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accounts payable associate

purchasing associate

Dairy Farmers of America, Inc.

<div><div>From locally owned dairy farms to the tables of our customers, you can be part of the story behind The Creamery and the cheese loved by families across the United States.</div>
<div></div><div>However, our brand isn't just a product on a shelf. As team members we are dedicated to connecting with customers and creating an unforgettable experience at The Creamery.</div>
<p>
</p><p></p><p>General Purpose</p>
<p>
Work under the direction of The Creamery Purchasing Specialist to purchase grocery, home and gift, and other merchandise and/or supplies, along with all purchase orders and associated paperwork, to support The Creamery business. Maintain accurate records of vendors and product shipments.
</p><p>Job Duties and ResponsibilitiES</p>
<ul>
<li>Ensure timely ordering and delivery of products.</li>
<li>Responsible for the purchasing from a specific list of vendors as provided by the purchasing specialist.</li>
<li>Assist with the management of purchase orders; monitor delivery schedules and backordered product; communicate with the purchasing specialist and adjust orders accordingly.
</li><li>Verify pricing on invoices and manage expenses and paperwork under the direction of the purchasing specialist.</li>
<li>Communicate with vendors regarding broken and/or missing items.</li>
<li>Assist with monthly inventory counts.</li>
<li>Communicate with inventory associates on orders placed, expected arrival dates, changes to orders, and on any inventory related questions or issues.</li>
<li>Assist the purchasing specialist in evaluating current vendors based on price and quality.</li>
<li>Stay current on consumer trends to better assist with buying decisions.</li>
<li>Make product recommendations to the purchasing specialist.</li>
<li>Perform product trainings for retail and kitchen staff; train and empower them to address the needs of our guests; train on cross-selling products.
</li><li>Regularly interact with retail and kitchen staff to gain knowledge of trends, preferences, requests, etc. and communicate with the purchasing specialist.</li>
<li>Look for opportunities to reduce costs (e.g., consolidate purchase orders to minimize freight costs) and communicate with the purchasing specialist.</li>
<li>Exhibit the values and ethics of Dairy Farmers of America through honesty, discretion, and sound judgment.</li>
<li>The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.</li>
</ul>Requirements:
<p>Education and Experience</p>
<ul>
<li>High school diploma or equivalent</li>
<li>0 to 1 year of purchasing or related experience</li>
</ul>
<p>Knowledge, Skills, and Abilities</p>
<ul>
<li>Knowledge of Microsoft Office Suite and company computer systems, specifically Shopify</li>
<li>Skill in proficient computer usage</li>
<li>Able to work with accuracy and attention to detail</li>
<li>Able to communicate clearly and effectively, both verbally and in writing</li>
<li>Able to work in collaboration effectively and foster good teamwork</li>
<li>Able to follow directions and meet deadlines</li>
<li>Must be able to read, write and speak English</li>
</ul>
<p>Reporting to this Position</p>
<ul>
<li>None</li>
</ul>
<p>backup support to position(s)</p>
<ul>
<li>N/A</li>
</ul>
<p>Travel</p>
<ul><li> No travel required</li></ul>
<ul><li> 5%-15% (1-3 times per year)</li></ul>
<ul><li> 15%-25% (1-2 times per quarter)</li></ul>
<ul><li> 25%-50% (up to 1 week per month)</li></ul>
<ul><li> 50%-75% (up to 2 weeks per month)</li></ul>
<ul><li> 75%-100% (3+ weeks per month)</li></ul>
<p>
An Equal Opportunity Employer including Disabled/Veterans</p></div>

