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administrative operations coordinator

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executive office manager

operations coordinator

Alpha Baking Co., Inc.

<div>
 Job Details
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Administrative Operations Coordinator provides operational and administrative coordination within a high-volume food manufacturing facility. This role supports plant leadership by maintaining operational reporting systems, coordinating compliance documentation, and managing key administrative processes that support production efficiency and regulatory compliance.
 <br/>
 <br/>
 The position works closely with production supervisors, quality personnel, and plant leadership to ensure accurate reporting, consistent documentation practices, and efficient administrative support for daily manufacturing operations.
 <br/>
 <br/>
 In order to maintain Baking Dominance and support plant performance goals, the Administrative Operations Coordinator assists with production reporting, compliance tracking, training documentation, and operational coordination. The position will also cross train to provide administrative support for receiving operations.
 <br/>
 <br/>
 <strong>
  Core Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Operational Administrative Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate administrative functions that support production, maintenance, quality, and plant leadership.
  </li>
  <li>
   Maintain operational reporting systems related to scrap tracking, production performance, and plant metrics.
  </li>
  <li>
   Assist supervisors and line leads with administrative processes including timecard documentation, attendance records, and disciplinary documentation.
  </li>
  <li>
   Maintain organized plant documentation systems for regulatory, operational, and compliance records.
  </li>
  <li>
   Support audit readiness by preparing documentation required for internal and external inspections.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Reporting &amp; Data Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain plant reporting systems related to scrap tracking, production metrics, and operational performance.
  </li>
  <li>
   Compile data used in the Plant Manager&rsquo;s weekly operational reports.
  </li>
  <li>
   Monitor shift report completion and compliance.
  </li>
  <li>
   Analyze operational reporting data, identify reporting inconsistencies and opportunities for improvement through sequencing.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Training and Compliance Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate and track employee GMP training programs. This consists of scheduling, documenting and tracking employee training related to Good Manufacturing Practices (GMPs), food safety training and plant policies using Alchemy training modules.
  </li>
  <li>
   Support the development and documentation of Standard Operating Procedures (SOPs). This support will include documenting processes that are already in place and developing training modules and checklists for complying with the SOPs.
  </li>
  <li>
   Maintain records related to compliance programs and plant procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain scheduling tools used for dock activity and freezer loads.
  </li>
  <li>
   Assist with inventory verification and location tracking within the facility.
  </li>
  <li>
   Participate in daily operational stand-up meetings and report relevant observations related to scrap tracking or reporting accuracy.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Functional Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Cross-train in administrative support for receiving operations and assist with receiving documentation when required.
  </li>
  <li>
   Provide operational support to plant leadership during special projects or operational initiatives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Daily Operational Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Update scrap whiteboard reporting each morning.
  </li>
  <li>
   Maintain scrap reporting database and verify entries.
  </li>
  <li>
   Accurately enter divider run times for all production lines.
  </li>
  <li>
   Accurately input flour usage data for all production lines.
  </li>
  <li>
   Maintain Vorne mechanical scrap tracking records.
  </li>
  <li>
   Monitor and report shift report compliance.
  </li>
  <li>
   Prepare and distribute daily overtime reports.
  </li>
  <li>
   Coordinate with production line leads and update dock calendar.
  </li>
  <li>
   Attend daily operational stand-up meetings.
  </li>
  <li>
   Provide administrative support for attendance documentation when needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Weekly Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Plant Manager Weekly Report
  <br/>
  <br/>
 </strong>
 Compile the Plant Manager&rsquo;s weekly operational report.
 <br/>
 <br/>
 Identify locations of the two weekly inventory items and conduct a joint inventory with the plant manager.
 <br/>
 <br/>
 Write the weekly email plant update with appropriate content and subjects. Submit to plant manager.
 <br/>
 <br/>
 <strong>
  Documentation
  <br/>
  <br/>
 </strong>
 Coordinate development of Standard Operating Procedures with line leads and convert completed SOP templates into finalized documentation.
 <br/>
 <br/>
 Maintain the SOP library, training records, plant reporting templates.
 <br/>
 <br/>
 <strong>
  Inventory Verification
  <br/>
  <br/>
 </strong>
 Assist plant leadership with periodic inventory compliance checks and product location verification.
 <br/>
 <br/>
 <strong>
  Project &amp; Continuous Improvement Support
  <br/>
  <br/>
 </strong>
 Assist plant leadership and maintenance teams with documentation and coordination for improvement projects such as:
 <br/>
 <br/>
 <ul>
  <li>
   Facility layout documentation
  </li>
  <li>
   Equipment documentation and measurements
  </li>
  <li>
   Operational reporting improvements
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED required
  </li>
  <li>
   Associate degree or equivalent experience preferred
  </li>
  <li>
   2+ years of administrative or operational support experience in manufacturing or food production preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
  </li>
  <li>
   Strong organizational and document management skills
  </li>
  <li>
   Ability to manage multiple priorities in a production environment
  </li>
  <li>
   Strong communication and coordination skills; bilingual
  </li>
  <li>
   Familiarity with GMP, HACCP, or food manufacturing environments preferred
  </li>
 </ul>
</div>


