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administrative assistant

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assistant sports turf manager

assistant, foundation strategy office, 2-year lte Jobs in Seattle

office administrator

orthopaedic spine service - physician assistant (pa-c) - orthopaedic surgery & sports medicine Jobs in Seattle

p t ortho assistant front office hybrid

Queen Anne Orhtodontics

<p>Boutique Orthodontic office in Queen Anne looking for an experienced Ortho Assistant who has front office experience. This position is part-time with some flexiblity of days, however <b>Wednesdays are required.</b> Patient schedules vary between 8-5:30.</p><p><b>Must have current RDA and BLS.</b></p><p>The position would be a hybrid assisting/front office position. Some days a second assistant will be in office. Ablity to multi-task necessary!! <b>In-office days</b> will be <b>2-3 days</b> per week (some days are not full days with patients) and <i>remote access additionally required for out of office days</i> to check emails and respond in a timely manner. Total hours ranging from 15-25/week</p><p>Role Requirements and Responsibilities</p><p>We're looking for a skilled professional who can contribute to our team's success. The ideal candidate will have strong technical abilities, excellent patient communication skills, and the capacity to work independently while supporting team objectives. Prefer at least 1 year of Ortho Assisting and competency with photos; impressions; i-Tero scan; traditional braces as well as Invisalign. Additional experience with front office responsiblities including financial proposals and contracts; insurance verification and submissions; billing and scheduling.</p><p><b>Daily Duties include, but not limited to:</b></p><p>Verifiying daily schedule is correct; pulling charts; setting up operatories with appropriate instruments; proper handling and sterilization of instruments as well as sterilization and infection control documents; answering phones; replying to emails; seating patients and getting them ready for the doctor; proper cleanliness of whole office and reception area; promt and accurate email coorespondence; up to date insurance submissions and follow-up on payments.</p><p><i><b>Please send an email with your resume and an explanation of why you would be a good fit and detail your front office and assisting responsibilities to queenanneortho@gmail.com</b></i></p><p><b>Pay:</b></p><p>$24-$26/hr DOE</p><p>Pay: $23.00 - $26.00 per hour</p><p>Application Question(s):</p><ul><li>Do you have a valid BLS certification</li></ul><p>Experience:</p><ul><li>Orthodontic Assisting: 1 year (Required)</li></ul><p>License/Certification:</p><ul><li>Registered Dental Assistant (Required)</li></ul><p>Work Location: In person</p>

