patient care coordinator / front desk (clinical research)

front desk agent

office assistant

administrative assistant & receptionist Jobs in Los Angeles

administrative assistant & receptionist

office manager

patient care coordinator / front desk (clinical research) Jobs in Los Angeles

front desk receptionist

Westside Habitats

Westside Habitats LLC is a fast-paced real estate investment and property Management Company. Currently, we have an immediate position open for a receptionist.As a receptionist, you will be the first point of contact for our company. You are a team player who manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. You will welcome guests and greet people who call in and visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Our Receptionist&rsquo;s duties include offering administrative support across the organization.To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. Multitasking and stress management skills are essential for this position.Responsibilities:&middot; Proven work experience as a Receptionist, Front Office Representative, or similar role&middot; Answer, screen, and forward incoming phone calls&middot; Ensure reception area is tidy and presentable&middot; Provide basic and accurate information in-person and via phone/email&middot; Pick up, sort, and distribute daily mail/deliveries&middot; Perform other clerical duties&middot; Professional attitude and appearance&middot; Solid written and verbal communication skills&middot; Downloading and Coding bills&middot; Ability to be resourceful and proactive when issues arise&middot; Excellent organizational skills&middot; Multitasking and time-management skills, with the ability to prioritize tasks&middot; Contributes to team effort by accomplishing related results as neededJob Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Multi-line phone systems: 1 year (Preferred)</li><li>Phone etiquette: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90025 (Required)</li></ul>Work Location: In person

Front Desk Receptionist

Capstone Partners Financial and Insurance Services

<div>
 
 Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
 </li>
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 Answer, screen, and route incoming calls efficiently
 </li>
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 Manage visitor flow, including identifying needs and directing or escorting guests appropriately
 </li>
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 Maintain a clean, organized, and polished reception and common areas
 </li>
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 Coordinate meetings, conference rooms, and Zoom sessions across teams
 </li>
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 Support internal scheduling needs and ensure seamless meeting execution
 </li>
 <li>
 Troubleshoot basic meeting and Zoom technology as needed
 </li>
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 Manage incoming and outgoing mail, packages, and deliveries
 </li>
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 Oversee day-to-day front-of-house operations to ensure smooth office functionality
 </li>
 <li>
 Support general office management needs and logistics
 </li>
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 Provide administrative support including data entry, document preparation, filing, etc.
 </li>
 <li>
 Assist with special projects and cross-functional initiatives
 </li>
 <li>
 Support various departments as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
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 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
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 1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
 </li>
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 Advanced Excel skills preferred
 </li>
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 Experience with Salesforce or similar CRM platforms preferred
 </li>
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 Data management experience strongly preferred
 </li>
 <li>
 Exceptional organizational and time-management skills with the ability to multitask
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Friendly, polished, and client-service-oriented demeanor
 </li>
 <li>
 Self-starter with a strong willingness to learn and grow
 </li>
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 Ability to pass a background check
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 </li>
 <li>
 Ability to lift up to 30 pounds as needed.
 </li>
 </ul>
 
 
 
 
 
 Salary &amp; Benefits
 
 
 <ul>
 <li>
 Annual salary: $50,000 &ndash; $60,000, commensurate with experience
 </li>
 </ul>
 
 Comprehensive benefits package, including:
 
 <ul>
 <li>
 Medical, dental, vision, and life insurance
 </li>
 <li>
 Company-paid short-term and long-term disability
 </li>
 <li>
 401(k) with 5% company match
 </li>
 </ul>
</div>

Administrative Assistant & Receptionist

ProKatchers LLC

<div>
 
 
 Job Title :
 
 Front Desk Agent
 
 
 
 Location :
 
 Los Angeles 90007
 
 
 
 Duration :
 
 3+ month contract temp to hire for the right fit
 
 
 
 Education :
 
 High school Diploma
 
 
 
 Shift Details :
 
 37.5-40 hr
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Check guests in and out efficiently
 </li>
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 Minimum of 2yrs experience in 4/5 star hotel.
 </li>
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 Provide excellent customer service and guest experience
 </li>
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 Handle phone calls (PBX/phone operator duties)
 </li>
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 Answer guest inquiries (billing/folio, room rates, hotel services)
 </li>
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 Address and resolve guest concerns or complaints
 </li>
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 Assist with luggage when needed
 </li>
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 Promote upgrades and upsell hotel services
 </li>
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 Coordinate with housekeeping and maintenance teams
 </li>
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 Support team members and ensure smooth front desk operations
 </li>
 </ul>
</div>

Front Desk Agent

Flourish Research

<div>Flourish Research is looking for motivated, talented, creative individuals who want to learn and grow in their careers while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. 
 
