accounts payable specialist Jobs in Houston

accounts payable specialist

accounting assistant

accounting specialist

accounts payable coordinator Jobs in Houston

accounts payable coordinator

bookkeeper

payroll specialist

McDermott

<div><p><b>Job Overview:
</b><br>
The Payroll Specialist applies their conceptual knowledge of payroll and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward payroll problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Payroll Specialist understands critical business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents. The candidate will be responsible for US garnishments, Canada payroll, back-up payroll tax and handle additional payroll related duties (ServiceNow tickets, reports, documentation, employee inquiries).</p></div>
<br><div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
<br>
<br>
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
<br><div><div><b>Key Task and Responsibilities:
</b><br>
<ul><li>Oversee handling and entry of US Garnishments, along with correspondence with employees and outside agencies
</li><li>Research and resolve garnishment issues urgently adhering to legal regulations (payments, refunds, reconciliations)
</li><li>Carry out Canada payroll according to guidelines while working alongside internal and external resources
</li><li>Ensure all payroll documents are stored in designated online files
</li><li>Maintain garnishment and payroll related documentation (desk procedures, job aids, checklists)
</li><li>Prepare payroll reports, when needed, to support analysis for cross-functional departments
</li><li>Perform and/or assist with testing of new or existing system processes and functionalities
</li><li>Cross-train on payroll and payroll tax related duties and assist with additional tasks as needed
</li><li>Assist employees with payroll inquires Equifax/ADP systems
</li><li>Operate within ServiceNow ticketing system
</li><li>Liaise with vendors, manager, teammates and other departments
</li><li>Escalate any issues timely to manager
</li><li>Attend and participate in regular scheduled meetings
</li><li>Contribute to process improvement opportunities
</li><li>Ad hoc duties and projects</li></ul></div></div>
<br><div><p><b>Essential Qualifications and Education:
</b><br>
&bull; Bachelor&rsquo;s degree in Business, Accounting, Finance, or a related field is desired
<br>
&bull; Minimum of five to seven (5 - 7) years experience with extensive garnishment/payroll knowledge
<br>
&bull; Experience with JDE, SAP, ADP, ServiceNow and Equifax systems
<br>
&bull; Ability to multi-task with critical thinking ability
<br>
&bull; Team contributor with good communication skills - verbal and written
<br>
&bull; Ability to handle sensitive employee data with a high level of confidentiality
</p><p>#LI-CA1
</p><p>#LI-DNI</p></div>

Payroll Specialist

Wyatt Field Service

<div><p><b>Position Title:</b> Accounting Specialist (Timekeeping Focused)</p><p><b>
Reports to:</b> Director of Financial Services</p><h1 class="jobSectionHeader"><b>
Position Summary</b></h1><p>
Accounting Specialist will perform a variety of tasks related to the maintenance/processing of payroll for multiple jobs. When not assigned to a specific job, perform various duties and special projects in the Accounting Department.</p><h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1><ul><li>
Process employee date changes (hires, terminations, updates, earnings/deductions) into payroll systems.</li><li>
Verify employee documentation for accuracy and completeness.</li><li>
Manage and reconcile Time &amp; Attendance data between systems.</li><li>
Allocate labor, time, and equipment in tracking systems and maintain related logs.</li><li>
Prepare and update daily jobsite reports, including manpower and foreman reports.</li><li>
Generate and distribute payroll and operational reports as needed.</li><li>
Prepare weekly labor and equipment timesheets for client approval.</li><li>
Support Accounts Payable with invoice entry, statement review, and issue resolution.</li><li>
Resolve payroll discrepancies at jobsite and escalate unresolved issues to the Payroll Lead.</li><li>
Cross-train team members and perform additional administrative, payroll, or accounting tasks as assigned.</li></ul><h1 class="jobSectionHeader"><b>
Qualifications
</b></h1><p><b>Education
</b></p><ul><li>High School Diploma or Equivalent (Required)</li><li>
Associate degree or equivalent combination of technical training and/or related experience (Preferred)</li><li>
Valid state-issued driver's license (Required)</li></ul><p><b>
Experience</b></p><ul><li>
1-3 years of experience in accounting or payroll (Required)</li><li>
Experience in refinery and petrochemical construction environment (Preferred)</li><li>
Prior work involving payroll, accounts payable, and accounting functions (Preferred)</li><li>
Prior work experience using TRACK (Preferred)</li><li>
Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)</li></ul><p><b>
Skills &amp; Competencies</b></p><ul><li>
Proficiency in Microsoft Office Suite, particularly Excel</li><li>
Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures</li><li>
Excellent analytical and problem-solving skills</li><li>
Strong communication skills to effectively interact with clients and internal staff</li><li>
Knowledge of basic accounting principles and practices</li><li>
Experience with relevant billing software and systems such as Viewpoint, TRACK, CDMS, SAP, and Coupa is a plus</li></ul><p></p><p><b><i><br>
Pre-employment drug-screen and background check are required.</i></b></p></div>