P/T Ortho Assistant/Front office Hybrid

Neiders Company LLC

<p></p><div><p><b>Important: Due to the nature of this role, candidates with experience supporting executives within real estate, multifamily housing, property management, construction, development, or related industries will be highly preferred.</b></p>
<p><b>
Who we are:</b></p><br>
<p>
Since 1989, The Neiders Company, headquartered in Seattle, Washington, has been transforming communities and elevating the apartment living experience. With over 85 properties across the Pacific Northwest and Southwest, we combine strategic vision with hands-on excellence. Our team thrives on accountability, legendary service, and creating spaces where residents feel truly at home.</p>
<p><b>
Job Summary:
</b></p><p>The Executive Assistant to the CEO serves as a trusted partner to the Chief Executive Officer by providing comprehensive executive, administrative, and personal support. This highly visible role is responsible for managing business priorities, coordinating personal affairs, supporting special projects, and ensuring the seamless execution of both professional and personal commitments.
</p><p>The ideal candidate is highly organized, proactive, resourceful, and capable of managing confidential business and personal information with the highest level of professionalism and discretion. This role includes substantial personal assistant responsibilities and support of the CEO's personal affairs, requiring a high degree of discretion, trust, professionalism, and confidentiality.</p>
<p><b>
Work Location: </b>Hybrid position requiring a minimum of two days per week onsite at the Seattle Corporate Office.</p>
<p><b>
Essential Functions:</b> (Include but are not limited to):
</p><p><b>Executive Support</b>
</p><ul><li>Manage the CEO's complex calendar, meetings, travel arrangements, appointments, and daily priorities.
</li><li>Prepare agendas, reports, presentations, spreadsheets, meeting minutes, and executive correspondence.
</li><li>Monitor and manage the CEO's email, including prioritization, follow-up, and management of non-essential communications.
</li><li>Serve as a liaison between the CEO and executives, employees, vendors, consultants, business partners, and external organizations.
</li><li>Maintain strict confidentiality regarding business, financial, and personal matters.
</li><li>Track key deadlines, projects, action items, and executive commitments.
</li><li>Coordinate multiple projects simultaneously, ensuring deadlines, budgets, and deliverables are met.
</li><li>Perform other duties, special projects, and assignments as requested by the CEO.
</li></ul><p><b>Personal Assistant &amp; Personal Affairs Support
</b></p><ul><li>Coordinate personal appointments, travel arrangements, reservations, and scheduling.
</li><li>Manage personal and family calendars, events, celebrations, anniversaries, and special occasions.
</li><li>Establish and maintain positive working relationships with vendors, contractors, service providers, and external partners supporting the CEO's personal affairs.
</li><li>Coordinate household vendors, service providers, maintenance vendors, and personal projects.
</li><li>Schedule medical appointments and manage related administrative matters.
</li><li>Process personal insurance payments and assist with claims administration.
</li><li>Manage personal mail, financial records, reminders, and recurring obligations.
</li><li>Support personal real estate, construction, and property improvement projects.
</li><li>Assist with private aircraft administration, maintenance scheduling, licensing, registrations, and vendor coordination.
</li><li>Coordinate management of vacation rentals and secondary residences.
</li></ul><p><b>Financial Administration</b>
</p><ul><li>Reconcile corporate and personal credit card statements.
</li><li>Maintain personal financial records and documentation.
</li><li>Process personal and business-related invoices and payments.
</li><li>Coordinate annual tax documentation and financial records with accounting professionals.
</li><li>Maintain expense records and supporting documentation.
</li><li>Process reimbursement requests and monitor spending records.
</li><li>Track project budgets and expenditures.
</li></ul><p><b>Operational &amp; Administrative Management</b>
</p><ul><li>Partner with and provide support to the Corporate Office Coordinator to ensure efficient daily office operations.
</li><li>Assist with answering incoming calls, directing inquiries, taking messages, and providing administrative support as needed.
</li><li>Manage office vendors, service contracts, and facility-related services.
</li><li>Coordinate office maintenance, security systems, telecommunications, and building services.
</li></ul><p><b>Operational &amp; Project Support</b>
</p><ul><li>Coordinate personal construction projects and manage vendor relationships.
</li><li>Schedule regular building maintenance as needed.
</li><li>Support operational projects as requested.
</li><li>Provide assistance to other executives as needed.
</li><li>Maintain property insurance documentation and assist with incident report tracking.
</li><li>Support office management functions as needed.
</li><li>Manage hauling and pest control scheduling and communication across properties.
</li><li>Coordinate T-Mobile service requests from properties.
</li></ul><p><b>Qualifications:</b>
</p><p><b>Required Experience:</b></p>
<ul>
<li>5+ years of Executive Assistant experience supporting a senior executive, business owner, CEO, President, or C-suite leader.
</li><li>Exceptional organizational, communication, and time management skills.
</li><li>Ability to maintain confidentiality and exercise sound judgment
</li><li>Demonstrated ability to manage confidential financial, business, and personal information with a high degree of accuracy and discretion
</li><li>Proficiency in Microsoft Office Suite, Outlook, Teams, and related business applications.
</li></ul><p><b>Preferred Qualifications:</b></p>
<ul>
<li>7+ years of Executive Assistant experience
</li><li>Experience supporting both business and personal matters for an executive
</li><li>Experience in real estate, multifamily housing, construction, or related industries
</li><li>Experience coordinating vendors, projects, and travel
</li></ul><p><b>Physical Requirements:</b>
</p><ul><li>Prolonged periods of sitting at a desk and working on a computer.
</li><li>Frequent use of hands and fingers to operate a computer, phone, and standard office equipment.
</li><li>Ability to communicate effectively verbally and in writing.
</li><li>Occasional standing, walking, bending, and reaching.
</li><li>Ability to lift and carry up to 25 pounds occasionally (files, office supplies, packages).
</li><li>Ability to travel occasionally as needed for business purposes.
</li></ul><p><b>Equal Employment Opportunity</b>
</p><p>The Neiders Company is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.</p></div>

