logistics coordinator

operations assistant

female office administrator/coordinator Jobs in Dubai

female office administrator/coordinator

hr operations coordinator

logistics and warehouse coordinator Jobs in Dubai

logistics and warehouse coordinator

operation coordinator

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 
 Administration Coordinator
 
 at
 
 EFTA
 
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 As an
 
 Administration Coordinator
 
 at
 
 EFTA,
 
 you will plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
 </li>
 <li>
 Resolves administrative problems by identifying and analysing information to create better solutions.
 </li>
 <li>
 Administers data through relevant systems to ensure that administration processes are followed.
 </li>
 <li>
 Maintain records of staff overtime, in-lieu, sickness, absence, and leave. Update HR systems, i.e. TER, in a timely and accurate manner.
 </li>
 <li>
 Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
 </li>
 <li>
 Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
 </li>
 <li>
 Provide consistent and accurate customer service over available communication methods.
 </li>
 <li>
 Coordination of airside pass applications for internal and external stakeholders.
 
 
 </li>
 </ul>
 Qualification
 
 
 <ul>
 <li>
 12 years schooling or equivalent.
 
 
 </li>
 </ul>
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 3+ years experience in an administration environment, preferably in a similar capacity.
 </li>
 <li>
 Proficient with MS packages.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administration Coordinator (Emiratisation) - Emirates Flight Training Academy (EFTA)

AlphaSights

<div>
 Start Dates Available:
 
 Immediate Start
 
 
 
 
 Job Title:
 
 Workplace Experience Coordinator
 
 
 
 Company:
 
 AlphaSights
 
 
 
 Location:
 
 Dubai
 
 
 
 Position Type:
 
 Full-Time
 
 
 
 About AlphaSights
 
 
 
 AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500+ colleagues provide round-the-clock coverage to the world's top investment funds, consultancies, and Fortune 500s. Founded in 2008, AlphaSights is a fast-growing, founder-led company.
 
 
 
 About This Role
 
 
 
 AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.
 
 
 If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Front of House and reception desk operational duties during core business hours.
 </li>
 <li>
 Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
 </li>
 <li>
 Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
 </li>
 <li>
 Procure all office supplies, make payments and ensure items are received.
 </li>
 <li>
 Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
 </li>
 <li>
 Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
 </li>
 <li>
 Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
 </li>
 <li>
 Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
 </li>
 <li>
 Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
 </li>
 <li>
 Arranging catering for in-office events.
 </li>
 <li>
 Overseeing all catering in-office, including the coffee machine maintenance and all F&amp;B supplies.
 </li>
 <li>
 Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 Years 0-1: Following a training programme, you&rsquo;ll begin your journey with AlphaSights as a Workplace Experience Coordinator, focused on the fundamentals of front desk responsibility, office coordination and event management.
 </li>
 <li>
 Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, where you will further develop your skill set and lead regional projects. You&rsquo;ll have early mentorship opportunities as you begin to train and guide new joiners to our team.
 </li>
 <li>
 Years 4+: As a Senior Associate &amp; Manager you&rsquo;ll lead on regional and global projects and as well developing on your People Management skills. Successful managers have the opportunity for further levels of leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
 </li>
 <li>
 Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
 </li>
 <li>
 Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
 </li>
 <li>
 Demonstrated ability to manage ambiguity, handle various stakeholders, priorisation.
 </li>
 <li>
 Able to thrive in high-pressure environments.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Fluency in English is essential.
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 <ul>
 <li>
 155,000 AED annual salary
 </li>
 <li>
 25 vacation days, in addition to all UAE national holidays
 </li>
 <li>
 Comprehensive private health and dental insurance
 </li>
 <li>
 1 round-trip economy flight ticket home per annum to visit immediate family outside the UAE
 </li>
 <li>
 State-of-the-art office with amenities in the heart of Dubai
 
 
 </li>
 </ul>
 
 AlphaSights is an equal-opportunity employer.
 
</div>

Workplace Experience Coordinator

McDermott International, Ltd

<div>
 
 Job Description
 
 
 
 
 Job Overview:
 
 
 
 The Senior Production Engineer uses best practices and knowledge of internal or external issues to improve the production discipline within McDermott. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the production discipline. The Senior Production Engineer solves complex problems and uses their discipline-specific knowledge to improve their products or services. The Senior Production Engineer impacts a range of customer, operational, project, or service activities with the production team and other related teams and ensures that they are working within the appropriate guidelines and policies.
 
