administrative assistant

receptionist

administrative assistant, legal and compliance Jobs in Los Angeles

clinical front receptionist Jobs in Los Angeles

clinical front receptionist

front desk agent

front desk receptionist legal assistant

Dongguk University Los Angeles

<p>Job Overview: Clinic Front Receptionist @Dongguk University Los Angeles Acupuncture Clinic.</p><p>We are seeking a detail-oriented Clinic Front Receptionist to join our Clinic. The ideal candidate will be responsible for managing the front desk, patient check-ins, scheduling appointments, and maintaining medical records with accuracy and confidentiality, Medical Billings, EHR.</p><p>Duties:</p><p>- Greet patients and visitors in a professional and friendly manner at the front desk.<br/>- Manage patient check-ins, verify insurance information, and update necessary records in the system.<br/>- Schedule appointments for patients and coordinate with medical staff to ensure efficient patient flow.<br/>- Maintain electronic medical records using systems Unified Practice or Similar.<br/>- Ensure compliance with HIPAA regulations regarding patient privacy and confidentiality.<br/>- Handling administrative tasks such as answering phone calls, responding to inquiries, and handling patient paperwork.<br/>- Collaborate with medical personnel to relay messages or provide assistance during emergencies.<br/>- Assist Medical Billings</p><p>Qualifications:</p><p>- Previous experience working in a medical office or healthcare setting is required.<br/>- Proficiency in using medical office systems and software for managing patient records.<br/>- Knowledge of medical terminology to accurately document patient information.<br/>- Strong organizational skills with the ability to multitask and prioritize tasks effectively.<br/>- Excellent communication skills to interact with patients, staff, and external contacts professionally.</p><p>This position offers the opportunity to work in a dynamic clinic environment where you can contribute to providing quality patient care. Join our team and be part of a dedicated local healthcare community.</p><p>Job Type: Full-time, Part-Time</p><p>Pay: $19.00 - Varies, per hour</p><p>Schedule:</p><ul><li>Part Time : up to 30hrs (May varies)</li><li>Monday thru Saturday</li></ul><p>Education:</p><ul><li>Bachelor's (preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 2 years (Required)</li><li>Medical terminology: 2 years (Preferred)</li><li>Computer skills: Required</li><li>Medical office: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90020 (Required)</li></ul><p>Work Location: In person</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Clinical Front Receptionist