Executive Assistant to the CEO

King County, WA

<div>JOB<p></p><p><b><br>
About the Role</b></p><p>
This is not a traditional Executive Assistant position.</p><p>
The Office of King County Councilmember Steffanie Fain is seeking a highly capable Executive Assistant &amp; Operations Lead to serve as the operational backbone of a fast-moving public office. This role sits at the center of decision-making, coordination, execution, and ensures that priorities move forward, deadlines are met, and the Councilmember is fully prepared to lead on complex regional issues.</p><p>
If you are someone who thrives in high-performance environments, anticipates needs before they arise, and takes pride in making systems run seamlessly, this role offers a unique opportunity to have real impact in public service.</p><p><b>
About the Office</b></p><p>
King County Council District 5 includes Normandy Park, Des Moines, SeaTac, and parts of Kent, Renton, and Tukwila. Councilmember Fain is a member of several committees of the King County Council and serves as Chair of the Transportation, Economy, and Environment Committee and the Regional Transit Committee. She also serves on the Boards of Sound Transit and the King County Regional Homelessness Authority. You can view a complete list of committee assignments here. The office works across major regional issues including transportation, housing, homelessness response, public health, and public safety, while maintaining strong relationships with local cities and community partners.</p><p><b>
About the King County Council</b></p><p>
The Metropolitan King County Council oversees the second largest government and the most populous county in Washington State. The nine councilmembers represent over 2.25 million residents and serve as the local government representatives for the 250,000 people living in unincorporated areas. King County is the 13th largest county in the United States in terms of population. King County provides an array of regional services, including public health, Metro transit, wastewater treatment, solid waste, community and human services, and criminal justice.</p>
EXAMPLE OF DUTIES
<p><b>
Executive Support &amp; Scheduling</b></p><ul><li>
Manage the Councilmember&rsquo;s calendar and inbox and serve as the primary point of contact for scheduling</li><li>
Respond to scheduling requests and coordinate logistics with internal and external partners</li><li>
Coordinate with staff to prepare daily briefing materials for meetings and events to ensure the Councilmember is fully prepared</li><li>
Track action items and ensure follow-through on commitments after meetings and events</li><li>
Anticipate needs and proactively resolve scheduling conflicts and logistical challenges</li><li>
Coordinate travel and meeting logistics</li><li>
Serve as the first point of contact for incoming emails and inquiries from constituents and community partners</li><li>
Triage and route requests to the appropriate team members</li><li>
Track follow-ups, deadlines, and outstanding items to ensure timely responses</li></ul><p><b>
Office Operations</b></p><ul><li>
Maintain organized systems for files, contacts, and internal workflows</li><li>
Support day-to-day office operations and administrative processes</li><li>
Assist with public records coordination and compliance</li></ul><p><b>
Events &amp; Community Engagement</b></p><ul><li>
Coordinate logistics for meetings, community events, and Councilmember-hosted gatherings</li><li>
Support event preparation and follow-up</li><li>
Assist with documentation and organization of materials from events</li><li>
Attend meetings and events with the councilmember as needed, and provide staff support</li></ul>
SUPPLEMENTAL INFORMATION
<p><b>
Work Environment</b></p><p>
This is a hybrid position with a mix of remote work, in-office time in Seattle, in-district meetings and events. Occasional evening and weekend work may be required.</p></div>

