document controller- operations coordinator Jobs in Abu Dhabi

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assistant operation manager Jobs in Abu Dhabi

assistant operation manager

operations manager coordinator

CDHorizon United Arab Emirates

<div>
 
 
 About CDhorizon:
 
 
 
 CDhorizon is a leading provider of scaffolding solutions and rental services to the construction, oil &amp; gas, and industrial sectors across the UAE. We are committed to delivering exceptional service, safety, and reliability to our clients. As we continue to expand our operations, we are seeking a dynamic and experienced Operations Coordinator to join our team in Abu Dhabi.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are looking for a highly organized and detail-oriented Operations Coordinator with specific experience in the scaffolding rental industry. The ideal candidate will be responsible for coordinating daily operations, managing inventory, handling client communications, and processing accurate and timely invoicing. This role is crucial in ensuring the smooth and efficient flow of our projects from dispatch to delivery and return.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Invoicing &amp; Administration:
 
 
 <ul>
 <li>
 Generate accurate and detailed invoices based on rental agreements, timesheets, and purchase orders.
 </li>
 <li>
 Track rental periods, calculate charges, and process billing in a timely manner.
 </li>
 <li>
 Handle client queries related to invoices and resolve any discrepancies promptly.
 </li>
 <li>
 Assist in accounts receivable follow-ups and payment collections.
 </li>
 <li>
 Maintain accurate and up-to-date records of all transactions, client interactions, and operational data.
 </li>
 </ul>
 
 
 
 
 
 Client Relations:
 
 
 <ul>
 <li>
 Serve as a primary point of contact for clients, providing professional and efficient service.
 </li>
 <li>
 Provide regular updates to clients on order status, delivery schedules, and any potential issues.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 
 Must be currently located in the UAE and ready to work in Abu Dhabi.
 
 </li>
 <li>
 Minimum of
 
 2-3 years of proven experience in an operations and invoicing role
 
 ,
 
 specifically within a scaffolding rental company in the UAE.
 
 </li>
 <li>
 In-depth knowledge of scaffolding equipment (types, parts, usage) is
 
 essential
 
 .
 </li>
 <li>
 Proven experience with invoicing software and Microsoft Office Suite (especially advanced Excel).
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 
 Multi-lingual proficiency is highly preferred
 
 (e.g., English + Arabic/Hindi/Urdu/Tagalog). Excellent command of English is mandatory.
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Meticulous attention to detail, especially concerning numbers and documentation.
 </li>
 <li>
 Excellent communication and interpersonal skills for effective client and team interaction.
 </li>
 <li>
 Problem-solving attitude and the ability to work under pressure.
 </li>
 <li>
 Valid UAE driving license is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive, tax-free salary commensurate with experience.
 </li>
 <li>
 Employment visa and medical insurance as per UAE law.
 </li>
 <li>
 A positive and collaborative work environment with a growing company.
 </li>
 <li>
 Opportunities for professional development.
 </li>
 </ul>
 
 
</div>

Operations Coordinator

AL QANNATI BKC GROUPS OF COMPANIES

About us: Al Qannati-BKC Group of Companies delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Summary: We are seeking a proactive and organized Operations Coordinator to support the day-to-day functioning of our business operations. The ideal candidate will assist in streamlining processes, coordinating cross-functional activities, and ensuring operational efficiency across departments.Key Responsibilities<ul><li>Coordinate and monitor daily operational activities to ensure smooth workflow.</li><li>Assist in planning and executing operational strategies and projects.</li><li>Maintain accurate records, reports, and documentation related to operations.</li><li>Liaise between departments to facilitate communication and resolve issues.</li><li>Track KPIs and prepare performance reports for management.</li><li>Support procurement, logistics, and inventory management tasks.</li><li>Ensure compliance with company policies and regulatory requirements.</li><li>Identify areas for process improvement and recommend solutions.</li><li>Assist in onboarding and training of new staff related to operational procedures.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Hindi (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving license (Preferred)</li></ul>

Conservatorium Hotel

<div><div><div>People Services Coordinator
 <div></div><div><div><ul><div>543652
</div> </ul></div><div></div><div><ul><div>People &amp; Culture
</div> </ul></div><div></div><div><ul><div>Full time
</div></ul></div><div></div><div><ul><div><div>Emirates Palace Mandarin Oriental, Abu Dhabi
</div></div>
</ul></div></div><div>Emirates Palace Mandarin Oriental, Abu Dhabi is looking for a People Services Coordinator to join our People &amp; Culture team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Emirates Palace Mandarin Oriental, Abu Dhabi is the definition of an unrivalled Arabian fantasy. From a 1.3km pristine private beach, landscaped pools and a private marina overlooking a natural bay, the hotel is located in the heart of Abu Dhabi and perfect for a once-in-a-lifetime holiday or for events and meetings that make a statement, with some of the city&rsquo;s largest hotel conference centres. Emirates Palace, Abu Dhabi offers award-winning 5-star luxury hospitality and authentic local experiences with 390 luxurious rooms and suites along with award-winning culinary cuisines.

