senior administrative services officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
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 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
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 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
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 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
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 </ul>
 
 Operations
 
 
 
 <ul>
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 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
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 Prepare and process correspondences, memos, and internal communication for review and approval.
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 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
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 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
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 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
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 </ul>
 
 Product / Process Improvement
 
 
 
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 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
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 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 High School/ Diploma in relevant field
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 2+ Years in case of Diploma (5+ Years in case of High School)
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 Strong executive communication and professional correspondence skills
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 Knowledge of general administrative practices and procedures
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 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
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 Understanding of the organization&rsquo;s business context and operational environment
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 Proficiency in technical and analytical reporting
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 Experience in committee and team governance
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 Competence in knowledge and innovation management initiatives
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 Skilled in policy implementation and compliance monitoring
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 Familiarity with quality, health, and safety compliance standards
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 Ability to manage stakeholder engagement and follow organizational protocols
 
 
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 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Colliers

<div>
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 Provide day‑to‑day administrative support to ensure smooth office operations.
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 Manage correspondence, documentation, filing systems, and record‑keeping activities.
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 Coordinate office maintenance, supplies, and service providers to ensure a well-functioning work environment.
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 Support scheduling, meeting arrangements, room bookings, and travel logistics when required.
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 Assist in preparing reports, presentations, and internal communication materials.
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 Handle staff requests efficiently and liaise with internal departments to ensure timely resolution.
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 Monitor office budgets, invoices, purchase requests, and petty cash as per company procedures.
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 Ensure company policies and administrative procedures are followed and updated when necessary.
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 Support onboarding arrangements for new employees (access cards, IT setup coordination, workspace preparation).
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 Contribute to organizing events, training sessions, and company activities.
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 </ul>
 
 
 
 
 
 2. Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
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 2&ndash;5 years of experience in administrative or office support roles (preferably in a corporate environment).
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 Strong organizational, multitasking, and time‑management skills.
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 Excellent communication skills in English; Arabic is an advantage.
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
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 Detail‑oriented with a proactive and resourceful approach to problem‑solving.
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 Ability to handle confidential information with discretion and professionalism.
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 Strong interpersonal skills and the ability to collaborate with various departments.
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 Customer‑service mindset and a positive, team‑oriented attitude.
 </li>
 </ul>
 
 
</div>

Senior Admin Officer (UAE National)

Dubai Integrated Economic Zones Authority

<div>
 
 To manage all DSO shared services functions in coordination with DIEZ and make sure services are delivered with quality and on time.
 
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 Minimum Bachelor level degree in a relevant subject; CMA certification preferred.
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 5+ years&rsquo; experience
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 English language required (advanced)
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 General software knowledge (MS Office, etc.)
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 IT technical Knowledge
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 Facility Management Knowledge (added advantage)
 </li>
 </ul>
 
 
 
 
 
 Support Services
 
 
 <ul>
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 Ensure all service for DSO business units are functioning as per the Service Level Agreement and within dedicated deadlines.
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 Monitor DSO &amp; Client dashboard in daily basis to ensure business operation.
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 Daily tracking of the service level agreement (SLA) KPI and proceed with require action for any discrepancies.
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 Review and analyze SLA monthly reporting and provide summary reports to the Management on quarterly basis.
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 Conduct monthly/quarterly review meeting with DIEZ FTE related to SLA finding.
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 Manage and operate all systems enquiries, transactions &amp; enhancement solution, custom report and create BRD based on the requirements with IT Dept.
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 Prepare monthly report for all open/undelivered services and analyze the impact with the financial cost if applicable and raise it to the management.
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 Categorize customer satisfaction survey and coordinate with FTE for improvement plan and implementation.
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 One point of contact for all DIEZ enquiries.
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 Coordinate with the CU to provide assistance to the Reporting Team, in preparation of yearly OPEX/CAPEX budget for DIEZ (Revenue &amp; Expenses)
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 To assist in raising purchase requests in F&amp;O system.
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 Conduct regular physical site inspections across all DSO premises and prepare inspection reports, accordingly, ensuring that all identified findings are rectified within the agreed timeline in coordination with the concerned departments.
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 Review and verify all submitted requests, CAPEX, etc from DIEZ Depts and provide summary details for each enquiry.
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 Handle &amp; resolve all DSO &amp; Clients enquiries related to CU Depts.
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 Responsible to verify any change request from DIEZ related to the pricing fees list.
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 Provide assistance to other section in general duties.
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 Adhere to DSO Policies and Procedures.
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 Any other duties assigned by the line manager/department head from time to time.
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 To be available during emergency.
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 </ul>
 
