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administrative assistant Jobs in Istanbul

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Komunall Cowork

<div>
 
 
 
 About Us
 
 
 
 
 Komunall Cowork is more than just a workplace &mdash; it&rsquo;s a community where people come together to work, connect, and create. At our Pangalt&inodot; 51 location, we bring coworking, coliving, and vibrant common spaces under one roof, offering an inspiring environment for professionals, entrepreneurs, freelancers and creatives alike. Our goal is simple: to make work feel welcoming, collaborative, and enjoyable every day!
 
 
 
 
 
 
 
 The Role
 
 
 
 
 We&rsquo;re looking for an Operations Assistant to join our team at Komunall Cowork. In this role, you will be the first point of contact for our members and visitors, ensuring they feel welcome and supported while also assisting with the smooth running of daily operations.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Greet and assist Komunall Cowork members with professionalism and warmth, listening carefully to their needs and providing practical solutions.
 </li>
 <li>
 Coordinate member requests or concerns with the appropriate teams and follow up to ensure resolution.
 </li>
 <li>
 Coordinate bookings and arrange swift check-in and check-out of coworking areas as well as serviced apartments.
 </li>
 <li>
 Maintain regular touchpoints with members to create a positive community experience.
 </li>
 <li>
 Welcome and direct guests and visitors arriving at the space.
 </li>
 <li>
 Prepare and update operational reports and maintain proper records.
 </li>
 <li>
 Maintain company records and proper filing.
 </li>
 <li>
 Manage incoming and outgoing deliveries, invoices, correspondence, and office supplies, making sure they reach the right people on time.
 </li>
 <li>
 Support the operations team in keeping the workplace organized, clean, and presentable at all times.
 </li>
 <li>
 Make sure meeting rooms, shared areas, and reception remain ready for use.
 </li>
 <li>
 Answer incoming calls and emails, ensuring professional and timely communication.
 </li>
 <li>
 Resolve basic administrative or technical issues where possible, escalating when necessary.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;2 years of professional experience in reception, secretary roles, concierge, or customer service.
 </li>
 <li>
 Strong command of Turkish and English, both written and spoken. Proof of English proficiency will be requested.
 </li>
 <li>
 A welcoming, solution-oriented, and service-minded personality.
 </li>
 <li>
 Excellent communication and organizational skills, with attention to detail.
 </li>
 <li>
 Energetic, proactive, and collaborative team player.
 </li>
 <li>
 Tech-savy and confident using MS Office, Google Workspace and other basic CRM programs.
 </li>
 <li>
 This is an on-site job requiring physical presence of the candidate in the office.
 </li>
 </ul>
 
 
 
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 An opportunity to play a key role in the growth of an innovative coworking and coliving brand.
 </li>
 <li>
 Exposure to learning and development in operations, hospitality, and real estate.
 </li>
 <li>
 A dynamic and supportive team environment where your ideas matter.
 </li>
 </ul>
 
 
 
 
 
 
 Apply Now
 
 
 
 
 Excited to grow with us? Apply now and we would love to meet you!
 
 
 
 
 
 Please apply via LinkedIn or send your CV directly to hello@komunall.co, along with a short introduction and a few sentences on why you&rsquo;d like to join Komunall Cowork.
 
</div>

Operations Assistant

Coca-Cola CCI

<div>
 
 Join us to take your career journey to the next level!
 
 
 
 
 #ProudlyCCI
 
 
 
 
 
 
 
 
 What We Expect
 
 
 <ul>
 <li>
 Monitoring regional supplier invoice processes through SAP and guiding managers accordingly; ensuring coordination with the Purchasing department.
 </li>
 <li>
 Tracking document processes that facilitate workflow between the sales center/dealers and other departments, creating forms, and following up on approval processes.
 </li>
 <li>
 Supporting the planning, organization, and tracking of responsibilities within the scope (such as monthly incentive data, organizational information, timesheets and leave data, training organizations, etc.).
 </li>
 <li>
 Supporting the execution of administrative processes for national and local competitions and incentive programs.
 </li>
 <li>
 Supporting the organization and coordination of meeting venues, transportation, and accommodation for regional meetings.
 </li>
 <li>
 Supporting the timely consolidation and reporting of requested HQ reports.
 </li>
 <li>
 Supporting Sales &amp; Marketing teams in travel planning, organization, and daily agenda/calendar tracking, handling information requests, arranging appointments, and monitoring and controlling expenses.
 </li>
 <li>
 Actively supporting Sales &amp; Marketing managers in the preparation of presentations.
 </li>
 <li>
 Supporting the smooth operation of the responsible CCI office (coordination of cleaning, stationery needs, and effective tracking and management of office equipment, tools, and machines).
 </li>
 </ul>
 
