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scheduling coordinator

Mount Sinai Health System

<div><b>Description</b><p>
Responsible for scheduling of DAS and Ambulatory OR surgery/procedures cases on a daily basis, for both adult and pediatric patients. S/he provides support to front office operations to ensure smooth flow of patient care, but not limited to registration, scheduling, pre/post follow-up patient calls. Contact insurance providers to obtain preauthorization for surgical procedures and diagnostic testing. Actively participate in process improvement initiative to ensure the coordination of care.</p><b><br>
Responsibilities</b><ul><li>
Responsible for the coordination of all OR surgeries and procedures.</li><li>
Monitors front office workflow and make adjustment to ensure optimum delivery of service.</li><li>
Responsible for the Verification of patient demographics and obtaining pre-certification from insurance carriers for all OR surgeries and procedures.</li><li>
Responsible for obtaining patient medical clearance.</li><li>
Resolve patient issues or answer questions regarding policies and procedures.</li><li>
Places surgical confirmation calls 1 day in advance of scheduled surgery or procedure date.</li><li>
Schedules post-op follow up visits with providers.</li><li>
Liaison between referring physicians and surgeons for the communication of clinical data and to determine O.R. scheduling, etc.</li><li>
Trains and mentors other Surgical Scheduling Coordinator(s) or less senior staff within the unit.</li><li>
Collects and distributes appropriate paperwork to internal and external parties to coordinate the surgeries.</li><li>
Recording of hospital reservation and pre-admit data in CERNER system.</li><li>
Perform other duties and responsibilities as assigned.</li></ul><br>
<b>
Qualifications</b><ul><li>
Associate degree preferred</li><li>
Certificate in Medical Technology preferred</li><li>
Certificate in ICD-9 preferred</li><li>
Certificate in CPT coding preferred</li><li>
3 years of scheduling experience, with 2 years of experience in a clinical setting, preferably in a medical practice environment</li></ul><div></div><p><br>
Non-Bargaining Unit, 845 - Orthopaedics - ISM, Icahn School of Medicine</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.0137 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Surgical Scheduling Coordinator II - Orthopedics

<div><b>Description</b><p>
The Scheduling Coordinator I is responsible for scheduling appointments, consults and follow-up appointments for patients.</p><b><br>
Responsibilities</b><p>
1.Schedules patient FPA appointments and updates practice management system.</p>
<p>
2.Collects patient demographics and insurance information and enters into practice management system.</p>
<p>
3.Verifies patient insurance coverage prior to patient appointment and advised patient of any insurance referrals or authorizations needed.</p>
<p>
4.May schedule patient appointments for tests or consults.</p>
<p>
5.May initiate reminder calls for next days appointments.</p>
<p>
6.May act as liaison with Administrative Assistant staff to address patient concerns or other issues.</p>
<p>
7.Performs other related duties.</p><b><br>
Qualifications</b><ul>
<li>High School diploma/GED</li>
<li>1 year secretarial/clerical experience preferably in a medical practice environment</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $17.2905 - $25.9354 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Scheduling Coordinator I-FPA Access Center

<div><b>Description</b><p>
The Scheduling Coordinator is responsible for scheduling appointments, consults and follow-up appointments for patients.</p><b><br>
Responsibilities</b><ul><li>
Schedules patient FPA appointments and updates practice management system.
</li><li>Collects patient demographics and insurance information and enters into practice management system.
</li><li>Verifies patients&rsquo; insurance coverage prior to patient&rsquo;s appointment and advised patient of any insurance referrals or authorizations needed.
</li><li>May schedule patients&rsquo; appointments for tests or consults.
</li><li>May initiate reminder calls for next day&rsquo;s appointments.</li></ul><br>
<b>
Qualifications</b><ul><li>
High School diploma/GED</li><li>
1 year secretarial/clerical experience preferably in a medical practice environment</li></ul><p>
</p><p>Non-Bargaining Unit, R42 - Neurosurgery R42 - WST, Mount Sinai West</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $20.46 - $30.68 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Radiology Scheduling Coordinator-MSW-FT Days

