executive assistant

administrative assistant

senior quantity surveyor

procurement officer

safety officer

senior administrative services officer

Dubai Taxi Company

<div>
 
 Dubai Taxi Company (DTC) is the leading transportation provider in the UAE, offering exceptional services and innovative solutions to meet the growing demands of a fast-paced city. As a key player in Dubai's public transportation network, DTC ensures safe, reliable, and efficient mobility for both residents and visitors.
 
 
 
 
 
 We take pride in our diverse fleet, cutting-edge technology, and commitment to sustainability. From eco-friendly taxis to advanced booking systems, DTC continues to evolve, delivering enhanced customer experiences.
 
 
 
 
 
 At DTC, we not only focus on providing transportation solutions but also prioritize innovation, quality service, and customer satisfaction. As part of our mission, we&rsquo;re dedicated to promoting a safer and smarter way to move around Dubai, supporting the vision of becoming a global leader in smart mobility.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 The Senior Officer - Audit Support provides essential administrative and operational support to the Internal Audit team. This role ensures the smooth functioning of the department by managing schedules, coordinating audits, maintaining records, and facilitating communication between the audit team and other departments. The ideal candidate is highly organized, detail-oriented, and possesses strong communication and multitasking skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administrative Support:
 
 
 
 - Manage calendars, schedule meetings, and coordinate appointments for the Internal Audit team.
 
 
 - Prepare and distribute correspondence, reports, and presentations as needed.
 
 
 - Maintain and organize departmental files, records, and documentation, ensuring confidentiality and compliance with company policies.
 
 
 
 Audit Coordination:
 
 
 
 - Assist in the preparation of audit plans, schedules, and agendas.
 
 
 - Coordinate logistics for internal and external audits, including meeting arrangements, travel, and accommodations.
 
 
 - Track audit progress and follow up on action items to ensure timely completion.
 
 
 - Update the Audit system and Dashboards with relevant updates.
 
 
 
 Communication and Liaison:
 
 
 
 - Serve as the primary point of contact for the Internal Audit department, responding to inquiries and directing them to the appropriate team members.
 
 
 - Facilitate communication between the Internal Audit team and other departments or external stakeholders.
 
 
 - Draft and proofread emails, memos, and other communications on behalf of the department.
 
 
 
 Documentation and Reporting:
 
 
 
 - Maintain accurate and up-to-date audit documentation, including workpapers, reports, and findings.
 
 
 - Assist in the preparation of audit reports and presentations for senior management and the audit committee.
 
 
 - Ensure all documentation complies with regulatory requirements and internal policies.
 
 
 
 Office Management:
 
 
 
 - Order and maintain office supplies and equipment for the Internal Audit department.
 
 
 - Manage departmental budgets, process invoices, and track expenses.
 
 
 - Support the onboarding of new team members by arranging training and providing necessary resources.
 
 
 
 Special Projects:
 
 
 
 - Assist with special projects and initiatives as assigned by the Internal Audit Manager/Director.
 
 
 - Conduct research and compile data to support audit activities and departmental goals.
 
 
 
 
 
 
 Education:
 
 Associate or Bachelor&rsquo;s degree in business administration, accounting, or a related field is preferred.
 
 
 
 
 
 
 Preferred Skills:
 
 
 
 
 
 <ul>
 <li>
 Knowledge of internal audit processes and regulatory requirements.
 </li>
 <li>
 Experience with document management systems and audit tracking tools.
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment.
 </li>
 <li>
 Fluent in English, with excellent written and verbal communication skills. Knowledge in Arabic, both written and verbal is preferred.
 </li>
 </ul>
 
 
 
 
 
 Other qualifications:
 
 
 
 
 
 <ul>
 <li>
 Proven experience in an administrative or support role, within an audit, risk , or compliance environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with audit software .
 </li>
 <li>
 Familiarity with power bi and Microsoft planner is a plus.
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Attention to detail and a commitment to accuracy.
 </li>
 </ul>
</div>