 
 
 
 
 Capabilities
 
 
 <ul>
 <li>
 Graduate of relevant departments from universities,
 </li>
 <li>
 Preferably experienced as a Department / Executive Assistant,
 </li>
 <li>
 Possessing strong verbal and written communication skills,
 </li>
 <li>
 Preferably having intermediate or higher-level English proficiency,
 </li>
 <li>
 Proficient in Microsoft Office and SAP programs,
 </li>
 <li>
 Having advanced data analysis and reporting skills.
 </li>
 </ul>
 
 
 
 
 
 
 What We Embrace:
 
 
 
 <ul>
 <li>
 &ldquo;People Centered&rdquo; Focus
 </li>
 <li>
 Equal Salary Advocate
 </li>
 <li>
 A Globally Diverse/An International Workplace
 </li>
 <li>
 Inclusive Team-Building Activities
 </li>
 <li>
 Digital Learning Opportunities
 </li>
 <li>
 Leadership Exposure With Organizational Events
 </li>
 <li>
 Inclusive Language And Culture
 </li>
 <li>
 Social Clubs/Networks
 </li>
 <li>
 Inclusive/Family-Friendly Policies
 </li>
 </ul>
 
 
 
 
 
 
 Who We Are
 
 
 
 
 CCI is a multinational beverage company operating in T&uuml;rkiye, Pakistan, Kazakhstan, Iraq, Uzbekistan, Bangladesh, Azerbaijan, Kyrgyzstan, Jordan, Tajikistan, Turkmenistan, and Syria. We produce, distribute, and sell sparkling and still beverages, serving a population of 600 million people with more than 10,000 employees across 33 bottling plants and 3 fruit processing plants in 12 countries.
 
 
 At CCI, we are committed to creating value for our employees, customers, consumers, and communities. As a Top Employer certified company, we put people at the heart of everything we do. With our vision to become the best FMCG company, we achieve success through our One Team spirit, guided by our shared values of passion, integrity, accountability, and teamwork. Our ambition is to be a great place to work&mdash;an inclusive, diverse, and inspiring organization with strong leadership and organizational capabilities.
 
 
 We foster a culture of diversity and inclusion in everything we do. As the fourth company to obtain the EQUAL-SALARY global certification, we take pride in being an Equal Opportunity and Affirmative Action employer across all our markets.
 
 
 We take responsibility for the future with our Sustainability Commitments for 2030. Our roadmap focuses on six key areas: packaging, water, and climate in environmental sustainability; and human rights, diversity &amp; inclusion, and community investment in social sustainability. By 2030, we aim for 35% of newly hired individuals, 40% of managerial positions, and 50% of executive committee members to be women.
 
 
 
 
 
 
 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, sex, color, national or social origin, ethnicity, religion, age, pregnancy, disability, sexual orientation, gender expression, or political opinion.
 
 
</div>

Department Coordinator, Sales&Marketing

Solarpro Holding

<div>
 
 
 Solarpro is part of Renalfa Solarpro Group GmbH, a Vienna-based clean energy and e-mobility investment group with a focus on renewable energy generation assets.
 
 
 
 
 
 
 
 As a multi-technology integrator, Solarpro specializes in developing and delivering hybrid projects that combine photovoltaic (PV), wind, battery energy storage systems (BESS), and hydrogen solutions. With 17 years of experience and a team of more than 1,500 professionals, the company has designed, built, and integrated over 16 GW of solar capacity and more than 4 GWh of battery storage systems.
 
 
 
 
 
 
 
 A recognized technology innovator, Solarpro leads in the design and digitalization of renewable energy projects, turning them into flexible and manageable assets that align with the dynamic energy market. The company&rsquo;s expertise has been acknowledged internationally, winning the award for &ldquo;Best EU Project under 100MW&rdquo; for the first large-scale energy storage system in the region (55 MWh).
 