Executive Assistant & Operations Lead

Fred Hutchinson Cancer Center

<div>Overview:
<div>
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.</div><div></div><div><br>
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world&rsquo;s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world&rsquo;s deadliest diseases and make life beyond cancer a reality.</div><div></div><div><br>
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.</div><div></div><div><br>
The Warren Lab in Translational Science and Therapeutics is seeking a motivated full-time summer <b>Lab Aide</b> to support ongoing exciting research in T-cell immunology in cancer. Under the supervision of a staff scientist, the student will assist with routine lab tasks and gain original research experience in support of their academic goals.</div><div></div><div><br>
At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.</div>
Responsibilities:
<div>
Primary responsibility will be supporting tissue culture and flow cytometry experiments related to ongoing research projects testing chimeric antigen receptors and T-cell receptors targeting tumor antigens in kidney cancer, and using scRNAseq data to identify cell surface markers associated with T-cell clonal expansion in the tumor microenvironment and their wet lab validation.</div><div><br>
Other responsibilities will include:</div><ul><li>
Inventorying and re-stocking lab supplies.</li><li>
Maintaining the tissue culture room including processing biohazard waste, changing aspirator apparatuses, and cleaning incubators as needed.</li><li>
Assist in the auditing and discarding of unneeded samples in the liquid nitrogen tank and maintaining their inventory in OpenSpecimen.</li><li>
Harvesting PBMCs from whole blood and thawing and counting archival PBMCs for use in scRNAseq.</li><li>
Assist in analyzing data and making figures.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:
<div><b>
MINIMUM QUALIFICATIONS:</b></div><ul><li>
High School diploma or equivalent with an interest in the sciences.</li></ul><div><b>
PREFERRED QUALIFICATIONS:</b></div><ul><li>
Current enrollment in college at the rising Junior level or higher, with prior coursework in biology and chemistry.</li><li>
Excellent academic track record.</li><li>
Detail-oriented, organized, capable of maintaining thorough records, and able to work efficiently under supervision and as experience grows, independently.</li><li>
Previous laboratory research experience beyond course work.</li><li>
Coursework in data analysis programming language/s (R and Python).</li></ul><p></p><div>
The hourly pay range for this position is from $21.30 to $30.13 and pay offered will be based on experience and qualifications.</div><div></div><div><br>
Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.</div><div><br>
Fred Hutchinson Cancer Center offers employees access to a retirement savings plan, an employee assistance program, paid sick leave (1 hour for every 30 hours worked), and prorated paid holidays (up to 11 days per year).</div>
Additional Information: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.</div>

