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accounts payable manager

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manager, accounts payable Jobs in New York

manager, accounts payable

inventory manager

Runwise

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position sits in our warehouse five days a week located in Long Island City, Queens. Please only apply if you are willing to commute to this location.**
   <br/>
   <br/>
  </li>
 </ul>
 Runwise is seeking a
 <strong>
  Warehouse Operations Manager
 </strong>
 to lead day-to-day warehouse execution, procurement coordination, and inventory operations across our growing field services organization. This is a critical management role responsible for translating strategy into execution&mdash;owning warehouse performance, people management, and process discipline while partnering closely with senior operations leadership.
 <br/>
 <br/>
 <strong>
  THE TEAM
  <br/>
  <br/>
 </strong>
 Runwise (www.runwise.com) is a fast-paced, customer-focused climate-tech startup that controls and runs the key energy systems (heating, cooling, water, etc&hellip;) in 8000+ buildings throughout the US. Runwise&rsquo;s unique hardware and software service significantly reduces energy usage, substantially lowering costs and carbon output. As of today, Runwise&rsquo;s technology takes the equivalent of 100,000 cars worth of carbon emissions off the road each year. Runwise is headquartered in New York City with established markets in Chicago, Boston, and Washington D.C.
 <br/>
 <br/>
 <strong>
  THE ROLE
  <br/>
  <br/>
 </strong>
 As
 <strong>
  Warehouse Operations Manager
 </strong>
 , you will be responsible for
 <strong>
  end-to-end warehouse operations
 </strong>
 , including inventory accuracy, procurement execution, picking/packing workflows, and team performance. You will directly manage warehouse associates, procurement specialists, and/or area managers, serving as the primary operational owner beneath senior leadership.
 <br/>
 <br/>
 This role requires someone who is
 <strong>
  hands-on but systems-minded
 </strong>
 &mdash;comfortable on the floor when needed, but focused on building scalable processes, standard work, and accountability as Runwise continues to grow.
 <br/>
 <br/>
 You will work cross-functionally with
 <strong>
  Field Operations, Scheduling, Onboarding, Logistics, Engineering, Product Management, and Vendors
 </strong>
 to ensure the right materials are in the right place at the right time&mdash;without excess cost or downtime.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Warehouse Operations &amp; Execution
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own daily warehouse operations including receiving, storage, picking, packing, staging, and outbound shipments
  </li>
  <li>
   Ensure install kits, service call bags, and technician van stock are built, replenished, and accurate
  </li>
  <li>
   Maintain warehouse organization, cleanliness, safety, and layout optimization
  </li>
  <li>
   Support hands-on execution during peak periods or operational escalations as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  People Management &amp; Leadership
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Directly manage and develop warehouse associates, procurement staff, and/or area managers
  </li>
  <li>
   Set clear expectations, workflows, and performance standards
  </li>
  <li>
   Coach team members on accuracy, efficiency, and process adherence
  </li>
  <li>
   Act as the primary escalation point for warehouse-related issues
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Inventory &amp; Procurement Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee inventory levels, cycle counts, and reconciliation processes
  </li>
  <li>
   Partner with procurement to forecast demand and align supply with installation and service volume
  </li>
  <li>
   Monitor purchasing activity, spending controls, and vendor performance
  </li>
  <li>
   Participate in vendor and manufacturer calls as the operational representative
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Process Improvement &amp; Scaling
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Identify inefficiencies and implement process improvements across warehouse and inventory workflows
  </li>
  <li>
   Develop, document, and enforce SOPs
  </li>
  <li>
   Improve picking accuracy, throughput, storage utilization, and inventory visibility
  </li>
  <li>
   Utilize tracking tools and data to drive operational decisions and continuous improvement
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Functional Collaboration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work closely with Field Operations and Scheduling to anticipate material needs
  </li>
  <li>
   Coordinate logistics and shipment timing to meet operational SLAs
  </li>
  <li>
   Communicate clearly with stakeholders across all levels of the organization
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Based in the New York City area
  </li>
  <li>
   Comfortable leading teams while staying close to operations
  </li>
  <li>
   Highly organized, detail-oriented, and execution-focused
  </li>
  <li>
   Able to communicate clearly with frontline staff and senior leadership alike
  </li>
  <li>
   Proactive problem-solver who thrives in fast-paced, ambiguous environments
  </li>
  <li>
   Willing and able to work overtime or flex hours as operational needs require
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   4+ years of warehouse, inventory, or operations experience (with at least 1&ndash;2 years in a leadership or supervisory role)
  </li>
  <li>
   Experience managing people and workflows in a physical operations environment
  </li>
  <li>
   Strong analytical skills with high attention to detail
  </li>
  <li>
   Ability to work cross-functionally and manage competing priorities
  </li>
  <li>
   High School diploma or GED required (Bachelor&rsquo;s degree a plus but not required)
   <br/>
   <br/>
  </li>
 </ul>
 Runwise is proud to be an equal-opportunity employer. We are committed to equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. We celebrate and support diverse perspectives, skills, and experiences within our company.
 <br/>
 <br/>
 <strong>
  Salary
  <em>
   : $100,000-$120,000 annually
  </em>
  <em>
   (Based on experience)
   <br/>
   <br/>
  </em>
 </strong>
 <strong>
  What You Believe
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   No job is too small.
  </li>
  <li>
   Sincerity builds trust.
  </li>
  <li>
   Setbacks fuel progress.
  </li>
  <li>
   Efficiency is vital.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental, and vision insurance
  </li>
  <li>
   HSA &amp; FSA options
  </li>
  <li>
   Paid Parental Leave
  </li>
  <li>
   Access to Talkspace &amp; Health Advocate
  </li>
  <li>
   Flexible PTO
  </li>
  <li>
   Commuter Benefits
  </li>
  <li>
   401K
  </li>
  <li>
   Company-paid life insurance
  </li>
  <li>
   Voluntary supplemental life insurance
  </li>
  <li>
   Free in-office lunch on Wednesdays
  </li>
  <li>
   Summer Fridays
  </li>
  <li>
   Monthly L&amp;D Series
  </li>
  <li>
   Employee Resource Groups (e.g. DEIB Committee, Run Club)
  </li>
 </ul>
</div>