Reside

<div>
 <strong>
  Position Type:
 </strong>
 Part time
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 $25.63- $31.25 per hour
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Reside Craftsman, A Wyndham Residence - 208 W. 8th Street, Los Angeles, CA 90014
 <br/>
 <br/>
 <strong>
  Schedule:
 </strong>
 Typically, 16 hours per week (one 8 hour shift and two 4 hour shifts). Schedule will vary to accommodate business needs and will be posted in advance. *Schedules may change based on business needs. May include holidays and alternate workdays or hours as needed.
 <br/>
 <br/>
 <strong>
  Workdays Will Vary With Three Typical Shifts
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Day Shift (typically from 7:00am - 3:30pm)
  </li>
  <li>
   Afternoon/Evening Shift (typically from 3:00pm - 11:30pm)
  </li>
  <li>
   Overnight Shift (typically 11:00pm - 7:30am)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Reside is an industry leader in the alternative-accommodations industry, designed to blur the lines between hotels and apartments. With operations in over 200 United States cities and 130 foreign destinations, the Reside family of brands delivers multi-platform logistics-based housing solutions that combine the efficiencies and high-touch service of a small company with the scope and capabilities of a global organization.
 <br/>
 <br/>
 <strong>
  About The Job
  <br/>
  <br/>
 </strong>
 The Front Desk Agent is responsible for delivering attentive, courteous, and efficient service to all guests during check-in, throughout their stay, and at checkout. This position ensures the accuracy of guest billings, reconciles financial transactions, and supports property operations by maximizing room revenue and occupancy. The role requires excellent communication, organizational, and problem-solving skills, as well as flexibility to work various shifts, including overnights.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Greet, welcome, and assist guests in a friendly and professional manner throughout their stay.
  </li>
  <li>
   Handle all check-ins, checkouts, and reservation processes accurately and efficiently.
  </li>
  <li>
   Reconcile transactions and audit daily reports to ensure accuracy in financial and statistical data.
  </li>
  <li>
   Review and compile management reports, guest billings, and ledger transactions in a timely manner.
  </li>
  <li>
   Respond promptly to guest inquiries regarding services, facilities, and local attractions.
  </li>
  <li>
   Maintain proper operation of front desk systems and ensure adherence to property standards.
  </li>
  <li>
   Follow all cash handling, credit, and audit procedures in accordance with company policies.
  </li>
  <li>
   Maintain a clean and organized work area and ensure front desk and lobby standards are met.
  </li>
  <li>
   Attend all required meetings and training sessions, maintaining compliance with Reside standards.
  </li>
  <li>
   Support porterage and guest service functions when needed to exceed customer expectations.
  </li>
  <li>
   Communicate effectively with all departments to ensure guest satisfaction and operational efficiency.
  </li>
  <li>
   Report maintenance issues or safety hazards to the supervisor promptly. Perform other duties as assigned by management.
  </li>
 </ul>
 <ul>
  <li>
   To support our goal of exceeding customer expectations, the role may include acts of porterage for customer arrivals, requests, or service resolutions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Supervisory Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position does not supervise any employees.
  </li>
  <li>
   May also provide cross-training for staff.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position could require minimal travel, up to 5% of the time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 <strong>
  What you&rsquo;ll bring:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School diploma or equivalent required, college coursework in hospitality or a related field preferred, or equivalent experience.
  </li>
  <li>
   One year of experience in a hotel front office or related field preferred (overnight auditing experience a plus).
  </li>
  <li>
   Computer proficiency required; experience with front office or property management systems preferred.
  </li>
  <li>
   Customer service experience strongly preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Are Looking For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Strong attention to detail and accuracy in handling financial transactions.
