carts, travel requests, and financial transactions involving assigned accounts to ensure the proper allocation of expenses following BCM policy and sponsor guidelines.</li><li>
Oversees expense and effort allocation of trainees to affiliate hospital sites.</li><li>
Provides training for other staff and ensures entries and transactions are completed appropriately.</li><li>
Identifies and leads process improvement initiatives and collaborate with stakeholders.</li><li>
Assists with post-award grants management as needed.</li><li>
Performs other job-related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
Bachelor&rsquo;s degree in Finance or a related field.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications and Skills</b></h2></div><div><ul><li>
Master's degree in a related field (MBA or MHA or equivalent).</li><li>
Advanced Microsoft Excel experience.</li><li>
Experience with SAP S4 Hana, Microsoft Power BI, and other financial tools.</li><li>
Excellent communication skills, ability to work in a fast-paced and flexible work environment.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Financial Analyst - Department of Medicine Education Program

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

Explore 488+ Field service administrator in Houston this April. Find roles across top companies and apply now to boost your career.