Senior Officer - Audit Admin Support - UAEN

Lionheart Real Estate L.L.C

With over 30 years of experience under trusted British management, Lionheart Real Estate is seeking a motivated and detail-oriented Administrative Officer to become a valued member of our dynamic team.Key Responsibilities<ul><li>Keeping property listings, databases, and CRM systems well-organized and up to date.</li><li>Handling important documents such as Form A, B, F, I, and U, as well as sales agreements and MOUs.</li><li>Helping with Trakheesi applications and making sure all RERA rules are followed.</li><li>Organizing property viewings, meetings, and appointments for the sales team.</li><li>Communicating with clients, agents, and suppliers by phone and email.</li><li>Gathering property details and market information to support the team.</li><li>Keeping office records tidy and tracking the progress of property deals.</li><li>Supporting basic marketing activities&mdash;updating listings, posting on social media, etc.</li><li>Booking inspections, appraisals, and other appointments as needed.</li><li>Ensuring all paperwork and processes follow legal and company standards.</li><li>Lending a hand with various office admin tasks&mdash;form submissions, follow-ups, and general assistance.</li></ul>Qualifications<ul><li>Minimum 1 year of experience in an admin role within the Dubai real estate sector.</li><li>Confident working with real estate forms (Form A, B, F, I, and U) and related documents.</li><li>Solid knowledge of Trakheesi, RERA procedures, and Dubai real estate regulations.</li><li>Organized, punctual, and good at managing multiple tasks without missing deadlines.</li><li>Strong communication skills&mdash;clear, courteous, and professional.</li><li>Comfortable using Microsoft Office, Google Workspace, and CRM platforms.</li><li>Able to work independently and pay close attention to detail in all documentation.</li></ul>What We Offer<ul><li>A supportive and professional work environment.</li><li>Ongoing training and mentorship to help you grow your real estate knowledge.</li><li>Competitive salary based on experience.</li><li>Opportunities to advance within the company.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Real Estate Admin in Dubai: 1 year (Required)</li></ul>

Administrative Officer

Royal Smart Properties

Royal Smart Limousine is seeking a dependable and detail-oriented Senior Administrator to manage client contracts, accounts, and administrative operations. This role is the main coordination point for existing clients, overseeing renewals, payments, documentation, and case follow-ups, while also supporting tender submissions and internal reporting. The position requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Contracts Management: Handle renewals for B2B and B2C clients (40&ndash;50 active contracts), prepare required documentation, and ensure timely processing.</li><li>Payments &amp; Accounts: Track client payments, update financial records, and escalate overdue or pending balances.</li><li>Client Relations: Serve as the first point of contact for client complaints or service issues, coordinating with managers and operations until resolution.</li><li>Document Control: Review contracts and documents before management approval, ensuring accuracy and proper filing.</li><li>Tender Support: Monitor tender portals, prepare initial submissions, and liaise with Sales Executives for bidding and closure.</li><li>Communication Bridge: Coordinate between clients and internal teams to ensure smooth handling of inquiries and service requests.</li><li>Reporting: Prepare and present regular updates on contracts, renewals, cases, payments, and tender progress for management review.</li><li>Administrative Support: Provide assistance to Sales and Operations teams with documentation, filing, and data management.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 4&ndash;6 years of experience in administration, contract management, or client account coordination (UAE experience preferred).</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with ERP/CRM systems is an advantage.</li><li>Knowledge: Strong understanding of contract management, client servicing, and administrative processes; awareness of UAE business and compliance practices.</li><li>Communication: Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Personal Attributes: Organized, detail-oriented, proactive, with strong problem-solving and multitasking abilities.</li><li>Other: Ability to work independently and collaboratively in a team-driven environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Senior Administrator

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

ENOC

<div>
 
 
 Job Purpose
 
 
 
 To overseas daily admin operations, supervise staff, coordinate resources, and implement administrative policies and procedures to support the delivery of high-quality healthcare services} will play a crucial role in ensuring efficient and effective administrative processes and providing guidance to the administrative staff
 
 
 
 
 