  </li>
  <li>
   Ability to prioritize tasks and work independently or as part of a team.
  </li>
  <li>
   Proficiency in basic arithmetic and comfort with financial data.
  </li>
  <li>
   Problem-solving and critical thinking skills, with the ability to anticipate guest or operational needs.
  </li>
  <li>
   Professional appearance and demeanor consistent with company standards.
  </li>
  <li>
   Ability to maintain confidentiality of sensitive information.
  </li>
  <li>
   Willingness to cross-train and assist in other operational areas as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
  <br/>
 </strong>
 This role operates in a professional hotel setting, primarily at the front desk or in the lobby area. The position requires interaction with guests, management, and other staff, with varying noise levels and pace depending on occupancy. Overnight agents work in a quieter environment with increased focus on financial reconciliation and reporting.
 <br/>
 <br/>
 <strong>
  Physical Demands
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Flexible and long hours may be required, including weekends, holidays, and overnight shifts.
  </li>
  <li>
   Light to sedentary work &mdash; occasionally exerting up to 20 pounds of force, and/or up to 10 pounds frequently to lift or move items.
  </li>
  <li>
   Must be able to stand or sit for extended periods and perform repetitive tasks using computers and office equipment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Total Rewards
  <br/>
  <br/>
 </strong>
 What&rsquo;s in it for you:
 <br/>
 <br/>
 <ul>
  <li>
   Competitive Pay
  </li>
  <li>
   Commuter benefit
  </li>
  <li>
   Medical, Dental, and Vision Insurance
  </li>
  <li>
   401k and Employer Match
  </li>
  <li>
   Paid Holidays and Vacation Time
  </li>
  <li>
   Quarterly and Annual Success Share Bonus
  </li>
  <li>
   Wyndham discount
  </li>
  <li>
   Volunteer Program
  </li>
  <li>
   Tuition Reimbursement Program
  </li>
  <li>
   Learning &amp; Development Opportunities
  </li>
  <li>
   Employee Referral Program
  </li>
  <li>
   Employee Assistance Program
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Fine Print
  <br/>
  <br/>
 </strong>
 <strong>
  Work Authorization:
  <br/>
  <br/>
 </strong>
 The employee must be legally authorized to work in the United States.
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Reside and its affiliate brands are committed to respect and inclusion in our workplace. We are an equal opportunity employer that welcomes people from diverse backgrounds and experience, who bring their talent to our organization. We treat people with kindness and respect in all our dealings. We encourage people of all races, national origins, genders, gender identities or expression, political affiliations, religions, sexes, sexual orientations, veteran statuses, disabilities, and ages to join us.
 <br/>
 <br/>
 <strong>
  Other Duties
  <br/>
  <br/>
 </strong>
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job, but to describe the general nature of the job and a reasonable representation of its activities. Duties, responsibilities, and activities may change at any time with or without notice.
 <br/>
 <br/>
 <strong>
  Employment Verification
  <br/>
  <br/>
 </strong>
 In compliance with the Immigration Reform and Control Act of 1986, any offer of employment is conditional upon you presenting documents verifying your identity and legal authorization to work in the United States. Our organization utilizes E-Verify, an online system that verifies the eligibility of our employees to work in the United States by cross-referencing their information with government records. E-Verify ensures compliance with immigration laws and helps maintain a legal workforce.
 <br/>
 <br/>
 <strong>
  Background Checks
  <br/>
  <br/>
 </strong>
 Where permitted by law, as part of our hiring process, we perform comprehensive background checks on all potential employees. These checks include verifying employment history, checking references, and reviewing criminal records. Candidates will be informed and required to provide written consent before the background check is initiated. Any offer of employment is conditional upon completion of a background check with satisfactory results.
 <br/>
 <br/>
 <strong>
  Reside is a drug-free workplace.
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reside does not accept unsolicited resumes from 3rd Party agencies or recruiters.
  </li>
 </ul>
</div>


