hse officer

administrative assistant

senior quantity surveyor

office administrator

safety officer

senior administrative services officer

Muller's Solutions

<div>M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee daily administrative functions and ensure efficient office operations</li>
<li>Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements</li>
<li>Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication</li>
<li>Prepare and present reports, correspondence, and documentation as required</li>
<li>Assist in the development and implementation of administrative policies and procedures</li>
<li>Supervise and mentor junior administrative staff, fostering a collaborative environment</li>
<li>Coordinate projects and initiatives with cross-functional teams, ensuring timely completion</li>
<li>Maintain strict confidentiality and professionalism while handling sensitive information</li>
</ul>Requirements<ul>
<li>Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Strong organizational and time management skills</li>
<li>Exceptional attention to detail and problem-solving abilities</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Outstanding communication and interpersonal skills</li>
<li>Ability to work independently and collaboratively in a fast-paced environment</li>
<li>Familiarity with basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is preferred</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Senior Administrative Officer (Arabic Speaker)

IT Max Global

Job Summary:A Female Admin Officer will be responsible for the daily office procedures and should be able to ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include organizing company records, managing office stock, preparing regular reports (e.g. petty cash) The ideal candidate also needs to have working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)Key Responsibilities:<ul><li>&middot; Greeting visitors, answering calls and routing callers to the appropriate party</li><li>&middot; Scheduling appointments and maintaining the company&rsquo;s calendars</li><li>&middot; Creating and maintaining filing systems including confidential documents, both electronic and physical</li><li>&middot; Preparing communications such as memos, emails, invoices, reports and other correspondence</li><li>&middot; Distributing correspondence (e.g., letters, emails and packages) to the appropriate party</li><li>&middot; Maintaining and updating the company&rsquo;s databases</li><li>&middot; Answering queries by employees and clients</li><li>&middot; Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>&middot; Managing agendas/travel arrangements/appointments etc. for the upper management</li><li>&middot; Organizing in-house and external events such as quotations, reservations and booking flights</li><li>&middot; Assisting the Sales team with quotations and entity registrations on portals</li><li>&middot; Tracking stocks of office supplies and place orders when necessary</li><li>&middot; Negotiating pricing with suppliers</li><li>&middot; Submitting timely reports and preparing presentations as assigned</li><li>&middot; Managing shipping and logistics both import and export</li><li>&middot; Handling the petty cash report</li><li>&middot; Performing other duties as assigned</li></ul>Experience, Skills &amp; Qualifications:<ul><li>&middot;Degree holder in administrative course or similar.</li><li>Solid experience as Administrative Officer or similar role with minimum of 3 years of experience in the field.</li><li>Proficiency with Microsoft office applications, and aptitude for learning new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management and multitasking abilities.</li><li>Strong organization skills with a problem-solving attitude.</li><li>Ability to maintain confidentiality of company&rsquo;s information.</li><li>Desire to be proactive and create a positive experience for others.</li><li>Contribute to team effort by accomplishing related results as needed.</li><li>Fluent in English &amp; Tagalog</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Previous experience in Accounting and Marketing</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Preferred)</li></ul>

Administrative Officer

Dubai Health Authority

<div><div><ul><li> Ensure transactions are properly recorded and entered into the computerized system.</li><li> Participate in various department projects lead by senior staff.</li><li> Provide on-the-job training to new employees or as needed.</li><li> Coordinate the resolution of department policy &amp; procedure problems &amp; inquiries.</li><li> Generate reports &amp; develop reporting system as per assigned by the line manager.</li><li> Perform general administrative tasks: coordination, follow up, feedback ... etc to ensure daily work is</li><li> Performed completely &amp; in a timely manner.</li><li> Act on behalf of superior when he/she is absent.</li><li> Conduct awareness campaigns targeting the public based on community health needs assessments and departmental action plans.</li><li> Support public health research initiatives to identify and evaluate community health needs, in coordination with relevant research units.</li><li> Assist in preparing and submitting periodic and ad-hoc reports on outreach and public health educational initiatives to aid in evidence-based decision-making.</li><li> Design and disseminate health education materials to address urgent public health issues.</li><li> Perform other related duties as assigned.</li></ul><div> 
</div></div><div>
Qualifications<div></div> 
Higher Diploma or Equivalent. Bachelors in related faculty desired.</div></div><div></div>

Senior Administrative Officer (UAE National)- Administration

Confidential

<div>
 
 
 Duties and Responsibilities:
 
 
 
 
 
 
 
 1. Travel and Logistics (Chairman&rsquo;s request, CEO, Executives, Procurement, HR and other entities).
 
 
 
 Serve as the main point of contact for travel related request including flights, hotels, ground transportation, and other logistics issuance.
 
