administrative assistant Jobs in United Arab Emirates

administrative assistant

executive assistant Jobs in United Arab Emirates

executive assistant

personal assistant Jobs in United Arab Emirates

personal assistant

office administrator Jobs in United Arab Emirates

office administrator

office boy / office assistant Jobs in United Arab Emirates

office boy / office assistant

operations assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Ateca Consulting

<div>
 
 We are seeking a highly organised and detail-oriented Operations Assistant to join our team. This is a pivotal support role sitting at the heart of our day-to-day operations, providing essential administrative and coordination services across workforce management, supplier and client liaison, visa and compliance documentation, and financial record-keeping.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Timesheet &amp; Workforce Administration
 
 
 <ul>
 <li>
 Collect, review and process weekly timesheet submissions from contract staff, ensuring accuracy and timely sign-off.
 </li>
 <li>
 Maintain an up-to-date register of all contract staff, including contract start/end dates, rates, and engagement status.
 </li>
 <li>
 Liaise with line managers and contractors to resolve any discrepancies or missing submissions promptly.
 </li>
 </ul>
 
 
 
 
 
 Supplier &amp; Client Account Management
 
 
 <ul>
 <li>
 Act as a primary point of contact for supplier and client accounts, maintaining strong working relationships and clear communication channels.
 </li>
 <li>
 Coordinate with suppliers on purchase orders, service agreements, and ongoing delivery requirements.
 </li>
 <li>
 Assist in onboarding new suppliers and clients, ensuring all required documentation and compliance checks are completed.
 </li>
 <li>
 Monitor supplier and client communications, escalating issues to senior management where necessary.
 </li>
 </ul>
 
 
 
 
 
 Visa &amp; Immigration Documentation &mdash; UK, Europe &amp; GCC
 
 
 <ul>
 <li>
 Gather, collate and manage all documentation required for work visa and residency applications across the UK, European jurisdictions, and GCC countries.
 </li>
 <li>
 Liaise directly with Public Relations Officers (PROs) in GCC markets to ensure timely processing of government-related applications and renewals.
 </li>
 <li>
 Track visa expiry dates and proactively initiate renewal processes to avoid lapses in compliance.
 </li>
 <li>
 Maintain a secure and organised digital filing system for all immigration and compliance-related documentation.
 </li>
 <li>
 Stay informed of relevant changes in immigration and labour regulations across jurisdictions to ensure ongoing compliance.
 </li>
 </ul>
 
 
 
 
 
 Data Entry, Invoicing &amp; Record Keeping
 
 
 <ul>
 <li>
 Perform accurate and timely data entry across internal systems, ensuring all records are current and consistent.
 </li>
 <li>
 Process, track and file invoices related to contract staff, suppliers and client accounts, coordinating with finance as required.
 </li>
 <li>
 Maintain comprehensive records of all contractual documentation, purchase orders, and correspondence.
 </li>
 <li>
 Generate regular reports on operational metrics including timesheet compliance, invoice status, and contract renewals.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 
 
 
 <ul>
 <li>
 
 Perfect English fluency (written and spoken):
 
 This is an absolute requirement. All internal and external communications are conducted in English at a professional standard.
 </li>
 <li>
 
 Experience in operations, administration or office management:
 
 Minimum 2 years in a relevant administrative or operational support role.
 </li>
 <li>
 
 Recruitment industry knowledge:
 
 A sound understanding of how a recruitment or staffing business operates is highly desirable.
 </li>
 <li>
 
 Visa &amp; immigration familiarity:
 
 Prior experience handling visa or residency documentation for UK, EU or GCC jurisdictions is a significant advantage.
 </li>
 <li>
 
 GCC PRO experience:
 
 Familiarity with PRO processes and government portals in the UAE or wider GCC is preferred.
 </li>
 <li>
 
 Attention to detail:
 
 Meticulous approach to data entry, document management and compliance tracking.
 </li>
 <li>
 
 Organisation and time management:
 
 Ability to manage multiple priorities simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 
 Proficiency in Microsoft Office / Google Workspace:
 
 Comfortable working with Excel/Sheets, Word/Docs, and email platforms at an intermediate level or above.
 </li>
 <li>
 
 Discretion and professionalism:
 
 Able to handle sensitive personal and commercial information with appropriate confidentiality.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 
 
 
 
 The successful candidate will receive a monthly salary of AED 8,000 &ndash; 10,000 during the probationary period, commensurate with experience. Compensation will be formally reviewed following the completion of a 6-month probation, with scope for increase based on performance and contribution.
 
