office assistant receptionist

Al Murad Sign

Admin cum Receptionist<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in person and via phone/email</li><li>Receive, sort and distribute daily email/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)</li><li>Update calendars and schedule meetings</li><li>Perform other clerical receptionist duties such as filing photocopying transcribing</li><li>Implement clerical duties and administrative processes such as quotation, invoice, work order and payment collection</li><li>Proven admin or assistant experience</li><li>Knowledge of office management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office, SAP, Oracle</li></ul>Interested candidates can whatsapp CV to +971509687563job type: full time - Location: Al Sajja, SharjahVisa preference: Husbands sponsorship visa (No Transportation provided)Pay: AED2,000.00 - AED2,500.00Education:<ul><li>Bachelor's</li></ul>Experience:<ul><li>UAE: 2 Years (Required)</li></ul>Language:<ul><li>English</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Visa status</li></ul>Experience:<ul><li>Receptionist cum office administration: 2 years (Preferred)</li></ul>Work Location: In person

Front Desk Receptionist

Blueline furniture factory LLC

Position: Executive / Personal AssistantLocation: Sharjah, UAESalary: AED 5,000Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.* Previous experience as an Executive Assistant, Personal Assistant, or Secretary* Excellent communication and organizational skills* Proficient in Microsoft Office* Fast learner, reliable, and quick-witted* Strong initiative and ability to work independently* Experience in a fit-out or interior design company is a plusPay: Up to AED5,000.00 per monthWork Location: In person

Executive / Personal Assistant

Pet Doctor Center

The Pet Dr is looking for a professional, organised, and proactive Receptionist / Front Desk Coordinator to join our team.This role is ideal for someone with strong administration and customer service experience who can manage a busy front desk, handle client communication confidently, and support smooth daily clinic operations.We are looking for someone calm under pressure, excellent with time management, comfortable with technology, and interested in using automation and AI tools to improve daily workflows.Key Responsibilities<ul><li>Welcome clients in a warm, professional, and helpful manner.</li><li>Manage phone calls, WhatsApp messages, client inquiries, and appointment bookings.</li><li>Schedule appointments for veterinary consultations, grooming, boarding, procedures, and follow-ups.</li><li>Coordinate the daily schedule with doctors, nurses, groomers, and management.</li><li>Handle client reminders, confirmations, follow-ups, and basic service explanations.</li><li>Maintain accurate client and pet records in the clinic system.</li><li>Support daily admin tasks, reports, forms, filing, and internal coordination.</li><li>Use Excel or Google Sheets for tracking, reporting, scheduling, and follow-up lists.</li><li>Help improve reception workflows using templates, automation, and AI tools.</li><li>Manage busy periods calmly and prioritise urgent tasks effectively.</li><li>Ensure clients receive clear, professional, and consistent communication.</li><li>Support the clinic team with day-to-day operational needs.</li></ul>Requirements<ul><li>Minimum 2-3 years of experience in administration, reception, front desk, customer service, or a similar role.</li><li>Strong English communication skills, both spoken and written.</li><li>Confident speaking with clients in person, by phone, and through WhatsApp.</li><li>Excellent organisation, multitasking, and time management skills.</li><li>Able to work under pressure in a fast-paced environment.</li><li>Proactive, responsible, and able to take initiative.</li><li>Good knowledge of Excel or Google Sheets.</li><li>Comfortable using scheduling systems, digital records, and online tools.</li><li>Interest or experience in AI tools, automation, CRM systems, or workflow improvement is an advantage.</li><li>Veterinary, medical, hospitality, or premium customer service experience is a plus.</li></ul>Ideal CandidateThe ideal candidate is someone who notices what needs to be done before being asked. You are calm, organised, and confident with clients. You can manage a busy reception desk, keep appointments on track, follow up properly, and help create a smooth client experience.You should be comfortable with technology and open to learning new systems that make the clinic more efficient.Skills Required<ul><li>Customer service</li><li>Front desk management</li><li>Administration</li><li>Appointment scheduling</li><li>WhatsApp communication</li><li>Excel / Google Sheets</li><li>Time management</li><li>Multitasking</li><li>Problem-solving</li><li>Team coordination</li><li>AI and automation interest</li></ul>Language<ul><li>English required</li><li>Arabic is an advantage but not required</li></ul>Pay: AED1,800.00 - AED2,200.00 per monthWork Location: In person