 
 Provide support in case of emergencies, cancellations, or travel disruptions.
 
 
 
 2. Roadshows and Sales Event Booking ticket+ Hotel+ transfer Coordination (Marketing, Direct Sales, Channel Partner Department)
 
 
 
 Contact the property through email or phone as requested by the requester
 
 
 Submit 3 options of both ticket and hotel wait for approval.
 
 
 After approval will proceed issuance
 
 
 
 3. Cost Control (Alaan Card Top Up) &ndash; Finance
 
 
 
 Monitor travel expenses and stay within budgetary constraints.
 
 
 Ensure all bookings are in line with the company&rsquo;s travel policy
 
 
 Request top up of Alaan card according to expenses and budget approval to Payment officer
 
 
 Assist employees on submitting travel-related invoices for reimbursements.
 
 
 
 4. Record Keeping and Reporting
 
 
 
 Maintain accurate records of travel bookings and expenses by weekly reporting.
 
 
 Generate reports on travel activities and expenditures for management by submitting clearance to Finance
 
 
 
 5. Visa and Documentation Management
 
 
 
 Assist with visa applications and the preparation of required documentation
 
 
 Stay updated on international travel regulations and restrictions.
 
 
 
 6.
 
 
 Manage urgent travel requests outside office hours according to the shift schedule.
 
 
 
 Ensuring timely response and seamless coordination for last-minute bookings, changes, or travel disruptions
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Hospitality, Travel Management, or related field.
 
 
 
 5&ndash;7 years
 
 of experience in travel coordination, travel operations, or a similar role.
 
 
 Experience within the
 
 UAE/GCC
 
 and familiarity with regional travel procedures preferred.
 
 
 Previous experience using travel booking systems is an advantage.
 
 
 Strong knowledge of visa procedures, international travel regulations, and airline booking processes.
 
 
 Excellent communication and negotiation skills.
 
 
 Ability to multitask, prioritize, and manage time-sensitive travel requests.
 
 
 Strong attention to detail and organizational skills.
 
 
 Proficiency in MS Office (Excel, Word, Outlook).
 
 
 Customer-service oriented with the ability to work under pressure.
 
 
 Problem-solving skills and quick decision-making abilities.
 
</div>

Senior Travel Officer

Clover and Sage Properties

Job Opening: Administrative Officer &ndash; Real EstateLocation: Business Bay Position: Full-timeCan join immediatelyType: Full-TimeAn Administrative Officer in the real-estate sector is responsible for ensuring smooth daily operations within the office and supporting property managers, sales agents, and senior management. They handle documentation, coordinate communication, maintain records, assist with client services, and ensure compliance with real-estate policies and regulatory requirements. Their role is essential in keeping the business organized, efficient, and professional.Key Responsibilities:<ul><li>Prepare, organize, and maintain real-estate documents such as:</li><li>property listings</li><li>lease agreements</li><li>sales contracts</li><li>tenancy records</li><li>title deeds and compliance reports</li><li>Maintain digital and physical filing systems.</li><li>Ensure documents are up-to-date and legally compliant.</li><li>Ensure company policies follow real-estate regulations.</li><li>Assist with municipal approvals, licensing, and documentation.</li><li>Ensure contracts and lease agreements meet legal standard.</li></ul>Qualifications:* Prior experience in real estate* Excellent communication and organizational skills* Proficiency in CRM tools and MS OfficeHow to Apply: Please send your resumeJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>do u have real estate experience? mandatory</li><li>Could you confirm if you are comfortable and experienced in performing cold calls?(mandatory)</li></ul>

Real Estate Administrative Officer

FinTop Consulting

<div>
 
 
 Job title:
 
