senior administrative services officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
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 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
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 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
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 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
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 </ul>
 
 Operations
 
 
 
 <ul>
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 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
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 Prepare and process correspondences, memos, and internal communication for review and approval.
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 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
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 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
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 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
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 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
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 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
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 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
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 2+ Years in case of Diploma (5+ Years in case of High School)
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 Strong executive communication and professional correspondence skills
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 Knowledge of general administrative practices and procedures
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 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
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 Understanding of the organization&rsquo;s business context and operational environment
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 Proficiency in technical and analytical reporting
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 Experience in committee and team governance
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 Competence in knowledge and innovation management initiatives
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 Skilled in policy implementation and compliance monitoring
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 Familiarity with quality, health, and safety compliance standards
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 Ability to manage stakeholder engagement and follow organizational protocols
 
 
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 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

ARCHPIX ENGINEERING CONSULTANTS

We&rsquo;re Hiring | Female Administrative Officer (UAE)Dubai, UAE | On-SiteArchpix Engineering ConsultantsFull-TimeLanguage: Arabic &amp; EnglishARCHPIX Engineering Consultants is looking for a dynamic, experienced and highly organized Administrative Officer to join our growing team in Dubai. If you have a strong background in Engineering Consultancy or Construction company in UAE, we want to hear from you.The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities* Prepare and draft contracts and official documents in both Arabic and English* Handle day-to-day administrative and office coordination tasks* Welcome clients and visitors professionally and assist them accordingly* Support basic HR and administrative functions* Maintain organized records, files, and documentation* Coordinate with different departments and external parties when required* Ensure smooth office operations and timely completion of tasks.Requirements:✔ Arabic female candidate✔ Previous experience in the construction field is required.✔ Ability to create and review contracts in Arabic and English✔ Strong Multitasking and organizational skills✔ Knowledge of HR functions and office administration✔ Computer literate (MS Office, email correspondence, document management, etc.)✔ Professional appearance and excellent customer service skills.✔ Strong verbal and written communication skills.What We&rsquo;re Looking For* Reliable and detail-oriented* Able to work under pressure and meet deadlines* Positive attitude and team player* Professional in handling clients and confidential informationLocation: Business Bay Dubai-UAESunday to Thursday | ⏰ 8am to 5pmInterested candidates may send their CV to careers@archpix.ae⚠ Please include the position title in the email subject lineADMINISTRATIVE OFFICER &ndash; DubaiWork Location: In person

Female Administrative Officer

Silverleaf Real Estate

Job Summary: We are looking for a highly organized and proactive Administration Officer to support daily office operations. The ideal candidate will ensure smooth administrative processes, maintain records, and provide support to various departments.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Maintain and organize company records, files, and documents</li><li>Coordinate meetings, appointments, and schedules</li><li>Prepare reports, presentations, and documentation</li><li>Assist in procurement of office supplies and vendor coordination</li><li>Support HR and finance departments with administrative tasks</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Proven experience as an Administration Officer, Administrative Assistant, or similar role</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li></ul>Job Types: Full-time, Contract, PermanentPay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Administrative Officer

<div>
 
 Job Description
 
 
 
 Key Duties and Responsibility
 
 
 <ul>
 <li>
 Process purchase requisitions / orders within purchasing authority.
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 Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
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 Establish and negotiate contract terms and conditions and maintain supplier relationships.
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 Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
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 Assist in the development of specifications for equipment, materials, and services to be purchased.
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 Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
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 Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
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 Prepare Annual procurement plan in coordination with respected departments.
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 Perform travel arrangements such as hotel, flight, transfers bookings.
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 Provide information in accordance with established procedures and policies
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 Refer problems requiring administrative or operational answers to appropriate administrators.
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 Electronically maintain records and generate lists, reports and other materials.
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 Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
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 Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
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 Ensure coordination in communications between all departments within the department.
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 Develop and maintain constructive and cooperative working relationships with colleagues and management.
 </li>
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 Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
 </li>
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 Prepare and process requisitions according to established guidelines.
 </li>
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 Maintain and prepare budget information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 Bachelor degree from an accredited university.
 
