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assistant front office manager

operations manager coordinator

Dr Firas Dental & Orthodontic Center

Job Description:Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have excellent communication and organizational skills. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.A. General Services<ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul>B. Business Development<ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul>C. Compliance<ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul>Job Type: Full-time

Operations Coordinator

Cloud Spaces

<div>
 
 At
 
 Cloud Spaces
 
 we have an opportunity for a detail-oriented and highly organized
 
 Operations Coordinator
 
 to support the Operations Manager and the Operations Department across all locations. This role is essential in ensuring structured coordination, accurate record-keeping, and timely execution of operational activities, contributing to consistent service delivery and high operational standards.
 
 
 The Operations Coordinator will provide comprehensive administrative and operational support to the Operations Manager, acting as a central point of coordination for operational activities, communications, and follow-ups. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic operational environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Operational Support &amp; Coordination
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Operations Manager, ensuring effective organization, prioritization, and follow-through on daily operational matters
 </li>
 <li>
 Act as a coordination point for operational requests, communications, and follow-ups on behalf of the Operations Department
 </li>
 <li>
 Support planning, scheduling, and preparation of operational activities, meetings, and action plans
 </li>
 <li>
 Track operational priorities, deadlines, and commitments to ensure timely completion
 </li>
 <li>
 Coordinate operational activities across all Cloud Spaces locations in line with approved processes and standards
 </li>
 <li>
 Monitor ongoing operational tasks and proactively escalate risks, delays, or gaps
 </li>
 </ul>
 
 
 ERP, Reporting &amp; Data Management
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date operational records within the company ERP system, including inventory, procurement, suppliers, and operational data
 </li>
 <li>
 Ensure timely and accurate ERP entries to support data integrity and reporting requirements
 </li>
 <li>
 Coordinate with Finance and relevant departments on ERP-based operational and procurement workflows
 </li>
 <li>
 Extract, organize, and prepare ERP data for operational reviews, audits, and reporting
 </li>
 </ul>
 
 
 Contracts &amp; Documentation
 
 
 <ul>
 <li>
 Maintain organized records of operational documents, contracts, agreements, and approvals
 </li>
 <li>
 Track contract validity periods, expiry dates, and renewal timelines
 </li>
 <li>
 Coordinate contract reviews, renewals, and required actions with internal stakeholders and vendors
 </li>
 <li>
 Ensure all operational documentation is properly filed, controlled, and audit-ready
 </li>
 </ul>
 
 
 Inventory, Facilities &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Coordinate ordering, tracking, and record-keeping of operational supplies and consumables across all locations
 </li>
 <li>
 Maintain inventory records and support periodic stock checks and reconciliations
 </li>
 <li>
 Monitor usage trends and report inefficiencies or shortages
 </li>
 <li>
 Support coordination of hard and soft facilities management activities
 </li>
 <li>
 Liaise with vendors and suppliers, maintaining records of communications, quotations, and service documentation
 </li>
 </ul>
 
 
 Cross-Functional &amp; Project Support
 
 
 <ul>
 <li>
 Coordinate with internal departments including Finance, HR, IT, and Marketing to support operational requirements
 </li>
 <li>
 Support operational aspects of events, catering, special projects, and new center openings
 </li>
 <li>
 Assist with pre-opening and post-opening operational activities as required
 </li>
 <li>
 Perform additional administrative and operational tasks aligned with the Operations function
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong administrative and organizational skills with high attention to detail
 </li>
 <li>
 Excellent coordination, follow-up, and time management abilities
 </li>
 <li>
 Ability to manage multiple tasks and priorities effectively
 </li>
 <li>
 Strong written and verbal communication skills in English
 </li>
 <li>
 Professional reporting and documentation skills
 </li>
 <li>
 Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
 </li>
 <li>
 Ability to work independently and collaboratively within a team
 </li>
 <li>
 Proactive, reliable, and solution-oriented approach
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in operations, administration, or coordination
 </li>
 <li>
 Prior experience working with ERP systems, including data entry, tracking, and reporting
 </li>
 <li>
 Strong working knowledge of Microsoft Office applications
 </li>
 <li>
 Valid UAE driving license with willingness to travel between locations as required
 </li>
 <li>
 Flexibility in working hours based on operational requirements
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Diploma or certification in Business Administration, Operations, or a related field is an advantage
 </li>
 </ul>
 