 
 Principal Accountabilities
 
 
 <ol>
 <li>
 Oversee the administrative operations of the ENOC Occupational Health Center.
 </li>
 <li>
 Supervise the administrative staff, including training, scheduling, and conducting performance evaluations.
 </li>
 <li>
 Ensuring smooth day-to-day operations of the health center related to administrative tasks and managing admin resources efficiently.
 </li>
 <li>
 Supervise administrative policies, procedures, and systems to improve operational efficiency, streamline workflows, and enhance patient care delivery.
 </li>
 <li>
 Oversee the maintenance of accurate and up-to-date patient records, ensuring compliance with privacy regulations and standards.
 </li>
 <li>
 Collaborate with clinical staff and other departments to ensure smooth and coordinated patient flow throughout the health center.
 </li>
 <li>
 Monitor the inventory of medical and office supplies, ensuring adequate stock levels and cost-effective procurement in collaboration with clinical staff.
 </li>
 <li>
 Handle patient inquiries, concerns, and complaints, resolving issues in a timely and professional manner.
 </li>
 <li>
 Conduct regular meetings with the administrative staff to provide guidance, address concerns, and foster a positive work environment.
 </li>
 <li>
 Follow up with external stakeholders, such as insurance providers, vendors, and regulatory agencies, as necessary.
 </li>
 <li>
 Assist with special projects and initiatives as assigned by Senior Medical Compliance Officer.
 </li>
 <li>
 Monitoring expenses, implement cost-control measures and optimize financial resources. Managing the physical environment of the health center, including maintenance, security, and equipment procurement
 </li>
 <li>
 Ensure the cleanliness, safety, and functionality of the health center's facilities and equipment.
 </li>
 <li>
 Developing and maintaining relationships with center's vendors, suppliers, and external stakeholders to ensure the availability of necessary resources and services.
 </li>
 <li>
 Monitor and enhance the quality of administrative services provided, implement quality improvement initiatives, and addressing any identified deficiencies.
 </li>
 <li>
 Monitor the administrative records, data, and information systems to support efficient operations and compliance.
 </li>
 <li>
 Collaborating with Center manager to develop and implement administrative strategies aligned with the overall goals and vision of the health center.
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements
 
 
 <ol>
 <li>
 Bachelor's degree in healthcare administration, business administration, or a related field.
 </li>
 <li>
 Good experience in healthcare administration or healthcare management roles, with a strong understanding of healthcare operations.
 </li>
 <li>
 In-depth knowledge of healthcare regulations, privacy laws, and compliance requirements.
 </li>
 <li>
 Good experience in using healthcare management software and electronic health record
 </li>
 <li>
 (EHR) systems
 </li>
 </ol>
 
 
 *The location of this role will be in Jebel Ali
 
 
 
 
</div>

Administration Incharge - Occupational Health Centre (Emirati Talent)

DEOW INTERNATIONAL

Here&rsquo;s a Job Description for a Corporate Services Officer with 3 years of experience and Tagalog language proficiency &mdash; ideal for roles in multicultural environments such as Dubai or the wider UAE:Job Title: Corporate Services OfficerLocation: Dubai, UAE Experience Required: Minimum 3 Years Language Requirement: Must be fluent in Tagalog and English Industry: Corporate Services / Business Setup / PRO Services / Administration Employment Type: Full-timeJob Summary:We are looking for a detail-oriented and experienced Corporate Services Officer to join our team. The ideal candidate will have at least 3 years of experience in handling corporate service functions, such as business setup, PRO services, visa processing, and general administrative support. Fluency in Tagalog and English is essential to effectively communicate with Tagalog-speaking clients and colleagues.Key Responsibilities:<ul><li>Handle end-to-end business setup processes (Mainland, Free Zone, Offshore) in coordination with relevant authorities.</li><li>Prepare and submit applications for visas, Emirates ID, trade licenses, and other government documents.</li><li>Liaise with various government departments such as DED, MOHRE, GDRFA, DMCC, etc.</li><li>Maintain accurate and up-to-date records of all legal and corporate documentation.</li><li>Ensure timely renewal of trade licenses, visas, and other company-related permits.</li><li>Provide administrative support for corporate tasks including typing, filing, document tracking, and coordination.</li><li>Support clients with queries related to company formation and corporate compliance.</li><li>Maintain professional relationships with clients, government officials, and internal departments.</li><li>Translate or explain documents and procedures to Tagalog-speaking clients when needed.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar corporate services or PRO-related role within the UAE.</li><li>Strong knowledge of UAE company formation processes and visa/labor laws.</li><li>Fluent in Tagalog and English (spoken and written).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational and time management skills.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently and within a team.</li><li>Strong interpersonal and customer service skills.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Experience in dealing with managing Tagalog-speaking customer portfolios.</li><li>Knowledge of CRM systems and digital document management tools.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li> business setup processes (Mainland, Free Zone, Offshore) : 2 years (Required)</li><li>processing applications for visas,EID, trade licenses etc: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Corporate Service Officer