Front Desk Agent - Part Time

PDS Health

<div>Description:
<div>
Now is the time to join PDS Health. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!</div>
Overview:
<div>
The primary role of the Dental Assistant is to support the success of the clinicians through effective delivery of the Perfect Patient Experience (PPE), thus creating a Patient for Life (PFL). Dental assistants perform a variety of patient care, office, and laboratory duties. Dental assistants prepare patients for oral examination and assist other dental professionals in providing treatment to the teeth, mouth, and gums. Dental assistants must work effectively with co-workers including Specialty dental assistants, patients, and the front office by sharing ideas in a constructive and positive manner. A successful dental assistant will execute active listening to objectively consider ideas and suggestions from others, keep commitments; keep others informed of work progress, and address problems constructively to identify practical business solutions.</div><div></div><div><b><br>
Specialty Dental Assistants</b> If dental assistant is assigned within specialty areas including: Endodontics, Oral Surgery, Orthodontics, Periodontics or Pediatric, they will primarily be supporting clinicians within that specialty and may be required to have additional training.</div><div><br>
</div><div><b>Responsibilities</b></div><ul><li><div>
Perform functions in accordance with the applicable state&rsquo;s Dental Auxiliaries Table of Permitted Duties.</div></li><li><div>
Actively participate in the PPE by striving to keep your patients focused on optimal treatment while attending to their individual needs and concerns.</div></li><li><div>
Escort patients to/from the front desk and introduce them to other team members as appropriate.</div></li><li><div>
Communicate with the front and back office teams to ensure the Orthodontists schedule runs smoothly and efficiently.</div></li><li><div>
Maintain a clean, sterile, and cheerful environment.</div></li><li><div>
Sterilize and disinfect instruments and equipment; clean each operatory in accordance with the state applicable infection control guidelines.</div></li><li><div>
Prepare patients for treatment and assist the dentist- thereby enabling them to provide efficient, quality dental treatment.</div></li><li><div>
At the direction of the clinician, complete radiographs and intra-oral pictures of patients in an efficient and timely manner.</div></li><li><div>
Prepare tray setups for dental procedures and maintain adequate supply levels in each operatory, replenishing as needed to provide efficient patient care.</div></li><li><div>
Keep the patients' mouths dry and clear by using suction or other devices.</div></li><li><div>
Instruct patients on postoperative and general oral health care as directed by the clinician.</div></li><li><div>
Record patient charting and all the clinician&rsquo;s notes in the digital patient chart as directed by the clinician.</div></li><li><div>
Support patient care by presenting treatment record, consents and health history to clinician prior to patient treatment.
</div></li><li><div>Ensure equipment is maintained according to manufacturer&rsquo;s guidelines.</div></li><li><div>
Work closely with Lead Dental Assistant to ensure adequate clinical supplies are on hand.</div></li><li><div>
Utilize technology by learning how to operate and give explanation/demonstration of how to operate to others.</div></li><li><div>
Participate in daily morning huddles, monthly team meetings and any other meetings as required.</div></li><li><div>
Models company culture, values, standards and best operational practices based on the &ldquo;We Believes.&rdquo;</div></li><li><div>
Demonstrates stewardship of the PDS Brand making decisions consistent with the PDS Brand framework.</div></li><li><div>
Implements the Perfect Patient Experience process in efforts to gain Patients for Life.</div></li><li><div>
Maintains an appropriate professional appearance and demeanor in accordance with company policies; addresses others professionally and respectfully.</div></li><li><div>
Ensures Compliance with Company policies, as well as State, Federal and other regulatory bodies.</div></li><li><div>
Other duties and responsibilities as assigned.</div></li></ul><div><b>
Qualifications</b></div><ul><li><div>
Equivalent to high school diploma or general education degree (GED), and specified training courses as mandated by state for certification, licensure, or registration.</div></li><li><div>
Certificates/Licenses/Registrations: As mandated by applicable state.</div></li><li><div>
Specialty Dental Assistants must possess and maintain a valid driver&rsquo;s license and automobile insurance. Driver&rsquo;s license must be verified by completing a background check and motor vehicle record check at the time of hire.</div></li><li><div>
Specialty Dental Assistants are required to timely travel to multiple offices per day, in some cases several times per day, and must have reliable means of transportation to travel to assigned offices.</div></li><li><div>
In lieu of a valid driver&rsquo;s license and automobile insurance, Specialty Dental Assistant must have reliable means of alternate transportation which would allow for required, timely travel to multiple offices per day, in some cases several times per day.</div></li><li><div>
Travel may be planned or unplanned and is subject to change without notice.</div></li></ul><div><b>
Preferred</b></div><ul><li><div>
One-year certificate from an accredited college or technical school; or equivalent combination of education and experience.</div></li></ul><div><b>
Knowledge/Skills/Abilities</b></div><ul><li><div>
Ability to respond to common inquiries from patients, staff, vendors, or other members of the business community.</div></li><li><div>
Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure.</div></li><li><div>
Ability to interact with other Clinicians and Owner Doctors effectively</div></li><li><div>
Ability to interpret and apply policies and procedures.</div></li><li><div>
Ability to read, analyze, and interpret documents such as business periodicals, professional journals, technical procedure manuals, safety rules, operating and maintenance instructions, and governmental regulations.</div></li><li><div>
Ability to communicate effectively and present information, both verbally and in writing, to patients and co-workers.</div></li><li><div>
Ability to interpret a variety of instructions furnished in written, verbal, or diagram form.</div></li><li><div>
Ability to maneuver through basic computer software.</div></li><li><div>
Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).</div></li><li><div>
Customer Service Advocate (flexible and adaptive; empathetic; passionate; ethical).</div></li><li><div>
Influencer (active listener/observer of behavior; creates a win/win need for change)</div></li><li><div>
Self-motivated, reliable individual capable of working independently as well as part of a team.</div></li><li><div>
Ability to multi-task effectively without compromising the quality of the work.</div></li><li><div>
Excellent interpersonal, oral and written communication skills.</div></li><li><div>
Ability to handle and maintain extreme confidentially Patient records.</div></li><li><div>
Organized, detail-oriented individual able to work in a fast-paced environment.</div></li></ul><div><b>
Benefits</b></div><ul><li>
Medical, dental, and vision insurance</li><li>
Paid time off</li><li>
Tuition Reimbursement</li><li>
401K</li><li>
Paid time to volunteer in your local community</li></ul>
&lrm; :
<div>
PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.</div>
Salary Information: $21.75-$30.50 / Hourly</div>