Purchasing Associate

Public Partnerships LLC

<div><p>It's fun to work in a company where people truly BELIEVE in what they're doing!</p><p></p><p><i>
We're committed to bringing passion and customer focus to the business.</i></p><p>
Public Partnerships LLC supports individuals with disabilities or chronic illnesses and aging adults, to remain in their homes and communities and &ldquo;self&rdquo; direct their own long-term home care. Our role as the nation&rsquo;s largest and most experienced Financial Management Service provider is to assist those eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare organizations to better serve more of their residents and members requiring long-term care and ensure the efficient use of taxpayer funded services. Our culture attracts and rewards people who are results-oriented and strive to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, entrepreneurial environment, and who want to make a difference in helping transform the lives of the consumers we serve. (learn more at www.pplfirst.com).</p><p></p><p><b>
Position Title:</b></p><p></p><p>
Operations Associate 1</p><p></p><p><b><br>
Duties &amp; Responsibilities:</b></p><p></p><p><b><br>
Job Summary</b></p><p></p><p><br>
The Operations Associate I supports day-to-day operational performance by compiling, maintaining, and analyzing workforce and operational data that informs management decision-making. This role assists in developing and maintaining reports, dashboards, and ad hoc analyses that track staffing levels, productivity, and key operational metrics. The Operations Associate I prepares regular performance and disbursement reports, ensures data accuracy, and maintains detailed records related to agent and workforce information.</p><p>
Working closely with operations leadership, this position helps monitor performance trends, supports reporting deadlines, and contributes to tools and processes that improve operational visibility and efficiency. The role requires strong attention to detail, organization, and the ability to work in a fast-paced environment while supporting continuous process improvement initiatives.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><b>
Purchasing/Timesheet</b></p><ul><li><p>
Will be responsible for receiving purchase order requests</p></li><li><p>
Enter timesheets and invoices daily</p></li><li><p>
Analyzes staffing and production data to identify trends, variances, and opportunities for improvement.</p></li></ul><p><b>
Workforce Metrics &amp; Performance Management</b></p><ul><li><p>
Maintains and updates detailed staffing records, including agent schedules, extensions, program assignments, and productivity data.</p></li><li><p>
Achieve IPH goals</p></li></ul><p><b>
Operational Efficiency &amp; Process Improvement</b></p><ul><li><p>
Collaborates with management to identify and implement process improvements that enhance efficiency and data accuracy.</p></li><li><p>
Manages multiple deliverables and reporting schedules to ensure deadlines are consistently met in a fast-paced environment.</p></li><li><p>
Applies strong attention to detail, spreadsheet expertise, and Microsoft Office skills to streamline reporting and operational workflows.</p></li></ul><p><b>
Required Skills:</b></p><p></p><ul><li><br>
Excellent accuracy and attention to detail.</li><li>Ability to work independently and as part of a team in a fast-paced environment with multiple deadlines.</li><li>Excellent written and oral communication skills.</li><li>Process-improvement oriented.</li><li>Excellent spreadsheet skills.</li><li>Strong Microsoft Office applications skills (preferably with Excel, Word, PowerPoint and Access).</li></ul><p></p><p><b>
Education:</b> High school diploma or equivalent required; bachelor&rsquo;s degree preferred. <i>Substantial professional experience may be considered in lieu of a formal degree.</i></p><p><b>
Experience:</b> 1-2 years&rsquo; experience in payroll and accounts payable operations or finance, preferably in an automated system environment.</p><p></p><p><b>
Pay Rate: $19.24-$21.63</b></p><p></p><p><b>
Working Conditions:</b> Remote</p><p></p><p><b><i>
The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities, or skills of personnel so classified</i></b></p><p></p><p>
PPL is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics.</p><p>
.</p><p></p><p><i>
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!</i></p></div>