Lab Aide - Temporary

Stepherson & Associates Communications

<p></p><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>At S&amp;A, we are committed to maintaining a collaborative environment that is supportive, challenging, and inclusive. </b><b>We encourage excellence, accountability, and continuous professional development</b><b>.</b><b>
</b></h2></div></div></div></div></div><div></div><div><div><div><div><div><p>We&rsquo;re always looking for people who are passionate about engaging with community to advance projects that benefit our region.</p></div></div></div></div></div></div><p></p>
<br><p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Community Engagement &amp; Communications Specialist</b></h3>
</div><div><div><h1 class="jobSectionHeader"><b>Community Engagement &amp; Communications Specialist</b></h1>
<p>This position supports projects during the planning, design, and construction phases of various transportation, water, land use, and energy projects.</p>
<div><h2 class="jobSectionHeader"><b>Role Responsibilities:</b></h2>
<h3 class="jobSectionHeader"><b>Support implementation of outreach/communications plans and activities:</b></h3>
<ul><li>Draft and edit a range of client-ready collateral material(s).</li>
<li>Create client-ready project updates and reports for internal and external audiences.</li>
<li>Create content for the project website, including updates and content and social media updates.</li>
<li>Track community correspondence and interactions and draft response messages.</li>
<li>Coordinate logistics for in-person community events and meetings, including planning, coordination, and staffing.</li>
<li>Coordinate logistics for online public meetings, including managing the meeting platform.</li>
<li>Provide in-person, onsite, door-to-door outreach to community members, neighbors, businesses, etc.</li>
<li>Coordinate and staff onsite community events, including tabling, booths, pop-ups, and other culturally responsive events.</li>
<li>Provide construction hotline support, including being &lsquo;on-call&rsquo; and/or answering calls from the public from a designated hotline account. Calls may occur outside of typical working hours, including evenings and weekends.</li>
<li>Track and report public comments, interactions, questions, and responses in a project database.</li>
</ul><h3 class="jobSectionHeader"><b>Help manage and grow client relationships:</b></h3>
<ul><li>Partner with clients to understand and implement public engagement objectives.</li>
<li>Work with a project team to plan, develop, and implement community engagement activities.</li>
<li>Support online and in-person engagement activities, client meetings, presentations, and stakeholder discussions.</li>
</ul></div><div><h2 class="jobSectionHeader"><b>Required Qualifications:</b></h2>
<ul><li>An associate&rsquo;s degree is required, a bachelor&rsquo;s degree is preferred.</li>
<li>A minimum of 1 year related experience</li>
<li>Proficiency in Microsoft Word and Excel</li>
<li>Highly organized, detail-oriented, strong communicator</li>
<li>Preference is given to local candidates</li>
</ul></div><div><h2 class="jobSectionHeader"><b>Preferred Qualifications:</b></h2>
<ul><li>Background and/or academic coursework in Urban and Regional Planning, Journalism, Communications, English, Political Science, Environmental Studies, or related fields.</li>
<li>Ability to understand and communicate complex information and concepts to non-technical audiences.</li>
<li>Excellent writing and editing skills.</li>
<li>Ability to work independently as well as collaboratively.</li>
<li>Strong relationship-building and listening skills.</li>
<li>A commitment to and experience in implementing equitable engagement to reach marginalized communities.</li>
<li>Comfort working in a fast-paced environment on multiple projects simultaneously.</li>
<li>Experience implementing communications and/or public engagement on infrastructure project(s) in the transportation, water, parks, energy, environmental, and/or land use sectors.</li>
</ul></div><div><h2 class="jobSectionHeader"><b>Hybrid Workplace Expectations:</b></h2>
<p>S&amp;A operates as a hybrid workplace where staff managers support new employees in maximizing their learning opportunities through onsite collaboration and connections with colleagues and project staff. We require staff to come into the office twice a week to establish a foundational understanding of their roles and learn from others about our work and our approach to planning, designing, and implementing public engagement in thoughtful and equitable ways. Alternative arrangements will be made for employees living more than 30 miles from the office.</p>
</div><div><h2 class="jobSectionHeader"><b>Physical Requirements:</b></h2>
<p>This position primarily involves working in an office environment, with extended periods spent at a desk and on a computer. It also includes some onsite visits and requires lifting.</p>
</div><div><h2 class="jobSectionHeader"><b>Organizational Values:</b></h2>
<p>At S&amp;A, we are expressly committed to equity and social justice, and as a team, we are centering equity through our work and our individual actions. We believe in supporting our staff in their personal and professional growth, providing new opportunities, building relationships, giving back, and having fun! To support our staff&rsquo;s personal and professional growth, all staff attend equity workshops led by a professional facilitator who supports our Diversity, Equity, and Inclusion journey.</p>
</div><div><p><b>Salary range:</b> $28-$38/hr ($58,240-$79,040)</p>
<p><b>Primary Location:</b> United States-Seattle</p>
<p><b>Schedule:</b> Full-time</p>
</div><div><h2 class="jobSectionHeader"><b>To Apply:</b></h2>
<p>Send resume and cover letter to careers@stephersonassociates.com. We welcome work samples that demonstrate your strong communication skills. Writing samples are encouraged.</p></div></div></div></div></div></div><p></p>

