senior administrative services officer

MMH SECURITY SERVICES

We're Hiring: Public Relations Officer (PRO) &ndash; Security ServicesCompany: MMH Security ServicesLocation: Dubai, UAEJob Type: Full-TimeAbout MMH Security ServicesMMH Security Services is a leading provider of professional security solutions across the UAE. We are seeking an experienced, proactive, and detail-oriented Public Relations Officer (PRO) to join our team. This role is ideal for someone with strong knowledge of UAE government procedures, excellent administrative skills, and hands-on experience using government portals.Key Responsibilities<ul><li>This is a system-focused PRO position, primarily involving online government platforms rather than field work.</li><li>Manage and process transactions through UAE government portals, including MOHRE, GDRFA, ICP, Ministry of Interior, and other relevant authorities.</li><li>Handle the complete employment visa process, work permits, labor contracts, Emirates ID applications, residency renewals, cancellations, and security clearances.</li><li>Prepare, type, translate, and submit official government documents and correspondence in both Arabic and English.</li><li>Coordinate the renewal of company trade licenses, security licenses, establishment cards, and other regulatory permits.</li><li>Monitor application status, resolve portal rejections, and liaise with relevant authorities to ensure timely approvals.</li><li>Maintain accurate employee records and ensure compliance with UAE labor laws and immigration regulations.</li><li>Support HR and management with documentation, compliance, and government-related administrative tasks.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of UAE experience as a PRO, preferably in the security services sector.</li><li>Strong working knowledge of MOHRE, GDRFA, ICP, MOI, and other UAE government portals.</li><li>Excellent Arabic typing skills and proficiency in both Arabic and English.</li><li>Familiarity with labor laws, visa procedures, licensing, and corporate compliance.</li><li>Strong organizational skills with the ability to manage multiple applications simultaneously.</li><li>Proficient in Microsoft Office and online government systems.</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Career growth opportunities</li><li>Professional and supportive work environment</li><li>Immediate joining preferred</li></ul>Apply NowIf you meet the above qualifications and are ready to join a growing security company, we'd love to hear from you.Email your CV to: info@mmhsecurity.aeWhatsApp: +971 56 509 1734Pay: From AED1.00 per monthWork Location: In person

Public Relations Officer (PRO) – Security Services

Daynamaiz Training Institute L.L.C S.O.C

Job Title: Female Administrative OfficerCompany: Daynamaiz Training Institute Location: Dubai, UAE Job Type: Full-TimeAbout UsDaynamaiz Training Institute is a professional training center committed to delivering high-quality education and skill development programs. We are currently looking for a dedicated and experienced Female Administrative Officer to join our team in Dubai.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Handle calls, emails, and front desk responsibilities</li><li>Prepare reports, documents, and correspondence</li><li>Maintain records and filing systems</li><li>Assist in student registration and coordination</li><li>Support sales and marketing team when required</li><li>Manage invoicing and basic accounting tasks</li><li>Coordinate with management for smooth office operations</li></ul>Requirements<ul><li>Female candidate (as per company requirement)</li><li>Minimum 2 years experience in Dubai (UAE experience required)</li><li>Strong knowledge of MS Word and Excel</li><li>Knowledge of Tally (mandatory)</li><li>Basic sales knowledge is an advantage</li><li>Good communication skills in English (spoken &amp; written)</li><li>Ability to work under pressure</li><li>Well organized and professional attitude</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Admin Officer

Akamai Technologies

<div>
 
 Job Description
 
 
 
 
 Do you enjoy being in the front line and first point of contact for visitors?
 
 
 
 
 Do you enjoy being in a customer service-oriented role?
 
 
 
 
 Work in a modern office environment.
 
 
 
 As the Office Manager for our Dubai office, you'll be responsible for a variety of office duties. Sitting in reception, you'll be the front line and first point of contact for our visitors. You'll also provide administrative support services to site leads and Senior managers. This will include travel requests, expense submission and calendar management.
 
 
 
 Work For a Leading Technology Company
 
 
 
 You must be customer service-oriented, resourceful, enthusiastic, and capable of multi-tasking. The primary objective of this position is proactively seeking means of improving the environment for all employees.
 