Administrative Operations Coordinator

GE HealthCare

<div><h1 class="jobSectionHeader"><b>Job Description Summary</b></h1>
Ensures first-class service contract process execution on customer service contracts. Installs base data entry and data quality for assigned area. Ensures timely and accurate billing of customers for contract and non-contract services. Ensures quality and integrity of the customer contracts as they are entered into the system. Acts as liaison/partner with Service Sales, Field Service, and Customers to meet commitments and resolve issues related to invoicing and contract administration.<br>
<br>
This is a remote role that provides onsite customer support. Candidate will be required to work at the customer location and needs to reside in the Chicago, IL area.<p></p><h1 class="jobSectionHeader"><b>
Job Description</b></h1><h2 class="jobSectionHeader"><b>
Responsibilities:</b></h2><ul><li><p>
Drive the overall execution of the GEHC customer service contract loading into all applicable processes including additions, deletions, and modifications to existing contracts (e.g., field communications, verification along with contract submission prework).</p></li><li><p>
Responsible for timely and accurate billing of customers for contract and non</p></li><li><p>
contract services.</p></li><li><p>
Work within all related systems Legacy and Support Central to manage and complete all work.</p></li><li><p>
Handle all types of work submitted into the department whether multi</p></li><li><p>
vendor or core GE product based offerings.</p></li><li><p>
Maintain install database accuracy by supporting field team and external customers via phone and email.</p></li><li><p>
Work closely with field service sales and service, service marketing, and commercial solutions to resolve technical and process-related issues.</p></li><li><p>
Effectively manage and prioritize various projects with minimal supervision.</p></li><li><p>
Provide support for timely resolution of customer invoicing disputes in coordination with Service Sales and field service teams.</p></li><li><p>
Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality</p></li><li><p>
Goals, and applicable laws and regulations as they apply to this job type/position.</p></li><li><p>
Complete all planned Quality &amp; Compliance training within the defined deadlines.</p></li><li><p>
Identify and report any quality or compliance concerns and take immediate corrective action as required.</p></li><li><p>
Knowledge and understanding of all Global Privacy and Anti-Competition Policies (including but not limited to GE HealthCare HIPPA Guidelines, NEMA Regulations, etc.) and operates within them to ensure that no company policy or US / Int'l and/or local Law is broken.</p></li><li><p>
Knowledge and understanding of all Environmental Health Policies (including but not limited to GE Healthcare EHS Policies, GE Healthcare Fleet Rules, etc.) and operate within them to ensure that no company policy or US / Int'l and/or local Law is broken.</p></li><li><p>
Ownership of contract entry quality to ensure accuracy, configuration integrity and that all requirements are tied to documented customer inputs.</p></li><li><p>
Drive continuous improvement on all related processes, work instructions, and procedures to ensure ongoing standardization and simplification of the Quality Management System.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Required Qualifications:</b></h2><ul><li><p>
Associate degree in Business Administration, Finance, Marketing or related discipline and minimum one year of customer service experience; or a High School diploma/GED and five or more years of customer service experience.</p></li><li><p>
High proficiency in Microsoft Office Suite products (e.g., Word, Outlook, Excel, Access).</p></li><li><p>
Minimum two years' experience working with Microsoft Excel.</p></li><li><p>
Ability to communicate using local language.</p></li><li><p>
Strong focus on customer care and satisfaction.</p></li><li><p>
Demonstrated ability to work under pressure and to meet deadlines and commitments.</p></li></ul><p></p><p>
We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership &ndash;always with unyielding integrity.</p><p></p><p><br>
Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you&rsquo;d expect from an organization with global strength and scale, and you&rsquo;ll be surrounded by career opportunities in a culture that fosters care, collaboration, and support.</p><p></p><p><br>
#LI-ER1</p><p></p>
We will not sponsor individuals for employment visas, now or in the future, for this job opening. For U.S. based positions only, the pay range for this position is $54,640.00-$81,960.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.<p></p><div><div><div><div><div><div><div><p>
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p>
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
</p></div></div></div></div></div></div></div><p></p><p>While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.</p><p></p><div><div><div><div><div><div><div><p><b>
Relocation Assistance Provided: </b>Yes</p></div></div></div></div></div></div></div></div><p></p>