Community Engagement & Communications Specialist

IconicCare

<div><p><b>Join Iconic Care: Exceptional Care for Exceptional Outcomes</b></p><p>
At Iconic Care, we are dedicated to improving the quality of life and therapeutic outcomes for patients in skilled nursing and long-term care facilities. By collaborating closely with the primary care teams in these facilities, we increase patients' ability to participate in physical therapy while reducing the need for pain medications.</p><p><b>
About Us: </b>Iconic Care is a physician-owned group of skilled providers (physicians, PAs, and NPs) offering care across ten states, with plans for expansion to all 50 states. For the past four years, we&rsquo;ve partnered with top-tier nursing and skilled care facilities nationwide to manage pain and enhance therapy outcomes, helping thousands of patients regain independence and comfort.</p><p><b>
We&rsquo;re Hiring: </b>We are seeking a passionate, motivated Medical Assistant to join us full-time and independently offer care and consultations at our contracted facilities.</p><p><b>
WA State residents only</b></p><p><b><br>
WA State residents only</b></p><p><b>
Day-to-Day Responsibilities</b><br>
Position Overview</p><p>
Iconic Care Management is seeking a compassionate, organized, and self-motivated <b>Remote Medical Assistant</b> to support our growing <b>Principal Care Management (PCM)</b> program. This position plays a vital role in helping patients with complex chronic conditions receive ongoing care coordination, education, and support between provider visits.</p><p>
The ideal candidate is experienced in patient communication, care coordination, documentation, and working independently in a remote environment. This role requires excellent customer service skills, attention to detail, and the ability to build strong relationships with patients, providers, and caregivers.</p><p>
This role is best suited for a self-motivated and confident Medical Assistant who thrives in an independent.</p><p><b>
Qualifications:</b></p><ul><li>
Medical Assistant Certification</li><li>
Minimum 5 years of medical office, care coordination, or chronic care management experience.</li><li>
Strong computer skills and proficiency with EHR systems.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently in a remote setting.</li><li>
Strong organizational and time-management skills.</li><li>
Knowledge of HIPAA regulations and patient privacy requirements.</li></ul><p></p><p><b><br>
Ready to Apply? </b>Click &ldquo;Apply Now&rdquo;</p><p>
Pay: From $24.00/hr</p><p>
Benefits:</p><ul><li>
401(k)</li><li>
401(k) matching</li><li>
Dental insurance</li><li>
Flexible schedule</li><li>
Health insurance</li><li>
Health savings account</li><li>
Life insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul><p>
Medical Specialty:</p><ul><li>
Physical &amp; Rehabilitation Medicine</li></ul><p>
Schedule:</p><ul><li>
Day shift</li><li>
Monday to Friday</li></ul><p>
Work Location: Remote, WA State residents only</p><p>
Job Type: Full-time</p></div>

