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legal administrative assistant - labor and employment Jobs in Chicago

legal administrative assistant - labor and employment

legal support specialist

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7283</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Administrative Workflow Specialist</b></p><p>
The Administrative Workflow Specialist is responsible for overarching monitoring of firmwide LEA workflow (in concert with LEAs and management) utilizing the firm&rsquo;s workflow management tool&ndash;Big Hand, and for coordinating and/or providing supplemental support to firmwide LEAs as needed. Provides technical expertise related to formatting documents. Serves as a training resource to LEAs in the area of document production. Maintains professionalism and strict confidentiality in all client and firm matters.</p><p>
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities </b>include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><div><div><p><b><i>
Daily:</i></b></p><ul><li><p>
Provide supplemental oversight of ten (10) firmwide LEA Teaming department inboxes via BigHand and provide overflow support to LEA teams, handling tasks directly as needed such as document edits/formatting, conflicts checks/opening matters, time entry, expenses, etc., and provide technical expertise related to document formatting. Monitor work/project requests submitted through Big Hand to ensure prompt acknowledgment and handling in line with established protocols, including the best practice of a 15-minute task preview/assessment and LEA task pickup/ acknowledgment.</p></li><li><p>
When handling tasks personally (such as document edits/formatting, conflicts checks/opening matters, time entry, expenses, etc.) review instructions carefully and, when needed, solicit and document verbal or supplemental guidance, including deadlines. Confirm, negotiate, and update deadlines as necessary. Determine the required format and content, and either complete tasks directly or delegate them to the appropriate firm resource (e.g., Word Processing, Copy Center) for accurate and timely processing.</p></li><li><p>
Assist LEA teams and management in prioritizing and monitoring workflow to ensure delivery of high-quality work product within defined deadlines, escalating issues to the Firmwide Legal Executive Support Manager as necessary.</p></li></ul><p><b><i>
Ongoing/As Required:</i></b></p><ul><li><p>
May assist in the generation of workflow reports by department, and help coordinate the preparation, presentation, and communication of same to or for the Legal Executive Support Manager.</p></li><li><p>
Report to Legal Executive Support Manager, periodically or as needed, on process issues, team and individual training accomplishments, progress in mastering tasks and work processes. Assist in determining training needs and make recommendations for improving efficiency and economy of existing operations.</p></li><li><p>
Coach, facilitate, assist in solving workflow problems, and participate in the work of the team.</p></li></ul></div></div></div><p><b>
Knowledge, Skills and Abilities</b></p><div><div><div><ul><li>
Bachelor&rsquo;s Degree or equivalent and seven or more years related experience preferably in a large legal or professional services firm, or equivalent combination of education and experience.</li><li>
Must possess excellent attention to detail and accuracy.</li><li>
Computer proficient with advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.). Maintain working knowledge of all firm policies, procedures, and software applications. Receive appropriate training on new applications as required. Keyboarding skills of 65 wpm (with low error rate) preferred.</li><li>
Customer service-oriented with the ability to foster and maintain high-level service standards.</li><li>
Ability to learn and maintain in-depth knowledge of various practice areas within the firm, as well as practice area protocols, including standard document styles.</li><li>
Excellent analytical and technical skills with an aptitude for detail, precision, and logic to analyze complex requests, coordinate and assign work to appropriate individual(s) or department(s), answer questions, monitor workflow, and provide administrative assistance when necessary.</li><li>
Excellent organizational and multi-tasking skills to handle multiple priorities in a fast-paced team environment and coordinate a high volume of work to complete assigned tasks under demanding time limits.</li><li>
Proactive mindset with excellent troubleshooting, problem-solving, and follow-through skills.</li><li>
Excellent reading, writing, grammar, spelling, punctuation, proofreading, and formatting skills to interpret source data, prepare and edit standard/legal documentation, and proofread material for grammatical, typographical, and spelling errors.</li><li>
Excellent interpersonal, verbal, and written communication skills. Consistent ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.</li><li>
Dependable team player who works collaboratively and cooperatively with others in a collaborative environment. Ability to act independently and make decisions within scope of the position&rsquo;s responsibilities.</li><li>
Ability to work discreetly with confidential information and situations.</li><li>
Ability to maintain composure during stressful situations, and calm others/manage stressful situations that may arise from workload demands with sound judgment, tact, and professionalism.</li><li>
Excellent record keeping, data collection, and system information management skills. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.</li><li>
Ability to operate standard office equipment, including computer, laser printer, dictation transcription equipment, scanner, photocopier, facsimile, calculator, etc.</li><li>
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.</li><li><p>
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 (twenty) pounds.</p></li></ul></div></div></div><p></p><p><br>
In our Chicago office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on location, experience, and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p><b>
#LI-DNI</b></p></div></div><p></p>