POS Operations Associate-1

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $78,000 to $87,000 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Columbia College Finance is responsible for the effective financial management of all aspects of the College, including overseeing tuition revenue, financial aid expenses, management of College endowed funds, and oversight of annual expenditures. The CC Finance office works collaboratively with all College units to ensure that budget parameters are met and College and University policies are followed.</p>
<p>
The Associate Director is responsible for the administration of a wide range of financial activities for Columbia College including procurement services and expense tracking, operational support for the Columbia College Dean&rsquo;s Office, and analytic support to the Chief Finance and Administrative Officer. The incumbent reports to the Executive Director, Columbia College Finance and will also work under the direction of the Director, Strategic Financial Planning and Analysis. The incumbent will possess strong customer service skills and a proactive approach, keep abreast of the latest policies and procedures, and promote accountability of administrative and financial activities.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Responsible for the accurate and prompt processing, verification, and coding of expenses for invoices, business expense reimbursements, check requests, travel advances, purchase order requisitions, purchasing card purchases, and wire transfers in the financial accounting system (ARC), from the time the invoice is received until the payment of the item is completed.
<ul><li>Review ARC for rejections, corrections, vendor maintenance, and voucher holds.</li>
<li>Monitor invoice and requisition aging in ARC to ensure prompt payment.</li>
<li>Resolve inquiries on payment status for internal and external constituencies.</li>
<li>Research and reconcile financial activity on a routine basis to ensure appropriate accounting and problem solves discrepancies.</li>
<li>Maintain record of financial transactions in accordance with University and College policies.</li>
</ul></li><li>At the direction of the Executive Director, responsible for approving requisitions, journal vouchers, expense reimbursements, and other financial accounting transactions.</li>
<li>Interpret and apply University and College financial policies, purchasing guidelines, and travel and business expense rules; ensure internal control procedures are followed.</li>
<li>Support the financial operations of the Dean&rsquo;s Office. Oversee financial transactions for the Dean&rsquo;s Office, including providing feedback on the budget availability and the appropriateness of transactions. Partner with the Executive Director of CCIT and the Assistant Director of Administrative Operations and Student and Family Liaison to manage the procurement of items to support College operations. Track the overall technology and plant budgets.</li>
<li>Provide analysis and decision support as needed to the CC Finance team using University systems, Excel and other tools, including AI. Leverage University systems to streamline reporting, and improve the efficiency of financial operations.</li>
<li>Contribute to College-wide finance initiatives and projects including but not limited to, updating documentation of financial procedures, communicating information about financial policies and processes, identifying ways to streamline processes, and provide training on University and College financial procedures.</li>
<li>Safeguard confidential information and ensure compliance with data governance expectations.</li>
<li>Recommend and implement process improvements that streamline workflows, reduce errors, and enhance transparency.</li>
<li>Perform other related duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li><p>Bachelor's degree and/or its equivalent.</p>
</li>
<li><p>Minimum of three to five years of relevant financial or accounting experience required, with a preference for relevant experience in a higher education setting.</p>
</li>
<li><p>Progressive experience in finance administration, procurement or expense management is critical.</p>
</li>
<li><p>Excellent oral and written communication and interpersonal skills are necessary.</p>
</li>
<li><p>Must be organized and task oriented with the ability to establish priorities and follow up on multiple issues in a time sensitive manner.</p>
</li>
<li><p>Ability to work under pressure and without supervision and good independent judgment required.</p>
</li>
<li><p>Have ability to exercise a high degree of diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.</p>
</li>
<li><p>Great discretion will be required as the incumbent will be dealing with confidential information.</p>
</li>
<li><p>Excellent technical skills required including knowledge of Microsoft Office Suite, specifically strong Excel skills (for analysis, reporting and problem-solving).</p>
</li>
<li><p>Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.</p>
</li>
</ul><p></p><p>Preferred Qualifications</p>
<ul>
<li><p>Familiarity with higher education financial systems or other enterprise systems is a plus.</p>
</li>
<li><p>Experience with data management tools and reporting software preferred.</p>
</li>
</ul><p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Associate Director - Finance