Operations Coordinator 1

DBSA

<p>Position Title: Operations Coordinator</p><p>Reports to: CFAO</p><p><b>OUR TEAM VALUES</b></p><p><i>Integrity</i></p><ul><li>Perform at the highest standards. We strive for best in class.</li><li>Be honest in our interactions and develop trusting relationships.</li><li>Take personal, and where appropriate, team responsibility for results.</li><li>Acknowledge what we don&rsquo;t know.</li></ul><p><i>Openness</i></p><ul><li>Demonstrate willingness to continuously learn, grow, and change.</li><li>Celebrate our differences.</li><li>Be present, curious and receptive to new and different ideas and situations.</li></ul><p><i>Mindfulness</i></p><ul><li>Ask for help and reciprocate help when needed.</li><li>Respect each other&rsquo;s perspectives, experiences, and sensitivities.</li><li>Be mindful of our individual impact on the work environment.</li><li>Speak with thoughtfulness. We think before we speak.</li></ul><p><i>Collaboration</i></p><ul><li>Show a willingness to give up personal ownership for the greater good/outcome.</li><li>Work together to foster individual and organizational growth.</li><li>Create an environment where the whole is greater than the sum of its parts.</li><li>Have a holistic view of the work of the organization.</li><li>Remain flexible to achieve optimal outcomes.</li></ul><p><b>THE POSITION</b></p><p>The Part-Time Operations Coordinator is a key member of DBSA&rsquo;s Finance &amp; Administration team, supporting the daily functions that keep the organization running efficiently. This role works closely with the Chief Finance and Administration Officer (CFAO) and provides operational and administrative support across facilities, HR, technology coordination, and finance. The Operations Coordinator helps create a responsive and well-organized workplace and plays an integral part in advancing DBSA&rsquo;s mission and internal operational excellence.</p><p>This is a part-time position, working 20 hours per week. We are willing to discuss an ideal schedule on a candidate per candidate basis.</p><p><b>ESSENTIAL FUNCTIONS</b></p><p>Facilities &amp; Office Operations</p><ul><li>Coordinate office needs including supply management, equipment maintenance, and vendor communication</li><li>Assist with space planning, remote/hybrid work logistics, and ensuring a well-functioning and welcoming environment</li><li>Maintain office procedures and documentation</li></ul><p>HR &amp; People Operations</p><ul><li>Support employee onboarding and offboarding (equipment setup, system access, orientation materials, benefit 401(k) enrollment and exit)</li><li>Help maintain up-to-date HR records and documentation</li><li>Assist with organizing internal communications and engagement activities</li></ul><p>Technology Coordination</p><ul><li>Work with IT support vendors to resolve tech issues and ensure timely setup onboarding and offboarding</li><li>Track inventory of hardware, software, and user licenses</li><li>Support the implementation and documentation of new digital tools or platforms</li></ul><p>Finance &amp; Administrative Support</p><ul><li>Assist with data entry, invoice processing, and maintaining financial records</li><li>Support budget tracking, procurement activities, and document management</li><li>Collaborate with the CFAO on financial workflows, audits, and compliance needs</li><li>Perform other administrative or operational duties as assigned to support the Finance &amp; Administration team and overall organizational goals</li><li>Support CFAO on financial