 
</div>

EX ARABIA TOUR AND TRAVELS

Job Title: operations CoordinatorWe're seeking a detail-oriented and efficient Transport Coordinator to join our dynamic team. This role provides critical support within interdepartmental teams, ensuring the smooth running of all transport-related operations in line with the company's goals and objectives.Qualifications, Skills, and Competencies:<ul><li>Candidates should have a high school diploma or equivalent, with a bachelor's degree in a relevant field being preferred.</li><li>Proficiency in logistical software is essential, as is an ability to quickly master new technology.</li><li>A successful Transport Coordinator possesses excellent problem-solving, organizational, and communication skills, as well as knowledge of transport regulations and safety standards.</li></ul>Responsibilities and Duties:<ul><li>Organize and manage the daily operations of our transportation department, ensuring efficiency and safety at all times.</li><li>Creating travel routes.</li><li>Scheduling drivers.</li><li>Conducting vehicle maintenance checks.</li><li>Monitoring transport costs.</li></ul>Experience:Our ideal Transport Coordinator candidate will have at least 0-1 years of experience in logistics, transportation, or a relevant field. Proven experience in route planning and vehicle maintenance is highly desirable, along with a demonstrated ability to work under pressure and meet deadlines.Benefits and Perks:We offer a competitive salary and an opportunity for career advancement. In addition, we are committed to a work environment that promotes a healthy work-life balance.Application Process:Interested applicants are invited to submit their CV and cover letter to hr@exarabiauae.com . Kindly reference &quot;operations Coordinator&quot; in your application. Shortlisted candidates will be contacted for further discussion and interview arrangements.Job Type: Permanent

Armed group

Training Coordinator &ndash; Job Description (UAE)Job Title: Training Coordinator Location: United Arab Emirates Department: Training / Learning &amp; Development Reports To: Training Manager / Operations Manager Job SummaryThe Training Coordinator is responsible for planning, organizing, and coordinating training programs and learning activities. The role ensures smooth execution of training sessions, compliance with regulatory and accreditation requirements (where applicable), and effective communication with trainers, trainees, and stakeholders.Key Responsibilities Training Planning &amp; Coordination<ul><li>Coordinate and schedule training programs, workshops, and courses</li><li>Prepare annual and monthly training calendars</li><li>Liaise with trainers, instructors, and subject matter experts</li><li>Arrange training venues, virtual platforms, and required resources</li><li>Ensure all logistics are completed before each training session</li></ul>Administration &amp; Documentation<ul><li>Manage training registrations and attendance records</li><li>Prepare training materials and participant packs</li><li>Maintain trainee databases and training records</li><li>Issue certificates and completion reports</li><li>Ensure documentation complies with UAE regulatory or accreditation standards (if applicable &mdash; e.g., KHDA, DOH, DHA, SCFHS-equivalent programs)</li></ul>Communication<ul><li>Communicate training schedules and updates to participants</li><li>Coordinate with internal departments and external clients</li><li>Handle participant inquiries and support requests</li><li>Send reminders and follow-up communications</li></ul>Quality &amp; Compliance<ul><li>Ensure training delivery meets quality standards</li><li>Support audit and accreditation requirements</li><li>Collect feedback and evaluation forms</li><li>Prepare post-training reports</li></ul>Systems &amp; Platforms<ul><li>Manage LMS or training platforms</li><li>Upload course content and attendance data</li><li>Track learner progress and completion status</li><li>Support online and hybrid training delivery</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Education, HR, or related field</li><li>Certification in Training Coordination or L&amp;D is a plus</li><li>UAE experience in training or education sector preferred</li></ul>Required Skills<ul><li>Strong organizational and coordination skills</li><li>Excellent written and verbal communication</li><li>Proficiency in MS Office and training platforms/LMS</li><li>Time management and multitasking ability</li><li>Attention to detail</li><li>Problem-solving skills</li><li>Ability to work under deadlines</li></ul>Experience<ul><li>2&ndash;5 years experience in training coordination, L&amp;D, or education administration</li><li>Experience in accredited training centers or corporate training preferred</li></ul>Preferred (Optional &ndash; Depending on Sector)<ul><li>Experience with medical or healthcare training programs</li><li>Knowledge of UAE training regulations or accreditation bodies</li><li>Event or conference coordination experience</li></ul>Job Type: Full-time