 
 
 As An Office Manager, You Will Be Responsible For
 
 
 
 <ul>
 <li>
 Establishing procedures for office maintenance, working with the landlord and contractors on facilities related issues.
 </li>
 <li>
 Managing office vendor relationships, negotiate, closing and support ongoing relationships.
 </li>
 <li>
 Providing administrative assistant to managers, HR and Finance departments.
 </li>
 <li>
 Working closely with the site lead and support with various initiatives.
 </li>
 <li>
 Planning and executing internal events including team specifics.
 </li>
 <li>
 Supporting in-office customer and partner meetings, including logistics, planning and catering.
 </li>
 <li>
 Maintaining a safe and secure working environment, acting as Safety Officer for the office.
 </li>
 <li>
 Managing post and courier service delivery and monitoring office supplies and food inventory.
 
 
 </li>
 </ul>
 
 Do What You Love
 
 
 
 To be successful in this role you will:
 
 
 <ul>
 <li>
 Have relevant experience managing a busy front reception including associated administrative tasks.
 </li>
 <li>
 Have knowledge of clerical practices and procedures.
 </li>
 <li>
 Have knowledge of business and management principles.
 </li>
 <li>
 Have computer skills (Microsoft Office) and knowledge of other office software packages.
 </li>
 <li>
 Have fluency in Arabic and English.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 At Akamai, we make life better for billions of people, trillions of times a day.
 
 
 Whether you're streaming live events, scrolling social media, watching your favorite series, or managing your savings, we're the engine behind the scenes. We provide the world's most distributed platform from Cloud to Edge to help the giants of the digital world work faster and stay more secure, making the internet a better experience for everyone.
 
 
 
 Our Focus Is Simple
 
 
 
 
 Cloud and Edge:
 
 Running apps closer to users for instant performance.
 
 
 
 Security
 
 : Neutralizing threats before they ever reach your data.
 
 
 
 Content Delivery
 
 : Scaling the world's biggest moments without a glitch.
 
 
 
 AI
 
 : Enabling our customers to build, secure, and scale AI apps on the world's most distributed cloud platform.
 
 
 At Akamai, we don't just support the internet; we power and protect it, because behind every great digital experience is a massive hidden challenge. And we're the ones who solve it. When millions of people hit play or pay, Akamai ensures it just works.
 
 
 
 Benefits at Akamai:
 
 We support your health, well-being, finances, and life beyond work. See our benefits.
 
 
 
 FlexBase adapts to your job's needs
 
 
 
 Akamai's FlexBase program is yet another way we show our commitment to providing employees with an exceptional workplace experience. It's not about telling employees where to work; it's about supporting employees to do their best work.
 
 
 We trust our incredible employees to work in ways that suit them best: at home, in an office, or a combination of both.
 
 
 Connect with us on social and see what life at Akamai is like!
</div>

Office Manager - Part time (UAE Nationals Only)

Venus Star Construction

A well reputed construction company based in Dubai is looking for a highly organized and detail-oriented Secretary to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will possess excellent communication, organizational and multitasking skills while maintaining a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Provide administrative support to senior management and executives.</li><li>Manage calendars, appointments and travel arrangement.</li><li>Prepare correspondence, reports, presentations and meeting agendas.</li><li>Maintain confidential files, records, and company documents.</li><li>Assist with preparing contracts, quotations and other business documents</li><li>Perform other administrative duties as assigned by the management.</li></ul>Qualifications<ul><li>Bachelor's degree or Diploma in Business Administration or any related field</li><li>Ability to handle confidential information with integrity</li><li>Experience supporting Directors, CEOs, or General Manager</li><li>Experience in construction, engineering or corporate offices is an advantage</li><li>Advanced proficiency in Microsoft office ( Word, Excel, Outlook and PowerPoint)</li></ul>Work Location: In person

Secretary

Zahr Freighters

<div>Zahr Freighters is seeking a highly organized and professional Executive Assistant to join our team in Dubai. This role is ideal for an experienced administrative professional who can provide high-level support to senior management, coordinate executive schedules, and ensure the efficient handling of confidential business matters. The successful candidate will play a vital role in supporting strategic operations and enhancing executive productivity.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative and secretarial support to senior executives.</li>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, meeting agendas, and business correspondence.</li>
<li>Coordinate internal and external meetings, including preparing meeting materials and recording minutes.</li>
<li>Screen phone calls, emails, and other communications on behalf of executives.</li>
<li>Handle confidential documents and sensitive business information with discretion.</li>
<li>Organize and maintain executive files, records, and important documentation.</li>
<li>Coordinate with internal departments and external stakeholders to ensure smooth communication.</li>
<li>Assist with special projects, event planning, and other executive assignments as required.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li>
<li>Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and time management abilities.</li>
<li>High level of professionalism, discretion, and attention to detail.</li>
<li>Ability to work independently in a fast-paced business environment.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Executive support and office management expertise</li>
<li>Excellent communication and interpersonal skills</li>
<li>Strong organizational and planning abilities</li>
<li>Problem-solving and decision-making capabilities</li>
<li>Professionalism, confidentiality, and adaptability</li>
</ul>
Why Join Zahr Freighters?