Accounting Specialist

Jacinto Nursing and Rehabilitation Center

<ul><li><b>Position Summary</b>Jacinto Nursing and Rehab is seeking a dedicated and detail-oriented HR, Payroll &amp; Accounts Payable Coordinator to join our team full-time. This multi-functional role is integral to the smooth operation of our business office and supports the facility's workforce through accurate payroll processing, human resources administration, and accounts payable management. The ideal candidate thrives in a fast-paced long-term care environment, takes pride in accuracy, and is committed to supporting both staff and leadership with professionalism and confidentiality.<b>Key Responsibilities</b><b>Human Resources</b></li><li>Manage full-cycle onboarding including offer letters, new hire orientation, I-9 verification, and benefits enrollment.</li></ul><p><b>Payroll</b></p><ul><li>Process semi-monthly payroll accurately and on time using the facility's timekeeping and payroll system.</li><li>Review and reconcile timecards; address discrepancies with department supervisors prior to payroll processing.</li><li>Ensure proper coding of pay types including regular, overtime, PTO, and differentials.</li><li>Maintain payroll records and support year-end W-2 preparation and reconciliation.</li><li>Respond to employee payroll inquiries in a timely and professional manner.</li><li>Ensure compliance with federal and Texas wage and hour laws.</li></ul><p><b>Accounts Payable</b></p><ul><li>Process vendor invoices accurately and in a timely manner; match invoices to purchase orders and obtain appropriate approvals.</li><li>Maintain vendor files and ensure W-9 documentation is current for all applicable vendors.</li><li>Reconcile monthly vendor statements and resolve discrepancies promptly.</li><li>Prepare check runs and/or initiate electronic payments in accordance with the facility's payment schedule.</li><li>Assist with month-end close activities including AP accruals and expense reporting.</li><li>Support internal and external audits by providing accurate documentation and records.</li><li>Monitor facility expenditures and flag any unusual or unapproved activity.</li></ul><p><b>QualificationsRequired:</b></p><ul><li>High school diploma or GED required; Associate's or Bachelor's degree in Business, Accounting, Human Resources, or related field preferred.</li><li>Minimum of 2 years of experience in a combined HR, payroll, and/or accounts payable role.</li><li>Experience in a healthcare, skilled nursing, or long-term care setting strongly preferred.</li><li>Proficiency with payroll software, ADP Workforce Now and timekeeping systems.</li><li>Working knowledge of Microsoft Office Suite, particularly Excel and Word.</li><li>Solid understanding of Texas employment law and federal wage regulations.</li><li>Strong organizational skills with the ability to manage multiple priorities and meet deadlines.</li><li>High level of accuracy and attention to detail.</li><li>Demonstrated ability to handle sensitive and confidential information with discretion.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive pay commensurate with experience</li><li>Medical, dental, and vision insurance, 401(K)</li><li>Paid time off (PTO) and paid holidays</li><li>Supportive team environment with opportunities for professional growth</li><li>Meaningful work in a facility dedicated to quality resident care</li></ul><p><b>Work Environment &amp; Schedule</b>This is a full-time, on-site position based at Jacinto Nursing and Rehab in Jacinto, Texas. Standard office hours apply, Monday through Friday, with occasional flexibility required during payroll processing cycles or audits. This role operates in a professional business office environment within a skilled nursing facility.</p><p>Hadlee Bertoch</p><p>Director of HR / Madison Creek Partners</p><p>hadleer@madison.care / (385) 424-2021</p><ul><li>Maintain accurate and up-to-date employee files in compliance with state and federal requirements.</li><li>Track employee licensure, certifications, and mandatory training deadlines; follow up to ensure timely renewals.</li><li>Process personnel actions including transfers, promotions, status changes, and terminations.</li><li>Serve as a resource for employees regarding HR policies, PTO, leave of absence, and benefits questions.</li><li>Assist with recruiting efforts including posting open positions, screening applicants, and coordinating interviews.</li></ul><p>Job Type: Full-time</p><p>Pay: $23.00 - $25.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Payroll Coordinator