 
 
 Responsibilities
 
 
 
 
 Key Tasks and Responsibilities:
 
 
 
 <ul>
 <li>
 Supervise discipline production engineer including identification of production engineer resource needs for the project and communication of these regularly to the Division Production
 </li>
 <li>
 Understand the full contractual scope of work, contract type, and milestone schedule managing the progress and reporting on the project
 </li>
 <li>
 Review constructability and ensure the work execution plan is based on the most productive option
 </li>
 <li>
 Responsible for fabrication 4WLA including the prioritization of materials and drawings to suit and chairing the production 4WLA and forecast fabrication and engineering requirements to meet the project contract schedule
 </li>
 <li>
 Responsible for initiating and approving all revisions orders and change orders ensuring incorporation into the global lessons learned database
 </li>
 <li>
 Solve technical problems and initiate site queries to ensure work disruption is minimized and productivity is optimized
 </li>
 <li>
 Chair the weekly project production meeting, managing the project&rsquo;s weekly fabrication progress and productivity and ensure is within budget
 </li>
 <li>
 Manage any scope of work changes and ensure AFC estimate is up to date and that revision and change orders are initiated
 </li>
 <li>
 Appraise fabrication management of any project issues that affect the forecasted progress, productivity, and schedule commitments
 </li>
 <li>
 Develop a work pack index and set priorities and deliverable dates for the discipline teams
 </li>
 <li>
 Direct the discipline groups with all material ordering priorities and schedule dates to suit the fabrication sequence
 </li>
 <li>
 Direct material expediting reports and advise procurement personnel of any concerns and mitigation plans as necessary
 </li>
 <li>
 Authorize technical queries/correspondence to be issued to the client
 </li>
 <li>
 Develop a project fabrication execution plan that satisfies the contract requirements most productively
 </li>
 <li>
 Interface with other key project personnel such as project cost engineer, marine operations engineer, quality manager
 </li>
 <li>
 Lead project constructability program effort for fabrication
 </li>
 <li>
 Lead the Discipline Production Engineering team, Drafting Squad Leaders, Material Controllers, etc. to meet project fabrication requirements
 </li>
 <li>
 Manage inter/intra&ndash;functional interfaces at the discipline level for the fabrication portion of the project with minimal guidance
 </li>
 <li>
 Responsible for optimal utilization and development of the discipline team assigned on the project
 </li>
 <li>
 Establish a productive working relationship with Project Superintendents &amp; Supervisions to ensure meeting the Fabrication Targets
 </li>
 <li>
 Ensure necessary documentation and compliance with procedural requirements throughout the project phases
 </li>
 <li>
 Interface for discipline-level requirements with key project personnel from various functions like Engineering, SCM, Quality, Cost control, Marine Operations, hook-up up etc. to meet priorities and schedule dates for project fabrication requirements
 </li>
 <li>
 Attend expediting meetings to communicate material delivery priorities, review and communicate Marine deliverables requirements to meet fabrication plan/ sequence
 </li>
 <li>
 Manage discipline level project fabrication progress within schedule and productivity within targeted budget in coordination with project Operations Engineer
 </li>
 <li>
 Support project Operation Engineer to manage inter/intra&ndash;functional interfaces and project reporting requirements like AFC estimate review, subcon coordination, project status reporting, developing fabrication sequence, conducting constructability reviews, etc.
 </li>
 <li>
 Lead project constructability reviews on a discipline level including resolution of construction problems with intra/ inter function interfaces
 </li>
 <li>
 Understand the overall project scope of work to lead and guide the discipline production engineering team to meet project fabrication deliverables in line with the fabrication sequence/ schedule
 </li>
 <li>
 Support the Fabrication Bid coordination efforts on assigned Bid projects supporting the Fab Bid Coordinator
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Essential Qualifications and Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering
 </li>
 <li>
 5+ years offshore and Petrochemical Industry
 </li>
 <li>
 Expertise in production engineering and optimization techniques
 </li>
 <li>
 Strong knowledge of industry standards and best practices related to production processes and facilities
 </li>
 <li>
 Proven track record in leading multidisciplinary teams and managing large-scale projects
 </li>
 <li>
 Excellent problem-solving skills with the ability to address complex technical challenges
 </li>
 <li>
 Proficiency in relevant software and tools related to production engineering
 </li>
 <li>
 Technically capable of strategizing and delivering discipline-level fabrication efforts for complex EPIC projects
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
 For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
 
 
</div>

Senior Production Engineer

Egis

<div>
 
 Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
 
 
 
