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senior administrative services officer

ESAW

<div>
 
 
 Administrative Officer
 
 
 
 
 Dubai
 
 
 
 
 6 days working
 
 
 
 
 Onsite
 
 
 
 
 
 
 
 
 Company Description
 
 
 
 
 ESAW aspires to provide the highest quality of exclusive residences that meet the highest standards for students from across the world. We have created the perfect place to make new friends, meet students from other colleges, and enjoy an outstanding student living experience. Located within Dubai Al Khail Gate, our apartments offer convenient travel to the Knowledge Village and many other leading destinations in Dubai.
 
 
 
 
 
 
 
 Role Description:
 
 
 
 
 This is a full-time, on-site role for an Administrative Officer located in Dubai. The Administrative Officer will be responsible for overseeing the day-to-day operations of the residences, ensuring their maintenance, safety, and cleanliness. The role includes managing the facility staff, coordinating with service providers, conducting regular inspections, and addressing any issues that arise. The Administrative Officer will also ensure all regulatory and safety standards are met and maintained.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 <ol>
 <li>
 Managing &amp; maintain the report &amp; cash.
 </li>
 <li>
 Managing, Supervising, Training, and coordination of ERP.
 </li>
 <li>
 Supervising the Advance booking Confirmations.
 </li>
 <li>
 Supervising the house keeping service.
 </li>
 <li>
 Supervising Advance booking Confirmations &ndash; Ensure the bed/apartment to be ready prior to check in.
 </li>
 <li>
 Coordinating the complete transport arrangements (including daily schedule and Airport pick up arrangements and other request.).
 </li>
 <li>
 Supervising the drivers and vehicles under ESAW.
 </li>
 <li>
 Managing the Inventory Management.
 </li>
 <li>
 Solutions for the IT related issues.
 </li>
 <li>
 Maintaining the Purchase and Maintaining account. Finding the vendors as and when required.
 </li>
 <li>
 Negotiate and manage contracts with service providers and suppliers.
 </li>
 <li>
 Supervising the Occupancy Update.
 </li>
 <li>
 Apartment Key Custodian and complete Storeroom Custodian.
 </li>
 <li>
 Verifying and solving the maintenance complaints.
 </li>
 <li>
 Addressing to the students&rsquo; complaints.
 </li>
 <li>
 Coordinate and oversee routine maintenance tasks, repairs, and inspections. Manage the facility budget, including expenses for maintenance, utilities, and repairs.
 </li>
 <li>
 Monitor expenses and identify cost-saving opportunities.
 </li>
 <li>
 Provide guidance and support to team members.
 </li>
 <li>
 Conduct performance evaluations and address any issues or concerns of the team members.
 </li>
 <li>
 Coordinate office moves and renovations.
 </li>
 <li>
 Maintain accurate records of facility-related activities, including maintenance logs and inventory.
 </li>
 </ol>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 * Facility Management and Maintenance skills.
 
 
 * Experience in staff management and coordination.
 
 
 * Knowledge of safety regulations and compliance standards.
 
 
 * Excellent problem-solving and organizational skills.
 
 
 * Strong communication and interpersonal skills.
 
 
 * Experience in the housing or real estate or hotel industry is a plus.
 
 
 * Bachelor's degree in Facility Management, Business Administration, or related field.
 
 
 
</div>

Administrative Officer

IGGT GLOBAL

We are hiring a Health &amp; Safety Officer with 4&ndash;5 years of experience, NEBOSH certification, and a strong understanding of ISO standards. Must be committed to improving Health, Safety, and Environmental performance.Requirements:<ul><li>NEBOSH or equivalent HSE qualification</li><li>Degree in Environmental Health or Diploma-level certification</li><li>Industry experience in Production, Construction, or Engineering</li></ul>Benefits:Salary + Transportation + Visa + Health InsuranceJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Senior Safety Officer

H J REAL ESTATES

Administrative &amp; Office Management<ul><li>Oversee day-to-day office operations to ensure smooth workflow.</li><li>Maintain office supplies, equipment, and overall workplace organization.</li><li>Coordinate with vendors and service providers for office maintenance and procurement.</li><li>Ensure proper documentation, filing systems, and record-keeping.</li></ul>Finance &amp; Reporting<ul><li>Manage petty cash, track expenses, and support basic bookkeeping.</li><li>Work with finance department on invoice processing and budget tracking.</li></ul>Compliance &amp; Safety<ul><li>Ensure adherence to company policies, health &amp; safety regulations, and compliance requirements.</li><li>Maintain confidentiality of sensitive information.</li></ul>Communication &amp; Coordination<ul><li>Facilitate internal communication between departments.</li><li>Act as a liaison with external stakeholders, clients, and partners.</li></ul>Job Type: Full-time

