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secretary administrative assistant

iSpatial Techno Solutions

<div><div><div><div><div><div>QUALIFICATION:
<div><ul><li>Bachelor&rsquo;s degree or equivalent professional experience</li>
</ul><ul><li>Minimum 2&ndash;5 years of experience in an executive assistant/secretary role</li>
</ul><ul><li>Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint</li>
</ul><ul><li>Excellent organizational and multitasking abilities</li>
</ul><ul><li>Strong written and verbal communication skills</li>
</ul><ul><li>Ability to handle confidential information with discretion</li>
</ul><ul><li>Professional, polite, and proactive attitude</li>
</ul>
 Preferred Attributes:
<ul>
<li>Experience supporting senior executives or C-level leadership</li>
</ul><ul><li>Familiarity with task/project management tools (Planner, Trello, Asana, etc.)</li>
</ul><ul><li>Ability to work independently and under pressure</li>
</ul>
 What We Offer:
<ul>
<li>Professional work environment</li>
</ul><ul><li>Opportunity to work closely with leadership</li>
</ul><ul><li>Competitive salary package based on experience</li>
</ul></div></div></div></div><div></div><div><div><div>JOB RESPONSIBILITY:
<div><ul><li>Manage the executive&rsquo;s calendar, appointments, and daily schedules efficiently</li>
</ul><ul><li>Coordinate internal and external meetings, including agendas and meeting minutes</li>
</ul><ul><li>Arrange travel plans, bookings, and logistics when required</li>
</ul><ul><li>Monitor and manage Outlook inbox, prioritize emails, and draft responses</li>
</ul><ul><li>Ensure timely follow-ups on important messages, requests, and approvals</li>
</ul><ul><li>Coordinate communication between leadership and teams/clients</li>
</ul><ul><li>Track ongoing tasks, deadlines, and action items</li>
</ul><ul><li>Set up reminders and follow-up schedules for meetings and deliverables</li>
</ul><ul><li>Maintain task lists and support workflow organization</li>
</ul><ul><li>Prepare letters, documents, presentations, and reports as needed</li>
</ul><ul><li>Maintain proper filing and record-keeping of key documents</li>
</ul><ul><li>Support day-to-day administrative operations</li>
</ul><ul><li>Liaise with internal departments and external stakeholders professionally</li>
</ul></div></div></div></div><div></div><div><div><div>BENEFITS
<div><ul><li>Competitive compensation based on market standards</li>
<li>We are working on a flexible working model that caters to the diverse needs of our teams. (Our offices are open for those who prefer to work in-person, and we also support remote work where it aligns with our operational requirements. For certain positions, being close to one of our offices is important to facilitate collaboration, access to resources, or alignment with our service regions. In these cases, the job description will clearly indicate any working location requirements).</li>
<li>Full time employees receive a competitive total compensation package along with the below additional benefits.</li>
<li>Standard Leave Policy.</li>
<li>Office is located in the heart of the city in case you need to step in for any purpose.</li>
<li>Medical Insurance (Self+Spouse+4 Dependent Children)</li>
<li>Quarterly team engagement activities and rewards &amp; recognitions such as Yearly Performance Bonus and Yearly Appraisals.</li>
<li>Learning &amp; Development programs to foster professional growth</li>
</ul></div></div></div></div></div></div><div></div><div><div><div><h4 class="jobSectionHeader">Experience : 2&ndash;5 years
</h4></div><div><h4 class="jobSectionHeader">Location : Abu Dhabi</h4></div></div></div></div>

Executive Secretary / Executive Assistant

ADAMZ IT SOLUTIONS

<ul><li>Job Title: Office Admin cum Secretary</li><li>Job Location : Musaffah 39, Abudhabi</li><li>Gender preference : Male</li><li>Company : ADAMZ IT SOLUTIONS</li></ul>Job Responsibilities:- Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers - Handle MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination. - Assist with basic accounting tasks - Prepare ads, flyers, and document templates - Use AI tools to assist with office work, content preparation and social media marketing - Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements:- 3+ years experience in office coordination and administration- Knowledge of basic accounting and AutoCAD - Experience with AI tools - Skills in designing ads and flyers - Good communication and organizational skills - Ability to handle MCC and other government / legal works - Ability to work independently and as part of a team, with good leadership qualities.If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What are the accounting software you are familiar with? </li><li>What are the AI tools and software you specialize in? </li><li>Do you know Autocad? </li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Work Location: In person

Admin cum Secretary

Al Marina Holding

Job Description:We are seeking a highly organized and professional Personal Secretary to support the General Manager of our civil construction projects. The ideal candidate should have a civil construction background or strong understanding of construction processes, excellent administrative skills, and the ability to manage schedules, correspondence, and project documentation efficiently.Key Responsibilities:<ul><li>Manage the GM&rsquo;s calendar, appointments, and meetings</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Coordinate with project teams, clients, and subcontractors</li><li>Handle calls, emails, and inquiries professionally</li><li>Maintain confidential files and records</li><li>Arrange travel, accommodation, and logistics as required</li><li>Assist with project-related documentation and reporting</li><li>Support the GM in day-to-day administrative and operational tasks</li></ul>Requirements:<ul><li>Proven experience as a Personal Secretary or Executive Assistant</li><li>Background or exposure to civil construction projects is preferred</li><li>Strong organizational, time management, and communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle confidential information with discretion</li><li>UAE/GCC experience preferred</li><li>Fluent in English; Arabic is an advantage</li><li>Available for immediate joining</li></ul>Job Type: Full-timeWork Location: In person

Personal Secretary to GM – Civil Construction

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
 <ul>
 <li>
 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
 </li>
 <li>
 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
 </li>
 <li>
 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
 </li>
 <li>
 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
 <ul>
 <li>
 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
 </li>
 <li>
 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
 </li>
 <li>
 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
 </li>
 <li>
 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Documentation
 
 
 <ul>
 <li>
 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
 </li>
 <li>
 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
 </li>
 <li>
 Minute-take during key meetings, distribute action items, and track follow-through.
 </li>
 <li>
 Manage confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
 <ul>
 <li>
 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
 </li>
 <li>
 Build and maintain efficient digital filing, documentation, and workflow systems.
 </li>
 <li>
 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
 </li>
 <li>
 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
 </li>
 <li>
 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
 </li>
 <li>
 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
 </li>
 <li>
 Support the preparation and submission of expense reports and relevant administrative documentation.
 </li>
 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
 </li>
 <li>
 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
 </li>
 <li>
 Exceptional written and verbal English communication skills, including professional email and business writing.
 </li>
 <li>
 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
 </li>
 <li>
 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
 </li>
 <li>
 Excellent English language skills (written and spoken) are required.
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 </ul>
</div>

Executive Secretary

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

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