Billing Administrator

Integrated Systems, New York

<div>
 <p>
  <strong>
   Brief Description: An established 42-year-old IT/Telecommunications Integrator in the Upstate New York Area is looking for a unique individual to become a key player in our Victor Office Operations. We are looking for highly motivated individuals that are eager to learn and apply proven company processes for successful customer service and business management functions in the exciting field of Data communications, Data Center Operations and Security.
  </strong>
 </p>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  As the Office Operations Assistant, you will be engaged in accurate management of billing and service order tracking systems. You will also provide support for the following:
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <strong>
   Partial List of Candidate&rsquo;s Experience:
  </strong>
 </p>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <span>
   Maintenance of the Solution Delivery System to yield accurate and &ldquo;up to date&rdquo; data for order processing, billing, purchasing, sales and marketing related support.
  </span>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <span>
   Data Entry for these systems is shared by multiple people
  </span>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <span>
   Oversee the Accurate management of the company PURCHASING functions
  </span>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <span>
   Oversee &amp; Support for JOB COST accounting/reporting functions and processes
  </span>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify, research and resolve customer issues using computer data, company personnel and resources
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Share and support in efficient and expedient follow up of customer inquiries not immediately resolved
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Research billing issues
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recognize, document and alert supervisor of trends in customer calls and service issues
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recommend process improvements
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support for Marketing and Sales Staff
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Possible assistance with seminars, user days, exhibitions, etc
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as point person for maintenance scheduling, mailing, supplies, bills etc.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage General Ledger and Bank Statement reconciliations
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage relationships with vendors
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  <strong>
   Company Culture Ambassador
  </strong>
 </p>
 <p>
  o&nbsp;&nbsp;&nbsp;Create, Schedule &amp; Oversee Team Building Events
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide General Support to visitors
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage CUSTOMER SERVICE Systems through telephone interaction and CRM management and updating
 </p>
 <ul>
  <li>
   &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
   <span>
    Other Duties not assigned that contribute to TEAM accomplishment of Company Goals
   </span>
  </li>
 </ul>
</div>