We are actively hiring a Patient Care &amp; Front Desk Coordinator at the Murrieta site location. This site is part of our Greater Los Angeles oncology research network and was formerly operated as Valkyrie Clinical Trials. We are proud to welcome the Valkyrie team into the Flourish Research network. 
 
The Patient Care &amp; Front Desk Coordinator is an essential member of our team. They ensure smooth administrative operations while providing an impeccable patient experience in every interaction. This individual is responsible for creating a welcoming, positive, and supportive environment for patients and study participants. They are the gatekeepers, setting the example of what patients can expect during their care journey at Flourish Research. 
 
Shift: Monday-Friday, 8:30 AM - 5 PM (occasional weekends) 
Location: 2080 Century Pk E, Suite 803, Los Angeles, CA 90067 
Compensation: $20/hr - $25/hr, depending on experience 
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.
RESPONSIBILITIES<ul><li>
Support site leadership and members of the research team by working on various projects as requested and assigned</li><li>
Manage front desk operations, including greeting, check-in, and coordination of patients, study participants, and visitors</li><li>
Answer phones and manage clinic appointment scheduling, including routing calls and handling high-volume communication with patients, staff, and vendors</li><li>
Coordinate, schedule, and follow up on patient appointments while monitoring provider schedules and clinic calendars</li><li>
Prepare, maintain, and verify patient charts, registration, and documentation for accuracy and completeness</li><li>
Guide patients through intake processes, ensuring all required documentation is collected and complete</li><li>
Serve as a liaison between patients, physicians, study coordinators, and internal teams to ensure seamless communication</li><li>
Assist with clinic flow to support timely patient throughput and resolve scheduling or operational issues</li><li>
Perform documentation and data entry within EMR and internal systems</li><li>
Ensure exam rooms are ready, stocked, and organized throughout the day</li><li>
Request and manage medical records and related documentation</li><li>
Communicate effectively with internal teams, imaging centers, billing, administration, and external partners</li><li>
Support monitor visit logistics, including scheduling, check-ins, and room assignments</li><li>
Order, track, and manage site supplies, snacks, and general inventory</li><li>
Sort and distribute mail, manage faxes, and maintain organized clinical and regulatory files</li><li>
Manage invoices, receipts, and patient reimbursements</li><li>
Schedule maintenance and assist with basic procurement needs</li><li>
Assist in event planning and coordination</li><li>
Perform occasional local pickups or deliveries as needed</li><li>
Ensure compliance with HIPAA, GCP, IRB, and company policies and procedures</li><li>
Maintain patient confidentiality and uphold professionalism in all interactions</li><li>
Assist with training new staff as needed</li><li>
Other clerical and administrative duties as assigned</li></ul>
QUALIFICATIONS<ul><li>
Minimum education requirement of a High School Diploma or an Associate's Degree</li><li>
1&ndash;3+ years of administrative support experience, preferably in a medical or clinical setting</li><li>
Medical office administrative experience is preferred</li><li>
Medical assisting experience is a plus</li><li>
Experience in a high-volume, patient-facing healthcare environment strongly preferred</li><li>
Ability to manage high-volume calls, scheduling, and follow-up communications</li><li>
Strong attention to detail with the ability to maintain accurate records and documentation</li><li>
Excellent interpersonal, customer service, and communication skills (written and oral)</li><li>
Ability to collaborate with internal teams and external stakeholders</li><li>
Demonstrates professionalism, integrity, and accountability</li><li>
Strong decision-making skills and ability to handle sensitive situations with discretion</li><li>
Ability to prioritize, multitask, and adapt in a fast-paced, changing environment</li><li>
Proficiency with Microsoft Office (Office365) and general computer systems</li><li>
Ability to work both independently and as part of a team</li><li>
Maintains confidentiality and aligns with company policies and core values</li></ul>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! 
 
Flourish Research is where clinical trials thrive. 
 
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of oncology cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. 
 
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. 
 
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. 
 
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! 
 
Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees. 

