executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

ofis asistanı

receptionist

business assistant

office coordinator

Platform97

<div>
 
 Work Schedule: 10:00 AM - 7:00 PM, Monday - Friday, with weekend availability
 
 
 Location: Kozyata&gbreve;&inodot;, Kad&inodot;k&ouml;y/Istanbul
 
 
 
 
 
 We are looking for an Office Assistant to join our growing team.&nbsp;
 
 
 In this role, you will be responsible for assisting the day-to-day operations of our office.&nbsp;
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Organizing daily/weekly plans and preparing the agenda for the meetings
 </li>
 <li>
 Developing and implementing administrative policies and procedures
 </li>
 <li>
 Maintaining office systems&nbsp;
 </li>
 <li>
 Preparing reports and presentations
 </li>
 <li>
 Contract and payment management, document workflow
 </li>
 <li>
 Prepare weekly timesheet
 </li>
 <li>
 And other duties as assigned
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Good command of english both written and spoken
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Communication and interpersonal skills
 </li>
 <li>
 Attention to detail
 </li>
 </ul>
</div>

Office Asistant

ACTECON

<div>
 
 ACTECON provides advisory services in competition law, international trade, and regulatory compliance. Known for its commitment to integrity and value-driven solutions, ACTECON helps clients navigate complex regulatory environments with a deep understanding of market dynamics and global standards.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 At least 5 years&rsquo; experience in an office environment,
 </li>
 <li>
 University graduate,
 </li>
 <li>
 Full command of English, both spoken and written,
 </li>
 <li>
 Experience working in an office with international clients,
 </li>
 <li>
 Having the appearance, behavior and professional stance to represent the company in the best possible way,
 </li>
 <li>
 Ability to solve problems quickly, practically and proactively,
 </li>
 <li>
 Ability to kind and positive approach towards customers and employees.
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Maintain an orderly reception, office entrance and storage areas.
 </li>
 <li>
 Answer all incoming calls, take notes on the call and transfer the call to an authorised staff member, when necessary, make outgoing calls.
 </li>
 <li>
 Maintain a list of all ACTECON staff and business contacts' phone numbers.
 </li>
 <li>
 Manage freight/courier and other operational services and maintain complete records of outgoing and incoming documents.
 </li>
 <li>
 Scan all incoming documents and registering them in the document management system
 </li>
 <li>
 Keep track of office stationery, identifying and ordering shortages, monitoring stationery usage.
 </li>
 <li>
 Monitor meeting rooms for availability and unscheduled meetings. Use meeting management system to organise meetings.
 </li>
 <li>
 Assist other support staff in purchasing office and kitchen supplies, sending ACTECON publications to the mailing list, arranging accommodation and travel, organising ACTECON events.
 </li>
 <li>
 Responsible for the proper functioning of all equipment in the meeting rooms and, if necessary, call technicians for repairs.
 </li>
 <li>
 In the absence of the catering staff, provide catering services to ACTECON's guests.
 </li>
 <li>
 Fulfil any other requests from ACTECON's Managing partners, Counsels, Senior Associates and senior management.
 </li>
 </ul>
 
 
</div>

Receptionist

Kraft Heinz

<div>
 
 Job Description
 
 
 
 
 Pozisyon Hakk&inodot;nda
 
 
 
 Ofis Asistan&inodot; rol&uuml;, &Idot;nsan Kaynaklar&inodot; ekibinde yer almakta olup &Idot;stanbul (Akmerkez) ofisimizde konumlanacakt&inodot;r. Bu pozisyon, &Idot;K M&uuml;d&uuml;r&uuml;&rsquo;ne ba&gbreve;l&inodot; olarak &ccedil;al&inodot;&scedil;acakt&inodot;r.
 
