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operations & admin coordinator

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operation coordinator

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Zahrawi Medical

<div><div><div><div><div><h6 class="jobSectionHeader">About Zahrawi Group</h6>
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, &amp; Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, &amp; Analytical Industries.
</div><div><h6 class="jobSectionHeader">job Brief</h6>
The incumbent is accountable to facilitate the receiving, moving, clearing of materials from the ports. They also manage the imports through the delivery system efficiently and safely to ensure a smooth and effective distribution process.
</div><div><div>ACCOUNTABILITIES
Policies &amp; Procedures:<ul><li>
Adhere to all Zahrawi Policies &amp; Procedures as applicable.</li></ul>
Warehouse Coordination:<ul><li>
Receive, move, and store incoming products after clearing or local direct purchase.</li><li>
Check and inspect all products received and ensure no products are damaged or missing</li><li>
Report the status of incoming shipments to the concerned WH Coordinator and inform them of any delays (with the reason for the delay).</li></ul>
Inventory:<ul><li>
Sort and store the products in their designated areas (racks, shelves or bins) according to the predetermined sequence with FIFO/FEFO method according to the advice of WH Coordinator.</li><li>
Prepare the custom kits and labelling as per the requirements of the customer and ensure accuracy.</li><li>
Assist in the monthly counting of physical inventory and reporting any discrepancies to the Asst. Distribution Manager.</li><li>
Check the expiry of the stock on a regular basis.</li><li>
Remove the expired items and dispose of them as per the instructions of the Asst. Distribution Manager.</li><li>
Report any damaged or missing items to the Asst. Distribution Manager.</li></ul> 
Transportation:<ul><li>
Prepare the products for delivery along with the Driver &amp; Driver Assistant as per the Delivery Order.</li><li>
Check that all products packaged are the correct quantity, type and quality as per the supplier documents and against the internal Quality Inspection Form.</li><li>
Assist the Drivers and &amp; Driver Assistant with the loading and offloading of the products ensure that no products are damaged in the move.</li></ul>
Admin:<ul><li>
File all supporting documents related to the products that are being received or shipped.</li><li>
Accurately update all data into Netsuite and manual recording systems by scanning and uploading the documents.</li><li>
Update and handle the DMS project.</li><li>
Comply with all instruction from the Asst. Distribution Manager.</li><li>
Maintain a clean Warehouse to guarantee a safe environment for Zahrawi employees to work in.</li></ul> 
REQUIREMENTS<ul><li>
Education: High School Degree</li><li>
Additional details: Candidates must be based in the UAE and should be willing to move to company visa.</li><li>
Experience: 2 - 3 years of experience.</li></ul>
</div></div>Location: UAE - Dubai
Job Type: FULLTIME
Job Posting Date: 13-03-2026
Division/Department: Warehouse Operation and Distribution</div></div></div></div>

Warehouse Assistant

MAHY Khoory

Job Title: Transport CoordinatorRequirements:<ul><li>Bachelor&rsquo;s degree (Graduate)</li><li>Minimum 2 years of relevant experience in the UAE</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li></ul>Key Responsibilities:<ul><li>Coordinate daily transport operations and vehicle scheduling</li><li>Maintain transport records, logs, and documentation</li><li>Prepare and share periodic reports on transport activities</li><li>Handle administrative tasks related to transport operations</li><li>Liaise with drivers, internal teams, and vendors for smooth coordination</li><li>Ensure timely and efficient movement of personnel and materials</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Transport Coordinator

PTC Transport

We are seeking a responsible and experienced Transport Coordinator to manage daily transport operations and ensure timely execution of all movements.Key Responsibilities:<ul><li>Coordinate and monitor daily truck movements</li><li>Assign drivers and manage schedules efficiently</li><li>Ensure timely delivery and resolve operational issues</li><li>Maintain accurate transport records and reports</li></ul>Requirements:<ul><li>Experience in transport/logistics is preferred</li><li>Strong coordination and communication skills</li><li>Ability to handle pressure and meet deadlines</li><li>Knowledge of UAE routes is an advantage</li></ul>Job Type: Full-time | Location: DUBAI, UAEJob Type: Full-timePay: From AED2,500.00 per month