Office Operations Assistant - Bookkeeping

The New York Public Library

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
<b>
Overview</b><br>
The New York Public Library seeks a full-time Senior Coordinator to provide essential support to the Public Programs &amp; Exhibitions (PPERL) team, with a focus on exhibitions. PPERL is responsible for programming a diverse range of temporary exhibitions and displays across the Library&rsquo;s research centers, including the permanent exhibition, <i>The Polonsky Exhibition of the New York Public Library's Treasures</i>. The Senior Coordinator will support daily operations of the PPERL Exhibition team. A successful candidate will be creative and resourceful, demonstrate a strong work ethic, and bring reliability, attention to detail, and excellent organizational and communication skills.<br>
</div><div>For more than 130 years, The New York Public Library has stood among the world's great public research libraries. Its research centers offer unparalleled opportunities for engagement through unique collections, inspiring exhibitions and public programs, and a broad range of research services. The PPERL Exhibitions team is responsible for developing, organizing, and executing all aspects of exhibitions and interpretive displays across NYPL's three research centers: the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center for Research and Black Culture. Exhibitions draw on the Library&rsquo;s extraordinary holdings of over 56 million items and serve as a vital platform for connecting the public with Library resources and special collections.<br>
<br>
<b>We are looking for someone we can count on to:</b></div><div><br>
</div><div>
<b>Own</b>:</div><ul>
<li>Maintenance of key departmental records and files</li>
<li>And assist with coordinating and distributing internal communications regarding exhibition calendars and project schedules including deliverable deadlines and installation timelines, within the PPERL team and to NYPL colleagues.</li>
</ul><div><b>Teach</b>:</div><ul>
<li>New solutions the person in this role may develop or propose for tracking expenses and contracts, deadlines, and other aspects of project/budget management under their purview</li>
<li>As the department liaison to Purchasing, Procurement and Risk Management, and Accounts Payable, the candidate will teach and advise PPERL departmental colleagues on how to successfully navigate external department procedures and execute tasks related to purchasing and payments</li>
</ul><div><b>Learn:</b></div><ul>
<li>Museum and exhibition best practices</li>
<li>Existing processes and procedures for exhibition development and accounting/procurement</li>
</ul><div><b>Improve</b>:</div><ul>
<li>Department organization, including tracking payments, purchases, budgets, and contracts, and maintenance of exhibition archives</li>
<li>Departmental communication, both internally and with key stakeholders and colleagues across departments</li>
</ul><div><b>Some expectations for this role are that within:</b></div><div></div><div><br>
<b>
1 month</b>, this person will:</div><ul>
<li>Meet the Public Programs &amp; Exhibitions (PPERL) team and other NYPL colleagues involved in exhibitions and have an understanding of their roles and responsibilities</li>
<li>Become familiar with upcoming exhibitions and displays</li>
<li>Assist with scheduling meetings and administrative tasks</li>
</ul><div><b>3 months</b>, this person will:</div><ul>
<li>Have an understanding of exhibition development and workflows</li>
<li>Begin coordinating departmental and project schedules and meetings</li>
<li>Learn PPERL team processes for making purchases and contracts, and assess regular and recurring purchasing needs for exhibitions and other projects</li>
</ul><div><b>6 months and beyond</b>, this person will:</div><ul>
<li>Independently manage expense reports and payments, and confidently execute purchasing needs</li>
<li>Maintain project budgets and track vendor contracts</li>
<li>Maintain and own key PPERL departmental documents, such as the exhibition calendar on Lair, exhibition attendance tracking, etc.</li>
<li>Play an important role in circulating information about and providing updates regarding exhibitions to NYPL stakeholders</li>
</ul><div><b>Responsibilities</b></div><ul>
<li>Provides administrative coordination for the PPERL department with a focus on exhibitions</li>
<li>Researches and prepares departmental documents, including attendance reports, patron statistics, checklist spreadsheets, and exhibition presentations</li>
<li>Manages complex departmental calendars and monitors project timelines, proactively sending reminders about deliverable deadlines</li>
<li>Organizes and schedules meetings, trainings, and site visits for the broader PPERL team</li>