 
 Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 
 
 
 
 🌐
 
 Learn more:
 
 www.waagnerbiro-bridgesystems.com
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Attend Inspections, Preventive / Corrective Maintenance and PPM Services by Subcontractors.
 </li>
 <li>
 Checking of MEP Operation on Daily Basis for smooth operation.
 </li>
 <li>
 Preparing MEP Reports (Daily/Monthly/ Quarterly/Yearly).
 </li>
 <li>
 Preparing Schedule for Daily MEP Work.
 </li>
 <li>
 Record Keeping (PPM Reports, Schedules and Third-Party Inspection Certificates).
 </li>
 <li>
 Minimize operation related comments by Third Party.
 </li>
 <li>
 Supporting BMMS Team for Inspections.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelors in Electrical Engineering from a reputed university
 </li>
 <li>
 Need a valid UAE driving license
 </li>
 <li>
 Must have a mionimum of 8 years of similar experience
 
 </li>
 </ul>
</div>

Electrical Engineer

dormakaba

<div>
 
 Position Overview
 
 
 
 We are looking for a
 
 Logistics and Warehouse Coordinator
 
 to support our end‑to‑end warehouse and logistics operations across the
 
 MEA region
 
 . If you are detail-oriented, organized, and thrive in fast-paced environments, this role is for you.
 
 
 
 Job Description
 
 
 
 As a Logistics Coordinator, you will ensure the smooth flow of goods&mdash;from receiving and storing items in the warehouse to planning and dispatching shipments. You will coordinate with internal teams, forwarders, and government authorities to make sure deliveries are accurate, compliant, and on time.
 
 
 
 Warehouse Operations
 
 
 
 <ul>
 <li>
 Coordinate daily warehouse activities, including inventory movements and documentation.
 </li>
 <li>
 Ensure accurate GRN (Goods Receipt Note) tracking and recording of inventory transactions.
 </li>
 <li>
 Process NCR (Non-Conformance Reports) and facilitate the return of items in coordination with procurement.
 </li>
 <li>
 Organize and monitor transfer orders with proper documentation and timely goods movement.
 </li>
 <li>
 Oversee labeling, tagging, and proper storage of items within designated warehouse areas.
 </li>
 <li>
 Maintain compliance with safety protocols and cleanliness standards in the warehouse.
 </li>
 <li>
 Address inventory-related inquiries from internal teams.
 
 
 </li>
 </ul>
 
 Logistics Management
 
 
 
 <ul>
 <li>
 Plan outbound shipments to meet lead times, sales targets, and project deadlines.
 </li>
 <li>
 Process shipping documents and customs clearance using SAP and Dubai Trade portals.
 </li>
 <li>
 Monitor cargo movement, address delays, and coordinate with forwarders for optimized clearance.
 </li>
 <li>
 Analyze Harmonized System (HS) codes for compliance during inbound and outbound shipments.
 </li>
 <li>
 Ensure timely Goods Issue (PGI) processing for invoicing and track customs documents with agents.
 </li>
 <li>
 Manage Saber registrations, Technical Regulatory Authority (TDRA) permits, and other local regulatory requirements for outbound shipments.
 </li>
 <li>
 Provide logistics support for timely project deliveries and handle additional documentation for destination clearances.
 
 
 </li>
 </ul>
 
 The Successful Applicant
 
 
 
 <ul>
 <li>
 5 year of experience in warehouse and logistics coordination or a similar role in Jebel ali Freezone.
 </li>
 <li>
 Strong knowledge of inventory management, shipping, and customs clearance processes.
 </li>
 <li>
 Proficiency in SAP, Dubai Trade, and Saber portals.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Ability to work collaboratively with internal and external stakeholders.
 </li>
 <li>
 Familiarity with safety protocols and compliance requirements.
 
 
 </li>
 </ul>
 
 Job Application
 
 
 
 If you believe you are the one we are looking for, please do not hesitate to apply for this job.
 
 
 
 Successful applicants only will be considered and contacted for the interview process.
 
</div>

Logistics and Warehouse Coordinator

Solenis

<div>
 We are looking for a highly organized and proactive Business Support Specialist to support the Commercial District Manager and regional sales teams. This role will act as a key coordinator between sales and internal functions to ensure smooth execution of commercial activities.
 
 
 The Business Support Specialist will help sales teams operate efficiently by coordinating cross-functional processes, supporting commercial excellence initiatives, and ensuring effective use of Salesforce and sales performance tracking tools.
</div>

Business Support Specialist

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