and administrative projects</li></ul><p>Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p><b>QUALIFICATIONS</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, or a related field&mdash;or equivalent work experience</li><li>1&ndash;3 years of experience in an administrative, operations, or office coordinator role</li><li>Exceptional organizational and multitasking skills</li><li>Strong written and verbal communication abilities</li><li>Proficiency with Microsoft Office Suite</li><li>Detail-oriented and process-driven, with a flexible and collaborative approach</li><li>Experience working in nonprofit or mission-driven environments, preferred</li><li>Familiarity with project management software, preferred</li><li>Knowledge of tech inventory management and remote work coordination, preferred</li></ul><p>Desired Skills and Experience: Any combination of education or experience providing the required skills and knowledge for successful performance will be considered.</p><p><b>PHYSICAL REQUIREMENTS, ENVIRONMENTAL CONDITIONS AND OTHER REQUIREMENTS </b></p><ul><li>Ability to perform work utilizing a computer and a telephone for extended periods of time.</li><li>Ability to frequently interact with others and work in environments with others</li><li>Ability to demonstrate regular and predictable attendance</li><li>Ability to multi-task, shift priorities</li><li>Strong interpersonal skills with the ability to build trust, rapport, and effective working relationships with diverse stakeholders.</li><li>Excellent communication skills, including the ability to convey complex information clearly in verbal and written formats.</li><li>High emotional intelligence with the capacity to navigate sensitive conversations, support staff, and motivate teams.</li><li>Strong organizational and time management skills, including the ability to manage multiple projects simultaneously in a fast-paced environment.</li><li>Sound judgment and decision-making abilities that reflect a balance between analysis, experience, and organizational values.</li><li>Demonstrated commitment to collaboration, teamwork, and fostering an inclusive, respectful workplace culture.</li></ul><p><b>COMPENSATION &amp; SCHEDULE </b></p><p>This is a part-time, non-exempt position up to 20 hours per week. The hourly range for this position is $24-30. The position will primarily work standard hours of 8:30 am &ndash; 5:00 pm, with flexible start/end times possible. Periodic evening or weekend hours may be required.</p><p>This position is fully remote through 2026, with required travel to Chicago for quarterly meetings and additional meetings as needed. While the role is currently remote, candidates should be open to a potential return to a hybrid or in-office model in Chicago beginning in 2027. Local Chicago candidates are preferred, and the position is open only to residents of Illinois.</p><p><b>DEDICATION TO AN EQUITABLE WORKPLACE </b></p><p>DBSA is committed to equal employment opportunity for all employees, and to providing employees with a work environment free of any form of discrimination and harassment. DBSA is committed to achieving a diverse workforce through our equal opportunity and nondiscrimination policies in all aspects of employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. At DBSA, we make a point to celebrate our differences and respect each other&rsquo;s unique perspectives. In fact, it is core to the work we do.</p><p>Pay: $24.00 - $30.00 per hour</p><p>Work Location: Remote</p>

Operations Coordinator (Part-Time)