At Zahr Freighters, strong executive support is essential to driving operational efficiency and business success. This Executive Assistant position in Dubai offers an excellent opportunity to work closely with senior leadership, expand your professional skills, and build a rewarding career within a growing and respected freight and logistics organization.</div>

Executive Assistant

Whiteshield

<div>
 
 Whiteshield: Executive Assistant
 
 
 
 
 (Permanent Position, UAE Based)
 
 
 
 
 ABOUT US |
 
 Whiteshield is an AI-native sovereign intelligence company helping governments move from insight to action and from planning to continuous adaptation. Its platform combines workforce intelligence, economic intelligence and adaptive policy applications to support decision-makers in real time. Founded in 2011, the company combines public policy expertise, proprietary data assets and AI-enabled applications to support decision-makers across workforce development, economic competitiveness and societal transformation.
 
 
 With principal operations in Dubai (DIFC) and Riyadh and a global footprint spanning the Middle East, Europe, Africa, Eurasia and Asia, Whiteshield serves governments, sovereign institutions, multilateral organizations and leading corporations worldwide. Its technology portfolio equips leaders with decision intelligence, workforce intelligence and adaptive policy solutions.
 
 
 Whiteshield's mission is to help build adaptive societies where every citizen can learn, provide and connect.
 
 
 
 WHERE YOU FIT IN |
 
 
 
 We are looking for an exceptional Personal Assistant to provide dedicated executive support to our Senior Leadership team based in the UAE.
 
 
 This is a demanding, fast-paced role requiring someone who thrives under pressure, enjoys working at pace, and can confidently manage competing priorities in a dynamic consulting environment. The successful candidate will become a trusted partner to the Associate Partner, ensuring their time is effectively managed while anticipating needs, coordinating complex schedules, and acting as a key point of contact for internal and external stakeholders.
 
 
 The ideal candidate is highly organised, discreet, resilient, proactive and able to remain calm when priorities change at short notice.
 
 
 
 WHAT YOU WILL DO |
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Proactively manage an exceptionally complex, fast changing calendar while protecting the Partner's time and ensuring critical priorities are met
 </li>
 <li>
 Manage complex travel arrangements including flights, accommodation, visas, itineraries and logistics.
 </li>
 <li>
 Continuously review and reprioritise schedules throughout the day, exercising sound judgement to respond to changing business needs, shifting priorities and emerging demands while ensuring time is aligned to leaderships strategic priorities
 </li>
 <li>
 Prepare agendas, briefing materials, meeting packs and follow-up actions.
 </li>
 <li>
 Screen and manage incoming communications, ensuring urgent matters receive prompt attention.
 </li>
 <li>
 Draft, proofread and format correspondence, presentations and other business documents.
 </li>
 <li>
 Track actions and deadlines, ensuring commitments are followed through
 
 
 </li>
 </ul>
 
 Stakeholder Management
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for senior government officials, clients and internal stakeholders.
 </li>
 <li>
 Build strong relationships while maintaining professionalism and confidentiality.
 </li>
 <li>
 Coordinate meetings with senior stakeholders, ensuring seamless execution and excellent client experience.
 </li>
 <li>
 Liaise with internal teams to gather information and support project requirements.
 
 
 </li>
 </ul>
 
 Administrative &amp; Project Coordination
 
 
 
 <ul>
 <li>
 Support the Associate Partner with ad hoc operational and project-related activities.
 </li>
 <li>
 Coordinate approvals, expenses and administrative processes.
 </li>
 <li>
 Maintain accurate records, documents and filing systems.
 </li>
 <li>
 Assist with planning workshops, leadership meetings and external events as required.
 </li>
 <li>
 Anticipate requirements before they arise and proactively identify ways to improve efficiency
 
 
 </li>
 </ul>
 
 QUALIFICATIONS |
 
 
 
 <ul>
 <li>
 Relevant professional qualifications or certifications in Executive Assistance, Business Administration, Office Management or a related discipline
 </li>
 <li>
 Minimum 3-4 years' experience supporting senior executives, partners or C-suite leaders within a consulting, professional services, government or corporate environment.
 </li>
 <li>
 Fluency in both Arabic and English (written and spoken) is essential.
 </li>
 <li>
 Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
 </li>
 <li>
 Experience managing complex calendars and international travel
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 WHO WE LOOK FOR |
 