About the job

Based at the Emirates palace Mandarin Oriental, Abu Dhabi within the People &amp; Culture Department, the People Services Coordinator is responsible to ensure smooth operations &amp; administration of People Services related functions on a daily basis. The People Services Coordinator reports to the People Services Manager.

As a People Services Coordinator, you will be responsible for the following duties:
<ul>
<li>Active participation and support for People Services Manager &amp; related activities in the colleagues housing on daily basis.</li>
<li>Supervision, coaching, support, guidance, inspections to direct reports such as People Services Supervisor/coordinator, colleagues housing cleaners and Sub-contractors.</li>
<li>Assist in any divisional or departmental requirements such as presentations, budget such activities on daily basis.</li>
<li>Tracking of colleague complete housing related operations &amp; communication, contracts, follow ups with People Services Manager.</li>
<li>All colleagues housing related updates to inform to People Services Manager on a daily basis.</li>
<li>Preparation of letters / Memo /Notice/Posters type of any communication for the Colleagues Housing requirements.</li>
<li>Update the housing allocation on a weekly basis and share it with the People Services Manager as well as the Director/Assistant Director of People &amp; Culture.</li>
<li>Coordinate with P&amp;C coordinators to provide the new joiners lockers and maintain the records of colleague&rsquo;s lockers and spare keys.</li>
<li>Assist to provide the access for the pest control treatment, diffuser oil filling such as for the colleague&rsquo;s lockers.</li>
<li>Coordinate / supervise with colleagues&rsquo; housing maintenance technician/supervisor to follow up and update for the required maintenance in the colleagues housing.</li>
<li>Coordinate with the sub contract for the maintenance contract renewal on time to time</li>
<li>Support in preparing the document or inventory for the discard assets in the housing buildings in time the time.</li>
<li>Responsible in raising the purchase request for the required items for the housing operations.</li>
<li>Assist to prepare the letter / email to the housing building tenancy contract renewals for the landlords.</li>
<li>Conduct the spot inspection for cleanness in the colleagues housing on monthly bases and record all the files accordingly.</li>
<li>Assist / supervise to give the access along with the building security to the apartment/rooms for the pest control treatment team, maintenance team and maintain the records.</li>
<li>Coordinate with the transportation company to arrange the transportation for the new joiners.</li>
<li>Assist to welcoming the new joiners in the colleagues housing.</li>
<li>Review and co-ordinate all Colleagues&rsquo; complaints and suggestions &amp; and update to the people services manager to time to time.</li>
<li>Assist any transportation requirement from the P&amp;C team or any departments.</li>
<li>Ensure compliance with UAE labour law.</li>
<li>Assist in developing and implementing People services standard practices</li>
</ul>
As a People Services Coordinator, we expect from you:
<ul>
<li>Minimum 3 years&rsquo; experience in the same role within a luxury hotel, resort experience will be a plus.</li>
<li>High School Diploma or equivalent</li>
<li>Strong organizational and coordination skills</li>
<li>Good level of English both written and spoken</li>
<li>Well-verse in MS Office (Excel, Word, Outlook)</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
</ul>
We&rsquo;re Fans. Are you?</div></div></div></div>

People Services Coordinator

Moon Kids Furniture Manufacturing L.L.C.

Job Title: Project CoordinatorAbout Us: We manufacture and install joinery and kids&rsquo; play equipment for schools, nurseries, and public spaces across the UAE. Our company is growing and looking for motivated individuals to join our operations team.Job Description: We are hiring a Project Coordinator to assist the Project Manager and operations team in coordinating all project-related activities, ensuring smooth communication between departments and timely execution of work.Responsibilities:<ul><li>Assist the Project Manager in planning and scheduling projects</li><li>Coordinate with production, procurement, logistics, and site teams to ensure timely delivery</li><li>Prepare and update project progress reports and documentation</li><li>Follow up with suppliers and internal teams for materials and approvals</li><li>Help organize and monitor site installations and daily reports</li><li>Communicate with clients and site teams regarding project status and requirements</li><li>Support in preparing project handover and snag reports</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a coordination or administrative role (joinery or fit-out experience preferred)</li><li>Strong organizational and multitasking skills</li><li>Good communication and follow-up abilities</li><li>Basic knowledge of project documentation and reporting</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>UAE driving license is a plus</li></ul>Job Type: Full-timePay: AED3,000.00 - AED7,000.00 per monthExperience:<ul><li>Project coordination: 3 years (Required)</li></ul>