Training Coordinator

Alameed Real Estate

<ul><li>Oversee and coordinate daily operations of multiple residential units across multiple properties</li><li>Supervise accounting, tenant administration, maintenance, and PRO activities</li><li>Conduct daily operational briefings and ensure task follow-ups are completed</li><li>Monitor rent collection status and track outstanding dues</li><li>Oversee contract renewals and ensure compliance with notice periods and policies</li><li>Supervise maintenance workflow and ensure timely resolution of tenant complaints</li><li>Prepare weekly operational reports (occupancy, collections, maintenance, expenses)</li><li>Ensure adherence to company SOPs and operational procedures</li><li>Identify operational gaps and implement process improvements</li><li>Escalate high-value, legal, or policy-level issues to the Property Manager</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

BEEAH Group

<div>
 
 About BEEAH
 
 
 BEEAH is pioneering sustainability and inspiring innovation to empower humanity&rsquo;s future. Through innovation, full-circle resource management, and digital transformation, BEEAH is addressing environmental challenges, deploying the latest technologies, and creating the roadmap for a smart and sustainable future. Renowned for groundbreaking environmental innovations and smart solutions, BEEAH operates across the United Arab Emirates, the Kingdom of Saudi Arabia, and Egypt, to create a better tomorrow for all.
 
 
 
 
 
 
 Job Description:
 
 
 
 We are currently seeking a highly motivated and organized
 
 Operations Manager
 
 to join our
 
 BEEAH Abu Dhabi
 
 team. This role is responsible for managing the execution of waste management operational activities related to service provision including sweeping, waste collection, cleaning services, special urban cleaning interventions, cleaning campaigns, and other services as per the contract requirements
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee waste collection and cleaning operations, ensuring timely and effective service delivery.
 </li>
 <li>
 Monitor KPIs to ensure contractual targets are met and penalties are avoided.
 </li>
 <li>
 Develop, execute, and review monthly operational plans; investigate delays and implement corrective actions.
 </li>
 <li>
 Improve operational efficiency through route reviews, resource planning, and staff development.
 </li>
 <li>
 Manage team performance, attendance, and operational budgets.
 </li>
 <li>
 Ensure timely reporting and maintain effective communication with internal and external stakeholders.
 </li>
 <li>
 Enforce strict HSE standards and respond promptly to incidents, hazards, or audits.
 </li>
 <li>
 Collaborate with other departments to align support with operational needs.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline; Engineering (Civil/Mechanical) preferred.
 </li>
 <li>
 Minimum 10 years of experience in large-scale municipal waste management operations.
 </li>
 <li>
 Proven expertise in MSW operations (city cleaning, waste collection &amp; transport), especially within the GCC region.
 </li>
 <li>
 Bilingual proficiency in English and Arabic is a must.
 </li>
 <li>
 PMP, Operations Management, or internationally recognized Waste Management certifications are a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Operational Planning &amp; Execution &ndash; Ability to develop, implement, and monitor large-scale waste management plans efficiently.
 </li>
 <li>
 Team Leadership &amp; Performance Management &ndash; Skilled in leading diverse teams, setting objectives, and managing performance.
 </li>
 <li>
 Client Relationship Management &ndash; Strong interpersonal skills to maintain and enhance client satisfaction, especially with government entities like Tadweer.
 </li>
 <li>
 Budgeting &amp; Cost Control &ndash; Proficient in managing operational budgets and identifying cost-saving opportunities.
 </li>
 <li>
 HSE Compliance &amp; Risk Management &ndash; Deep understanding of health, safety, and environmental regulations and ensuring team compliance.
 </li>
 <li>
 Bilingual Communication (English &amp; Arabic) &ndash; Essential for effective coordination across stakeholders in the GCC region.
 </li>
 </ul>
 