AkzoNobel

<div>Date: Mar 6, 2026
Location: Dubai, AE
Company: AkzoNobel
<div>About AkzoNobel
Since 1792, we&rsquo;ve been supplying the innovative paints and coatings that help to color people&rsquo;s lives and protect what matters most. Our world class portfolio of brands &ndash; including Dulux, International, Sikkens and Interpon &ndash; is trusted by customers around the globe. We&rsquo;re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It&rsquo;s what you&rsquo;d expect from a pioneering and long-established paints company that&rsquo;s dedicated to providing sustainable solutions and preserving the best of what we have today &ndash; while creating an even better tomorrow. Let&rsquo;s paint the future together. 

For more information please visit www.akzonobel.com 

&copy; 2024 Akzo Nobel N.V. All rights reserved.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
The AkzoNobel Site Coordinator role aims to provide graduates with a structured development pathway within a leading global manufacturing organization. The position offers comprehensive on-the-job training and exposure to multiple operational and support functions enabling well rounded professional growth.

A Site IMS Coordinator ensures the site operates in full compliance with Quality, Safety, and Environmental standards by coordinating audits, maintaining documentation, driving corrective actions, supporting risk management, and promoting continuous improvement.</div></div><div><div><h2 class="jobSectionHeader">
Key Accountabilities</h2>
</div><div>
Under the guidance of Site Manager, Site HSE &amp; IMS coordinator the primary job responsibilities are as below:
<h2 class="jobSectionHeader">
1. Manage and Maintain the Integrated Management System (IMS)</h2>
<ul><li>Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).</li>
<li>Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.</li>
<li>Ensure controlled documents are updated, approved, version-controlled, and properly communicated.</li>
<li>Conduct periodic reviews to ensure relevance of documents.</li>
</ul><h2 class="jobSectionHeader">2. Coordinate Internal &amp; External Audits</h2>
<ul><li>Develop and execute the annual internal audit plan.</li>
<li>Train and guide internal auditors.</li>
<li>Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).</li>
<li>Coordinate certification and surveillance audits with external bodies.</li>
<li>Track and close audit findings with clear corrective actions.</li>
</ul><h2 class="jobSectionHeader">3. Drive Compliance With HSE, Quality &amp; Regulatory Requirements</h2>
<ul><li>Ensure site compliance with corporate standards</li>
<li>Monitor implementation of legal and regulatory requirements related to
<ul><li>Environmental permits</li>
<li>Waste management</li>
<li>Chemical safety</li>
<li>Fire safety</li>
<li>Occupational health</li>
</ul></li><li>Keep a compliance register on Enablon up to date.</li>
</ul><h2 class="jobSectionHeader">4. Lead Corrective Actions &amp; Continuous Improvement</h2>
<ul><li>Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.</li>
<li>Track non-conformities from incidents, audits, customer complaints, or process deviations.</li>
<li>Drive CAPAs and ensure timely closure.</li>
<li>Identify process improvement opportunities aligned to Lean, CI culture.</li>
</ul><h2 class="jobSectionHeader">5. Data Management, Reporting &amp; Performance Monitoring</h2>
<ul><li>Maintain IMS performance indicators (KPI dashboards):
<ul><li>Quality (defects, complaints, NCRs)</li>
<li>Safety (LTIs, near misses, observations)</li>
<li>Environmental (waste, emissions, energy)</li>
</ul></li><li>Report monthly KPIs to management.</li>
</ul><h2 class="jobSectionHeader">6. Support Incident Management &amp; Risk Assessments</h2>
<ul><li>Support investigation of Safety, Quality, and Environmental incidents.</li>
<li>Assist in creating and updating Risk Assessments / JSAs.</li>
<li>Monitor the effectiveness of implemented controls.</li>
</ul><h2 class="jobSectionHeader">7. Coordinate Management Reviews</h2>
<ul><li>Organize periodic Management Review meetings.</li>
<li>Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.</li>
<li>Record minutes and follow up on agreed actions.</li>
</ul><h2 class="jobSectionHeader">8. Maintain Documented Evidence &amp; Records</h2>
<ul><li>Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.</li>
<li>Maintain electronic and physical archives in compliance with ISO/IMS requirements.</li>
</ul><h2 class="jobSectionHeader">9. Cross-functional Coordination</h2>
<ul><li>Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.</li>
</ul>
Ensure all departments align with IMS standards and requirements.</div></div><div><div><h2 class="jobSectionHeader">
Requirements</h2>
</div><div><ul><li>Fresh graduate in Science or Engineering discipline</li>
<li>Willingness to work in an industrial environment</li>
<li>MS Office proficiency</li>
<li>Good communication, documentation, and coordination skills</li>
<li>High learning agility and high adaptability</li>
<li>Willing to learn &amp; experience different functions/knowledge</li>
<li>Logical thinking. Analytical skills</li>
<li>Desire to live the AkzoNobel Expectations and cultural principles</li>
<li>Strong attention to detail</li>
<li>Ability to follow structured processes</li>
<li>Willingness to learn and handle multi-disciplinary topics</li>
</ul></div></div></div>
At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.
Requisition ID: 50634</div></div>