Traveling Dental Assistant Endodontics

Motorola Solutions

<div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><p>At Motorola Solutions, we believe that everything starts with our people. We&rsquo;re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that&rsquo;s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.</p><br>
<h2 class="jobSectionHeader"><br>
<b>Department Overview
</b></h2>Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications &ndash; on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.
<br>
<br>
With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data
<br>
<br>
Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.
<h2 class="jobSectionHeader"><br>
<b>Job Description
</b></h2><p><i>Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of &ldquo; </i>Keeping Our Heroes Connected <i>&rdquo;?
</i></p><p></p><p><b>THE OPPORTUNITY
</b></p><p></p><p>Silvus is seeking an <b><i>Administrative Assistant for Legal and Compliance </i></b>who will report to the <i>Director of Legal. </i>The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.</p><br>
<p></p><p>This position is based at Silvus Technologies&rsquo; headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
</p><p></p><p>The following is a list of at least some of the current essential job functions of the position. Management may a <b>ssign or reassign duties and responsibilities at any time at its discretion.</b><b><br>
</b></p><p></p><p><b>ROLE AND RESPONSIBILITIES
</b></p><ul><li><p>Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
</p></li><li><p>Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
</p></li><li><p>Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
</p></li><li><p>Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
</p></li><li><p>Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
</p></li><li><p>Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
</p></li><li><p>Perform other related duties of which the above are representative.
</p></li></ul><p></p><p><b>REQUIRED QUALIFICATIONS
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p>Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
</p></li><li><p>Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
</p></li><li><p>Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
</p></li><li><p>Maintain confidentiality with sensitive information.
</p></li><li><p>Able to move quickly with a strong sense of urgency and ownership.
</p></li><li><p>Advanced proficiency in Google Workspace applications
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.
</b></p></li></ul><p></p><p><b>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
</b></p><ul><li><p>Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
</p></li><li><p>Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
</p></li><li><p>Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
</p></li><li><p>Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
</p></li></ul><p></p><p><b>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
</b></p><ul><li><p>Office environment.
</p></li><li><p>Lift up to 20 lbs.</p><br>
</li></ul><p></p><p><b>COMPENSATION: </b>$31.25 - $36.06 / hourly
</p><p></p><p>The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate&rsquo;s experience and qualifications <b>.
</b></p><p></p><p><b>NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&amp;D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
</b></p><p></p><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Basic Requirements
</b></h2><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p></li></ul><h2 class="jobSectionHeader"><br>
<b>Travel Requirements
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Relocation Provided
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Position Type
</b></h2>Experienced
<h2 class="jobSectionHeader"><br>
<b>Referral Payment Plan
</b></h2>Yes
<p></p><p><b>Our U.S. Benefits include:
</b></p><ul><li><p>Incentive Bonus Plans</p>
</li><li><p>Medical, Dental, Vision benefits</p>
</li><li><p>401K with Company Match</p>
</li><li><p>10 Paid Holidays</p>
</li><li><p>Generous Paid Time Off Packages</p>
</li><li><p>Employee Stock Purchase Plan</p>
</li><li><p>Paid Parental &amp; Family Leave</p>
</li><li><p>and more!</p><br>
</li></ul><p><br>
<b><i>EEO Statement
</i></b></p><p></p><p>Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
</p><p></p><p>We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you&rsquo;d like to join our team but feel that you don&rsquo;t quite meet all of the preferred skills, we&rsquo;d still love to hear why you think you&rsquo;d be a great addition to our team.
</p><p></p><p>We&rsquo;re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.</p></div><p></p>