Warehouse Operations Manager

QualDerm Partners

<div>
 Become an integral part of the QualDerm Partners team as a Lead Medical Assistant in Martinsville, VA. This position offers a unique opportunity to lead and support our dedicated staff in providing the highest quality of dermatological care to our patients. With a focus on excellence in patient satisfaction and operational efficiency, you will play a vital role in our practice's success.
 <br/>
 <br/>
 As a proud member of the QualDerm network, with over 158 practices across 17 states, you will contribute to a team that specializes in dermatology, skin cancer care, cosmetics, plastic surgery, and pathology. We are committed to nurturing talent and fostering a collaborative environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Nextech Management: Act as the primary point of contact for staff regarding Nextech issues, supporting supply management and patient flow enhancement
  </li>
  <li>
   Team Coordination: Allocate tasks to medical assistants based on patient volume and help manage workflow backlogs for efficiency
  </li>
  <li>
   Task Oversight: Ensure that MAs complete their assigned tasks and maintain productivity by assisting with daily to-do lists and reallocation of duties when necessary
  </li>
  <li>
   Training &amp; Mentorship: Facilitate the onboarding and training of new medical assistants, fostering their development and providing performance feedback to the Office Manager
  </li>
  <li>
   Office Manager Collaboration: Support the Office Manager in addressing patient complaints and handling issues related to registration, billing, and coding
  </li>
  <li>
   Inventory Control: Oversee medical supply ordering, organization, and inventory management to ensure readiness for clinical operations
  </li>
  <li>
   Patient Preparation: Prepare patients for examinations by obtaining medical histories, assisting with procedures, and ensuring compliance with sterilization and infection control protocols
  </li>
  <li>
   Laboratory Documentation: Accurately prepare specimens, complete requisitions, and maintain logs for laboratory tests
  </li>
  <li>
   Patient Interaction: Document patient interactions in the EMR system, address communications from patients and pharmacies, and provide explanations regarding procedures and products
  </li>
  <li>
   Scheduling &amp; Prescriptions: Coordinate appointments for surgical procedures, secure pre-authorizations, and process prescriptions in line with provider guidelines
  </li>
  <li>
   Compliance &amp; Safety: Uphold HIPAA, OSHA, and infection control standards, adhering to all office policies
  </li>
  <li>
   Operational Duties: Ensure cleanliness of exam rooms, assist with housekeeping, review health histories, and carry out additional tasks as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma or equivalent required.
  </li>
  <li>
   Completion of a formal medical assisting program and/or 2-3 years of experience in a Dermatology Practice.
  </li>
  <li>
   Certification as a Medical Assistant preferred.
  </li>
  <li>
   Demonstrated leadership and mentorship abilities, with a focus on building a collaborative team environment.
  </li>
  <li>
   Excellent communication skills for effective interaction with patients and team members
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Benefits of joining Qualderm Partners:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive Pay - Attractive compensation to reward your hard work
  </li>
  <li>
   Comprehensive Health Coverage - Includes Medical, Dental, and Vision plans to keep you covered
  </li>
  <li>
   Generous 401(k) Plan - Company matches 100% of the first 3%, plus 50% of the next 2%, with immediate vesting
  </li>
  <li>
   Paid Time Off (PTO) - Accrue PTO from day one, plus enjoy 6 paid holidays and 2 floating holidays each year
  </li>
  <li>
   Company-Paid Life Insurance - Peace of mind with basic life coverage, with the option for additional plans
  </li>
  <li>
   Disability Protection - Short-term and long-term disability coverage to protect you in unexpected circumstances
  </li>
  <li>
   Additional Wellness Plans - Accident, critical illness, and identity theft protection plans for extra security
  </li>
  <li>
   Employee Assistance Program (EAP) - Access confidential support for personal or work-related challenges
  </li>
  <li>
   Exclusive Employee Discounts - Save on products and services with special discounts just for you
  </li>
  <li>
   Referral Bonus Program - Earn bonuses by referring qualified candidates to join the team
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  QualDerm Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants must be currently authorized to work in the United States in a full-time basis.
 </em>
</div>