<li>Provides high-level administrative support for the Director of Exhibitions and the Vice President of Public Programs and Exhibitions, proactively managing meeting requests across multiple locations, internal and external collaborators, and Library leadership, with a high degree of confidentiality, efficiency, and discernment</li>
<li>Manages and maintains a system for departmental files, including invoices for exhibition materials and services and contracts</li>
<li>Maintains and updates working exhibition files as needed and oversees department and exhibition archives</li>
<li>Maintains Exhibitions budget tracking in Airtable and other platforms, uses NYPL systems and tools such as Google Workspace, Workday, and ServiceNow</li>
<li>Serves as a department liaison to Purchasing, Procurement and Risk Management, Accounts Payable, Facilities and ITG regarding various requisitions</li>
<li>Submits and tracks documentation for vendors, payments, and contracts</li>
<li>Maintains departmental site on LAIR and coordinates monthly newsletter</li>
<li>Takes and distributes notes at departmental/interdepartmental meetings and follows up on action items as required</li>
<li>Manages departmental supplies</li>
<li>Performs other related duties as assigned</li></ul><br>
<h3 class="jobSectionHeader"><b>
Required Education, Experience &amp; Skills</b></h3><div><b><br>
Required Education &amp; Certifications</b></div><div>
Bachelor&rsquo;s degree</div><div><b>
Required Experience</b></div><ul>
<li>2-5 years administrative coordination experience, preferably in an exhibitions or public programs context</li>
<li>Demonstrated experience coordinating complex projects, managing timelines and deliverables, and proactively troubleshooting and problem-solving as needed</li>
<li>Extensive experience quickly and efficiently fielding a continuous, high volume of requests and queries via email, chat, and phone</li>
<li>Familiarity navigating complex, bureaucratic systems for procurement, contracting, vendor management, and accounts payable</li>
<li>Experience coordinating and tracking complex budgets and expenses</li>
</ul><div><b>Required Skills</b></div><ul>
<li>Ability to work independently and proactively move projects forward with minimal supervision in a collaborative, fast-paced team environment</li>
<li>Excellent organizational skills with ability to prioritize and manage multiple tasks simultaneously, remaining calm and focused in high-pressure situations</li>
<li>High level of judgment and discretion, especially when handling sensitive materials and data</li>
<li>Excellent interpersonal, oral, and written communication skills, with demonstrated ability to work with a high level of speed and accuracy</li>
<li>Ability to manage complex scheduling for multiple senior leaders and department staff</li>
<li>Ability to work with a variety of online tools and software applications, including Google Suite, Airtable, and Microsoft Office</li>
</ul><div><b>Managerial/Supervisory Responsibilities</b></div><div>
N/A</div><h3 class="jobSectionHeader"><b><br>
More...</b></h3><div><br>
<b>
Core Values</b><br>
<i>All team members are expected and encouraged to embody the NYPL Core Values:</i>
</div><ul><li>Be <b>Helpful</b> to patrons and colleagues</li>
<li>Be <b>Resourceful</b> in solving problems</li>
<li>Be <b>Curious</b> in all aspects of your work</li>
<li>Be <b>Welcoming</b> and <b>Inclusive</b>
</li></ul><div><b>Work Environment</b></div><ul>
<li>Fully onsite</li>
<li>Office setting</li>
<li>Public library setting</li>
<li>Exhibition galleries (possible during installation)</li>
<li>Some work in special collections areas</li>
</ul><div><b>Physical Duties</b></div><ul>
<li>Moderate lifting may be required (up to 25 lbs)</li>
<li>Must be able to work onsite in Manhattan Research Library locations and Queens</li>
<li>Exhibitions Office location to meet program objectives</li>
</ul><div><b>Pre-Placement</b> <b>Physical Required?</b><br>
No<br>
<br>
<b>Union/Non Union</b><br>
Non-Union<br>
<br>
<b>FLSA Status</b><br>
Non-Exempt<br>
<br>
<b>Schedule</b>
</div><div>Monday-Friday, 9am-5pm, 35 hours / week, onsite<br>
<br>
<i>This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.</i><br>
<br>
<b><i>The New York Public Library</i></b><i> </i><b><i>Salary Statement</i></b>
</div><div>
<br>
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.</div><div></div><div><br>
Union Salaries are determined by collective bargaining agreement(s).</div><div></div><h3 class="jobSectionHeader"><b><br>
About The New York Public Library</b></h3><div>
The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations&mdash;including research and branch libraries&mdash;throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.</div></div>