 
 
 Ana Sorumluluklar
 
 
 
 <ul>
 <li>
 Ofis malzemelerinin y&ouml;netimi, bak&inodot;m koordinasyonu, filo y&ouml;netimi ve d&uuml;zenli, temiz bir &ccedil;al&inodot;&scedil;ma alan&inodot;n&inodot;n sa&gbreve;lanmas&inodot; dahil olmak &uuml;zere g&uuml;nl&uuml;k ofis operasyonlar&inodot;n&inodot; y&uuml;r&uuml;tmek
 </li>
 <li>
 B&uuml;t&ccedil;eleme, gider takibi ve fatura s&uuml;re&ccedil;lerinde gerekli durumlarda destek sa&gbreve;lamak
 </li>
 <li>
 Dahili ve harici payda&scedil;lar i&ccedil;in ilk temas noktas&inodot; olarak g&ouml;rev almak; gelen talepleri yan&inodot;tlamak, sorunlar&inodot; &ccedil;&ouml;zmek ve y&uuml;ksek kalitede hizmet sunmak
 </li>
 <li>
 &Scedil;irket politikalar&inodot; ve prosed&uuml;rlerine uyumu sa&gbreve;lamak, denetim ya da inceleme s&uuml;re&ccedil;leri i&ccedil;in rapor ve dok&uuml;mantasyon haz&inodot;rl&inodot;klar&inodot;na destek olmak
 </li>
 <li>
 Ofis i&ccedil;i etkinlikler, toplant&inodot;lar ve e&gbreve;itim oturumlar&inodot;n&inodot;n planlanmas&inodot; ve organizasyonuna destek sa&gbreve;lamak; lojistik s&uuml;re&ccedil;lerini y&uuml;r&uuml;tmek
 </li>
 <li>
 &Idot;htiya&ccedil; duyuldu&gbreve;unda y&ouml;netim ekibinin toplant&inodot;lar&inodot;n&inodot; planlamak, takvimleri y&ouml;netmek, rapor haz&inodot;rlamak ve yaz&inodot;&scedil;malar&inodot; y&uuml;r&uuml;tmek gibi rutin idari g&ouml;revleri yerine getirmek
 
 
 
 </li>
 </ul>
 
 Deneyim ve Yetkinlikler
 
 
 
 <ul>
 <li>
 &Idot;&scedil;letme, y&ouml;netim veya ilgili alanlarda minimum &ouml;n lisans mezuniyeti
 </li>
 <li>
 &Idot;dari i&scedil;ler veya ofis destek pozisyonlar&inodot;nda en az 2 y&inodot;l deneyim
 </li>
 <li>
 Microsoft Office programlar&inodot;n&inodot; aktif kullanabilmek (Word, Excel, PowerPoint); g&uuml;&ccedil;l&uuml; organizasyon ve &ccedil;oklu g&ouml;rev y&ouml;netimi becerileri
 </li>
 <li>
 G&uuml;&ccedil;l&uuml; ileti&scedil;im becerileri ve detaylara hakimiyet
 </li>
 <li>
 Proaktif yakla&scedil;&inodot;m, ekip &ccedil;al&inodot;&scedil;mas&inodot;na yatk&inodot;nl&inodot;k ve dinamik i&scedil; ortam&inodot;na uyum sa&gbreve;layabilme yetene&gbreve;i
 </li>
 <li>
 Tercihen B1 seviyesinde &Idot;ngilizce bilgisi
 
 
 
 </li>
 </ul>
 Aday Gizlilik Bildirimi https //www.heinz.eu/turkey-candidate-privacy-policy
 
 
 Location(s)
 
 
 Istanbul Branch
 
 
 
 Kraft Heinz is an Equal Opportunity Employer &ndash; Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes
 
 
 .
 
</div>

Ofis Asistanı

ENDOSTEL İNSAN KAYNAKLARI DANIŞMANLIK AŞ.

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ADAY KR&#304;TERLER&#304;
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Seyahat Engeli Olmamal&#305;</li><li>
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ENDOSTEL &#304;NSAN KAYNAKLARI DANI&#350;MANLIK A.&#350;. T&uuml;rkiye &#304;&#351; Kurumu'nun 1150 numaral&#305; izin belgesi ile faaliyet g&ouml;stermektedir.</div>
 
En Az Lise Mezunu Olmal&#305;
 
6+ Ay

Beylikdüzü Ofis Yönetici Asistanı Arıyoruz

BLACK EVENTS İNSAN KAYNAKLARI TURİZM TEMİZLİK TAŞIMA TİC.LTD.ŞTİ.