Administrative Workflow Specialist

Mandarich Law Group, LLP

<div><p><b>Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting a Paralegal for our Chicago office.</b></p><p><b>
This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office.</b></p><p><b>
Interested applicants: We require a completed employment applicant and resume.</b></p><p></p><p><b>
What You'll Do:</b></p><ul>
<li>
Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks.</li>
<li>Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Bachelor&rsquo;s degree in business administration, Legal Studies, or a related field (preferred).</li>
<li>Prior law firm experience - required</li>
<li>Basic knowledge of civil litigation</li>
<li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred)</li>
</ul><p><b>
Benefits</b></p><ul>
<li>
Medical, Dental, and vision coverage; 401K plan with company match</li>
<li>PTO</li>
<li>Paid Parental Leave</li>
<li>Company-paid Life Insurance</li>
<li>Short and Long Term Disability Insurance</li>
<li>Opportunities for advancement and professional development</li>
<li>Convenient West Loop location, close to the CTA, Metra, Divvy, and major freeways</li>
<li>On-site gym</li>
<li>Salary $25-$30/Hour DOE</li></ul></div>

Paralegal

VanDerGinst Law

<p>We are in search of a Paralegal/Legal Secretary for our Chicago office. Experience in plaintiff personal injury litigation required and Workers' compensation would be a plus but is not required.</p><p><b>Qualifications</b></p><ul><li>Prior experience in a <b>personal injury as a legal secretary and/or paralegal </b></li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple cases and deadlines in a fast-paced environment</li><li>Professional written and verbal communication skills</li><li>Familiarity with medical records and personal injury workflows is a plus</li><li>Familiarity with e-filing and various court rules, procedures and deadlines</li><li>Proficiency with Microsoft Office and case management software</li></ul><p><b>Responsibilities</b></p><ul><li>Assist attorneys with <b>pre-litigation and litigation case preparation</b>, including:</li><li>Reviewing and summarizing medical records</li><li>Creating medical and factual chronologies</li><li>Drafting demand packages and correspondence</li><li>Communicate with clients, medical providers, insurance companies, and other third parties</li><li>Request, track, and organize medical records, bills, and other case documentation</li><li>Draft and file pleadings, discovery, and other legal documents as needed</li><li>Maintain accurate and organized case files (electronic and physical)</li><li>Manage deadlines, calendars, and task lists to ensure timely case progression</li><li>Assist with litigation support as cases progress, including trial preparation when necessary</li><li>Identify liens and negotiate lien reductions under attorney supervision</li><li>Perform general administrative and clerical duties to support the legal team</li></ul><p><b>This position is full-time, in-office. It is not remote.</b></p><p><b>We are looking for an applicant who is diligent, a good team player, a fast-learner, and has a positive attitude. Ability to work independently is required.</b></p><p><b>Why Join Us</b></p><ul><li>Hands-on involvement in meaningful case work</li><li>Collaborative and supportive team environment</li><li>Opportunity to develop deeper pre-litigation and litigation skills</li><li>Competitive compensation based on experience</li></ul><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60606 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Chicago, IL 60606: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Paralegal/Legal Secretary (2 + years experience required)

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.</div><div></div><div>
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.</div><div></div><div>
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.</div><div></div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
For Illinois, the expected salary range for this position is between $36.06 and<br>
$40.87. The actual compensation will be determined based on experience and other factors permitted by law.</div><div><br>
Jackson Lewis offers a competitive benefits package that includes:</div><div><ul><li><br>
Medical, dental, vision, life and disability insurance</li><li>401(k) Retirement Plan</li><li>Flexible Spending &amp; Health Savings Account</li><li>Firm-paid holidays, vacation, and sick time</li><li>Employee assistance program and other firm benefits.</li></ul></div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Legal Secretary

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Assistant (Office Automation)

Swissport

<div>Overview:<div></div><div><br>
Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;</div><div></div><div><br>
We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.<br>
<br>
<br>
</div><div><b>Job Summary</b></div><div>
The HR Specialist will support the Manager / Generalist, HR Business Partner in all HR functions in alignment with business objectives at the station level. This role will assist in the administrative/ coordination aspect of day-to-day activities associated with employee/ labor relations, performance management, staffing, turnover and retention, terminations, employee records, legal compliance, compensation, recognition and benefits administration. This role will support HR professionals by role modeling and demonstrating the company&rsquo;s core values of people, professionalism and partnership as a way we conduct business and ourselves.</div><div></div><div><br>
The expected pay rate is $24.00/hr.</div><div></div><div><br>
Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.</div><div></div><div><b><br>
Your activities</b></div><ul><li>
Manage and respond to daily HR emails promptly and professionally</li><li>
Greet and assist employee walk-ins with a positive and helpful attitude</li><li>
Oversee timely and accurate completion of the I-9 submission process</li><li>
Enter and process HRIS form data, including changes in position, rate, status, and more</li><li>
Facilitate the badging, fingerprinting, and customs process for new hires</li><li>
Maintain employee uniforms (order, administer, sort and sustain)</li><li>
Support general HR administrative functions as needed</li><li>
Other responsibilities as assigned</li></ul><div><b>
Your profile</b></div><div><ul><li><div>
Minimum of 1 year of relevant HR experience, aviation experience a bonus!</div></li><li>
Experience with HRIS systems and onboarding processes preferred</li><li>
Proven ability to stay organized and prioritize tasks in a dynamic work environment</li><li>
Excellent attention to detail, especially in compliance-related tasks</li><li>
Strong interpersonal skills and a professional attitude when interacting with employees and new hires</li><li>
Ability to handle sensitive information with confidentiality and discretion</li><li>
High School or equivalent diploma</li><li><div>
Proficiency in spoken and written English</div></li></ul></div><div><b>
What we offer</b></div><ul><li>
401(k)</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Life insurance</li><li>
Paid time off</li><li>
Retirement plan</li><li>
Tuition reimbursement</li><li>
Vision insurance</li></ul><div>
At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status</div><div>
Visit our website at www.careers.swissport.com to learn more about Life at Swissport.</div><div>
Join Swissport today and be part of a team that connects the world of aviation!</div></div><div></div>