Project Coordinator

City Plaza General Maintenance And Real Estate Management

Job Title: Operations Manager &ndash; Infrastructure ConstructionLocation: Abu Dhabi Department: Operations / Project ManagementJob Summary:The Operations Manager will oversee day-to-day project execution, resource management, and operational performance across infrastructure construction projects (roads, bridges, utilities, drainage, etc.). The role requires strong leadership in planning, coordination, and execution to ensure timely delivery, cost efficiency, quality control, and adherence to safety and regulatory standards.Key Responsibilities:<ul><li>Oversee and manage all operational aspects of multiple infrastructure construction projects.</li><li>Plan, schedule, and coordinate project execution in line with approved timelines and budgets.</li><li>Ensure project progress aligns with client requirements, design specifications, and quality standards.</li><li>Manage manpower allocation, equipment utilization, and material procurement to optimize efficiency.</li><li>Supervise project managers, engineers, and site teams to ensure smooth workflow and performance.</li><li>Review and approve project cost estimates, work programs, and progress reports.</li><li>Monitor site performance, identify risks, and implement corrective measures to prevent delays.</li><li>Liaise with clients, consultants, subcontractors, and government authorities for project approvals and inspections.</li><li>Enforce compliance with HSE (Health, Safety, and Environment) policies and ensure zero-incident operations.</li><li>Prepare and present operational reports, KPIs, and forecasts to senior management.</li><li>Drive continuous improvement in operational processes and resource utilization.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or Construction Management (Master&rsquo;s preferred).</li><li>Minimum 5 years of experience in infrastructure construction (roads, bridges, utilities, etc.), with at least 3 years in a managerial/operations role.</li><li>Proven experience in managing multiple large-scale civil/infrastructure projects simultaneously.</li><li>Strong knowledge of project management principles, construction methodologies, and quality control standards.</li><li>Excellent leadership, decision-making, and communication skills.</li><li>Proficiency in project management software (Primavera, MS Project, etc.) and MS Office Suite.</li><li>Sound understanding of local regulations, HSE standards, and contract administration.</li></ul>Preferred Attributes:<ul><li>PMP or equivalent certification is an advantage.</li><li>Experience working with government or semi-government infrastructure projects.</li><li>Ability to handle high-pressure situations and drive operational excellence.</li></ul>Job Type: Full-time

Operations Manager ( Infrastructure Industry )

Al Bahiya Trading & Services

Job PurposeTo oversee, manage, and ensure the effective delivery of all soft facilities management services across assigned sites or portfolios. The Operations Manager will lead soft services teams, coordinate subcontractors, ensure compliance with contractual obligations, and drive operational excellence, customer satisfaction, and cost efficiency.Key Responsibilities<ul><li>Lead the day-to-day operations of all soft FM services, including housekeeping, landscaping, pest control, security, waste management, and related support functions.</li><li>Manage and monitor service delivery to ensure compliance with SLAs, KPIs, and statutory regulations.</li><li>Develop and implement operational procedures and schedules to maintain the highest standards of cleanliness, safety, and presentation.</li><li>Supervise site teams and service partners, providing direction, performance feedback, and ongoing training.</li><li>Review and analyze operational data, budgets, and reports to identify improvement areas and achieve cost efficiency.</li><li>Ensure compliance with all health, safety, and environmental standards, promoting a safe working environment.</li><li>Build and maintain strong client relationships, attending meetings and providing regular operational updates.</li><li>Support contract mobilization, resource planning, and service transitions.</li><li>Manage procurement and inventory of consumables, equipment, and materials related to soft services.</li><li>Oversee incident management, risk assessments, and emergency response procedures.</li><li>Lead continuous improvement initiatives to enhance service delivery and customer satisfaction.</li></ul>Qualifications and Experience<ul><li>Bachelor&rsquo;s degree in Facilities Management, Hospitality, Business Administration, or a related discipline.</li><li>Minimum 7&ndash;10 years&rsquo; experience in soft services management, with at least 3 years in an operations management role.</li><li>Proven experience in managing multiple soft service functions within commercial, residential, or mixed-use portfolios.</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthExperience:<ul><li>Operations: 6 years (Required)</li></ul>

Operations Manager (FM)