 Office Manager
 
 
 
 Location:
 
 Dubai
 
 
 
 Position type:
 
 Full-time/Permanent
 
 
 
 
 
 The Office Manager will be responsible for ensuring seamless day-to-day operations within the DIFC office. This role requires a highly organized and detail-oriented professional with experience supporting a DFSA-regulated investment environment. The successful candidate will maintain an efficient workplace, coordinate administrative and operational processes, assist with governance activities, and support the Senior Executive Officer (SEO) in upholding the high standards expected within the DIFC ecosystem.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 1. Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily office operations, facilities, and vendor management within the DIFC.
 </li>
 <li>
 Maintain a professional working environment aligned with company policies and DIFC standards.
 </li>
 <li>
 Manage procurement of office supplies, equipment, and technology.
 </li>
 <li>
 Coordinate maintenance, IT support requests, and workspace planning.
 </li>
 <li>
 Administer document management, archiving, and secure record storage.
 </li>
 </ul>
 
 
 
 
 
 2. Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the SEO, including scheduling, travel, and communications.
 </li>
 <li>
 Prepare board materials, agendas, minutes, and other business documentation.
 </li>
 <li>
 Support onboarding for new employees including IT setup, access, and documentation.
 </li>
 <li>
 Assist with organizing internal and external events as required.
 </li>
 </ul>
 
 
 
 
 
 3. DIFC &amp; DFSA Support (Non-Compliance Role)
 
 
 <ul>
 <li>
 Serve as a point of contact for DIFC Authority on administrative matters such as licensing updates, gate passes, corporate filings, and facility requests&mdash;coordinating closely with the Company Secretary.
 </li>
 <li>
 Assist Compliance and Finance teams with document management, filing, and retrieval.
 </li>
 <li>
 Maintain statutory registers, governance records, and ensure adherence to DIFC/DFSA requirements.
 </li>
 <li>
 Support regulatory submissions, audits, and inspections by compiling necessary information.
 </li>
 </ul>
 
 
 
 
 
 4. HR &amp; Finance Administration
 
 
 <ul>
 <li>
 Support HR functions including leave management, employee documentation, and DIFC personnel requirements.
 </li>
 <li>
 Coordinate payroll inputs, expense processing, and reimbursements with Finance.
 </li>
 <li>
 Assist with vendor payments, purchase orders, and basic bookkeeping when required.
 </li>
 </ul>
 
 
 
 
 
 5. Front Office Coordination
 
 
 <ul>
 <li>
 Engage with building reception and manage front-office services.
 </li>
 <li>
 Handle calls, emails, courier services, and general correspondence.
 </li>
 </ul>
 
 
 
 
 
 6. Policy, Processes &amp; Risk Management
 
 
 <ul>
 <li>
 Ensure consistency in applying internal policies and operational procedures.
 </li>
 <li>
 Identify and implement process improvements to enhance operational efficiency.
 </li>
 <li>
 Promote data privacy, confidentiality, and cybersecurity awareness.
 </li>
 <li>
 Act as Business Continuity &amp; Disaster Recovery Plan Coordinator in line with organizational policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 
 Required
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field
 </li>
 <li>
 Minimum 3 years in office management or administrative roles
 </li>
 <li>
 Experience within financial services
 </li>
 <li>
 Strong knowledge of DIFC operations or regulatory processes
 </li>
 <li>
 Excellent communication and interpersonal skills with fluency in English
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience within DFSA-regulated firms
 </li>
 <li>
 Understanding of compliance and governance documentation
 </li>
 <li>
 Ability to manage sensitive and confidential information effectively
 </li>
 </ul>
 
 
</div>

Office Manager

Grand Hyatt

Organization- Grand Hyatt Abu DhabiSummaryYou will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations.The Team Leader - Security is responsible to assist in the smooth operations of the security operations of the Security teamQualificationsIdeally with a professional diploma or certificate in Safety and Security.Minimum 2 years work experience as Team Leader - Security or Senior Security Officer in larger operation.Good practical, operational and adequate administrative skills are an asset.

Team Leader - Security

Explore 4355+ Senior administrative services officer in Dubai this December. Find roles across top companies and apply now to boost your career.