 
 
 <ul>
 <li>
 Outstanding organisational and prioritisation skills
 </li>
 <li>
 Exceptional attention to detail.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 <li>
 High levels of discretion and professionalism.
 </li>
 <li>
 Able to build credibility with senior stakeholders.
 </li>
 <li>
 Calm under pressure and comfortable managing changing priorities.
 </li>
 <li>
 Resilient, adaptable and solutions oriented.
 </li>
 <li>
 Highly proactive with the ability to anticipate needs before they arise.
 </li>
 <li>
 Strong sense of ownership and accountability.
 </li>
 <li>
 Able to work independently while exercising sound judgement
 
 
 </li>
 </ul>
 
 WHAT WILL MAKE YOU SUCCESSFUL |
 
 
 
 The successful candidate enjoys operating in a fast-moving environment where no two days are the same. They remain composed under pressure, adapt quickly to changing priorities and take pride in staying one step ahead. They are resourceful, dependable and confident working with senior leaders and external stakeholders while maintaining the highest levels of professionalism and confidentiality.
 
 
 
 Benefits
 
 
 
 
 PERKS AND OPPORTUNITIES |
 
 
 
 
 Accelerated Career Trajectory
 
 
 
 We operate a performance-driven environment with clear progression pathways
 
 
 
 Seamless Relocation
 
 
 
 For those relocating - we provide comprehensive transition support including visa sponsorship and relocation assistance enabling you to integrate quickly and focus on delivery from day one.
 
 
 
 Supporting Your Performance
 
 
 
 We provide Tier 1 global medical coverage, wellbeing support, family allowances where applicable and structured savings plans.
 
 
 
 Helping Teams Perform
 
 
 
 We work on complex high-impact engagements that demand intensity and ownership. At the same time we are mindful of the impact this can have and aim to support sustainable performance over time through offering generous annual leave, flexible work arrangements and opportunities to connect beyond the day-to-day through retreats and team events.
</div>

SANVEE BUILDING CONTRACTING LLC

Job Title: Safety Officer (HSE Officer) &ndash; Civil Construction Projects Salary: AED 3,000 &ndash; 4,000 per monthJob Description:We are seeking a responsible and experienced Safety Officer (HSE Officer) with a strong background in civil construction projects to ensure safe working practices across project sites. The candidate will be responsible for implementing Health, Safety, and Environmental (HSE) standards in compliance with UAE regulations, client requirements, and company policies.Key Responsibilities:<ul><li>Implement, monitor, and enforce HSE policies and procedures across civil construction sites.</li><li>Conduct regular site inspections to identify hazards and ensure safe execution of construction activities.</li><li>Ensure compliance with UAE authority regulations, consultant requirements, and project safety standards.</li><li>Conduct toolbox talks, safety inductions, and training sessions for site workers and subcontractors.</li><li>Monitor high-risk activities such as excavation, scaffolding, lifting, and concrete works.</li><li>Investigate incidents, accidents, and near-misses and prepare detailed reports with corrective actions.</li><li>Ensure proper use of PPE and promote a strong safety culture across all site personnel.</li><li>Coordinate closely with project engineers, site engineers, and subcontractors to resolve safety issues.</li><li>Maintain all safety documentation, permits, inspection records, and compliance reports.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s Degree in Civil Engineering or Occupational Health &amp; Safety.</li><li>NEBOSH IGC certification is mandatory (or equivalent HSE qualification).</li><li>Minimum 2&ndash;3 years of experience in civil construction projects in a safety role.</li><li>Strong understanding of construction methods, site activities, and associated risks.</li><li>Good knowledge of UAE HSE regulations and construction safety standards.</li><li>Strong communication, leadership, and reporting skills.</li><li>Ability to conduct safety training and enforce compliance on site.</li><li>Valid UAE driving license preferred.</li></ul>How to Apply: Email: info@sanvee.ae, estimation@sanvee.ae Mobile: +971 52 731 5012Pay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Safety Officer (HSE Officer-Contractor Side)

Explore 321+ Senior administrative services officer in Dubai this July. Find roles across top companies and apply now to boost your career.

321 senior administrative services officer jobs In Dubai

Public Relations Officer (PRO) – Security Services

Admin Officer

Office Manager - Part time (UAE Nationals Only)

Secretary

Executive Assistant

Executive Assistant

Safety Officer (HSE Officer-Contractor Side)