 
 
 
 
 
 
 Driven by sustainability, Solarpro also invests in circular economy practices, advancing the recycling of PV modules and batteries to support the clean energy transition.
 
 
 
 
 
 
 We are currently looking for a
 
 Project Manager
 
 to join our team in London, UK.
 
 
 
 We offer VISA sponsorship and relocation support
 
 for the successful candidate.
 
 
 
 During the trial period (2-months), you'll be located in our office in Istanbul, T&uuml;rkiye.
 
 
 
 
 
 
 
 Main Responsibilities:
 
 
 
 
 
 
 
 
 Contract &amp; Stakeholder Management
 
 
 
 <ul>
 <li>
 Serve as the main point of contact between the client and internal project team.
 </li>
 <li>
 Understand and manage project delivery in accordance with FIDIC-based EPC contracts and CfD regulations.
 </li>
 <li>
 Ensure effective communication, coordination, and reporting across all parties.
 </li>
 </ul>
 
 
 
 Project Planning &amp; Execution
 
 
 
 <ul>
 <li>
 Lead the planning, scheduling, and coordination of PV EPC projects in compliance with contracts, technical specifications, and quality standards.
 </li>
 <li>
 Follow project scope, goals, and deliverables in coordination with the client and internal stakeholders.
 </li>
 <li>
 Develop detailed project plans and resource allocation.
 </li>
 </ul>
 
 
 
 Schedule Control &amp; Delivery
 
 
 
 <ul>
 <li>
 Manage project resources, schedules, and budgets to ensure on-time and on-quality delivery in line with CfD milestones.
 </li>
 <li>
 Track progress against milestones and contractual obligations.
 </li>
 <li>
 Identify and mitigate risks, delays, and issues affecting delivery.
 </li>
 </ul>
 
 
 
 Compliance Management
 
 
 
 <ul>
 <li>
 Manage project contracts, change orders, and claims in line with FIDIC or similar frameworks.
 </li>
 <li>
 Ensure compliance with HSE, ESG, and local regulatory requirements.
 </li>
 <li>
 Oversee subcontractor performance and adherence to quality and safety standards.
 </li>
 </ul>
 
 
 
 Quality, HSE &amp; Reporting
 
 
 
 <ul>
 <li>
 Work with QHSE, Technical and other functions and other internal parties to ensure all works are performed according to design, quality, and safety requirements.
 </li>
 <li>
 When needed conduct and lead site meetings, inspections, and audits.
 </li>
 <li>
 Prepare periodic progress reports and management summaries.
 </li>
 </ul>
 
 
 
 
 
 Your profile:
 
 
 
 
 
 <ul>
 <li>
 Strong English language skills (verbal and written).
 </li>
 <li>
 At least 3 years of experience in
 
 PV EPC project management
 
 or similar roles (Senior Project Engineer / Project Coordinator) in EU or UK (
 
 mandatory
 
 ).
 </li>
 <li>
 Solid understanding of the
 
 PV project lifecycle
 
 and EPC delivery processes.
 </li>
 <li>
 Basic knowledge of the
 
 CfD scheme
 
 and its impact on project milestones and execution.
 </li>
 <li>
 Experience working with
 
 FIDIC-based or similar EPC contracts
 
 .
 </li>
 <li>
 Strong skills in
 
 planning, scheduling, coordination
 
 , and stakeholder management.
 </li>
 <li>
 Familiarity with
 
 HSE/ESG requirements
 
 and subcontractor oversight.
 </li>
 <li>
 Proactive, organized, and able to manage risks, deadlines, and reporting effectively.
 </li>
 </ul>
 
 
 
 
 
 
 We offer:
 
 
 
 
 
 
 <ul>
 <li>
 Perspective career path and opportunity to develop your professional skills and personal characteristics.
 </li>
 <li>
 Work in a multinational company and environment with an innovative approach.
 </li>
 <li>
 Competitive remuneration package.
 </li>
 <li>
 Be part of a team of professionals.
 </li>
 </ul>
 
 
 
</div>

Project Manager – London, UK (VISA & Relocation Support Available)

Nobel Biocare

<div>
 
 Job Description
 
 
 
 Provide administrative services to individual(s) or a department, including calendar management, travel arrangements, expense reporting, correspondence, reception/switchboard, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders. Book meetings, document meeting procedures and arrange special events. May provide administrative services to a site/location, typically in the area of print production, mail services and conference room setup. May handle special projects of administrative nature.
 
