office administrator

administrative assistant

admin assistant

office manager

accountant & admin

nursery admin

First Path Montessori Early Childhood Center

We are seeking for a passionate and dedicated Early Years Nursery Teacher to join our team at our nursery in Business Bay, Dubai.Qualifications:-CACHE Level 3 or a Bachelor of Education Degree with a minimum of 2 years experience in a classroom setting-Effective communication and interpersonal skills.-Ability to work collaboratively as part of a team.How to Apply:If you are passionate about early childhood education and are ready to inspire young minds, please send your cv and qualifications to:info@firstpathedu.comJob Type: Full-timeExperience:<ul><li>teaching: 2 years (Preferred)</li></ul>License/Certification:<ul><li>teaching (Preferred)</li></ul>Work Location: In person

Teacher

Aurora Prime Investment

<div>Overview

Oversee the financial operations across our entities, ensuring accuracy, compliance, and efficiency in accounting, cash management, reporting, and taxation. The selected candidate must possess a strong financial background specifically within the landscaping, contracting, and construction industries. The ideal candidate will play a key role in supporting business decisions while maintaining robust financial controls across all active project sites.
Key Responsibilities:

Project Costing &amp; Estimation Control

Monitor and analyze project-wise profitability for all contracting, construction, and landscaping jobs against initial budgets and Bills of Quantities (BOQ).
Review material procurement, subcontractor costs, and labor allocation to identify budget variances.
Accounts Receivable &amp; Progressive Billing

Oversee progressive billing and ensure timely processing of invoices and Interim Payment Certificates based on project milestones and site progress.
Approve sales invoices after validating transaction details, site measurements, and supporting documents.
Maintain accurate customer statements and reconcile advances (including retention money), accrued income, and AR balances.
Escalate late collections from clients and manage debt write-off approvals if required.
Subcontractor &amp; Supplier Management (AP)

Verify subcontractor payment applications, variations, claims, and back-charges before processing payments.
Reconcile vendor accounts (including commercial nurseries, soil/materials suppliers, and logistics providers) and ensure accurate accruals for unbilled project costs.
Manage and track retention payable to subcontractors, ensuring compliance with contract terms.
Inventory, Nursery &amp; WIP Management

Supervise site and nursery inventory counts, reconciling green assets (plants, trees), landscaping materials, costing, and wastage.
Monitor Work in Progress (WIP) balances for ongoing landscaping, civil, and structural construction works, ensuring correct cost allocation.
Prepare WIP schedules, project reconciliations, and enhance WIP accounting policies tailored to construction and contracting cycles.
Cash &amp; Bank Management

Manage cash flow and authorize withdrawals/deposits according to operational and urgent project site needs.
Conduct spot checks on treasury (cash, cheques, cards) and review bank balances daily.
Oversee bank account openings and reconciliations, while maintaining strong banking relationships (including facilities for project guarantees, performance bonds, and tender bonds).
Enforce petty cash policies for site expenses and coordinate additional project fund requirements.
Utilities &amp; Machinery/Vehicle Expenses

Record, allocate, and monitor utility, heavy machinery, and vehicle-related expenses, including fuel, equipment maintenance, insurance, and driver/operator costs.
Fixed Assets &amp; Plant/Equipment Depreciation

Track and manage fixed assets (machinery, irrigation equipment, vehicles) from acquisition to capitalization.

Maintain schedules, record additions, disposals, and transfers, and monitor Capital Work in Progress (CWIP).
VAT &amp; Corporate Tax Compliance

Review and validate quarterly VAT (ensuring correct treatment of retention and progressive billing) and corporate tax filings.
Ensure all transactions comply with local tax laws and maintain updated company information on portals.
Pre-Payments, Provisions &amp; Deposits

Review prepaid schedules, categorize expenses, and approve provisions.
Reconcile staff provisions (including project-based labor gratuities) and manage security deposits with developers/municipalities.
Month-End Closing &amp; Project Reporting

Lead month-end closing across entities, including reconciliations of AP, AR, inventory, project WIP, FA, provisions, and other accounts.
Prepare internal financial reports, project cost-to-complete forecasts, and support external audits.
Requirements:

Experience: Possess a minimum of 5&ndash;8 years of progressive finance and accounting management experience, with at least 3&ndash;5 years in a supervisory role within the UAE Contracting, Construction, or Landscaping sectors across a multi-entity framework.

Technical Expertise: Strong mastery of Project Costing, WIP Accounting, Retention Tracking, and progressive certification/billing workflows.

Compliance &amp; Tax: Robust knowledge of international accounting standards (IFRS), UAE VAT, local corporate tax regulations, and statutory financial reporting.

Leadership: Excellent analytical, organizational, and leadership skills to seamlessly govern financial controls across both corporate offices and remote project sites.

Operational Execution: Proven ability to maintain strict regulatory compliance and drive process efficiencies within dynamic, project-driven environments.</div>

Accounting Manager (Arabic speaker) - Landscaping / Contracting / Construction Experience Mandatory

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

KRONES Middle East Africa

Specialization Business Administration
 Company KRONES Middle East Africa
 Location
 
Dubai, AE
 
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 Join as Graduates
 Worktime Full-time
 
“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide.
 