BLACK EVENTS &#304;NSAN KAYNAKLARIFirmam&#305;zda &uuml;st d&uuml;zey y&ouml;neticimizin g&uuml;nl&uuml;k i&#351; s&uuml;re&ccedil;lerini organize edecek, ileti&#351;im ve koordinasyon g&ouml;revlerini &uuml;stlenecek, dinamik ve sorumluluk sahibi bir Y&ouml;netici Asistan&#305; ar&#305;yoruz.<ul><li>G&ouml;rev ve Sorumluluklar:</li><li>Y&ouml;neticinin ajandas&#305;n&#305; planlamak ve takip etmek</li><li>Toplant&#305;, seyahat ve organizasyon s&uuml;re&ccedil;lerini d&uuml;zenlemek</li><li>Gelen-giden e-posta ve telefon trafi&#287;ini y&ouml;netmek</li><li>Raporlama, dosyalama ve yaz&#305;&#351;malar&#305; y&uuml;r&uuml;tmek</li><li>&#304;lgili birimler aras&#305;nda koordinasyonu sa&#287;lamak</li><li>Gizlilik esas&#305;na uygun &#351;ekilde bilgi ak&#305;&#351;&#305;n&#305; y&ouml;netmek</li></ul>Aranan Nitelikler:<ul><li>Y&ouml;netici asistanl&#305;&#287;&#305; veya benzeri pozisyonlarda deneyim (deneyimsiz adaylar da de&#287;erlendirilecektir)</li><li>MS Office programlar&#305;na hakim</li><li>Organizasyon ve zaman y&ouml;netimi becerisine sahip</li><li>G&uuml;&ccedil;l&uuml; ileti&#351;im yetene&#287;i, temsil kabiliyeti y&uuml;ksek</li><li>Planl&#305;, dikkatli ve &ccedil;&ouml;z&uuml;m odakl&#305; &ccedil;al&#305;&#351;abilen</li><li>Esnek &ccedil;al&#305;&#351;ma saatine uygun</li><li>Tercihen luca program&#305;n&#305; bilen</li><li>Kad&#305;n</li></ul>&#304;lgilenen adaylar ba&#351;vuru yapabilir.&#304;leti&#351;im numaras&#305; :0533 059 73 22Adres: MEC&#304;D&#304;YEK&Ouml;Y MAH. HARK SK. &Ccedil;A&#286;DA&#350; APT. NO: 2 &#304;&Ccedil; KAPI NO: 2 &#350;&#304;&#350;L&#304; / &#304;STANBULBLACK EVENTS &#304;NSAN KAYNAKLARI &Ccedil;&#304;SEM&#304;&#351; T&uuml;r&uuml;: Tam zamanl&#305;Maa&#351;: 30.000,00TRY - 35.000,00TRY ayl&#305;k

YÖNETİCİ ASİSTANI

Takeda

<div>
 By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
 
 
 
 Job Description:
 
 
 
 
 At our heart we:
 
 are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.
 
 
 Our team is growing and for this we need bright minds with creativity and flexibility &ndash;
 
 what talent do you have?:
 
 
 
 
 Role Purpose:
 
 
 
 Provide comprehensive and confidential administrative support to the General Manager, ensuring effective coordination, time management, and prioritization of business-critical activities as well as close collaboration &amp; coordination of Country Leadership Team members. This role contributes to the overall productivity and operational efficiency of the leadership by acting as a trusted partner in communication, scheduling, and task execution.
 