 
 Preferably with:
 
 
 <ul>
 <li>
 Chartered Institute of Procurement and Supply Diploma (CIPS)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Mohammed bin Rashid School of Government
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

Administrative Affairs Officer

ayat group

We are looking for a professional and experienced Secretary Cum Admin to join our team in the UAE.Job Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Prepare and manage correspondence in both Arabic and English</li><li>Coordinate meetings, appointments, and schedules</li><li>Maintain office files, records, and documentation</li><li>Prepare reports, letters, and official documents</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Coordinate with internal departments and external parties</li><li>Ensure proper filing and document control</li><li>Provide general administrative support to management</li></ul>Requirements:<ul><li>Minimum 5 years of experience as Secretary/Admin</li><li>Experience in the Development or Real Estate Development industry is mandatory</li><li>Must be fluent in Arabic and English</li><li>Must be able to read and write Arabic professionally</li><li>Arabic candidates are preferred</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office applications</li><li>Ability to work under pressure and manage multiple tasks</li></ul>Job Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Salary: To be discussed during interview</li></ul>Application Question(s):<ul><li>1. How many years of experience do you have as a Secretary or Admin Assistant?</li><li>2. Do you have experience working in the Development or Real Estate Development industry? Please explain briefly.</li><li>2. Are you fluent in both Arabic and English?</li><li>3. Can you read and write Arabic professionally?</li><li>4. Are you proficient in Microsoft Office applications (Word, Excel, Outlook)?</li><li>5. Have you handled official correspondence and document preparation in Arabic and English?</li></ul>Work Location: In person

Secretary Cum Admin

Venco Imtiaz Contracting Co

The HSE Officer will be responsible for implementing and overseeing health, safety, and environmental (HSE) programs to ensure compliance with all applicable regulations and standards, including those set by the Dubai Development Authority and TRAKHEES. The role includes conducting risk assessments, training employees, and ensuring a safe working environment.Key Responsibilities:<ul><li>Ensure compliance with Dubai Development Authority and TRAKHEES regulations and standards.</li><li>Keep updated with current HSE legislation and standards to ensure organizational adherence.</li><li>Prepare and submit required reports to regulatory bodies.</li><li>Develop, implement, and maintain HSE policies and procedures.</li><li>Conduct regular reviews and updates of HSE policies to align with changes in regulations and standards.</li><li>Conduct risk assessments and hazard analyses to identify potential risks and develop mitigation strategies.</li><li>Monitor and analyze accident and incident reports to identify trends and areas for improvement.</li><li>Design and deliver HSE training programs for employees, contractors, and visitors.</li><li>Promote HSE awareness through campaigns, toolbox talks, and safety bulletins.</li><li>Conduct regular site inspections and audits to ensure compliance with HSE policies and regulatory requirements.</li><li>Identify non-compliance issues and provide recommendations for corrective actions.</li><li>Develop and maintain emergency response plans and procedures.</li><li>Coordinate and conduct emergency drills and exercises to ensure readiness.</li><li>Maintain accurate records of all HSE activities, including training, inspections, audits, and incident reports.</li><li>Prepare and present HSE performance reports to management.</li></ul>Qualifications and Experience and Skills:<ul><li>Diploma or Bachelor's degree in Occupational Health and Safety, Environmental Science, or a related field.</li><li>Certification in NEBOSH, IOSH, or equivalent.</li><li>Minimum of 5 years of experience in an HSE role, preferably within the construction or industrial sector.</li><li>In-depth knowledge of Dubai Development Authority and TRAKHEES regulations.</li><li>Strong analytical and problem-solving skills.</li></ul>Skills and Competencies:<ul><li>Ability to develop and implement HSE policies and procedures.</li><li>Strong understanding of risk assessment and hazard management.</li><li>Proactive approach to identifying and mitigating risks.</li><li>Ability to conduct effective training sessions and safety meetings.</li></ul>Working Conditions:<ul><li>The role requires frequent visits to construction sites and other operational areas.</li><li>May involve working in various weather conditions and environments.</li><li>Must adhere to all safety protocols and wear appropriate personal protective equipment (PPE).</li></ul>Job Type: Full-timeWork Location: In person

Senior HSE Officers

Explore 1041+ Senior administrative services officer in Dubai this May. Find roles across top companies and apply now to boost your career.

1041 senior administrative services officer jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Female Administrative Officer

Administrative Officer

Administrative Affairs Officer

Secretary Cum Admin

Senior HSE Officers