 
</div>

Senior Officer - Support Services

Devenir Cap Financial Instruments Quotations Service

Job Vacancy !!!!!Customer Service OfficerJob description:Job Vacancy !!!!!Customer Service OfficerJob Description:<ul><li>Manage and maintain company records, files, and documents</li><li>Perform data entry and accurately update internal databases</li><li>Follow up with clients for business-related requirements and documentation</li><li>Prepare reports, invoices, and assist with basic accounting tasks</li><li>Coordinate client compliance requirements and document submissions</li><li>Assist with PRO-related tasks and external documentation when required</li><li>Handle email correspondence and general administrative duties</li><li>Fill basic bank forms and business-related forms</li><li>Liaise with bank representatives and UAE Free Zone authorities as needed</li><li>Post content on social media platforms</li><li>Arrange meetings with clients as per their requirements</li></ul>Requirements:<ul><li>Fluent in English ( strong spoken and written)</li><li>Strong multitasking and time management skills</li><li>Proficient in MS Office (Excel, Word, Outlook</li><li>Excellent communication and interpersonal skills</li><li>Ability to follow up and coordinate with clients and external partners</li><li>Basic understanding of bank forms and business documentation</li><li>Knowledge of Canva and other basic editing tools</li><li>Experience in social media handling is a plus</li><li>Bachelor&rsquo;s degree or relevant experience in administration/back-office roles</li><li>Basic understanding of accounting and VAT is an advantages</li></ul>Devenir Corporate Services, a UAE-based company specializing in corporate advisory, company formation, and administrative support services across various jurisdictions.The position is based in Dubai, UAE, with a salary range of AED 3,000 per month.Interested candidates are requested to send their CVs to info@devenircap.com. Shortlisted candidates will be contacted for an interview.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Customer Service / Back office : 2 years (Preferred)</li></ul>Language:<ul><li>Fluent in English (Preferred)</li></ul>Work Location: In person

Customer Service Officer

AP Technical

<div>
 
 We are currently supporting an international investment company in the search for an experienced Executive Personal Assistant to support the Chief Executive Officer.
 
 
 The successful candidate will manage the CEO's calendar across multiple time zones, coordinate meetings, prepare documentation and handle professional correspondence. The role also involves arranging international travel, managing confidential information and acting as a key point of contact between the CEO and internal and external stakeholders.
 
 
 In addition, the Executive Personal Assistant will support the establishment of the Dubai entity by liaising with local authorities, assisting with regulatory documentation and ensuring compliance with UAE employment regulations. The role will also involve coordinating office setup, managing vendors and supporting administrative and HR-related processes including employee onboarding and visa documentation.
 
 
 Candidate requirements:
 
 <ul>
 
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 Minimum 5 years of experience supporting senior executives in a fast-paced corporate environment
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 Currently based in Dubai
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 Strong understanding of UAE employment regulations and business practices
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 Excellent written and spoken English
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 Mandarin would be considered an advantage
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 Highly organised with strong attention to detail
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 Professional, discreet and able to manage confidential information
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 Strong multitasking and time management skills
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 </ul>
 
 
 This role offers the opportunity to join a growing international organisation and play a key role in supporting senior leadership during an important phase of expansion.
 
 
 If you are interested in this opportunity, please send your CV to arina.romanko@ap-technical.com
 
 
 
 
 
 
 AP Group is acting as an introductory service in relation to this vacancy. By submitting your CV for consideration, you are consenting to its retention for the purpose of securing you work. Any information you provide to AP Group and its subsidiaries will be subject to the protection of Data Protection Laws, our policy for which can be found at https://www.apgroupglobal.com/privacy-notice/
 
</div>

Executive Personal Assistant, Wealth Management - Dubai

The Supreme Legislation Committee

<div><div>Main Duties and Responsibilities: 
1. Preparation of Annual Workshop Plans
&Oslash; Contribute to the preparation of annual plans for awareness and knowledge workshops. 
2. Organisation and Implementation of Workshops
&Oslash; Organise and implement workshops and knowledge activities aligned with the institution's vision and objectives. 
3. Coordination with Lecturers and Trainers
&Oslash; Coordinate with lecturers and trainers and prepare workshop schedules. 
4. Preparation of Training Materials
&Oslash; Prepare and develop training and educational materials in collaboration with specialists. 
5. Participant Management
&Oslash; Monitor participant attendance, document their details, and evaluate their performance. 
6. Workshop Evaluation
&Oslash; Apply workshop evaluation tools such as surveys and analyse results. 
7. Detailed Workshop Reporting
&Oslash; Prepare detailed reports on awareness and knowledge workshops, including workshop objectives, number of participants, content delivered, implementation challenges, and future recommendations. 
8. Resource Requirements Analysis
&Oslash; Identify and analyse workshop requirements regarding human, technical, and logistical resources, and submit them to the direct supervisor for approval prior to implementation. 
9. Periodic Progress Reporting
&Oslash; Prepare periodic reports on workshop progress, including observations and recommendations. 
10. Stakeholder Communication
&Oslash; Communicate effectively with relevant partner or supporting entities. 
11. Promotional Campaign Support
&Oslash; Support promotional and marketing campaigns for workshops through available media and electronic channels. 
12. Workshop Content Development
&Oslash; Contribute to developing workshop content according to target audience needs. 
13. Policy Compliance
&Oslash; Adhere to approved policies and procedures within the section and institution. 
14. Knowledge Communications Support
Participate in internal and external newsletters, bulletins, or postings concerning knowledge workshops and publications<div> 
</div></div><div>
Qualifications<div></div> 
Academic Qualifications:<ul><li> Bachelor's degree in Knowledge Management, Management, Training, or a related discipline.</li></ul>
Professional Experience:<ul><li> 1-3 years of practical experience in workshops or educational and awareness programmes.</li></ul> 
Additional Skills:<ul><li>
Advanced organisational skills and effective time management.</li><li>
Proficiency in computer applications and modern educational and training technologies.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work in a team and handle work pressure.</li><li>
Knowledge of non-traditional or interactive teaching methods.</li><li>
Experience in preparing training materials.</li><li>
Ability to deliver workshops or supervise them when required</li></ul></div></div>

Administrative Officer

Explore 1822+ Senior administrative services officer in Dubai this March. Find roles across top companies and apply now to boost your career.

1822 senior administrative services officer jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Senior Admin Officer (UAE National)

Senior Officer - Support Services

Customer Service Officer

Executive Personal Assistant, Wealth Management - Dubai

Administrative Officer