Senior Coordinator, Exhibitions

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $68,000 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Reporting to the Director of Administration and Planning, the incumbent assists with various financial functions for Undergraduate Student Life, including the areas of the Dean of USL, Multicultural Affairs, Residential Life, Student Engagement, as well as the financial functions for approximately 340 recognized student organizations and their governing boards and councils.</p>
<p>
The Assistant Director serves as the primary travel arranger for student group travel and visitors invited to participate in recognized student group programs and events, and works as part of the Administration and Planning (A&amp;P) team to provide administrative assistance to Undergraduate Student Life staff.</p>
<p>
The Assistant Director assists the department with: project management for A&amp;P; shaping financial policy and procedures; improving financial advising processes and services; processing &amp; approving a high volume of financial transactions; providing preliminary oversight over financial accounts and processes; fielding, delegating, troubleshooting and escalating student and staff inquiries; delivering financial training curriculums; developing policy documents; and developing communications related to finance and operations.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Accurate and prompt processing, verification, and coding of expenses for a high volume of invoices, reimbursements, check requests, travel advances, deposits, journal entries, and wire transfers, in the University's accounting systems. Resolves inquiries on payment status for internal and external clients. Approve a high volume of purchasing card (P Card) transactions for approximately 40 USL staff and 340 student organizations with accuracy and efficiency. Problem-solve issues and clarify processes to staff and students as needed.</li>
<li>Books air, ground and rail transportation and lodging, for undergraduate students, University visitors, and Undergraduate Student Life (USL) staff, working closely with USL Leadership team and advisers to adhere to Columbia University&rsquo;s and Columbia College's travel policies and protocols. Reconcile travel expenses and process expense reimbursements via Concur (the University&rsquo;s online travel and expense system), including travel advances and preparation of reports on travel spend.</li>
<li>The incumbent, in collaboration with the Administrative Coordinator for Clubs and Orgs Travel, will serve as the primary point of contact for booking, logistics, itineraries, and inquiries related to travel for staff, students, and visitors. Acts as a liaison between USL and campus partners, including Columbia College Finance, Columbia Travel and Procurement, and Columbia Transportation, to facilitate contracts associated with travel, car service vouchers, and charter bus reservations. Maintains relationships with travel vendors, including airlines, hotels, car rentals, and the University&rsquo;s travel partner, World Travel, Inc. (WTI).</li>
<li>Prepare weekly reporting for student council and governing board leadership and ad-hoc reporting for USL staff, review monthly financial statements, and analyze budget variance reports. Routinely meet with staff, student leaders, supervisor, Columbia College Finance, and relevant Undergraduate Student Life staff to review year-to-date activity, identify trends that will impact the budget plans for future periods, and collaborate on solutions for improved budgeting and financial stewardship. Prepare ad hoc reports regarding financial activity as needed.</li>
<li>Serves as USL&rsquo;s primary liaison for Columbia&rsquo;s undergraduate travel policy and interacts with the Undergraduate Travel Review Committee&rsquo;s core planning team to ensure that student groups and advisers are aware of the latest policies and adhere to reporting and compliance requirements. Facilitates regular training sessions on travel policies and practices for USL staff members and students including during new staff onboarding, at the annual adviser training retreat, and on an as-needed basis. Keep staff and student organizations regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.</li>
<li>Work closely with the Director, Associate Director, student organization advisers, and student leaders on all initiatives to ensure compliance with Columbia College and University policies and procedures. Assist with the evaluation of current financial processes and services, design and develop new methods of service to streamline processes and increase productivity and client satisfaction. Investigate requests for new services to determine feasibility and method of implementation.</li>
<li>Advise a cohort of student groups who participate in frequent travel. Provide backup assistance to the A&amp;P unit, including processing financial transactions, P-Card reconciliation, and non-travel Concur transactions and reimbursement/expense reports.</li>
<li>Play critical role in solutions-oriented ideation/regular conversations around policies and procedures with Associate Director and Director of Administration and Planning.</li>
<li>Participate in the growth and development of USL, the College; School of Engineering, and Columbia University, including providing support for key initiatives and experiences, serving on committees, and collaborating with College and University partners to further the work of USL and the College.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor's degree required along with at least two years of related experience required, or the equivalent combination of education and experience</li>
<li>Direct experience arranging complex domestic and international travel itineraries</li>
<li>Proven background in processing large volumes of transactional work on a day to day basis, while managing other short and long term travel projects</li>
<li>Outstanding administrative, organizational, and interpersonal skills required</li>
<li>Must be willing to learn new processes and technologies as needed</li>
<li>Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation</li>
<li>Excellent oral and written communication skills, and a strong commitment to providing high quality service in a fast-paced environment</li>
<li>Tact and diplomacy and the ability to exercise judgment when working with sensitive and confidential information</li>
<li>Fluency with Microsoft Office Suite, Google Workspace, Adobe programs, and other similar technology platforms</li>
<li>Must be able to work with diverse constituencies and support an inclusive work environment</li>
</ul>
<p>As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.</p>
<p></p>
<p>Preferred Qualifications</p>
<ul>
<li>Three to four years of related experience preferred</li>
<li>Knowledge and/or experience using Concur is a strong advantage</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Assistant Director of Administration & Planning, Travel Coordinator

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