Safety World

We&rsquo;re Hiring: Operations Manager &ndash; Active Fire Systems &amp; Fire Fighting Location: UAEAbout Us:Established in 1993, Safety World Group is a trusted leader in MEP installations, passive fire protection, active fire systems, and technical contracting across Dubai, Sharjah, and Abu Dhabi. With decades of experience delivering high-quality fire safety solutions, we are now seeking a dynamic and experienced Operations Manager &ndash; Active Fire Systems &amp; Fire Fighting to join our growing team.Role Overview:As an Operations Manager, you will oversee the complete execution of active fire protection and firefighting system projects&mdash;ensuring timely delivery, budget compliance, and adherence to the highest safety and quality standards. You will also be responsible for project estimation, costing, and quoting, ensuring proposals are accurate, competitive, and aligned with company objectives.Key Responsibilities:<ul><li>Manage the full project lifecycle, from design and planning to installation, testing, and final handover.</li><li>Lead and supervise site construction and installation of:</li><li>Fire Alarm and Detection Systems</li><li>Fire Suppression Systems (FM-200, NOVEC 1230, CO&#8322;, etc.)</li><li>Fire Pumps, Hydrant, Sprinkler, and Riser Systems</li><li>Plan and manage daily site operations, ensuring work progress aligns with project schedules.</li><li>Review and ensure compliance with UAE Fire and Life Safety Code, NFPA standards, and other applicable regulations.</li><li>Prepare and review Fire Strategy drawings, technical specifications, and project documentation.</li><li>Prepare project estimates, quotations, and cost breakdowns in coordination with the estimation team.</li><li>Coordinate with clients, consultants, suppliers, and subcontractors to ensure smooth project execution.</li><li>Conduct site inspections and risk assessments, providing technical solutions where necessary.</li><li>Manage project budgets, schedules, and resource allocation efficiently.</li><li>Monitor progress, identify risks or delays, and implement corrective actions.</li><li>Oversee testing, commissioning, and final handover of all active fire systems.</li><li>Provide technical direction and leadership to the site team.</li><li>Maintain strict adherence to health and safety protocols at all project sites.</li><li>Prepare and present regular progress reports to management and stakeholders.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Mechanical Engineering or a related discipline (UAE attested).</li><li>Minimum 2 years of UAE experience in project management within active fire systems and firefighting works.</li><li>In-depth knowledge of project estimation, costing, and quotation preparation for fire protection systems.</li><li>Strong technical knowledge and practical experience with:</li><li>Sprinkler Systems (wet, dry, pre-action, deluge)</li><li>Fire Alarm Systems (conventional, addressable, voice evacuation)</li><li>Fire Suppression Systems (FM-200, NOVEC 1230, CO&#8322;, foam systems)</li><li>Fire Pumps (diesel, electric, jockey)</li><li>Hydrant and Hose Reel Systems</li><li>Knowledge of passive fire protection systems and their integration with active systems.</li><li>Proven ability to prepare and review Fire Strategy drawings as per UAE and NFPA standards.</li><li>Valid UAE Driving License is essential.</li><li>Abu Dhabi Civil Defence License is mandatory.</li><li>Strong leadership skills with the ability to manage teams and departmental operations.</li><li>Fluency in English and Hindi/Arabic is required.</li><li>Proficient in AutoCAD, MS Project, and MS Office (Excel, Word, etc.).</li><li>Excellent communication, coordination, and stakeholder management abilities.</li><li>Strong organizational and problem-solving skills, with attention to detail.</li><li>Ability to work under pressure and manage multiple projects simultaneously.</li></ul>Note: Only shortlisted candidates will be contacted for further evaluation.Job Type: Full-timePay: AED9,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Are you willing to join at the offered salary(inclusive all)? If not, we kindly request that you do not proceed with the&nbsp;application.</li><li>Are you currently residing in the UAE and available to attend an in-person interview at our Sharjah office? Please note that in-person interviews are mandatory for this position. If not, we kindly request you not to proceed with the&nbsp;application.</li></ul>Experience:<ul><li>UAE working: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi/Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li><li>Civil Defence License (Required)</li><li>UAE-attested Mechanical/Electrical Engineering degree (Required)</li></ul>

Operations Manager – Active Fire Systems & Fire Fighting

Explore 807+ Operations manager coordinator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

807 operations manager coordinator jobs IN Abu Dhabi

Operations Coordinator

Operations Coordinator

People Services Coordinator

Project Coordinator

Operations Manager ( Infrastructure Industry )

Operations Manager (FM)

Operations Manager – Active Fire Systems & Fire Fighting