 <ul>
 <li>
 Probationary salary: AED 8,000 &ndash; 10,000 per month
 </li>
 <li>
 Salary review after 6 months
 </li>
 <li>
 Supportive and dynamic team environment
 </li>
 <li>
 Exposure to international operations across UK, Europe and GCC markets
 </li>
 <li>
 Opportunity to grow within a fast-paced recruitment business
 </li>
 </ul>
 
 
</div>

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

Abdul Zahir Bashir Automotive Trading LLC

Job Title: Warehouse Documentation &amp; Operations AssistantLocation: Jebel Ali Free Zone Employment Type: Full-timeJob Summary: We are seeking a detail-oriented and organized individual to support warehouse operations, with a primary focus on documentation and coordination. The ideal candidate will be comfortable working in a warehouse environment and capable of handling administrative and operational tasks efficiently.Key Responsibilities:<ul><li>Manage and maintain all warehouse-related documentation accurately and efficiently</li><li>Plan and coordinate deliveries and the collection of faulty products based on provided lists</li><li>Sort and organize invoices and collection documents from/to customers by city and area</li><li>Inspect incoming products to ensure quality and accuracy against documentation</li><li>Assist with general warehouse administrative tasks and record-keeping</li><li>Ensure proper filing and tracking of all documents related to warehouse operations</li><li>Support day-to-day warehouse activities as required</li></ul>Requirements:<ul><li>Fluent communication skills in English and Hindi/Urdu languages</li><li>Previous experience in warehouse operations or administrative roles is an advantage</li><li>Strong organizational and multitasking skills</li><li>Attention to detail and accuracy in documentation</li><li>Basic computer knowledge (MS Office, data entry, etc.)</li><li>Ability to work in a fast-paced warehouse environment</li><li>Working Hours: 8 am to 7 pm. Monday to Saturday</li></ul>Preferred Qualifications:<ul><li>Experience with inventory or warehouse management systems</li><li>Familiarity with logistics or supply chain processes</li></ul>Benefits:<ul><li>1,700 to 2,000 AED</li><li>Employment Visa</li><li>Health Insurance</li><li>Labor Accommodation</li><li>Transportation</li></ul>Job Type: Full-timePay: AED1,700.00 - AED2,000.00 per monthWork Location: In person

Warehouse Documentation & Operations Assistant

Taqeef

We are looking for talented Emirati nationals (with family book only) to join our team as Sales Operations Assistant in our office in Ajman.This is an excellent chance to gain valuable experience, contribute to key business functions, and grow your career with us.Eligibility: Only Emirati nationals with a valid family book will be considered for this role.To apply, please upload your updated r&eacute;sum&eacute; and a recent photo.Job Type: Part-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Do you have UAE Family Book?</li></ul>Work Location: In person

Emirati Sales Assistant

Apt Resources

<div>Apt Resources is seeking a dedicated and experienced Assistant Spa Manager to support the operations for one of our clients in the Red Sea, Saudi Arabia. In this pivotal role, you will assist the Spa Manager in overseeing daily spa operations, managing staff, and ensuring the highest level of service and guest satisfaction.
As Assistant Spa Manager, you will play a key role in maintaining the spa&rsquo;s reputation for excellence and assisting in the implementation of wellness programs and promotions.
Key Responsibilities:<ul><li>
Assist in managing daily spa operations to ensure smooth and efficient service delivery.</li><li>
Support the recruitment, training, and supervision of spa staff.</li><li>
Help maintain high standards of hygiene, safety, and quality.</li><li>
Coordinate with other departments to enhance guest experience.</li><li>
Help monitor spa inventory, equipment, and maintenance needs.</li><li>
Assist in developing and implementing spa programs, packages, and promotions.</li><li>
Address guest feedback and resolve issues promptly to ensure satisfaction.</li><li>
Prepare reports on spa performance and assist in budgeting and financial management.</li></ul> 

Requirements 
<ul><li>
Proven experience in a supervisory or assistant management role within a spa or wellness environment, preferably in ultra-luxury hotel settings.
</li><li>CIBTAC qualification and knowledge of Forbes standards are required.
</li><li>Strong knowledge of spa operations and wellness services.
</li><li>Excellent leadership and team management skills.
</li><li>Exceptional interpersonal and communication abilities.
</li><li>Highly organized and detail-oriented.
</li><li>Ability to work flexible hours, including weekends and holidays.
</li><li>Qualifications in spa management, hospitality, or related fields are advantageous.</li></ul> 

Benefits 
As per market standards</div>

Assistant Spa Manager - Luxury Property

Explore 1606+ Operations assistant in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

1606 operations assistant jobs In United Arab Emirates

Operations Assistant

Operations Assistant

Operations Assistant-Transport

Warehouse Documentation & Operations Assistant

Emirati Sales Assistant

Assistant Spa Manager - Luxury Property

Assistant Spa Manager - Luxury Property