 
 
 Role Core Responsibilities &amp; Accountabilities:
 
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments to optimize time at maximum efficiency &amp; ease.
 </li>
 <li>
 Smoothly organize complex travel arrangements, including visas, transportation, and accommodations; manage related expense reports.
 </li>
 <li>
 Prepare, edit, and format presentations, reports, and other communications with high accuracy and professionalism.
 </li>
 <li>
 Ensure confidentiality and discretion in handling sensitive and strategic information.
 </li>
 <li>
 Coordinate logistics for key leadership team meetings, town halls, and business events.
 </li>
 <li>
 Support follow-up on action items, meeting summaries, and project tracking.
 </li>
 <li>
 Manage correspondence, screen calls/emails, and respond or redirect
 </li>
 <li>
 appropriately on behalf of the GM.
 </li>
 <li>
 Serve as the liaison between the GM and internal/external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Lead or contribute to special projects, business initiatives, and internal communications as delegated.
 </li>
 <li>
 Maintain a strong understanding of business priorities to proactively manage competing demands.
 </li>
 <li>
 Order and maintain office supplies and ensure the GM&rsquo;s work environment is functioning efficiently.
 </li>
 <li>
 Provide general administrative support for document management, database upkeep, and filing systems.
 </li>
 <li>
 Support and partner with other assistants and departments to foster seamless office operations and collaboration.
 </li>
 <li>
 Handle onboarding coordination for direct reports or key visitors as needed.
 </li>
 <li>
 Represent Takeda values and professionalism in all interactions, both internally and externally.
 </li>
 <li>
 Act as a proactive partner to the GM, anticipating needs, preparing materials, and flagging potential issues before they escalate.
 </li>
 <li>
 Organizing / managing the Country Leadership Team Calendar &amp; Governance
 </li>
 <li>
 High interest in new digital ways of working / ultimate usage of digital collaborationb tools especially during / after the Leadership team meetings
 </li>
 <li>
 Serve as a gatekeeper and confidante, demonstrating sound judgment and diplomacy in high-stakes or time-sensitive matters.
 </li>
 <li>
 Support a positive organizational culture by modeling Takeda values, contributing to inclusion, collaboration, and communication across teams.
 
 
 </li>
 </ul>
 
 Role Mandatory Responsibilities:
 
 
 
 <ul>
 <li>
 To act in-line with Takeda&rsquo;s &ldquo;Information Security Policy&rdquo; and &ldquo;Acceptable use of the Technology Policy&rdquo;
 </li>
 <li>
 Being a Quality Ambassador communicating product quality issues to Quality
 </li>
 <li>
 Team in a timely manner
 </li>
 <li>
 Excels ethical behavior Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.
 </li>
 <li>
 Lead by example in ensuring accurate and timely use of company-wide systems (e.g., Concur, Dakika, Bloom), reinforcing process discipline within the team.
 </li>
 <li>
 Training &amp; Compliance Timely completion of all mandatory global trainings and compliance with Takeda policies &amp; procedures
 </li>
 <li>
 Speak-up for Integrity Raising concerns in a good faith to Ethics Line, first line manager and/or E&amp;C Team
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; vocational/business school graduate with strong administrative background acceptable.
 </li>
 <li>
 Minimum 5 years of relevant experience supporting senior leaders, preferably in a multinational organization.
 </li>
 <li>
 Fluent in Turkish and proficient in English, both verbal and written.
 </li>
 <li>
 Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with travel/expense systems (e.g., Concur).
 </li>
 <li>
 Experience in managing confidential data and handling executive-level communication.
 </li>
 <li>
 Experience supporting C-level executives or global leadership is a strong plus.
 </li>
 <li>
 Event planning or internal communications experience is an advantage.
 </li>
 <li>
 Experience in a fast-paced or transformation-heavy environment preferred.
 
 
 </li>
 </ul>
 
 Capabilities:
 
 
 
 <ul>
 <li>
 Detail Orientation Ensures accuracy and quality across all deliverables.
 </li>
 <li>
 Time &amp; Task Management Prioritizes multiple responsibilities and adapts to changing demands.
 </li>
 <li>
 Communication Professional and proactive communicator across all levels.
 </li>
 <li>
 Problem Solving Takes initiative to resolve issues independently within scope.
 </li>
 <li>
 Relationship Building Builds strong working relationships and trust with key
 </li>
 <li>
 stakeholders.
 </li>
 <li>
 Adaptability Manages pressure and shifting priorities with resilience and professionalism.
 </li>
 <li>
 Confidentiality Exercises sound judgment in protecting sensitive information.
 </li>
 <li>
 Takeda Leadership Behaviors Think Strategically, Inspire Others, Deliver Priorities, Elevate Capabilities.
 