Confidential Company

<div>
 <p>
  Location - Midtown Manhattan - 4 days in-office
 </p>
 <p>
  Typically 9am - 5pm
 </p>
 <p>
  <br/>
 </p>
 <p>
  Overview
 </p>
 <p>
  We are seeking a highly organized and detail-oriented
  <strong>
   Administrative Assistant/Scheduling Coordinator
  </strong>
  to support senior leadership with a primary focus on
  <strong>
   interview scheduling and candidate coordination
  </strong>
  . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  Interview Scheduling &amp; Coordination
 </p>
 <ul>
  <li>
   Coordinate and schedule
   <strong>
    high-volume interviews
   </strong>
   across multiple stakeholders, including executives, hiring managers, candidates, and clients
  </li>
  <li>
   Manage
   <strong>
    complex calendars
   </strong>
   , often with last-minute changes or competing priorities
  </li>
  <li>
   Schedule virtual, in-person, and multi-round interview processes
  </li>
  <li>
   Handle rescheduling, cancellations, and urgent changes with professionalism and speed
  </li>
  <li>
   Prepare and send interview confirmations, calendar invites, agendas, and logistics
  </li>
  <li>
   Ensure candidates receive timely instructions, links, and directions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Process &amp; Coordination Excellence
 </p>
 <ul>
  <li>
   Partner closely with internal teams to align availability and priorities
  </li>
  <li>
   Identify opportunities to improve scheduling workflows and efficiency
  </li>
  <li>
   Maintain a high-touch, white-glove candidate experience
  </li>
  <li>
   Ensure consistency, accuracy, and professionalism in all communications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Executive &amp; Administrative Support
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to senior executives or recruiters
  </li>
  <li>
   Act as a primary point of contact for scheduling-related communication
  </li>
  <li>
   Track interview status and maintain accurate scheduling records
  </li>
  <li>
   Support meeting preparation, follow-ups, and documentation as needed
  </li>
  <li>
   Maintain confidentiality and discretion with sensitive information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements
 </p>
 <p>
  2-10+ years of admin and/or scheduling experience
 </p>
 <p>
  Bachelor degree highly preferred
 </p>
 <p>
 </p>
</div>


Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Advanced Systems Group, LLC

<div><div><h3 class="jobSectionHeader"><b>About Us:</b></h3></div><div><div>
Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients&rsquo; success through tailored solutions. One of North America&rsquo;s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.</div><div></div><div><div><h3 class="jobSectionHeader"><b>
We are looking for:</b></h3></div><div><div>
Advanced Systems Group, LLC (ASG) is seeking a <b>Traffic Coordinator</b> to support the execution of programming schedules for a major global technology company&rsquo;s FAST/linear live shopping channel distribution network. This role will assist with scheduling operations, data entry, and platform coordination to ensure the channel schedule is accurate and updated across distribution platforms.</div><div></div><div>
Embedded with the client&rsquo;s channel operations team, the Traffic Coordinator will support scheduling workflows, assist with content programming updates, and help maintain operational accuracy across channel platforms.</div><div></div><div>
This role is ideal for candidates interested in gaining experience in digital media operations, FAST channel programming, and broadcast scheduling workflows.</div></div><div>
</div><b>
Responsibilities:</b><ul><li><p>
Scheduling Support</p></li><li><ul><li><div>
Assist with maintaining the Amazon Live programming schedule, ensuring content and promotional placements are accurately reflected.</div></li><li><div>
Support the scheduling team with day-to-day schedule updates and adjustments.</div></li></ul></li><li><div>
Platform Operations</div></li><li><ul><li><div>
Assist with operational workflows related to Amagi and FAST channel management.</div></li><li><div>
Support scheduling execution across primary and sub-channel programming feeds.</div></li></ul></li><li><div>
Data &amp; CSV Management</div></li><li><ul><li><div>
Manage CSV uploads and data updates required for programming and scheduling workflows.</div></li><li><div>
Ensure scheduling data is accurately maintained across systems and platforms.</div></li></ul></li><li><div>
Programming Coordination</div></li><li><ul><li><div>
Support the programming and scheduling teams in maintaining accurate channel listings.</div></li><li><p>
Assist with operational tasks related to scheduling updates and platform requirements.</p></li></ul></li></ul><b>
Required Qualifications &amp; Experience:
</b></div><div><ul><li><div>1&ndash;3 years of experience in media operations, broadcast scheduling, production coordination, or digital media operations</div></li><li><div>
Strong attention to detail and organizational skills</div></li><li><div>
Comfort working with spreadsheets, CSV files, and scheduling system</div></li><li><div>
Strong communication skills and ability to work across teams</div></li></ul><div><b>
Preferred Qualifications &amp; Experience:</b></div><ul><li><div>
Experience supporting FAST channels, OTT platforms, or digital broadcast operations</div></li><li><div>
Familiarity with Amagi or similar scheduling systems</div></li><li><div>
Experience supporting content programming or broadcast scheduling workflows</div></li></ul><b>
Compensation &amp; Benefits:</b></div><div></div><div><div><div><div>
This full-time role offers a salary of $29-36/hour depending on experience.</div><div>
</div></div><div><div>
At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:</div></div><div><ul><li>
Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG.
</li><li>Discounts on health and wellness programs, plus savings on travel and more.
</li><li>Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
</li><li>Employee Assistance Program offering counseling, financial coaching, and more.
</li><li>Paid time off to relax and recharge.
</li><li>Additional benefits to help you plan for the future, like life insurance and 401k.</li></ul></div><div><div>
Interested applicants, including those from Washington state, may contact recruiting@asgllc.com to request a full disclosure of the benefits offerings.</div></div><div><div>
</div></div></div><div><div><i>
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</i></div></div></div></div></div>