Administrative Assistant, Legal and Compliance

Husch Blackwell LLP

<div><p>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.</p>
<p>
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.</p>
<p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> position in our <b>Los Angeles, CA </b>office. This position will work 2 days onsite and 3 days remote.</p>
<p>
The <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> serves as the primary operational partner for assigned attorneys within a practice. This role manages workflow execution, cross-functional coordination, and administrative support while reducing attorney project-management burden. Specialists maintain direct responsibility for attorney relationships, matter completion, and coordination across operational teams. Essential job functions include:</p>
<p><i>
Strategic Workflow Ownership</i></p>
<ul>
<li>Manages full lifecycle workflow for assigned attorneys.</li>
<li>Proactively anticipates the needs of attorneys, manages priorities, and resolves administrative challenges with minimal supervision.</li>
<li>Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.</li>
<li>Handles special projects and other duties as assigned to support the efficiency and success of the attorneys&rsquo; practices.</li>
<li>Effectively uses workflow management software to log and manage workflow.</li>
</ul>
<p><i>Conflicts, NBI &amp; Engagement Process Leadership</i></p>
<ul>
<li>Prepares and processes new matter forms, requests conflict checks, and opens new files.</li>
<li>Coordinate intake and engagement processes, maintain documentation, and reduce repetitive attorney involvement.</li>
</ul>
<p><i>Billing, Collections &amp; Financial Coordination</i></p>
<ul>
<li>Assists attorneys with tracking and monitoring alternative fee arrangements.</li>
<li>Assists attorneys with automation, tracking, and monitoring of matter budgets.</li>
<li>Partner with the billing team to oversee time entry, billing inquiries, and collections.</li>
</ul>
<p><i>Client &amp; Cross-Functional Coordination</i></p>
<ul>
<li>Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.</li>
</ul>
<p><i>Email &amp; Administrative Optimization</i></p>
<ul>
<li>Proactively manages attorneys&rsquo; inboxes, prioritizing and flagging urgent communications; drafts, reviews, and responds to emails on behalf of attorneys as directed; and organizes/archives correspondence for easy retrieval.</li>
<li>Provides general administrative support: Maintains attorney contacts; tracks requirements and activity related to CLE and memberships.</li>
<li>Provides general administrative support as needed, including operating office equipment (PCs, printers, phones, copiers, facsimiles, and typewriters).</li>
<li>Conducts all business in a confidential manner; copes successfully with demands from timekeepers, remaining calm under pressure.</li>
<li>Reviews and routes incoming mail and fax communications; prepares and processes outgoing mail and faxes; arranges specialized mail or messenger services as required; and ensures attachments, exhibits, and enclosures are included.</li>
<li>Assists in coordinating attorneys&rsquo; calendars and meeting arrangements; makes travel arrangements and prepares itineraries.</li>
</ul>
<p><i>Document &amp; Matter Management</i></p>
<ul>
<li>Prepares, edits, formats, and proofreads legal documents, correspondence, and presentations with a high degree of accuracy; manages version control, file organization, and secure document storage in compliance with firm policies; and facilitates the execution, filing, and distribution of legal documents.</li>
<li>Types, transcribes, revises, and proofreads legal documents accurately; prioritizes assignments; and meets specific deadlines on projects.</li>
</ul>
<p><i>Practice Alignment &amp; Institutional Knowledge</i></p>
<ul>
<li>Shows proficiency in the assigned Practice Specialty Center (practice-group-specific duties as they relate to the PSC).</li>
<li>Takes personal responsibility for regularly exchanging information, documenting workflows for coverage that support attorney preferences, and sharing training tips with team members for maximum job effectiveness.</li>
</ul>
<p><i>Delegation &amp; Team Leverage</i></p>
<ul>
<li>Demonstrates effective teamwork and communication with team members and all Firm personnel; participates in regular team meetings to discuss current projects and workflow.</li>
<li>Delegates specific tasks to other teams, as appropriate, to ensure coverage, timely completion, and quality control.</li>
</ul>
<p><i>Technology, AI &amp; Upskilling</i></p>
<ul>
<li>Identify opportunities for process improvements.</li>
<li>Leverages automation and dashboards to improve tracking, organization, and execution of work.</li>
<li>Participate in applicable AI and technology related trainings to maintain proficiency in related tools and services.</li>
<li>Research emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.</li></ul><br>
<p></p>
<p><b>
POSITION REQUIREMENTS</b></p>
<ul>
<li>Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required.</li>
<li>5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.</li>
<li>3+ years relevant legal assistance experience required.</li>
<li>Advanced proficiency in Microsoft Office Suite.</li>
<li>Demonstrated ability to proactively identify issues, propose solutions, and drive work to resolution with minimal direction.</li>
<li>Strong communication skills, including providing concise, solutions-oriented status updates and recommendations to attorneys and other stakeholders.</li>
<li>Ability to handle confidential information of highest level.</li>
<li>Minimum typing speed of 60 wpm; previous transcription experience preferred.</li>
<li>Exercise discretion, judgment, and composure.</li>
<li>Proactive Problem-Solving &ndash; Anticipate and resolve before escalation</li>
<li>Judgment &amp; Discretion &ndash; Navigate complexity with senior stakeholders</li>
<li>Workflow Management &ndash; Own full lifecycle with accountability</li>
<li>Communication &ndash; Clear, concise, solution-focused</li>
<li>Business Partnership &ndash; Service mindset with strategic value-add</li>
<li>Technology Proficiency &ndash; AI, automation, continuous upskilling</li>
<li>Organizational Excellence &ndash; Detail-oriented, multi-tasking across portfolios</li>
<li>Accountability &ndash; Follow-through and ownership</li>
<li>Relationship Management &ndash; Build trust across all levels</li>
<li>Adaptability &ndash; Thrive in dynamic, high-pressure environments</li></ul><br>
<p></p>
<p><i>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.</i></p><br>
<p></p>
<p><b>
COMPENSATION &amp; BENEFITS</b></p>
<p>
Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in the state of California are as follows:</p>
<ul>
<li>State of California: $63,000-$128,000</li>
</ul>
<p>The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.</p>
<p>
Please include a cover letter and resume when applying.</p>
<p>
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.</p>
<p>
#LI-Onsite</p>
<p>
#LI-JV1</p><h4 class="jobSectionHeader"><b>
Experience</b></h4>
Required<ul><li>
Minimum typing speed of 60 wpm</li><li>
Proficiency in Microsoft Office Suite</li></ul>
Preferred<ul><li>
Strong communication skills</li><li>
3 year(s): Legal assistance experience</li><li>
5 year(s): Experience providing comprehensive support to organizational leadership</li></ul><h4 class="jobSectionHeader"><b>
Education</b></h4>
Preferred<ul><li>
Bachelors or better</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Commercial Litigation Legal Assistant (Client Delivery Specialist)