Lead Medical Assistant - Martinsville, VA

Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a small investment banking firm, is seeking a full-time Office Manager to help support the team as the professional and personable face of the company. Our client is looking for someone who can bring enthusiasm and dedication to work every day, seeks out ways to improve systems and processes, and can handle sensitive/confidential information with integrity and discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details:
  </strong>
 </p>
 <p>
  COMPANY: Investment Banking Firm
 </p>
 <p>
  ROLE: Office Manager
 </p>
 <p>
  COMPENSATION: $80k-$90K DOE+ Bonus Eligibility + Benefits
 </p>
 <p>
  HOURS: 9:00am - 5:00pm
 </p>
 <p>
  DEGREE: Required
 </p>
 <p>
  IN-PERSON: Fully on-site in the New York City office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  -Manage calendars and schedule calls &amp; meetings (principally for several senior bankers)
 </p>
 <p>
  -Spearhead office improvement projects, installations, repairs, and maintenance
 </p>
 <p>
  -Function as the office representative to building management, vendors, and IT consultants
 </p>
 <p>
  -Order office supplies and maintain inventory
 </p>
 <p>
  -Plan company events -Maintain files and reference materials
 </p>
 <p>
  -Act as the liaison for HR and insurance companies
 </p>
 <p>
  -Support process for new hires, including overseeing onboarding/offboarding
 </p>
 <p>
  -Prepare expense and travel reimbursement reports
 </p>
 <p>
  -Invoice clients
 </p>
 <p>
  -Support FINRA compliance processes
 </p>
 <p>
  -Assist with special projects as they arise
 </p>
 <p>
  -Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  -College degree required
 </p>
 <p>
  -At least 2 years of relevant experience
 </p>
 <p>
  -Microsoft Outlook, Excel, PowerPoint, and Word experience
 </p>
 <p>
  -Outgoing and engaging personality
 </p>
</div>


Office Manager

Raycon, Inc.