Tx3dZRIokM</div>

Patient Care Coordinator / Front Desk (Clinical Research)

Ultimate Staffing

<div>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Detail-oriented with exceptional accuracy in high-volume data entry and typing (40-45 wpm).
 </li>
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 Proficient in Microsoft Office, databases, and accounting programs.
 </li>
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 Requires a current California driver's license and 10-key skills.
 </li>
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 Strong prioritization skills, attention to detail, professionalism, and punctuality.
 </li>
 </ul>
 
 
 Responsibilities:
 
 
 <ul>
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 Maintain and update databases, prioritizing entry accuracy and confidentiality.
 </li>
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 Process applications, student/apprentice documents (ID cards, certificates, work processes), and public works awards (DAS 140/142).
 </li>
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 Provide front-desk assistance to members, students, contractors, and affiliates.
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 Handle mail distribution, meeting minutes, and scheduling for apprenticeship programs.
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 Coordinate "mail-outs" for graduations, alumni dinners, newsletters, and events.
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 Order supplies, control documents, archive files, and prepare reports.
 </li>
 </ul>
 
 
 Additional Expectations:
 
 
 <ul>
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 Professional demeanor and appearance.
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 Optimistic energy, sense of humor, and willingness to support students.
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Data Entry and Administrative Specialist

XDR Radiology

<div>Can people always hear the smile in your voice? Does a happy user give you a good feeling?
XDR Radiology is a leading provider of digital radiography software and hardware for dental professionals nationwide, focusing on delivering easy to understand solutions. Our customers love us, thanks to hard work, dedication to scientific smarts, and most importantly, our respectful approach. We treat each other like human beings because we know that working with great people is as important as working with a great product.
We are looking for a motivated and service-oriented Entry-level Dental IT Support Technician to support the unique technology needs of dental practices. This role is ideal for someone beginning their IT career who wants hands-on experience with clinical software, digital imaging systems, and practice-specific hardware. You will assist in resolving technical issues, supporting operators and front-office staff, and ensuring smooth operation of dental technology systems.
* Please note that this is a desk job, not a field position. * 
Responsibilities
Technical Support<ul><li>
Provide first-level support for dental practice staff via phone, email, and remote tools.</li><li>
Troubleshoot and resolve issues related to:
</li><li>Dental practice management systems (e.g., Dentrix, Eaglesoft, Open Dental, etc.)</li><li>
Dental imaging software (e.g., Dexis, Schick, Carestream, Apteryx, XDR)</li><li>
Digital radiography equipment such as intraoral sensors, panoramic units, and CBCT systems.</li><li>
Workstation hardware including operatories, front-desk PCs, intraoral cameras, and peripherals.</li><li>
Basic networking issues (Wi-Fi, printers, shared network drives).</li><li>
Microsoft 365 apps, email clients, and general productivity tools.</li></ul>
Systems Setup &amp; Maintenance<ul><li>
Assist with installation and configuration of dental practice software and imaging tools.</li><li>
Remotely set up new operatories, workstations, and hygienist/doctor stations.</li><li>
Participate in the deployment of practice-wide software updates, imaging drivers, and firmware updates for sensor and X-ray equipment.</li><li>
Support backup monitoring for patient data and imaging databases.</li></ul>
Workflow &amp; Operations Support<ul><li>
Help staff with clinical workflow issues such as X-ray acquisition problems, imaging software integration, or charting/appointment scheduling issues.</li><li>
Support integration of dental hardware (sensors, cameras, scanners) with XDR Software, and XDR hardware in third-party systems.
</li><li>Working closely with practice IT to recognize issues, recommend solutions, and manage software deployments.
</li></ul>Documentation &amp; Ticketing<ul><li>
Log all support requests in the ticket management system.</li><li>
Document troubleshooting steps, solutions, and equipment configurations.</li><li>
Maintain inventory of dental hardware, imaging devices, computers, and accessories.</li></ul> 