ORD HR Specialist

Thompson Coburn LLP

<p>Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time exempt Supervisor of eDiscovery to join one of its offices in Chicago, Dallas, or St. Louis. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.</p><p>The Supervisor of eDiscovery is responsible for the full eDiscovery life cycle of a matter, from early case assessment through pre-trial. This role will supervise eDiscovery support of collections, processing, review, and production of data and will define, communicate, and execute requirements for each matter in conjunction with the legal teams, clients, Client Technology Services (&ldquo;CTS&rdquo;), and business partners. After an initial period of training, this position is eligible for a hybrid-remote work schedule.</p><p>Key Responsibilities:</p><ul><li>Supervise the daily workflow and workload of Case Managers and/or similar roles across the team, with a focus on legal team support for eDiscovery services.</li><li>Identify the most effective use of technology for litigation and matter support. Identify and take ownership of issues and manages risks as appropriate.</li><li>Evaluate work performance by Case Managers and ensure quality of work meets job performance standards.</li><li>Reinforce and provide eDiscovery support escalations to maximize legal team productivity and experience.</li><li>Provide direction and training to CTS staff and legal teams on workflow and best practices for eDiscovery preparation.</li><li>Serves as primary contact for legal teams and clients for management of eDiscovery and litigation support services and responsible for case specific day-to-day technical support activities, for assigned matters.</li><li>Provides consulting services to legal teams and clients in the areas of early case assessment, eDiscovery collection, processing, review, and production.</li><li>Consult with legal teams on eDiscovery support strategy and provides cost estimates, timelines, and identification of internal and external resources.</li><li>Constantly seek to improve the Firm&rsquo;s eDiscovery capabilities and contribute to developing CTS policies, procedures, and best practices.</li><li>Trains and supports legal teams in the use of litigation technology.</li><li>Collaborates with project managers and legal teams to provide clients with quality solutions and deliverables and supports the work of other team members.</li></ul><p>Knowledge, Skills, and Abilities Required:</p><ul><li>Must possess excellent technical, written and verbal communication skills to work effectively with legal teams and staff and serve as escalation point.</li><li>Proficient in the use of Relativity or significantly similar sophisticated eDiscovery platforms, Microsoft Windows, Microsoft Office and other business productivity applications.</li><li>Knowledgeable in document imaging formats, load files, and database applications.</li><li>Knowledgeable in standard Microsoft environments, sufficient to provide consulting services on email and loose file collections.</li><li>Knowledgeable in collection procedures and tools prevalent in the industry, sufficient to provide consulting services on best practices for defensible collections.</li><li>Provide training in legal technology solutions to internal team (CTS) and legal teams.</li><li>Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.</li><li>Must possess attention to detail, ability to balance multiple projects and have strong time management skills.</li><li>Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.</li><li>Ability to prioritize and handle competing demands in a fast-paced environment.</li><li>Ability to travel as necessary.</li></ul><p>Experience and Education Qualifications:</p><ul><li>Bachelor&rsquo;s Degree or equivalent experience required.</li><li>Minimum five (5) years litigation or litigation support experience as an eDiscovery project manager or similar role.</li><li>Prior experience coaching team members and serving as a Subject Matter Expert preferred.</li></ul><p>Compensation:</p><p>For applicants that meet the experience requirements for the role and are physically based in Chicago, IL, the expected salary range is $105,000 - $140,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.</p><p>Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:</p><ul><li>Medical Insurance</li><li>Vision Insurance</li><li>Dental Insurance</li><li>Life Insurance &amp; ADD policies</li><li>Short &amp; Long Term Disability Insurance</li><li>Paid Parental Leave</li><li>401(k) Profit Sharing plans</li><li>Parking/Transportation Stipend</li><li>Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)</li><li>Paid Holidays</li><li>Paid Vacation Time</li><li>Employee Assistance Program (EAP)</li><li>Employee Wellness Program</li><li>Tuition Reimbursement</li><li>College Savings Plan Deductions (529 Plans)</li><li>Long Term Care</li></ul><p>Equal Opportunity Employer M/F/D/V</p><p>Job Type: Full-time</p><p>Pay: From $105,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Paid holidays</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60603</p>

Supervisor of eDiscovery

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