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.
 <br/>
 <br/>
 A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities Include, But Are Not Limited To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  </li>
  <li>
   Assist other team members with calendaring, as needed
  </li>
  <li>
   Process expenses and expense reports
  </li>
  <li>
   Prepare presentation decks, memos, executive level documents
  </li>
  <li>
   Coordinate travel arrangements, both domestically and internationally.
  </li>
  <li>
   Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  </li>
  <li>
   Assist with onboarding new hire tasks for this team
  </li>
  <li>
   Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
  </li>
  <li>
   Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
  </li>
  <li>
   Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
  </li>
  <li>
   Other administrative tasks, as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years as an executive/administrative assistant
  </li>
  <li>
   Experience working within the legal space and the ability to be discreet and maintain confidential information
  </li>
  <li>
   Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
  </li>
  <li>
   Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  </li>
  <li>
   Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
  </li>
  <li>
   Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
  </li>
  <li>
   Understanding how to multitask, prioritize, and respond accordingly
  </li>
  <li>
   Team player who operates in a fast-paced, team-oriented setting
  </li>
  <li>
   Event organization experience
  </li>
  <li>
   Comfort working with external partners and vendors, managing communications, and following through professionally
   <br/>
   <br/>
  </li>
 </ul>
 The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.
 <br/>
 <br/>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, Business & Legal Affairs - Music