<div><p><b>Mission</b>: We&rsquo;re on a mission to make Raycon the most loved electronics brand in the world where every product feels joyful, effortless, and personal. We believe tech should empower, not frustrate. We&rsquo;re hiring a Marketplaces Brand Manager to oversee our marketplace experience. If you&rsquo;re ready to power up your every day, read on.<br>
<br>
<b>Growth</b>: Profitable growth with 4+ million customers and international expansion<br>
<br>
<b>Location</b>: New York, NY. Hybrid: 1 day remote, 4 days in office per week.<br>
<br>
<b>Compensation</b>: Competitive base + discretionary bonus<br>
<br>
<b>Team</b>:This role reports to our VP of Marketing. This role collaborates across marketing, creative, ops, and product. You&rsquo;ll be the driving force of our Amazon and Walmart playbooks, driving strategy, execution, and reporting.<br>
<br>
<b>Why Now: </b>We&rsquo;re hitting major inflection points. Raycon is transitioning from a high-growth startup to a globally recognized brand. This is a high-impact role at a critical inflection point and ideal for someone who wants to drive and own exponential channel expansion.<br>
<br>
<b>You'd be a fit if you have:</b></p><ul><li>
3+ years of hands-on Amazon (FBA/FBM) and Walmart marketplace experience</li><li>
Deep familiarity with seller/vendor portals and backend tooling</li><li>
Track record in inventory planning, replenishment, and reverse logistics</li><li>
Fluent in revenue forecasting, margin management, and marketing ROI</li><li>
Proven ability to optimize PDPs for search and conversion</li><li>
Experience managing customer review generation and quality</li><li>
Comfortable collaborating with PPC teams to scale performance</li><li>
A tendency to be hyper-organized and detail-oriented</li><li>
Bachelor's degree in business, marketing, or similar (Master&rsquo;s a bonus)</li></ul><p><b><br>
Key Responsibilities:</b></p><ul><li><b>
Marketplace Management</b>: Own end-to-end marketplace operations for Amazon and Walmart, including weekly KPI check-ins and cross-team coordination</li><li><b>
Inventory Planning</b>: Forecast and manage marketplace inventory in partnership with operations, ensuring availability meets sales demand</li><li><b>
Deal Execution</b>: Partner with marketplace reps to plan and execute seasonal campaigns and deals</li><li><b>
Catalog Optimization</b>: Maintain full product listings with optimized PDPs for visibility and conversion</li><li><b>
Performance Growth</b>: Collaborate with PPC team to scale paid traffic while improving ROAS</li><li><b>
Review Strategy</b>: Maximize both the volume and quality of customer reviews across listings</li><li><b>
Reporting</b>: Deliver detailed analytics and reporting dashboards to monitor trends, performance, and growth levers</li><li><b>
International Expansion</b>: Lead the rollout of Raycon into international marketplace territories</li></ul><p><b><br>
What Success Looks Like:</b></p><ul><li>
Brand recognition and consistency improves across all channels</li><li>
Conversion and engagement metrics increase on key campaign creatives</li><li>
Creative team productivity and morale improve</li><li>
Stakeholders have clarity on brand guidelines and asset timelines</li></ul><p><b><br>
Why work at Raycon:</b></p><ul><li>
Impact: Your work shapes how millions of customers perceive and engage with our brand</li><li>
Autonomy: Own creative direction across channels</li><li>
Team: Grounded, ambitious, and kind coworkers who GSD</li></ul><p><b><br>
Company Values:</b></p><ul><li>
Customer First</li><li>
Think Big</li><li>
Raise the Bar Every Day</li><li>
GSD: Get Sh*t Done</li></ul><p><b><br>
Perks and Benefits:</b></p><ul><li>
50% team discount on Raycon products</li><li>
$1,500 annual L&amp;D stipend + $200 for cultural events</li><li>
Monthly team lunch, snack budget, March Madness bracket</li></ul><p><b><br>
What to expect in the process:</b><br>
1. Initial Call: Intro with our recruiter focused on culture fit and your experience<br>
2. Hiring Manager Interview: A conversation with our hiring manger to dive deeper into your prior experience and align on vision, values, and impact<br>
3. Case Study: A practical exercise tailored to the role, designed to highlight how you think and create<br>
4. Leadership Chat: A conversation with a senior leader to ensure alignment on expectations and growth<br>
5. Final On-site Round: Visit us in the office and meet the team</p><p><i>
Raycon is committed to fair and equitable compensation practices. Salary ranges are determined through alignment with market data. Base salary offered is determined by a number of factors including the candidate&rsquo;s experience, qualifications, and skills. This role is also eligible for bonus compensation and employee benefits.</i></p><p><i>
NYC Base Salary Range: $80,000 - $120,000 USD</i></p><p><i>
Equal Employment Opportunity Statement: Raycon is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.</i></p><p>
</p><p>J1yglYiLRZ</p></div>

eCommerce Marketplace Manager (Amazon & Walmart)