 
 </li>
 </ul>
 
 Empowering our people to shine:
 
 
 
 At Takeda, we earn the trust of society and our customers through our values of Takeda-ism Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.
 
 
 
 Diversity, Equality, and Inclusion:
 
 
 
 Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.
 
 
 If you are interested in this opportunity, we look forward to receiving your application via our online tool!
 
 
 Learn more at takedajobs.com
 
 
 
 Locations:
 
 
 
 Istanbul, Turkey
 
 
 
 Worker Type:
 
 
 
 Employee
 
 
 
 Worker Sub-Type:
 
 
 
 Regular
 
 
 
 Time Type:
 
 
 
 Full time
</div>

GM Assistant

<div>
 
 Our customer is one of the world&rsquo;s leading global management consulting firms, advising clients in more than 50 countries.
 
 
 We are seeking a highly organized, people-oriented and strategic Senior Executive Assistant &amp; Team Coordinator to support senior leadership and manage a team of Executive Assistants and Team Assistants. In this role, you will be instrumental in ensuring operational excellence, smooth scheduling, and effective coordination, directly supporting partners and directors while leading and coaching an assistant team.
 
 
 Your contribution will directly impact the efficiency of the office, the satisfaction of senior stakeholders, and the professional growth of team members.
 
 
 
 
 
 Qualities We Are Looking For
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in a similar role within an international corporate environment (professional services experience is a strong plus).
 </li>
 <li>
 Excellent communication skills in both English and Turkish.
 </li>
 <li>
 Strong stakeholder management skills with the ability to engage with senior leadership.
 </li>
 <li>
 Recognized as a supportive leader: coaching, gathering feedback, and managing performance with empathy.
 </li>
 <li>
 Strong people management and decision-making abilities.
 </li>
 <li>
 Highly discreet and professional, able to manage sensitive and confidential information.
 </li>
 <li>
 Tech-oriented and comfortable adopting digital tools (MS Outlook, MS Office Suite, AI productivity tools).
 </li>
 <li>
 Positive, proactive, analytical, and solution-oriented mindset.
 </li>
 </ul>
 
 
 
 
 Your Main Tasks Are
 
 <ul>
 <li>
 Executive Assistant responsibilities:
 </li>
 <li>
 Proactively managing complex calendars and international travel.
 </li>
 <li>
 Organizing client and internal meetings, preparing timesheets and expense reports.
 </li>
 <li>
 Ensuring key presentations and documents are ready by deadlines.
 </li>
 <li>
 Acting as the communication link between case team members and leadership.
 </li>
 <li>
 Team Coordinator responsibilities:
 </li>
 <li>
 Coordinating a team of Executive Assistants &amp; Team Assistants in terms of capacity and workload.
 </li>
 <li>
 Onboarding, training and coaching junior assistants.
 </li>
 <li>
 Monitoring vacation plans, setting development goals, and providing feedback.
 </li>
 <li>
 Ensuring effective backup planning and smooth cross-team communication.
 </li>
 <li>
 Proposing process improvements to increase efficiency and performance.
 </li>
 </ul>
 
 
 
 
 
 &ldquo;Linkedin &uuml;zerinden elektronik olarak iletece&gbreve;iniz ki&scedil;isel bilgileriniz, 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat &ccedil;er&ccedil;evesinde, Adecco T&uuml;rkiye/LHH (Adecco Group T&uuml;rkiye) taraf&inodot;ndan korunmaktad&inodot;r. Detayl&inodot; bilgiye
 
 https://www.adecco.com.tr/tr-tr/candidate-data-policy
 
 linkinden ula&scedil;abilirsiniz.&rdquo;
 
 
 
 
</div>

Senior Executive Assistant & Team Coordinator

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