Site Coordinator (Emirati National)

Drydocks World

<div>
 
 
 Job Summary-
 
 
 
 Responsible for the maintenance, operation, and repair of the Harbour Tugs&rsquo;/Marine Fleet machinery and systems and watch keeping requirements.
 
 
 
 
 
 
 Day-to-day operations:
 
 
 
 &bull; Monitor and supervise day to day operation of all machinery in tugs in an efficient manner.
 
 
 &bull; Perform routine maintenance and repairs on engines, generators, propulsion systems, pumps, and other mechanical and electrical systems aboard the tugboat.
 
 
 &bull; Diagnose mechanical and electrical issues, and implement effective solutions to ensure continuous operation of the vessel.
 
 
 &bull; Maintain engine spare parts and machineries inventory and prepare/submit material request to Fleet Engineer/ in charge.
 
 
 &bull; Report to Fleet Engineer / in charge about faults or other problems which may occur during tug operation thereby avoiding wastage in cost and resources.
 
 
 &bull; Respond to mechanical failures or emergencies promptly and efficiently to minimize downtime and ensure the safety of the vessel and crew.
 
 
 &bull; Carry out PMS routine and filter changing/cleaning engine oil changing, any water/oil leak repairs, general cleanliness of the machinery spaces, and ensure all activities are performed in accordance with DDW standards.
 
 
 &bull; Maintain good working relationship with workers, appointed Foreman, Supervisors and Management.
 
 
 &bull; Attend any training for any activity required by the department.
 
 
 &bull; Ensure materials are of required standard prior to use, reporting damages when required.
 
 
 &bull; Work within allocated timescale to meet department targets.
 
 
 
 
 
 
 Technical competencies:
 
 
 
 &bull; Relevant maritime certifications, such as STCW (Standards of Training, Certification, and Watchkeeping), and any specific certifications required for marine engineering.
 
 
 &bull; Strong diagnostic and problem-solving skills, mechanical aptitude, familiarity with maritime safety protocols, and good communication skills.
 
 
 &bull; Thorough knowledge of diesel engines.
 
 
 &bull; Ability to read / understand technical drawings.
 
 
 &bull; Ability to select and use appropriate tools, equipment, materials and machines.
 
 
 &bull; Ability select and use appropriate measuring / testing devices.
 
 
 &bull; Apply knowledge of appropriate engineering principles, techniques and procedures.
 
 
 &bull; Conversant with necessary work instructions and all the quality &amp; safety aspects of the epartment/company.
 
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any Engineering discipline or equivalent.
 </li>
 <li>
 STCW III/II Mandatory as Minimum Requirements for Certification of Chief Engineer Officers and Second Engineer Officers on Ships Powered by Main Propulsion Machinery of 3,000 Kw Propulsion Power or More, the certification must be recognized by MOEI (EX. FTA).
 </li>
 </ul>
 
 
</div>

Tug Engineer

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Explore 40+ Operation coordinator in Dubai this April. Find roles across top companies and apply now to boost your career.

40 operation coordinator jobs In Dubai

Operation Coordinator

Warehouse Assistant

Transport Coordinator

Transport Coordinator

Site Coordinator (Emirati National)

Tug Engineer

Office Administrator