The Chicago School of Professional Psychology

<div><p><b>Job Description:
</b></p><p><b>ABOUT THE CHICAGO SCHOOL
</b></p><p>The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.
</p><p></p><p>As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.
</p><p></p><p><b>POSITION SUMMARY
</b></p><p>The Chicago School is seeking a Campus Services Coordinator to play a vital role in shaping a welcoming, responsive, and solutions-oriented campus experience. This position serves as a primary point of contact for students, faculty, staff, and guests, helping create a campus environment that feels welcoming, well-supported, and responsive to community needs.
</p><p></p><p>The Campus Services Coordinator is a member of the Chicago Campus Operations team, which oversees the daily service, space, and facility operations that keep the campus running smoothly. In this role, you will help deliver consistent, high-quality campus services aligned with institutional standards. Our campus operates seven days per week, and this position may require evening and weekend coverage to support the needs of our community.
</p><p></p><p>Campus Operations functions as a collaborative team grounded in shared ownership. While each role has a primary focus, we work closely together and step in where needed to ensure a seamless campus experience particularly during peak periods, major events, or times of increased operational demand.
</p><p></p><p><b>PRINCIPAL DUTIES
</b></p><ul><li>Daily Welcome Desk Support
</li><li>Provide solutions-oriented service to students, faculty, staff and visitors; respond promptly to requests and escalate issues appropriately.
</li><li>Serve as a visible and professional presence in public-facing areas, ensuring shared spaces remain organized, welcoming, and operationally ready.
</li><li>Monitor and respond to the campus operations inbox and general service inquiries, ensuring timely communication and follow-through.
</li><li>Document campus conditions, service trends, and recurring concerns to support operational awareness and continuous improvement.
</li><li>Perform opening and closing procedures, verifying space readiness, restocking supplies, and logging relevant operational updates.
</li><li>Maintain accurate visitor information and coordinate communication between campus hosts and security.
</li><li>Answer incoming phone calls and route inquiries to the appropriate individuals or departments in a timely and professional manner.
</li></ul><p></p><p><b>TEAM &amp; CAMPUS SUPPORT
</b></p><ul><li>Work with the Operations Manager to support scheduling and information management related to facilities usage and campus events.
</li><li>Provide on-site support for academic residencies, meetings, and special events including room reservations, room configurations, and classroom set-ups.
</li><li>Conduct pre-event and post-event room checks to ensure readiness and compliance with campus standards.
</li><li>Support signage placement, hospitality flow, and room reset standards for campus programming.
</li><li>Crosstrain in operational workflows to maintain service continuity during peak periods, staffing gaps, or high-volume campus activity.
</li><li>Assist with onboarding and training of student workers.
</li><li>Execute campus emergency procedures as trained and assist with evacuations, safety drills, and maintenance of emergency supplies.
</li></ul><p></p><p><b>BASIC QUALIFICATIONS
</b></p><ul><li>High school diploma or GED.
</li><li>1+ years of customer service or administrative experience.
</li><li>Strong interpersonal and communication skills.
</li><li>Strong organizational and documentation skills.
</li><li>Ability to manage multiple operational priorities simultaneously.
</li><li>Proficiency with Microsoft Office.
</li><li>Availability to work evenings and weekends.
</li><li>Ability to lift, push, and pull approximately 50 pounds.
</li></ul><p></p><p><b>PREFERRED QUALIFICATIONS
</b></p><ul><li>Associate or bachelor's degree.
</li><li>Experience in higher education, hospitality, or reception.
</li><li>Experience working in a fast-paced, service-oriented environment.
</li></ul><p></p><p><b>Compensation &amp; Benefits
</b></p>This opportunity is budgeted at $$23.64 to $25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.
<p></p><p>https://www.thechicagoschool.edu/career-opportunities/
</p><p></p><p>The Chicago School is an Equal Opportunity Employer.
</p><p></p><p>Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.</p></div>