 
</div>

Operations Manager

AD Ports Group

<div>
 
 
 The Execution Manager &ndash; General Cargo Operations
 
 is responsible for overseeing the effective management and coordination of General Cargo operations across all terminals within the group. This role ensures alignment with strategic objectives, operational consistency, and compliance with corporate standards. It includes optimizing operational efficiency, developing standardized processes, enhancing resource utilization, and fostering collaboration between terminals. The position supports business strategic planning, capacity terminals calculations, and the implementation of digital solutions, contributing to organization growth and operational excellence.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 Develop, implement, and monitor Standard Operating Procedures (SOPs) for general cargo operations across terminals, ensuring compliance with best practices and international standards.
 </li>
 <li>
 Assist in the preparation and development of business cases for operational initiatives, including investments, expansions, or process improvements.
 </li>
 <li>
 Conduct capacity calculations and feasibility studies to optimize terminal performance and resource utilization.
 </li>
 <li>
 Monitor and analyze operational data and KPIs from terminals, identifying trends and areas for improvement.
 </li>
 <li>
 Facilitate knowledge sharing and the implementation of best practices among terminals to drive continuous improvement.
 </li>
 <li>
 Collaborate with terminal teams to resolve operational challenges, enhancing service delivery and reducing costs.
 </li>
 <li>
 Ensure compliance with corporate safety, environmental, and operational policies and international regulations.
 </li>
 <li>
 Coordinate with IT teams for the implementation and optimization of digital tools for general cargo operations.
 </li>
 <li>
 Regularly review and update contingency plans to address operational risks and changes in market conditions.
 </li>
 </ul>
 
 
 People Management Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Mentor, guide, and provide training to terminal teams to build capacity and encourage operational excellence.
 </li>
 <li>
 Conduct performance appraisals and identify development needs for staff across terminals.
 </li>
 <li>
 Foster a collaborative and innovative work environment, promoting teamwork and accountability.
 </li>
 <li>
 Work closely with terminal managers to ensure effective communication and coordination among teams.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in general cargo operation, business administration, Ports/ Maritime Management or a related field.
 </li>
 <li>
 Strong leadership and decision-making abilities with a track record of successfully managing and developing high-performing teams in multicultural environments, fostering inclusivity, and leveraging diverse perspectives.
 </li>
 <li>
 Exceptional analytical and problem-solving skills, with the ability to analyze complex international market data, cultural factors, and geopolitical trends, translating them into actionable insights and recommendations.
 </li>
 <li>
 In-depth knowledge of the international ports and logistics industry, global trade dynamics, market trends, cultural intelligence, and regulatory frameworks across various international markets.
 </li>
 <li>
 Advanced certifications in project management, logistics, or supply chain management are highly desirable.
 </li>
 </ul>
 
 Language Skills:
 
 <ul>
 <li>
 Proficiency in English (written and spoken).
 </li>
 <li>
 International communication and negotiations.
 </li>
 </ul>
 
 Years of Experience:
 
 <ul>
 <li>
 Minimum 10 - 12 years of experience in general cargo terminal operations or centralized support roles within the port and logistics industry.
 </li>
 <li>
 Proven experience in managing Greenfield and Brownfield projects.
 </li>
 </ul>
 
 Nature of Experience:
 
 <ul>
 <li>
 Extensive experience in managing or supporting general cargo operations across multiple locations.
 </li>
 <li>
 Proven track record of implementing process improvements and driving operational excellence.
 </li>
 <li>
 Hands-on experience in coordinating between central offices and regional or terminal teams.
 </li>
 <li>
 Demonstrated ability to handle complex projects and deliver operational and financial results.
 </li>
 </ul>
</div>

Execution Manager – General Cargo Operations (Noatum Ports)

Explore 760+ Operations manager coordinator in Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

760 operations manager coordinator jobs In Abu Dhabi

Operations Coordinator

Operations Coordinator

Operations Coordinator

Training Coordinator

Operations Coordinator

Operations Manager

Execution Manager – General Cargo Operations (Noatum Ports)