Commercial Bank of Dubai

<div><div><div><div><div>Description</div>
<div><div>Operating in the UAE for over 50 years, CBD manages the financial requirements of some of the largest corporates and businesses operating in the country, driving the UAE economy. Over the years, CBD has transformed into a progressive and modern banking institution winning multiple awards for its digital initiatives, credit cards, bank accounts, mobile app features and services.</div><div></div><div> 
CBD has been recognized as the number one bank in the UAE on the Forbes list of The World&rsquo;s Best Banks 2022.</div><div></div><div> 
As we continue to build upon our successes, we are looking for ambitious individuals who are passionate about the banking and finance industry and the markets in which CBD operates. Just as important to us is your ability to demonstrate a talent for dealing with people - your colleagues and our customers - and delivering service that really goes the extra mile.</div> 
<div></div><ul><li>
Reply to all inquiries directly to Court or police through dedicated online portals after investigating in cases &amp; provide requested information from concerned Departments and final investigation outcome.</li><li>
Retrieve customer information, documents, and account details. Draft response letters for authorized signatories to review and sign.</li><li>
Review police investigation request and liaise with the internal department to provide (statement, CCTV, A/C detail&hellip;) based in their request to the police with a prompt response.</li><li>
Prepare official bank response and present it to the management for police investigation request, and court manual letter.</li><li>
Review &amp; handle Court and Police Letters (through mailing) within SLA. Forming proper replies based on information received from the concerned department/branch &amp; follow up with them to avoid fines &amp; penalties.</li><li>
Handle all bounced CHQ request and provide documents and information as per the Bank police and ensure timely response for the request.</li><li>
Maintain accurate filing and register systems, update records, and ensure the safe custody of confidential documents to ensure easy retrieval.</li><li>
Respond to inquiries related to CBD staff received from courts and law enforcement agencies. Coordinate with HR to provide a timely response to competent authorities.</li><li>
Ensure Deceased customer cases with the applicable Law from UAE courts, and supporting Freezone courts, as per guidance provided by the central bank.</li><li>
Assists the management during QA review and Internal Audit review on the internal procedure.</li><li>
Work with Legal and contribute to the review and revision of the existing policies and procedures for the local operations to ensure these reflect changes in relevant laws.</li><li>
Respond to inquiries from branches and business units, providing feedback or non-confidential information related to customer court cases.</li><li>
Gather information and advice to management and staff on legal and regulatory matters, including changes in laws and regulations that may impact the bank's operations.</li><li>
Develop and maintain knowledge of bank operations procedures and regulations to hold higher responsibilities and support staff training and development in policies and procedures.</li><li>
Interpret and evaluate out of policy court cases letters and report findings to management.</li></ul></div>
</div></div><div><div><div>Requirements</div> 
<div></div><div> 
<div>QUALIFICATIONS</div><ul><li>
Degree or any Discipline.</li><li>
Arabic &amp; English Speaker.</li><li>
Professional certification in AML and Compliance will be added value</li></ul><div></div><div> 
EXPERIENCE</div><ul><li>
2&ndash; 4 years of experience of which at least 2 years in the field of Compliance will be added value.</li><li>
Good understanding of banking concepts and procedures.</li><li>
Good experience of banking operation.</li><li>
Ability to read and understand legal documents</li></ul><div></div><div> 
SKILLS</div><ul><li>
Good Communicating of Arabic and English language.
</li><li>Planning and organizing skills
</li><li>Report writing skills</li><li>
Analytical thinking and problem solving</li><li>
Taking initiatives</li><li>
Concern to the order and attention to details</li></ul></div></div></div></div></div>

Officer, Regulatory Services - UAEN

Explore 3118+ Senior administrative services officer in Dubai this September. Find roles across top companies and apply now to boost your career.

3118 senior administrative services officer jobs IN Dubai

Senior Officer - Audit Admin Support - UAEN

Administrative Officer

Senior Administrator

Administrative Officer

Administration Incharge - Occupational Health Centre (Emirati Talent)

Corporate Service Officer

Officer, Regulatory Services - UAEN