 
 
 Job Requirements
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and organizational support to ensure the smooth operation of daily business activities. This role is critical for maintaining efficiency and supporting team members across various functions.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Organize and maintain files, records, and office supplies.
 </li>
 <li>
 Support onboarding processes for new employees.
 </li>
 <li>
 Coordinate internal and external events as needed.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Perform other administrative tasks as assigned.
 </li>
 <li>
 Track and manage daily office operations to ensure smooth workflow.
 </li>
 <li>
 Support operational and administrative field processes as required.
 </li>
 <li>
 Assist with vehicle fleet management and related documentation.
 </li>
 <li>
 Responsible for managing and coordinating office facilities operations to ensure a safe and efficient work environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 3&ndash;5 years in an administrative or office support role.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Problem-solving and multitasking abilities.
 
 
 </li>
 </ul>
 
 Operating Company
 
 
 
 Nobel Biocare
 
 
 Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.
</div>

Administrative Assistant

ManpowerGroup Türkiye

<div>
 
 We are looking for an
 
 ''Operations Specialist&rdquo;
 
 for our client operating in the financial consultancy sector.
 
 
 
 
 
 
 
 
 What you&rsquo;ll do:
 
 
 
 You will join the Operations Team and support a variety of office and administrative processes that ensure the smooth functioning of our workplace. You will work closely with the local Operations Manager and collaborate with multiple internal stakeholders (Finance, EA Team, Procurement, etc.), playing a crucial role in a fast-paced, international environment, with exposure to topics such as facilities coordination, vendor management, and office operations. You will also assist in managing key operational processes including office maintenance, facilities coordination, safe and security follow-ups, and vendor management &ndash; helping maintain efficiency, accuracy, and a high level of service quality.
 
 
 
 
 
 
 
 
 You are good at:
 
 
 
 &bull; Managing day-to-day office operations and administrative processes in a fast-paced environment, ensuring smooth and efficient workflow
 
 
 &bull; Coordinating office maintenance and facilities-related topics, including vendor management, service follow-ups, and issue resolution
 
 
 &bull; Maintaining accurate operational trackers, logs, and documentation to ensure process efficiency and data reliability
 
 
 &bull; Supporting procurement and vendor coordination processes, including request tracking, follow-ups, and documentation management
 
 
 &bull; Driving internal operational reporting and data consolidation through structured tracker management and proactive deadline follow-ups
 
 
 &bull; Ensuring effective coordination with internal stakeholders (e.g. Finance) and external service providers to support seamless operational execution
 
 
 
 
 
 The role will be focused on the activities listed above, but not limited to them.
 
 
 
 
 
 
 
 You bring (experience and qualifications):
 
 
 
 &bull; Relevant professional experience (3-4 years) in office administration, operations, or operations support within a fast-paced and international corporate environment;
 
 
 &bull; Excellent communication skills, both written and oral, in Turkish and English;
 
 
 &bull; Proficiency in MS Office tools (Outlook, Excel, PowerPoint, Word);
 
 
 &bull; Strong organizational skills with attention to detail and ability to manage multiple priorities;
 
 
 &bull; A collaborative attitude and service-oriented approach, with the ability to work effectively as part of a team.
 
 
 