Requirements 
Required<ul><li>
1-2 years of professional, phone-based IT support experience.</li><li>
Availability Monday-Friday dayshift (U.S. Eastern to Pacific time zones).</li><li>
Basic understanding of computer hardware, operating systems, and networking.</li><li>
Strong troubleshooting, communication, and customer service skills.</li><li>
Interest in learning dental-specific technologies.</li><li>
Ability to work in fast-paced clinical environments where uptime is essential.</li><li>
High school diploma or equivalent.</li></ul>
Preferred<ul><li>
Experience or coursework in IT support, healthcare IT, or related technical fields.</li><li>
Exposure to dental practice management and imaging systems (Dentrix, Eaglesoft, Open Dental, Dexis, etc.)</li><li>
Familiarity with imaging hardware such as sensors, panoramic devices, or CBCT.</li><li>
CompTIA A+ or Network+ certification.</li><li>
Knowledge of HIPAA compliance basics.</li><li>
Local hires with ability to work on an on-site or hybrid basis at the main office in West Los Angeles</li></ul>
If you respond to this posting, please include a cover letter, a resume, salary expectations, and something that proves you&rsquo;ve read this entire posting. Please also provide a paragraph describing the trickiest technical support issue you&rsquo;ve handled and how you went about resolving it, OR the most effective technical solution that no one asked you to solve and why you went about implementing it anyway. If you&rsquo;d like, you can incorporate your answer in your cover letter.
-
XDR Radiology is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or other federal and state protected classes.
-
XDR Radiology will consider for employment all qualified applicants in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. 
Benefits 
What We Offer<ul><li>
Full training on XDR Software and associated third party imaging systems, practice management software, and clinical hardware.</li><li>
Hands-on experience in real practice environments.</li><li>
Opportunities to grow into roles such as Dental IT Field Technician, Imaging Specialist, or Systems Administrator.</li><li>
Supportive team with ongoing mentorship</li></ul> 
Benefits<ul><li>
Compensation is $24-30/hour, depending on experience</li><li>
Flexible work arrangements possible</li><li>
Medical insurance with tax-advantaged employer HRA contributions</li><li>
PTO and paid holidays</li><li>
401(k) with profit sharing contributions</li><li>
Subsidized pay day lunches</li></ul></div>

Entry Level Dental IT Support Technician

Massage Envy

<div>Sale Oriented Skin Care Specialist Start an exciting new career today! 
Massage Envy Excepting Applications for Skin Care Specialist! 
Do you love helping clients feel beautiful in their own skin? The difference you'll make in clients' lives is the biggest reward for any esthetician, but our environment helps you enjoy more of what you love about your work. At one of the Massage Envy franchise locations, we support and inspire you to be your best inside and outside the treatment room.
About &quot;This&quot; Position
We are looking for a sales-minded Licensed Esthetician to join us at our TEAM. Perform quality, professional skin care services that exceed our customers' expectations. Provide advice, structure and support to our clients through advanced facials, microderm infusions, dermaplaning, redlight therapy and chemical peels. We partner with the best-in-class product companies on the market today including Jan Marini, PCA Skin and CyME. 
Perks &amp; Pay:<ul><li>
Competitive base pay $18.00 - $35.00, Including tips, and bonuses,</li><li>
A flexible schedule for a better work/life balance</li><li>
In-depth product and service training</li><li>
A free or discounted massage, skincare or stretch service.</li><li>
Employee discount on products</li></ul> 
Qualified Candidates:<ul><li>
Have a minimum of 600 hours of skincare education</li><li>
Satisfies all licensing requirements to perform services in North Hollywood, Los Angeles County, Ca.</li><li>
Have a passion for helping others look and feel their best</li><li>
Are eager for growth and desire to build on their skincare mastery</li></ul> 
Day-to-Day:<ul><li>
Perform quality, professional skin care services that meet clients' needs</li><li>
Communicate with clients to identify their needs and set clear expectations</li><li>
Use expertise, along with our protocols and modalities, to craft customized facial and body treatments</li><li>
Recommend follow-up visits, services and a home regimen to help clients pursue their skin care goals</li></ul> 
Culture &amp; Support:<ul><li>
Trained leadership that is invested in YOUR success</li><li>
Award programs (like Esthetician of the Year)</li><li>
A caring community that strives to celebrate individuality and share knowledge</li><li>
A self-care program that gives you the tools to prolong the career you love</li><li>
Professional-grade skin and body care products, marketing, and a front desk team dedicated to scheduling appointments and upkeeping treatment rooms</li></ul>
If you&rsquo;re ready to join a growing community with experienced professionals who share your same passion, we can&rsquo;t wait to meet you!</div>

Esthetician-Strong Sales Skills

Explore 50+ Front desk receptionist in Los Angeles this April. Find roles across top companies and apply now to boost your career.