Quanex

<div><p><b>Quanex</b> is looking for an <b>HRIS &amp; Payroll Administrator </b>to join our team located in <b>Houston, Texas.</b></p>
<p>
As an <b>HRIS &amp; Payroll Administrator</b> is responsible for managing the organization&rsquo;s Human Resources Information System (HRIS) and ensuring accurate and timely payroll reviews. This role maintains employee data, supports HR reporting and analytics, and ensures compliance with federal, state, and company policies. The position works closely with HR, Payroll, HRIS, and department managers to ensure efficient HR operations and payroll administration.</p>
<p><b>
What&rsquo;s attractive about the HRIS &amp; Payroll Administrator position?
</b></p><ul><li>Collaborative and Team-Oriented environment</li>
<li>Work within a fast-paced, caring, team-oriented environment</li>
</ul>
<p><b>What You&rsquo;ll do</b></p>
<ul>
<li>Manage the HRIS Help Desk ticketing system.</li>
<li>Maintain and administer the HRIS system, ensuring data accuracy, integrity, and security.</li>
<li>Ensure employee data changes are processed accurately in the HRIS, including hires, terminations, promotions, and compensation updates.</li>
<li>Maintain system workflows, security roles, and user access.</li>
<li>Generate HR reports and analytics for leadership and compliance purposes.</li>
<li>Troubleshoot HRIS issues and serve as the primary system administrator.</li>
<li>Support system upgrades, testing, and implementations of new HRIS features.</li>
<li>Maintain payroll records including wages, deductions, taxes.</li>
<li>Conduct payroll audits to ensure accuracy, timeliness, and regulatory compliance.</li>
<li>Assist with payroll audits and year-end processes including W-2 preparation.</li>
<li>Assist with compliance payroll tax regulations and labor laws.</li>
<li>Provide training and support to employees and managers on HRIS tools.</li>
<li>Assist with HR projects, process improvements, and documentation.</li>
</ul>
<p><b>Your Credentials:</b></p>
<ul>
<li>High school diploma required, bachelor&rsquo;s degree preferred.</li>
<li>Three (3) or more years of HRIS administration and payroll processing.</li>
<li>Bilingual in English and Spanish strongly preferred</li>
<li>Experience with HRIS platforms (e.g., UKG, Workday, ADP, UKG, Paycom, or similar).</li>
<li>Strong understanding of payroll regulations and HR data management</li>
<li>Strong attention to detail and data accuracy.</li>
<li>Advanced Excel or data reporting skills preferred.</li>
<li>Knowledge of HR compliance and employment laws.</li>
<li>Strong organizational and problem-solving skills.</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Excellent communication and collaboration skills.</li>
</ul>
<p>The salary range for this position is $66,000 to $80,000 with bonus potential.</p>
<p><b>
About Quanex, </b><b><i>A Part of Something Bigger</i></b></p>
<p>
Quanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are <b><i>A Part of Something Bigger</i></b> by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.</p></div><p></p>