Receptionist / Front Desk Coordinator

BABYGROW FZC

We are seeking a highly organized, proactive, and professional Secretary to the Managing Director to provide comprehensive executive and administrative support. The ideal candidate will possess exceptional communication, coordination, and organizational skills, with the ability to handle confidential information, manage multiple priorities, and ensure the smooth functioning of the MD's office.Key Responsibilities<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings (MOM), and follow-up action plans.</li><li>Coordinate with department heads to monitor task progress and ensure timely completion of action items.</li><li>Draft professional emails, letters, reports, and official documents.</li><li>Handle confidential information with the highest level of discretion and professionalism.</li><li>Organize and maintain digital and physical filing systems for easy document retrieval.</li><li>Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.</li><li>Prepare weekly and monthly management reports and dashboards.</li><li>Follow up with internal teams on pending approvals, projects, and deadlines.</li><li>Assist in organizing management meetings, corporate events, exhibitions, and business visits.</li><li>Maintain records of contracts, agreements, licenses, and important company documents.</li><li>Coordinate with external stakeholders, suppliers, government authorities, and business partners when required.</li><li>Support the MD in business planning, project coordination, and special assignments.</li><li>Ensure efficient day-to-day administration of the MD's office.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.</li><li>Strong report preparation, presentation, and documentation skills.</li><li>Excellent organizational, planning, and time management abilities.</li><li>Ability to work under pressure and manage multiple priorities with minimal supervision.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Experience coordinating with multiple departments and senior management.</li></ul>Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Secretary

Four Stars Ceramic and Sanitary

About the RoleFour Stars Ceramic and Sanitary is seeking a detail-oriented and proactive HR Assistant to join our growing team in Sharjah. As a key member of our administrative department, you will provide essential support across the entire employee lifecycle, from recruitment and onboarding to payroll assistance and visa processing.If you are a highly organized professional with a passion for people and a solid understanding of UAE Labor Law, we want to hear from you.Key Responsibilities<ul><li>Recruitment Support: Post job openings, screen CVs, coordinate interviews, and maintain a pipeline of qualified candidates.</li><li>Onboarding &amp; Offboarding: Facilitate the orientation process for new hires and manage exit formalities for departing employees.</li><li>Document Management: Maintain accurate and up-to-date physical and digital employee records (passports, visas, Emirates IDs, and contracts).</li><li>Visa &amp; PRO Coordination: Assist in the processing of employment visas, renewals, and cancellations in compliance with UAE regulations.</li><li>Payroll &amp; Attendance: Monitor daily attendance, manage leave requests, and assist the Finance department with monthly payroll preparation via WPS.</li><li>Employee Relations: Act as a first point of contact for employee inquiries regarding company policies and benefits.</li><li>Compliance: Ensure all HR activities align with the latest UAE Labor Law and MOHRE guidelines.</li></ul>Requirements<ul><li>Experience: Minimum 1&ndash;2 years of HR or administrative experience in the UAE.</li><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong communication skills in English (Arabic or Hindi/Urdu is a significant plus).</li><li>Familiarity with UAE Labor Law and visa processing procedures.</li><li>Attributes: Exceptional organizational skills, ability to handle confidential information with discretion, and a professional demeanor.</li></ul>Job Details<ul><li>Location: Sharjah, UAE.</li><li>Job Type: Full-time.</li><li>Schedule: Standard office hours (Day shift).</li><li>Salary: Competitive, based on experience.</li></ul>Why Join Us?At Four Stars Ceramic and Sanitary, we value integrity and hard work. You will be joining a stable, reputable company in the heart of Sharjah&rsquo;s trading hub, offering a professional environment where your contributions directly impact our operational success.To Apply: Please submit your updated CV and a brief cover letter outlining your relevant experience in the UAE. or WhatsAap @+971 502561990Work Location: In person