 
 LinkedIN &uuml;zerinden elektronik olarak iletece&gbreve;iniz ki&scedil;isel bilgileriniz, 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat &ccedil;er&ccedil;evesinde, Experis Turkey (Manpower Group Turkey) taraf&inodot;ndan yaln&inodot;zca &Scedil;irketimizden talep etti&gbreve;iniz hizmetlerin sunulabilmesi ve bu hizmetlerin s&uuml;reklili&gbreve;inin sa&gbreve;lanmas&inodot; ama&ccedil;lar&inodot;yla saklanabilecek, i&scedil;lenebilecek ve verilen servisin gerektirdi&gbreve;i hallerde yurti&ccedil;inde ve yurtd&inodot;&scedil;&inodot;nda yerle&scedil;ik 3. ki&scedil;ilerle payla&scedil;&inodot;labilecek olup, ki&scedil;isel verileriniz hi&ccedil;bir &scedil;ekilde hukuka ve d&uuml;r&uuml;stl&uuml;k kural&inodot;na ayk&inodot;r&inodot; &scedil;ekilde ba&scedil;kalar&inodot; ile payla&scedil;&inodot;lmayacak ve i&scedil;leme sebebi d&inodot;&scedil;&inodot;nda ba&scedil;ka ama&ccedil;larla kullan&inodot;lmayacakt&inodot;r. Ki&scedil;isel verileriniz yaln&inodot;zca i&scedil;leme amac&inodot;n&inodot;n gerekli k&inodot;ld&inodot;&gbreve;&inodot; s&uuml;re boyunca saklanacak olup talebiniz &uuml;zerine silinecek veya imha edilecektir. Detayl&inodot; bilgiye https://www.experis.com.tr/site/kisisel-verilerin-korunmasi/39 linkinden ula&scedil;abilirsiniz. Bu i&scedil;e ba&scedil;vurarak, &ouml;zge&ccedil;mi&scedil;inizin veritaban&inodot;m&inodot;zda yer almas&inodot;n&inodot; kabul etmi&scedil; oldu&gbreve;unuzu bildirmek isteriz.
 
</div>

Operations Specialist

KoçZer

<div>
 
 Bu bir
 
 GENEL BA&Scedil;VURU
 
 ilan&inodot;d&inodot;r.
 
 
 
 
 
 
 GENEL N&Idot;TEL&Idot;KLER
 
 
 
 
 
 <ul>
 <li>
 Lisans mezunu olmak,
 </li>
 <li>
 Mali i&scedil;ler, muhasebe, fatura operasyon, idari i&scedil;ler, insan kaynaklar&inodot;, sat&inodot;nalma operasyon alanlar&inodot;ndan birinde deneyim sahibi olmak,
 </li>
 <li>
 MS Office programlar&inodot;na hakim,
 </li>
 <li>
 M&uuml;&scedil;teri ve sonu&ccedil; odakl&inodot;,
 </li>
 <li>
 &Idot;&scedil;kur'a kay&inodot;tl&inodot; ve yasa gere&gbreve;i 'Engelli Personel' kadrosu kapsam&inodot;nda de&gbreve;erlendirilebilir olmak.
 </li>
 </ul>
 
 
</div>

Genel Başvuru (Engelli)

Kenvue

<div><div><div><div><div><div><div><div>Kenvue is currently recruiting for a:</div></div></div></div></div></div></div>
Disability Internship Program
What we do
At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we&rsquo;re the house of iconic brands - including NEUTROGENA&reg;, AVEENO&reg;, TYLENOL&reg;, LISTERINE&reg;, JOHNSON&rsquo;S&reg; and BAND-AID&reg; that you already know and love. Science is our passion; care is our talent.
Who We Are
Our global team is ~ 22,000 brilliant people with a workplace culture where every voice matters, and every contribution is appreciated. We are passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage &ndash; and have brilliant opportunities waiting for you! Join us in shaping our future&ndash;and yours.
Role reports to:
M&uuml;şteri Geliştirme &amp; E-Ticaret Kanal M&uuml;d&uuml;r&uuml;
Location:
Europe/Middle East/Africa, Turkey, Istanbul, Istanbul
Work Location:
Hybrid
What you will do
At Kenvue T&uuml;rkiye, we believe in creating an inclusive workplace where everyone feels they belong. We are looking for a curious, detail-oriented team member to join our internship opportunity for candidates with disabilities.
You will take on a support role in the commercial operational processes of our Sales or Marketing teams, helping strengthen cross-functional coordination and ensuring workflows run smoothly.
Key Responsibilities<ul><li>
Supporting the day-to-day operational processes of the Sales or Marketing teams</li><li>
Contributing to the preparation of reporting, presentation, and analysis materials</li><li>
Managing meeting organization, agenda, and action follow-up</li><li>
Ensuring coordination across internal and external correspondence</li></ul>
What We're Looking For<ul><li>
University student or recent graduate</li><li>
Good command of MS Office tools (especially Excel and PowerPoint)</li><li>
Detail-oriented, organized, and a strong team player</li><li>
Good command of English (written and spoken)</li></ul>
Working Model A hybrid model is applied, based on 3 days in the office and 2 days working from home. Flexibility can be provided according to individual needs.
If you are an individual with a disability, please check our Disability Assistance page for information on how to request an accommodation.</div>

Disability Internship Program

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