Campus Services Coordinator

United Airlines

<div>Achieving our goals starts with supporting yours. Grow your career, access top-tier health and wellness benefits, build lasting connections with your team and our customers, and travel the world using our extensive route network.<br>
<br>
Come join us to create what&rsquo;s next. Let&rsquo;s define tomorrow, together.<br>
<h2 class="jobSectionHeader"><b>
Description</b></h2><div><p>
At United, we have some of the best aircraft in the world. Our Technical Operations team is full of aircraft maintenance technicians, engineers, planners, ground equipment and facilities professionals, and supply chain teams that help make sure they&rsquo;re well taken care of and ready to get our customers to their desired destinations. If you&rsquo;re ready to work on our planes, join our Tech Ops experts and help keep our fleet in tip-top shape.</p><p>
Coordinate, develop and deliver all planned and unplanned maintenance requirements for the facility maintenance needs in the hub environment. Coordinate daily workload requirements between internal and external departments ensuring required paperwork, materials, tooling, and manpower are made available to minimize operational impact of facility maintenance requirements. Monitor and manage BHS and BMS systems providing time critical communications and coordination in reactive and preventative maintenance needs. The coordinator must be able to use all the tools and resources in place to disseminate and provide clear, concise and accurate information and direction to a large staff in an effort to keep the BHS functioning properly and direct maintenance activity needed within the facilities.</p><ul><li>
Dispatch Facility Maintenance teams throughout the facility to resolve system and equipment issues and address customer complaints, providing clear and concise information to support effective troubleshooting. Maintain consistent communication with Station Operations &ndash; including Customer Service, Ramp Service, and other key stakeholders regarding all major issues. Create work orders using the AssetWorks work order management system and track and manage all work orders through completion and resolution.</li><li>
Monitor the Facility Maintenance Service Portal for incoming service requests, dispatch Facility Maintenance Technicians as appropriate, and escalate issues to vendors or port authorities.</li><li>
Monitor and manage BHS and BMS/Safety systems providing time critical communications and coordination for maintenance needs. Monitor the BHS and take necessary actions or make configuration changes during system failures or irregular operations. Escalate system outages to Systems Engineering and coordinate with the software company / provider and DT for software and controls related issues.</li><li>
Track, coordinate, and communicate all BHS construction alterations to ensure the system remains operationally ready for daily start‑up. Document mishandled bags, baggage anomalies, claim‑area scanning activity, and technician jam‑response times. Prepare hourly, daily, monthly, and annual baggage‑system reports, track and document mishandled bags that cause system jams, and make necessary decisions and adjustments within the system during irregular operations.</li><li>
Build and maintain professional working relationships with all applicable stakeholders, including internal departments, vendors, TSA, and the port authorities. Assist with administrative duties supporting front line Technicians, Supervisors, and Managers.</li></ul></div><div></div><h2 class="jobSectionHeader"><b><br>
Qualifications</b></h2><div><h4 class="jobSectionHeader"><b>
What&rsquo;s needed to succeed (Minimum Qualifications):</b></h4><ul><li>
High school diploma or equivalent<br>
2+ years of Operational Airport Experience</li><li>
Valid Driver&rsquo;s License</li><li>
Proficient in Microsoft office skills;<ul><li>
Excel</li><li>
Power Point</li><li>
Word</li></ul></li><li>
Proficient Communication skill</li><li>
Must be able to work in a fast-paced environment</li><li>
Must be able to maintain a high level of professionalism in demanding or fast‑changing situations.</li><li>
Must be legally authorized to work in the United States for any employer without sponsorship</li><li>
Successful completion of interview required to meet job qualification</li><li>
Reliable, punctual attendance is an essential function of the position</li></ul><p></p><h4 class="jobSectionHeader"><b><br>
What will help you propel from the pack (Preferred Qualifications):</b></h4><ul><li>
Associate degree or related experience</li><li>
AS &ndash; computer science</li><li>
7 to 10 years Airport Experience</li><li>
Experience working with BHS</li><li>
OSHA 10 or 30 certification</li></ul></div><br>
The base pay range for this role is $66,500.00 to $86,616.00.<br>
The base salary range/hourly rate listed is dependent on job-related, factors such as experience, education, and skills. This position is also eligible for bonus and/or long-term incentive compensation awards.<br>
<br>
You may be eligible for the following competitive benefits: medical, dental, vision, life, accident &amp; disability, parental leave, employee assistance program, commuter, paid holidays, paid time off, 401(k) and flight privileges.<br>
<br>
United Airlines is an equal opportunity employer. United Airlines recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status and other protected status as required by applicable law. Equal Opportunity Employer - Minorities/Women/Veterans/Disabled/LGBT.<br>
<br>
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions. Please contact JobAccommodations@united.com to request accommodation.</div>

