administrative assistant

admin assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi

executive assistant

hr assistant

secretary administrative assistant

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 Parsons is looking for an amazingly talented
 
 Site Administrator/Secretary
 
 to join our team! In this role you will get to
 
 performs a variety of administrative/document control functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
 </li>
 <li>
 Under general supervision, performs a variety of administrative and document control functions for a project or department.
 </li>
 <li>
 Responsible for greeting visitors. Maintains visitor sign-in book.
 </li>
 <li>
 Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
 </li>
 <li>
 Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
 </li>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Associates Degree or Diploma in Business
 </li>
 <li>
 At least 4-5 years of relevant work experience, including prior document control experience .
 </li>
 <li>
 Strong written and oral communication, organizational, and interpersonal skills are required.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
 </li>
 <li>
 Detail oriented and comfortable working in a fast-paced office environment
 </li>
 <li>
 Superior organization skills and dedication to completing projects in a timely manner.
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Site Admin/Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Site Administrator/Secretary to join our team! In this role you will get to performs a variety of administrative/document control functions for a project or department. 
What You'll Be Doing:<ul><li>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</li><li>
Under general supervision, performs a variety of administrative and document control functions for a project or department.</li><li>
Responsible for greeting visitors. Maintains visitor sign-in book.</li><li>
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.</li><li>
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.</li><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Associates Degree or Diploma in Business</li><li>
At least 4-5 years of relevant work experience, including prior document control experience .</li><li>
Strong written and oral communication, organizational, and interpersonal skills are required.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.</li><li>
Detail oriented and comfortable working in a fast-paced office environment</li><li>
Superior organization skills and dedication to completing projects in a timely manner.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 AECOM's Program Cost Consultancy team is seeking a dynamic and organized
 
 Administrative Assistant
 
 to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
 
 
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Assist in day-to-day administrative tasks
 </li>
 <li>
 Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
 </li>
 <li>
 Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
 </li>
 <li>
 Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
 </li>
 <li>
 Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
 </li>
 <li>
 Draft and edit professional emails, letters, and other correspondence as needed.
 </li>
 <li>
 Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
 </li>
 <li>
 Collaborate with project managers and team members to assist in project-related administrative tasks.
 </li>
 <li>
 Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
 </li>
 <li>
 Assist in data entry tasks related to project milestones, timelines, and resource allocation.
 </li>
 <li>
 Generate basic reports and analyses to support project managers in monitoring project progress.
 </li>
 <li>
 Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
 </li>
 <li>
 Works under general supervision.
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, or a related field is preferred.
 </li>
 <li>
 Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and multitasking abilities with a keen eye for detail.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10145653
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Administrative Assistant إماراتيين (خلاصة القيد)

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Legal Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities:<ul><li>Preparing and formatting legal documents, letters, and case files</li><li>Managing schedules, appointments, and court dates</li><li>Handling client communications and correspondence</li><li>Filing and organizing legal documents and maintaining records</li><li>Coordinating with courts, government departments, and clients</li><li>Managing emails, phone calls, and office documentation</li></ul>Requirements:<ul><li>Previous experience as a Legal Secretary or Administrative Secretary (law firm experience preferred)</li><li>Knowledge of basic accounting and financial administrative tasks</li><li>Fluency in Arabic (required); English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Professional communication skills and ability to maintain confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with legal documentation and court procedures</li><li>Ability to handle sensitive information professionally</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Sophia Home By Patina Interior

Job Title: Personal Assistant to Managing DirectorJob SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Personal Assistant

Explore 274+ Secretary administrative assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

274 secretary administrative assistant jobs In Abu Dhabi

Site Admin/Secretary

Site Admin/Secretary

Administrative Assistant / Government Affairs (Female)

Administrative Assistant إماراتيين (خلاصة القيد)

Secretary

Male Executive Secretary to the Director

Personal Assistant