HR Assistant

Oshanya

RN-Dental Assistant (Female)Company: Oshanya Global ConsultancyLocation: Al Madam, Sharjah, UAEJob Type: Full-timeJob Summary:We are seeking a motivated Female Registered Nurse (RN) to work as a Dental Assistant at a medical facility in Al Madam, Sharjah. We welcome candidates with UAE experience as well as freshers holding the required licensures.Key Requirements:<ul><li>Role: Registered Nurse (RN) / Dental Assistant</li><li>Gender: Female</li><li>License: Active MOH (Ministry of Health) or SHA (Sharjah Health Authority) license / eligibility letter</li><li>Experience: Minimum 1 year of UAE experience OR Freshers with relevant licensing</li><li>Visa: Must possess own valid visa (Spouse / Dependent / Freelance Visa)</li><li>Location: Al Madam, Sharjah</li></ul>Key Responsibilities:<ul><li>Assist the dentist during various clinical procedures and examinations.</li><li>Prepare and sterilize dental instruments, equipment, and treatment rooms.</li><li>Maintain accurate patient treatment records and manage clinical flow.</li><li>Provide patient education on post-treatment care and oral hygiene.</li></ul>Application Question(s):<ul><li>Do you have own visa?</li><li>which nationality you are?</li><li>Do you have MOH/SHA license</li></ul>Work Location: In person

RN- Dental Assistant (Female)

Arada

<div>
 
 
 Role Purpose
 
 
 
 The Front Office Ambassador serves as the first point of contact for all visitors, clients, and employees, delivering a professional, welcoming, and service-oriented experience that reflects ARADA's brand and values. The role is responsible for managing front desk operations, visitor coordination, administrative support, meeting room management, and ensuring the reception area operates efficiently while maintaining exceptional standards of hospitality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Front Office &amp; Guest Experience
 
 <ul>
 <li>
 Welcome and assist visitors, clients, candidates, and suppliers in a professional and courteous manner.
 </li>
 <li>
 Manage visitor registrations and ensure compliance with security and access protocols.
 </li>
 <li>
 Provide accurate information regarding the organization, facilities, and meeting arrangements.
 </li>
 <li>
 Ensure every guest receives a premium customer service experience aligned with ARADA's hospitality standards.
 </li>
 </ul>
 
 Reception Operations
 
 <ul>
 <li>
 Answer, screen, and direct incoming telephone calls promptly and professionally.
 </li>
 <li>
 Manage the reception desk, ensuring continuous coverage during operating hours.
 </li>
 <li>
 Handle incoming and outgoing mail, courier services, and deliveries.
 </li>
 <li>
 Maintain visitor logs and reception records accurately.
 </li>
 </ul>
 
 Meeting &amp; Office Coordination
 
 <ul>
 <li>
 Coordinate meeting room bookings and prepare meeting rooms before scheduled appointments.
 </li>
 <li>
 Support internal events by coordinating refreshments and visitor arrangements.
 </li>
 <li>
 Liaise with internal departments to facilitate smooth visitor experiences.
 </li>
 <li>
 Ensure meeting areas and reception spaces remain presentable and operational at all times.
 </li>
 </ul>
 
 Administrative Support
 
 <ul>
 <li>
 Provide general administrative assistance including document preparation, filing, scanning, and record management.
 </li>
 <li>
 Assist with procurement requests for office and pantry supplies.
 </li>
 <li>
 Coordinate with vendors and service providers when required.
 </li>
 <li>
 Support employee onboarding logistics and visitor access arrangements.
 </li>
 </ul>
 
 Office Presentation
 
 <ul>
 <li>
 Maintain the highest standards of cleanliness and presentation across reception and waiting areas.
 </li>
 <li>
 Monitor office supplies and replenish reception materials as required.
 </li>
 <li>
 Ensure company brochures, marketing materials, and displays remain updated.
 </li>
 </ul>
 
 Health, Safety &amp; Compliance
 
 <ul>
 <li>
 Follow company policies relating to security, confidentiality, health and safety.
 </li>
 <li>
 Escalate operational issues or visitor concerns promptly.
 </li>
 <li>
 Ensure compliance with reception and visitor management procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree or Diploma in Business Administration, Hospitality, Tourism, or a related field.
 </li>
 <li>
 Certification in Customer Service or Hospitality is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in Front Office, Reception, Customer Service, Hospitality, or Corporate Administration.
 </li>
 <li>
 Previous experience within a corporate office, hospitality environment, real estate developer, or luxury customer service setting is preferred.
 </li>
 </ul>
</div>

Front Office Ambassador - Sharjah

Explore 25+ Office assistant receptionist in Sharjah this August. Find roles across top companies and apply now to boost your career.