Senior Office Administrator

IGC Middle East

We are seeking a Case Processing Officer to join our immigration services team &mdash; a motivated professional who can manage client files efficiently and ensure every case is processed with accuracy and care.Key Responsibilities<ul><li>Review and process immigration applications according to program requirements</li><li>Prepare and verify documentation, ensuring compliance with immigration regulations</li><li>Communicate with clients regarding their case status, document needs, and next steps</li><li>Liaise with government agencies, embassies, and internal departments as required</li><li>Maintain accurate digital and physical records of all case files</li><li>Support senior consultants or case managers with administrative and research tasks</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent experience in immigration, law, administration, or a related field</li><li>Prior experience in immigration processing or legal administration preferred</li><li>Excellent written and verbal communication skills in English (additional languages such as Russian or other European languages are an asset)</li><li>High attention to detail and ability to handle confidential information responsibly</li><li>Strong organizational, analytical, and time management skills</li><li>Proficiency in MS Office and document management systems</li></ul>We Offer<ul><li>Competitive salary and performance-based incentives</li><li>Professional development and training opportunities</li></ul>Job Types: Full-time, PermanentPay: AED3,800.00 - AED5,000.00 per month

Case Processing Officer – Immigration

DICETEK LLC

<div>Qualification required: Bachelor's degree background in any discipline of Medical
Experience required:
Healthcare / hospital experience for more than 3 years and 2 years in the Insurance industry
Total ( 5 Years ) experience 
Purpose of the Position:
Perform advanced-level inspection, investigation, and health surveillance activities at ports to ensure compliance with public health standards and regulations. Apply specialized technical expertise to address complex and high-risk cases, while contributing to the development of regulatory frameworks and the enhancement of inspection methodologies to support public health protection and improve institutional performance.
Main Roles and Responsibilities:
1. Conduct inspection operations at border ports (air, land, and sea) and ensuring compliance with approved health and environmental regulations and standards.
2. Follow up on the implementation of the International Health Regulations (IHR 2005) of the World Health Organization, particularly regarding the movement of travelers and goods, ensure procedures align with global health security requirements.
3. Conduct in-depth investigations into complex or recurring health complaints, incidents, and violations, document findings, and submitting recommendations to management.
4. Implement epidemiological investigations at ports, including contact tracing and applying outbreak response protocols in coordination with the Authority and concerned entities.
5. Provide technical guidance on the job training, and on-site support to health inspection teams to enhance operational efficiency and ensure high quality
6. Explain and interpret health regulations and compliance requirements to facility representatives and authorities during inspection visits, to promote regulatory adherence.
7. Provide technical opinions and consultations to senior management and team members, especially in complex cases or those with legal and technical dimensions.
8. Contribute to the development and update of inspection tools and methods, including the preparation of checklists, work manuals, and the introduction of effective work methodologies.
9. Prepare detailed technical reports and support documents for legal and regulatory procedures and strategic decision-making.
10. Participate in initiatives and technical committees related to ports and health surveillance and representing public health in coordinating meetings with strategic partners.
11. Perform any other related duties as assigned by the direct manager.
Job Requirements:<ul><li>Bachelor&rsquo;s degree in public health or any related field</li><li>Nationals: 3-5 years of experience</li><li>Non-nationals: +10 years of experience in related field</li></ul></div>

Senior Administrative Officer (UAE Nationals)