Career Group

<div>
 <p>
  <strong>
   Executive Assistant / Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Union Square Area
 </p>
 <p>
  <strong>
   Work Model:
  </strong>
  Hybrid, onsite 4 days, 1 remote &ndash; flexibility as needed
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 AM &ndash; 5:00 PM with flexibility
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100,000&ndash;$140,000 base (DOE) + discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  A global venture capital firm is seeking an experienced
  <strong>
   Executive Assistant / Office Manager
  </strong>
  to support one of their Partners while overseeing the day-to-day operations of our New York office.
 </p>
 <p>
  The Office Management component is maintenance-focused &mdash; systems and vendors are already in place.
 </p>
 <p>
  This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to Partner, including:
  </li>
  <li>
   Calendar management and meeting coordination
  </li>
  <li>
   Domestic and international travel planning
  </li>
  <li>
   Expense management
  </li>
  <li>
   Light backup support to an additional executive
  </li>
  <li>
   Handle occasional personal support requests
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the NYC office
  </li>
  <li>
   Manage vendor relationships (IT, cleaning, snacks, security, etc.)
  </li>
  <li>
   Maintain office and equipment inventory
  </li>
  <li>
   Greet guests and coordinate meeting logistics
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Events
  </strong>
 </p>
 <ul>
  <li>
   Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
  </li>
  <li>
   Assist with special projects such as research, policy documentation, filing, and software evaluation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   A clear, concise communicator with excellent judgment
  </li>
  <li>
   Highly organized, detail-oriented, and proactive
  </li>
  <li>
   Able to see the big picture and help executives prioritize effectively
  </li>
  <li>
   Resourceful self-starter with strong follow-through
  </li>
  <li>
   Comfortable with both strategic work and hands-on tasks &mdash; no job too big or too small
  </li>
  <li>
   Calm, flexible, and adaptable in a dynamic environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    2&ndash;5+ years
   </strong>
   of experience as an Executive Assistant
  </li>
  <li>
   Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
  </li>
  <li>
   Based in NYC and able to work onsite Monday&ndash;Thursday
  </li>
  <li>
   Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
  </li>
  <li>
   Ability to work autonomously and take ownership
  </li>
  <li>
   High ethical standards and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience with office or business operations
  </li>
  <li>
   Event planning experience
  </li>
  <li>
   Prior experience in asset management
  </li>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant Office Manager

SPS Global

<p>#parttime #temporary<br/></p><p>Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership<br/></p><p>Schedule: 25 hours/week | Shifts between 7:30AM&ndash;3:30PM or 3:00PM&ndash;11:00PM/12:00AM<br/>Business Hours: Monday&ndash;Sunday, 7:00AM&ndash;12:00AM<br/></p><p>Behind Every Great Store Is a Great Team<br/></p><p>Top of the Rock at Rockefeller Center is one of New York City's most celebrated attractions, offering panoramic skyline views and a refined, world-class guest experience.<br/></p><p>To support our peak season operations, we're seeking detail-oriented and dependable SUPPORT/STOCK ASSOCIATES who thrive behind the scenes and contribute to operational excellence.<br/></p><p>As a Support/Stock Associate, you ensure our retail spaces and pop-ups remain organized, stocked, and visually aligned with brand standards. Your work directly supports sales performance and the seamless guest experience that defines our attraction.<br/></p><p>This seasonal role provides valuable operational exposure, with potential consideration for future opportunities based on performance and business needs.<br/></p><p>What You'll Do<br/>Receive, unload, and process incoming shipments<br/>Organize and store merchandise accurately<br/>Replenish sales floor and popup inventory<br/>Execute visual merchandising and product placement plans<br/>Track inventory levels and conduct periodic audits<br/>Maintain a clean, safe, and orderly stockroom<br/>Follow company policies and safety standards<br/>Assist leadership with operational projects as needed<br/>What You Bring<br/>Strong organizational skills and accuracy in inventory handling<br/>Ability to work independently in a fast-paced environment<br/>Team-oriented mindset with clear communication skills<br/>Comfort using inventory or retail systems<br/>Prior stockroom or retail experience preferred<br/>Qualifications<br/>High School Diploma or equivalent required<br/>1&ndash;2+ years of related experience preferred<br/>Flexible availability, including weekends and holidays<br/>Professional attitude and reliability<br/>Physical Requirements<br/>Ability to lift and move merchandise up to 60 lbs.<br/>Ability to stand and move for extended periods<br/>Ability to operate inventory systems and equipment as needed<br/>Why This Role Matters<br/></p><p>Every memorable guest experience begins with a well-prepared store. As a Support/Stock Associate, you ensure the right products are available at the right time, presented beautifully and accurately tracked. Your work behind the scenes directly supports revenue, operational efficiency, and the overall guest experience at one of New York City's most iconic attractions.<br/></p><p>WHAT WE OFFER<br/></p><p>Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!<br/>Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!<br/>We Recognize Talent: We offer a variety of recognition programs for all levels of employees!<br/>Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.<br/>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.<br/></p><p>About SPS<br/></p><p>SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.<br/></p><p>At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.<br/></p><p>SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.<br/></p><p>Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.<br/></p><p>Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.<br/></p><p>SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.<br/></p><p>To view our privacy policy, click on the link below: Data Privacy Statement<br/></p><p>Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.<br/></p>

Stock Associate (Top of the Rock - Rockefeller Center)

Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
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Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
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Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Administrative Assistant

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