As the regional headquaters for the Middle East and Africa region, our team at Krones Middle East Africa (based in Dubai, UAE) plays a crucial role in managing operations and supporting our various centres throughout the region. With a strong and diverse team of over 50 employees we are driving regional excellence and collaboration. This way we ensure the highest level of productivity and quality on a permanent basis.
 
Interested? Then join our team because: we can achieve more together!
 
Let's create impact beyond tomorrow What awaits you
 
Provide comprehensive administrative support to the Head of IOS and Head of Finance & Admin, including managing complex calendars, scheduling meetings, and coordinating travel arrangements across multiple time zones.
 Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high degree of accuracy and professionalism.
 Facilitate communication between Head of IOS, Head of Finance & Admin, centre leadership teams, and corporate stakeholders to ensure alignment and timely information flow.
 Organize and coordinate meetings, including agenda preparation, minute taking & documentation, and follow-up on action items.
 Liaise with relevant departments and teams to ensure efficient execution of the respective functional objectives and priorities.
 Support key regional initiatives and projects led by the Head of IOS and Head of Finance & Admin, including tracking and reporting progress, and coordinating with internal stakeholders to achieve outputs.
 Support the Head of IOS and Head of Finance & Admin by generating insights, summaries, and draft communications using AI tools while ensuring accuracy and relevance.
 Ensure compliance with regional and corporate policies and procedures in all administrative and coordination activities.
 Maintain accurate records, filing systems, and documentation for ease of access and compliance.
 Ensure accurate completion of monthly travel and other related expenses for the Head of IOS and Head of Finance, ensuring timeous approval and submissions for reimbursement.
 
Your Profile You contribute
 
Bachelor’s degree in Communications and Business
 Excellent communication and administration skills
 Proficient knowledge of MS Office applications
 Problem-solving and analytical skills
 Collaboration and attention to detail
 Ability to prioritise and manage multiple deliverables
 Integrity and confidentiality
 Your application Interested? Apply online now!
 
Have we sparked your interest? Then send us your application! You can expect exciting challenges that provide real impetus, in a team that motivates and supports you at the same time – and framework conditions that are not only attractive but also adapt to your life.
 
To get us talking quickly, simply send us your application via our online form – it takes less than 5 minutes!

Executive Assistant

HAZO CO. Technical Services LLC

HAZO Creations is a growing interior design and fit-out company based in the UAE. We're restructuring for scale and need a sharp, organized individual who can hold the operational backbone of our office together.What you'll own:<ul><li>Day-to-day office administration and coordination</li><li>Basic bookkeeping, invoice tracking, and expense management (Zoho / QuickBooks or similar)</li><li>Document control &mdash; contracts, submittals, shop drawings, BOQs, project files</li><li>Liaising with suppliers, clients, and project teams on paperwork and approvals</li><li>Supporting PRO tasks and government documentation when needed</li></ul>You're the right fit if:<ul><li>You have 2&ndash;4 years of UAE experience in admin, accounts, or document control (fit-out or construction background is a strong plus)</li><li>You're fluent in English; Arabic is an advantage</li><li>You don't wait to be told twice</li><li>You're comfortable owning chaos and turning it into systems</li></ul>What we offer:<ul><li>Direct exposure to leadership and company growth</li><li>Room to grow as the company scales</li></ul>Send your CV to: HR@hazo.ae Subject line: Admin &amp; Accounts &mdash; [Your Name]Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative experience in construction: 2 years (Required)</li></ul>Work Location: In person

Office Administrator

For square steel construction contracting LLC

We are looking for a female Legal Assistant cum Admin with own visa to handle company legal documentation, visa-related works, administrative coordination, and official communication using ai tools with prompting skill is must.RequirementsFemale candidate with own visa.law knowledge or legal background.Good communication and drafting skills.AI software knowledge and strong prompting skills.(Must Needed Skill)Good computer and document management skills.UAE visa, labour, immigration, and company documentation knowledge will be an advantage.Roles &amp; ResponsibilitiesPrepare legal letters, agreements, NOCs, undertakings, notices, and official documents and coordinate with lawyers for efficient case handling.Maintain company legal files, contracts, licenses, approvals, and confidential records.Coordinate with lawyers, consultants, PROs, government offices, clients, suppliers, and internal teams.Handle visa-related documentation, renewals, cancellations, Emirates ID, labour contract, MOHRE, and immigration follow-ups with PRO.Prepare emails, reports, memos, forms, and management correspondence.Use AI tools like ChatGPT, Gemini, Claude, etc. for drafting, research, summarizing, translation, and documentation.Follow up on pending legal, visa, admin, and compliance-related works.Maintain confidentiality and complete assigned tasks accurately and on time.Proper reporting.Pay: From AED2,500.00 per monthWork Location: In person

Lady Legal assistant cum admin required in spouse visa

Explore 30+ Nursery admin in Dubai this July. Find roles across top companies and apply now to boost your career.