Abu Dhabi Manpower

Under general supervision, the Accountant cum Admin Officer provides administrative and clerical support to Group Accounts Manager or Senior Accountants.Major Duties and Responsibilities:<ul><li>Making journal entries for all receipts, payments, and other financial transactions.</li><li>Day to day accounting activities and expense booking as per accounting policy of the business and accounting standards issued by statuary bodies.</li><li>Communicating with suppliers for payments and related documents for recording</li><li>Communicating with clients for collections.</li><li>Preparation of quarterly VAT reports.</li><li>Ensures appropriate accounting policies are applied and implemented;</li><li>Supervises daily operations within the scope of accounts receivable and accounts payable;</li><li>Oversees the deposit, and reconciliation of bank funds and accounts;</li><li>Provides support services to other Departments and assist in the resolution of employees&rsquo; complaints or problems;</li><li>Ensures compliance with statutory accounting standards and audit practices;</li><li>Process payments and financial documents such as invoices and statements.</li><li>Perform other duties as may require by immediate supervisor.</li></ul>Payroll Processing:<ul><li>Process employee payroll, including calculating wages and deductions.</li><li>Maintain accurate records of employee hours, overtime, and leave.</li><li>Handle payroll inquiries and resolve discrepancies.</li></ul>Administrative Tasks:<ul><li>Manage office supplies and inventory, including ordering and restocking as needed.</li><li>Oversee and coordinate various administrative functions to ensure smooth operations.</li><li>Assist with the preparation and processing of invoices, purchase orders, and other financial documents.</li><li>Maintain and update employee records, including personal information and employment status.</li></ul>Communication and Support:<ul><li>Provide financial guidance and support to management and staff.</li><li>Collaborate with other departments to streamline processes and improve efficiency.</li><li>Address and resolve any financial or administrative issues that arise.</li></ul>Experience Required:<ul><li>Minimum of 3 years of accounting experience, preferably in a similar industry.</li><li>Experience with payroll processing and administrative tasks.</li></ul>Educational Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>Certification in accounting (e.g., CPA, ACCA) is a plus.</li></ul>Knowledge, Skills, and Competencies:<ul><li>Proficiency in accounting software and MS Office, particularly Excel.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent attention to detail and accuracy.</li><li>Effective communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Where is your current location?</li><li>How much is your expected salary?</li><li>How much is your current salary?</li><li>How old are you?</li><li>What's your availability to start?</li><li>Is your Diploma UAE-attested?</li><li>What is your visa?</li></ul>Experience:<ul><li>Accountant in Auto Body Shop Industry: 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Accountant cum Admin Officer - Auto Body shop Industry

Syncom Technology Limited

Chief Compliance Officer &ndash; Dubai (On-site)Location: Dubai, UAE Job Type: Full-time, On-site Compensation: Competitive salary packageWe are seeking an experienced and dynamic Chief Compliance Officer (CCO) to join our team in Dubai. The ideal candidate will be responsible for ensuring the company&rsquo;s operations fully comply with all relevant legal, regulatory, and internal policies. This is a senior leadership role, directly advising management and the board on compliance and risk-related matters.Key Responsibilities<ul><li>Regulatory Compliance:</li><li>Develop, implement, and maintain compliance policies, procedures, and frameworks in alignment with FCA (UK), FINTRAC (Canada), UAE Central Bank and other applicable regulations.</li><li>Stay up-to-date with local and international regulatory changes and ensure the company remains compliant at all times.</li><li>Risk Management:</li><li>Identify, assess, and monitor compliance and financial crime risks.</li><li>Oversee AML/CFT (Anti-Money Laundering/Combating the Financing of Terrorism) policies and procedures.</li><li>Conduct risk assessments and provide recommendations for mitigating identified risks.</li><li>Governance &amp; Reporting:</li><li>Report directly to the Board of Directors and senior management on compliance status and emerging issues.</li><li>Ensure timely submission of regulatory reports to authorities.</li><li>Act as the primary liaison with regulators, auditors, and external stakeholders.</li><li>Training &amp; Awareness:</li><li>Design and deliver compliance training programs across the organization.</li><li>Promote a strong culture of compliance and ethical conduct.</li><li>Monitoring &amp; Investigation:</li><li>Oversee ongoing monitoring of business activities and transactions.</li><li>Lead internal investigations related to compliance breaches, misconduct, or regulatory violations.</li><li>Leadership:</li><li>Manage and mentor the compliance team.</li><li>Collaborate with internal departments to embed compliance best practices into daily operations.</li></ul>Qualifications &amp; Experience<ul><li>Proven experience in a senior compliance leadership role within the financial services, payments, or fintech sector.</li><li>Strong knowledge of UAE financial regulations, AML/CFT frameworks, and global compliance standards.</li><li>Ability to engage with regulators and stakeholders at a senior level.</li><li>Exceptional communication, analytical, and leadership skills.</li><li>Bachelor&rsquo;s degree in Law, Finance, Business, or a related field (Master&rsquo;s or compliance certifications such as CAMS/ICA preferred).</li></ul>What We Offer<ul><li>A challenging and rewarding leadership role in a fast-growing financial services company.</li><li>Competitive salary and benefits package.</li><li>The opportunity to shape the compliance framework of a forward-looking organization.</li><li>On-site work environment in the heart of Dubai.</li></ul>How to Apply: Please submit your application along with your CV. Shortlisted candidates will be contacted for further steps.Job Type: Full-timePay: AED18,000.00 - AED25,000.00 per month

Chief Compliance Officer

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