Remote Medical Assistant - Principle Care Management

Dockside Cannabis

<p></p><div><p><b>Job Title:</b> Full-Charge Bookkeeper</p><p><b>
Job Classification:</b> Full-Time, Salary, Non-Exempt<br>
<br>
<b>Job Wage: </b>$65,000+, DOE</p><p><br>
Dockside Cannabis is a Washington State Licensed (I-502) retailer specializing in quality medical and recreational cannabis products and accessories. We currently manage stores in the Seattle Metro area in SoDo, Ballard and Green Lake.</p><p><br>
Dockside is committed to being a leader in the legal cannabis industry. Here&rsquo;s a little of what makes us different:</p><ul><li>
We opened one of the first medical dispensaries in Washington State, and were the very first to be certified as a reliable source for quality cannabis products under the Patient Focused Certification program.</li><li>
Dockside offers competitive wages and benefits including health insurance, 401K and paid time off.</li><li>
We are female and minority owned and operated, and value inclusivity in the workplace.</li><li>
We offer a drug-free workplace. While Dockside employees enjoy a generous 40% employee discount, we expect employees to consume cannabis responsibly and on their own time.</li><li>
Living Dockside isn&rsquo;t about escaping life. It&rsquo;s a launch point for exploring the world, accomplishing great things, but always coming back to the people and values that matter.</li></ul><p><br>
This is a role that will be crucial in Dockside&rsquo;s financial infrastructure, procedures and analysis. It is a hands-on position that requires an individual with strong attention to detail, excellent communication skills, a demonstrated ability to work independently and the capacity to handle multiple work streams at once. <b>This is a full-time, salaried role with excellent benefits; reports to the Managing Director within the organization but partners heavily with our 3rd-party Accountant</b>. This is typically a hybrid/remote position with twice weekly, in person, trips to our Fremont offices for meetings, mail, deposits, and check printing, as well as an occasional store visit to support in store accounting.</p><p><b><br>
Anticipated responsibilities include but are not limited to are to:</b></p><ul><li>
Responsible for bookkeeping tasks for all entities managed (currently there are 6).</li><li>
Manage cash tracking, logistics and reconciliation at the retail level.</li><li>
Record all transactions in accordance with operational and tax policies and maintain excellent backup documentation.</li><li>
Ensure that all supplier, operational and compliance obligations are paid in a timely manner and manage the tracking of company purchasing through debit cards, on-line payments, and check remittance.</li><li>
Record payroll transactions via journal entries and coordinate with the Managing Director on other payroll functions and reporting.</li><li>
Support front end cash management by performing periodic audits. (Daily cash handling is not required, but support for and audits of store cash handling does happen periodically.)</li><li>
Support retail inventory order tracking, inventory management, vendor payments, and auditing.</li><li>
Play a major role in monthly closing procedures (in coordination with our accountant), including but not limited to: month end journal entries, financial reporting with variance analysis, balance sheet reconciliations, pre-paid and accrual tracking, etc.</li><li>
Prepare weekly and monthly sales and metrics reporting using existing reporting system.</li><li>
Submit monthly sales and excise tax filings to the Washington State Department of Revenue and Liquor and Cannabis Board. Manage additional tax and license filings and payments with various other regulatory agencies and jurisdictions.</li><li>
Business administration tasks including mail sorting, permit renewals, bank deposits, etc.</li><li>
Other ad hoc projects, analysis and historical research as needed</li></ul><p><b><br>
Qualifications and requirements:</b></p><ul><li>
3-5 years of experience in an accounting, bookkeeping or analysis role with increasing responsibilities.</li><li>
At least 3 years experience with QuickBooks accounting/bookkeeping software packages, preferably QuickBooks Online</li><li>
Thorough understanding of accounting and bookkeeping concepts and practices, and the ability to effectively articulate and implement this knowledge</li><li>
Strong proficiency with Excel and Google Sheets</li><li>
Prior experience with payroll accounting and processing</li><li>
The desire to achieve professional and personal growth through increasing responsibilities, new experiences and subject matter knowledge</li><li>
Strong attention to detail, in addition to robust organizational, time-management and communication skills</li><li>
Background check and NDA required</li></ul><p><b><br>
Experience with the following will make your application even more competitive:</b></p><ul><li>
Experience with QuickBooks Online in a high-volume retail environment</li><li>
Experience with Salal Credit Union web services</li><li>
Experience with POS and inventory tracking systems</li><li>
Experience with Sales, Excise, Payroll and B+O tax filings</li><li>
Experience in a fast-paced start-up environment</li><li>
Experience in a high compliance workplace</li><li>
Experience with intercompany transactions</li><li>
Experience with IRC 280E and accounting implications</li><li>
Experience with PowerBI, Tableau, or other data visualization or business intelligence platforms</li></ul><p></p><p>
We offer a competitive compensation and benefits package, and a collaborative work environment in an emerging market. The job description is representative of typical duties and responsibilities for the position and it is not all inclusive. Other duties and responsibilities may be assigned by the company to fluctuate with business needs.</p><br>
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Full Charge Bookkeeper

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