HRIS & Payroll Administrator

Mitsubishi Heavy Industries America

<div></div><div><div><b>Mitsubishi Heavy Industries America, Inc. (MHIA) </b>is looking for a <b>Customer Success - Senior Payroll Tax Analyst</b> to join our team. This is an onsite role based out of our<b> Houston Headquarters in the Galleria District.</b></div><br>
<div></div>
<div><b>
ABOUT MITSUBISHI HEAVY INDUSTRIES AMERICA, INC. (MHIA):</b></div>
<div>
For over 130 years Mitsubishi Heavy Industries (MHI) Group&rsquo;s innovative and integrated solutions have demonstrated our commitment to creating a positive social impact around the globe. Our range of products and services are tailored to meet our customers&rsquo; evolving needs across the commercial aviation, energy, transportation and infrastructure, machinery, defense and space systems sectors.</div><br>
<div></div>
<div>
Our culture embraces diversity and cooperation, and we promote a healthy balance of professional and personal development, ensuring that your ideas and expertise are valued and respected.</div><br>
<div></div>
<div><b>
SCOPE:</b></div>
<div>
The <b>Senior Payroll Tax Analyst &ndash; Customer Success</b> supports payroll tax compliance, tax setup, and year-end processing across MHIA and its affiliates. This role serves as the payroll tax subject matter expert within the payroll team, partnering closely with the Senior Manager, Payroll Tax &amp; Governance and the Senior Payroll Technology &amp; Governance Analyst. The role focuses on payroll tax accuracy, reconciliation, jurisdictional setup, and year-end reporting while supporting overall payroll operations when needed. This position ensures payroll tax calculations, filings, and reporting are accurate, compliant, and aligned with regulatory requirements. The role also supports payroll processing activities during peak periods or complex scenarios, ensuring continuity across the payroll function.</div><br>
<div></div>
<div>
The ideal candidate will have at least a minimum of eight (8) years of payroll experience with a strong focus on payroll tax..</div><br>
<div></div>
<div><b>
JOB RESPONSIBILITIES:</b></div>
<ul>
<li>Support payroll tax compliance across federal, state, local, and Canadian jurisdictions.</li>
<li>Assist with the setup and maintenance of state and local tax jurisdictions, ensuring accurate tax withholding and reporting.</li>
<li>Perform payroll tax reconciliations, identifying discrepancies and supporting resolution efforts.</li>
<li>Support quarterly and year-end payroll tax activities, including validation of W-2, W-2C, and T-4 reporting outputs.</li>
<li>Assist with tax filings and ensure payroll tax data aligns with regulatory requirements and reporting standards.</li>
<li>Partner with HRIS and payroll teams to validate tax configurations and ensure accurate payroll tax calculations.</li>
<li>Operate in tandem with other payroll team members to support a unified payroll governance model, ensuring accuracy, compliance, and operational stability.</li>
<li>Investigate payroll tax discrepancies and perform root cause analysis related to tax setup, system configuration, or vendor processing.</li>
<li>Support internal and external payroll audits related to payroll tax compliance and reporting.</li>
<li>Assist in tracking tax notices and supporting resolution in coordination with vendors and internal teams.</li>
<li>Collaborate with the Senior Payroll Technology &amp; Governance Analyst to validate payroll system outputs related to tax calculations.</li>
<li>Support payroll processing activities, including payroll validation and issue resolution, during high-volume or complex processing periods.</li>
<li>Serve as a resource to internal stakeholders on payroll tax-related inquiries and requirements.</li>
<li>This list of responsibilities is not all-inclusive, and an employee may be required to perform other relevant duties as assigned.</li></ul><br>
<div></div>
<div><b>
MINIMUM REQUIRED QUALIFICATIONS:</b></div>
<ul>
<li>Education Requirement: Bachelor&rsquo;s degree in business, Finance, Accounting, or related field; or equivalent combination of education and experience.</li>
<li>Experience: Minimum of eight (8) years of payroll experience with a strong focus on payroll tax.</li>
<li>Experience supporting multi-state payroll tax requirements.</li>
<li>Exposure to Canadian payroll tax requirements and reporting (T-4).</li>
<li>Strong understanding of payroll tax calculations, filings, and compliance requirements.</li>
<li>Experience performing payroll tax reconciliations and resolving tax discrepancies.</li>
<li>Advanced Microsoft Excel skills, including data analysis and reconciliation.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Ability to collaborate across payroll, HRIS, Finance, and vendor teams.</li></ul><br>
<div></div>
<div><b>
PREFERRED QUALIFICATIONS:</b></div>
<ul>
<div><ul><li>Certified Payroll Professional (CPP) designation preferred or ability to obtain within 12 months.</li>
<li>Experience working with enterprise payroll systems (UKG, SAP, Workday, ADP, or similar).</li>
<li>Experience supporting year-end payroll processes and tax reporting.</li>
<li>Experience working with payroll vendors and tax service providers.</li>
<li>Project or process improvement experience.</li></ul></div><br>
</ul>
<div></div><div><b>WORKING CONDITIONS:</b></div>
<ul>
<li>Travel %: 10%</li>
<li>Standard Monday through Friday work week. Weekend/late night work if applicable: %</li>
<li>Lifting/physical requirements: Regularly required to sit for long periods, stand, walk, talk and/or hear Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds</li></ul><br>
<div></div>
<div><b>
Why Should You Apply?</b></div>
<ul>
<li>Excellent Benefits (Medical, Dental, Vision &amp; 401K Matching)</li>
<li>Excellent growth and advancement opportunities</li>
<li>Paid vacation, sick time and 15 holidays</li>
<li>Committed to quality products and services.</li>
<li>Great working environment and culture</li></ul><br>
<div></div>
<div><i>
MHIA is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants are strongly encouraged to apply.</i></div><br>
<div></div>
<div><i>
#LI-Onsite</i></div></div>