Maintenance Controller - Facilities Operation Center

UChicago Medicine

<div>Job Description:
<div>
Be a part of a world-class academic healthcare system at <b>UChicago Medicine</b> as an <b>Ambulatory Medication Access Coordinator </b>in the <b>Specialty Pharmacy</b>. In this role you will be responsible for handling inbound and outbound phone calls, conducting and completing necessary third party (insurance) prior authorization requests and associated services related to high-cost medications, maximizing efficiency for patients and clinic staff.</div><div><br>
</div><div>In this role, the Ambulatory Medication Access Coordinator, or AMAC, performs necessary functions to ensure optimal reimbursement for high cost, take home medications for patients receiving care in UCMC Ambulatory Clinics. Other areas of responsibility include handling inbound and outbound phone calls, pre-screening patients for viable payment sources, managing reimbursement issues associated with high-cost, take-home medications, identifying opportunities for improving reimbursement from payers, and completing necessary paperwork for prior authorizations.</div><div></div><div><b><br>
Eligible for a Sign-On Bonus up to $3,000</b></div><div></div><div><b><br>
Essential Job Functions</b></div><ul><li>
Improve patient service experience and maximize UCMC pharmacy revenue through provision of prior authorization services on behalf of clinics for select high-cost medications.</li><li>
Conduct patient insurance, benefits and financial investigation and verification by directly communicating with patients. Complete prior authorization forms, negotiate authorization status with insurers, track status of prescription approval and when necessary, alert clinical pharmacists of denials or nonresponse.</li><li>
Facilitate enrollment of patients in patient assistance programs and collaborate with social services and case management on patient assistance.</li><li>
Enter patient information on tracking forms and in computer software.</li><li>
Expedite clinic workflow and enhance patient care by preventing therapy interruptions due to insurance issues in conjunction with pharmacists, physicians, and clinic staff.</li><li>
Provide exemplary customer service to outpatients across UCMC, including handling inbound and outbound phone calls.</li><li>
Observe and understand prescribing trends within UCMC Ambulatory Clinics to identify areas for improved specialty pharmacy contracting.</li><li>
Assist with development and implementation of policies and procedures to ensure reimbursement of high-cost medications.</li><li>
Performs other duties as requested by leadership.</li></ul><div><b>
 Required Qualifications</b></div><ul><li>
Associate's or Bachelor&rsquo;s degree</li><li>
Current or Eligibility for Illinois Pharmacy Technician licensure</li><li>
3 to 5 years of pharmacy technician experience in a retail pharmacy (exceptional aptitude or knowledge may be considered in lieu of experience.)</li><li>
Knowledge of and ability to use computers and a variety of computer programs including word processing, database management and spreadsheets</li><li>
Strong oral and written communications skills</li><li>
Ability to effectively manage conflicts and resolve problems</li><li>
Effective interpersonal skills, including the ability to effect collaborative alliances, promote teamwork and ensure a high degree of internal and external customer satisfaction</li><li>
Ability to function effectively in a fast-paced and changing environment with multiple priorities</li><li>
Knowledge of and ability to perform insurance carrier/managed care review</li></ul><div><b>
 Preferred Qualifications</b></div><ul><li>
Knowledge of medication reimbursement preferred</li><li>
Knowledge of healthcare/prescription insurance billing, prior authorization, coding preferred</li></ul><div><b>
 Position Details</b></div><ul><li>
Job Type/FTE: Full-Time (1.0 FTE)</li><li>
Shift: Days</li><li>
Work Location: Hyde Park</li><li>
Unit/Department: Specialty Pharmacy</li><li>
CBA Code: Non-Union</li></ul><div></div><div><br>
In this role, we anticipate that you will be scheduled to work 8-hour shifts, day shift approximately between the hours of 7am-5:30pm and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work a remote-hybrid schedule, working onsite 1 week every 3-5 weeks. The days of the week that you are scheduled will be Monday-Friday, and no weekends. This is subject to change.</div>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i><i>.</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
Must comply with UChicago Medicine&rsquo;s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