Traffic Coordinator

Careers In Travel | Destination Planners

<div>
 <strong>
  Itinerary Support Coordinator - Remote
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 Remote (United States)
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 We are a coordination-focused services company that supports clients with planning, scheduling, and experience-related logistics. We assist with organizing itineraries, timelines, and reservations while maintaining a high standard of communication and client support.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Itinerary Support Coordinator provides administrative and client-facing assistance related to itinerary organization, scheduling, and documentation. This role supports the coordination of multiple components while ensuring accuracy, consistency, and timely communication.
 <br/>
 <br/>
 This is a support-based position focused on organization and client service rather than sales.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Assist with itinerary-related scheduling and coordination requests
 <br/>
 <br/>
 Organize and maintain itinerary details, timelines, and documentation
 <br/>
 <br/>
 Communicate with clients to confirm details, updates, and changes
 <br/>
 <br/>
 Ensure itinerary components are accurately recorded and up to date
 <br/>
 <br/>
 Respond to client inquiries in a professional and timely manner
 <br/>
 <br/>
 Follow established workflows and quality standards
 <br/>
 <br/>
 Collaborate with internal team members to support daily operations
 <br/>
 <br/>
 <strong>
  Qualifications &amp; Skills
  <br/>
  <br/>
 </strong>
 Strong organizational and time-management skills
 <br/>
 <br/>
 Clear written and verbal communication abilities
 <br/>
 <br/>
 High attention to detail and accuracy
 <br/>
 <br/>
 Comfortable working independently in a remote environment
 <br/>
 <br/>
 Basic computer proficiency and willingness to learn new systems
 <br/>
 <br/>
 Professional, reliable, and service-oriented
 <br/>
 <br/>
 Previous experience in itinerary coordination, scheduling, customer service, hospitality, or administrative support is helpful but not required.
 <br/>
 <br/>
 <strong>
  Work Environment &amp; Schedule
  <br/>
  <br/>
 </strong>
 Fully remote position
 <br/>
 <br/>
 Flexible scheduling options may be available
 <br/>
 <br/>
 Training and ongoing support provided
 <br/>
 <br/>
 <strong>
  Why Work With Us
  <br/>
  <br/>
 </strong>
 Remote work flexibility
 <br/>
 <br/>
 Structured and supportive team environment
 <br/>
 <br/>
 Clear expectations and established workflows
 <br/>
 <br/>
 Opportunity to develop coordination and client support skills
 <br/>
 <br/>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Interested candidates are encouraged to submit an application for consideration. Qualified applicants will be contacted regarding next steps.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Online - Itinerary Support Representative - No Experience Needed

Knight Security

<p>Knight Security is seeking a dependable and organized <b>Administrative</b> <b>Assistant / Dispatcher to support our daily office and operations team with the ability to be versatile. </b>This role combines administrative support with dispatch coordination, ensuring schedules, communication, and service requests are handled efficiently.</p><p>The ideal candidate is highly organized, communicates clearly, has the ability to manage and execute multiple tasks in a timely manner &amp; fast-paced environment.</p><p><b>Administrative Office/Dispatching or Scheduling Experience is preferred.</b></p><p><b>Job Responsibilities</b></p><p>As an Office Assistant/Dispatcher you will be part of a small administrative team responsible for facilitating the daily operations of the company. <i><b>Job responsibilities include but are not limited to:</b></i></p><ul><li>Assisting with Payroll/Time and Attendance Tracking</li><li>Client &amp; Employee schedule reminders</li><li>Uniform &amp; Equipment Tracking</li><li>Employee Data Entry/Tracking</li><li>Assisting Human Resource Manager with hiring process operations</li><li>Dispatching on Alternating Weekends: Coverage for call outs/emergencies. Schedule and dispatch security agents to job sites</li><li>Answer incoming calls and respond to customer inquiries</li><li>Maintain accurate records of changes</li><li>Perform data entry and prepare reports or documents as needed</li><li>Communicate job details between customers, field staff, and management</li><li>Assist with general office administrative tasks</li><li>Minimal maintenance of office space cleanliness</li></ul><p><b>Skills and experience necessary to excel in this position:</b></p><ul><li>A positive solution-focused attitude</li><li>Superior customer service skills</li><li>Tech savvy with proficiency in Word and Excel</li><li>Exceptionally dependable/reliable/punctual</li><li>Excellent time management skills; Ability to prioritize and handle multiple tasks in a fast-paced environment</li><li>Excellent oral and written communication skills</li><li>Highly detail-oriented with a strong sense of urgency</li><li>Ability to complete tasks efficiently with minimal supervision</li><li>Exceptional organization skills</li><li>Be a TEAM player (There is no I in TEAM)</li></ul><p>Job Type: Full-time</p><p>Pay: $23.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li><li>Rotating weekends</li><li>Weekends as needed</li></ul><p>Experience:</p><ul><li>Administrative: 2 years (Required)</li><li>Scheduling/Dispatching: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative Office Assistant/ Dispatcher

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