University of Southern California

<div><b>Job ID</b> REQ20178019 <b>Category</b> Libraries</div>
<br><div><p>Founded in 1896, the Gould School of Law has a distinguished past built on the principles of equity and excellence, and the courage to break new ground. USC first introduced legal education in Southern California. Today, the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability, ethical values, and a spirit of collegiality that prepare students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.</p>
<p></p><p>The Gabriel and Matilda Barnett Information Technology Center and The Asa V. Call Law Library (&ldquo;Law Library&rdquo;) supports the teaching and research activities of the USC Law community and the greater USC community. It is administered by the USC Gould School of Law. The Access Services Department is an administrative unit within the Law Library.</p>
<p></p><p>The Gould School of Law is seeking to hire a Law Library Supervising Assistant who will be part of a dynamic team and will be instrumental in helping us support the teaching and research activities of the USC Law community.</p>
<p></p><p><b>ATTENTION</b><b>: Applicants must upload a cover letter and a resume to be considered for this position. This is a part-time (20 hours per week), 1-year fixed-term position with the possibility of extension contingent on funding and business needs.</b></p>
<p></p><p><b>Primary Responsibilities</b></p>
<ul><li><p>Customer service. Works with other library staff to provide in-person services, including circulation, room reservations, library access control, and a wide range of student, faculty, and visitor needs.</p>
</li><li><p>Library Service Counter operations. Assists with Service Counter operations and the day-to-day supervision of student assistants, in collaboration with other departmental staff.</p>
</li><li><p>Faculty research support. Works with library staff to obtain physical and electronic research materials for law faculty and assists reference librarians with faculty research projects. Provides occasional basic reference services when librarians are unavailable.</p>
</li><li><p>Course reserves and Interlibrary Loan support. Assists with course reserve operations and provides backup support for Interlibrary Loan services, including requests from faculty, students, and law journals, as needed.</p>
</li><li><p>Library notices and patron records. Generates overdue, hold, and recall notices; processes renewals; and maintains patron records and circulation files.</p>
</li><li><p>Library materials processing. Receives, checks in, and processes newly received library materials, including books, serials, and loose-leaf publications. Assists with filing, claiming, maintaining catalog records, communicating with vendors, and training student assistants assigned to loose-leaf maintenance.</p>
</li><li><p>Library facilities support. Assists with facilities-related matters, communicates with custodial and repair staff, performs periodic walkthroughs of the library, and reports maintenance needs as assigned.</p>
</li><li><p>Mail and deliveries. Assists with receiving, sorting, and distributing library mail and deliveries.</p>
</li><li><p>Instructional and departmental support. Provides Legal Research course support, assists with publication and maintenance of online research guides, social media, and other departmental projects.</p>
</li><li><p>Faculty scholarship support. Assists with maintaining citations to faculty publications and scholarship on the law school website.</p>
</li><li><p>Statistics and reporting. Assists with collecting, maintaining, and reporting library statistics, including circulation, document delivery, and occupancy data.</p>
</li><li><p>Documentation. Prepares and maintains departmental procedures manuals and other operational documentation.</p>
</li><li><p>Student assistant supervision. Assists with training, supervising, and assigning work to Law Library student assistants, as needed.</p>
</li><li><p>Backup staffing. May occasionally provide evening or weekend coverage, or other backup staffing during absences or periods of increased operational need.</p>
</li><li><p>Law School support. Assists with final examination administration and proctoring, commencement activities, and other law school events and committees, as assigned.</p>
</li><li><p>Additional duties. Performs other related duties as assigned or requested. The University reserves the right to add or modify duties at any time.</p>
</li><li><p>Reporting Relationship: Reports to the Head of Access Services or the Director of the Law Library, as assigned.</p>
</li></ul><p></p><p><b>The ideal candidate will exhibit:</b></p>
<ul><li><p>Team mentality and commitment to supporting coworkers in order to achieve the library&rsquo;s goals.</p>
</li><li><p>Reliability.</p>
</li><li><p>Ability to work effectively and self-motivate, both independently and as part of a team.</p>
</li><li><p>Strong organizational skills.</p>
</li><li><p>Aptitude for accuracy and detailed work.</p>
</li></ul><p></p><p><b>Preferred Qualifications:</b></p>
<ul><li><p>3 years&rsquo; experience working in a library public services department.</p>
</li><li><p>Familiarity with circulation modules of a library management system, such as Innovative Interfaces&rsquo; Sierra or Millennium.</p>
</li><li><p>Experience with document search and retrieval (books, articles, etc.) in library online catalogs, databases, and/or OCLC WorldShare.</p>
</li><li><p>Experience maintaining statistics.</p>
</li><li><p>Familiarity with facilities and/or building maintenance issues.</p>
</li><li><p>Familiarity with interlibrary loan procedures.</p>
</li><li><p>Familiarity with library shelving classification systems.</p>
</li><li><p>Familiarity with Quest or other project management systems.</p>
</li><li><p>Proficiency in standard office software, especially MS Word &amp; MS Excel.</p>
</li><li><p>Experience working with loose-leaf publications.</p>
</li><li><p>Bachelor&rsquo;s degree, combined experience/education as substitute for minimum education.</p>
</li></ul><p></p><p><b>ATTENTION</b><b>: Applicants must upload a cover letter and a resume to be considered for this position. This is a part-time (20 hours per week), 1-year fixed-term position with the possibility of extension contingent on funding and business needs.</b></p>
<p></p><p>Learn more about our benefits and perks here: https://employees.usc.edu/full-time-faculty-staff/</p>
<p><i>Equity, diversity, inclusion, opportunity and access are of central importance to the Gould School of Law (Gould). Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.</i></p>
<p></p><p>The hourly rate range for this position is $27.35 - $33.34. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.</p><br>
<br>
Minimum Education: High school or equivalent Additional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 1 year Additional Experience Requirements Combined experience/education as substitute for minimum work experience Minimum Skills: Experience in and comprehensive knowledge of library operations. Ability to lead other staff in work assignments.
<div><b>Job ID</b> REQ20178019 <b>Posted Date</b> 07/24/2026</div></div><p></p>

Supervising Library Assistant, Law Library (Part-Time)

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