Ambulatory Medication Access Coordinator (Specialty Pharmacy), Full-Time, Rotational

Addison Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Administrative Coordinator (Sales Support)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Remote (U.S. Based)
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Hospitality
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $22.00 &ndash; $25.50/hour
 </p>
 <p>
  <strong>
   Work Schedule:
  </strong>
  Monday &ndash; Friday, 8:30 AM &ndash; 5:00 PM
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  This position is eligible for medical, dental, vision, and 401(k).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Our Client:
  </strong>
 </p>
 <p>
  Addison Group is hiring for our client, a global organization within the hospitality industry that operates a large portfolio of hotel and resort properties worldwide. The company is known for its commitment to delivering exceptional service and creating meaningful experiences for guests and employees alike.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  Our client is seeking a remote Administrative Coordinator to provide operational and administrative support to a national sales team. This role is ideal for a highly organized professional who enjoys managing multiple priorities, working with data and reporting tools, and collaborating with cross-functional teams in a fast-paced environment. The Administrative Coordinator will help ensure smooth day-to-day operations by supporting reporting systems, preparing presentations, and coordinating administrative processes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Provide administrative support to the sales organization and assist with coordination of daily operations
 </p>
 <p>
  &bull; Maintain and support internal sales systems and reporting platforms
 </p>
 <p>
  &bull; Compile and validate reporting data and translate system information into organized spreadsheets and reports
 </p>
 <p>
  &bull; Assist with preparation of presentations, charts, and visual materials for internal and client-facing meetings
 </p>
 <p>
  &bull; Manage calendars, schedule meetings, and coordinate travel-related requests when needed
 </p>
 <p>
  &bull; Process expense reports and maintain documentation accuracy
 </p>
 <p>
  &bull; Draft and edit professional correspondence and internal communications
 </p>
 <p>
  &bull; Support client-related requests and assist with special projects for the sales team
 </p>
 <p>
  &bull; Handle sensitive information with a high level of discretion and professionalism
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; Minimum of 2 years of professional administrative or coordination experience
  <strong>
   within hospitality
  </strong>
 </p>
 <p>
  &bull; High school diploma required
 </p>
 <p>
  &bull; Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint
 </p>
 <p>
  &bull; Ability to create polished presentations, charts, and reporting documents
 </p>
 <p>
  &bull; Excellent written and verbal communication skills
 </p>
 <p>
  &bull; Strong organizational and time management skills with the ability to manage multiple priorities
 </p>
 <p>
  &bull; Ability to work independently in a remote environment while collaborating with a team
 </p>
 <p>
  &bull; Experience within hospitality, travel, or hotel sales environments
 </p>
 <p>
  &bull; Familiarity with hotel or sales reporting systems is preferred
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details:
  </strong>
 </p>
 <p>
  &bull; 100% remote opportunity (equipment will be provided)
 </p>
 <p>
  &bull; Contract assignment expected to run through early October 2026
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks:
  </strong>
 </p>
 <p>
  &bull; Opportunity to support a well-established global hospitality organization
 </p>
 <p>
  &bull; Collaborative and fast-paced team environment
 </p>
 <p>
  &bull; Long-term contract opportunity with potential to gain valuable industry experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
  </em>
 </p>
</div>


Administrative Assistant

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