Senior Payroll Tax Analyst - Customer Success

Focus Cloud Group

<div>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  We&rsquo;re working with a large, well-established organisation undergoing a major transformation across its finance and payroll systems. They are looking to hire a Senior IT Business Analyst to play a key role in delivering high-impact initiatives, including a payroll system migration and end-to-end process improvement programme.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a hands-on, delivery-focused role suited to someone who thrives in complex, fast-paced environments and can bridge the gap between business and technical teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Houston, TX (Hybrid &ndash; 3 days onsite)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $120,000 &ndash; $130,000 + Bonus + Benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Translate high-level business requirements into detailed functional and technical specifications
  </li>
  <li>
   Lead process mapping and process improvement initiatives (current vs future state, workflows, data flows)
  </li>
  <li>
   Apply formal process improvement methodologies (e.g. Lean Six Sigma, SIPOC) to drive efficiency and standardisation
  </li>
  <li>
   Work closely with stakeholders across finance, payroll, operations, and IT
  </li>
  <li>
   Support key transformation projects, including payroll system migration and process redesign
  </li>
  <li>
   Collaborate with internal teams and external consultants to ensure successful delivery
  </li>
  <li>
   Contribute to UAT, change management, and stakeholder adoption
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as a Business Analyst in complex, process-driven environments
  </li>
  <li>
   Strong background in process mapping and formal process improvement methodologies (Lean Six Sigma, SIPOC, BPMN)
  </li>
  <li>
   Experience working with finance, accounting, or payroll-related systems/processes
  </li>
  <li>
   Ability to translate ambiguous business needs into structured, actionable requirements
  </li>
  <li>
   Experience working across cross-functional teams (business + IT)
  </li>
  <li>
   Strong stakeholder management skills, including working with operational teams
  </li>
 </ul>
</div>


Senior Business Analyst (payroll projects)

Legacy Co. 

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Bookkeeper to join our team and ensure the accuracy and integrity of our financial records. In this vital role, you will manage day-to-day bookkeeping tasks, maintain precise financial data, and support our accounting functions across various sectors including corporate, non-profit, and governmental accounting. Your expertise in accounting software and financial concepts will help us streamline processes, prepare accurate financial reports, and uphold compliance with GAAP standards. This position offers an exciting opportunity to contribute to a thriving organization committed to excellence and transparency.</p><p><b>Duties</b></p><ul><li>Record and process journal entries using accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Perform account reconciliation including bank statements, general ledger accounts, accounts payable, and accounts receivable.</li><li>Conduct balance sheet reconciliation to ensure all assets and liabilities are accurately reflected.</li><li>Manage payroll processing and related tax filings with precision and timeliness.</li><li>Prepare detailed financial reports, including income statements, cash flow statements, and budget analyses.</li><li>Maintain accurate records of debits &amp; credits, double entry bookkeeping principles, and general ledger accounting practices.</li><li>Assist with governmental accounting procedures and ensure compliance with relevant regulations.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in popular accounting software such as QuickBooks.</li><li>Strong understanding of GAAP (Generally Accepted Accounting Principles) and technical accounting standards.</li><li>Experience with bank reconciliation, account analysis, journal entries, and general ledger reconciliation.</li><li>Knowledge of accounts payable/receivable processes along with tax experience related to payroll and other financial obligations.</li><li>Ability to perform 10 key typing efficiently for data entry tasks.</li><li>Familiarity with governmental accounting standards and budgeting processes.</li><li>Excellent attention to detail combined with strong organizational skills to manage multiple accounts accurately. Join us in a role that combines technical expertise with a passion for precision! We value proactive professionals eager to make a difference through meticulous bookkeeping practices that support our organization&rsquo;s growth and integrity.</li><li>Experience with construction company is a must.</li></ul><p>Pay: $24.65 - $29.69 per hour</p><p>Work Location: Remote</p>

Bookkeeper

Explore 97+ Payroll specialist in Houston this April. Find roles across top companies and apply now to boost your career.