senior administrative services officer

EIGER MARVEL HUMAN RESOURCES CONSULTANCIES

Job Title: Senior Safety OfficerJob SummaryWe are seeking a proactive and experienced Senior Safety Officer to oversee health, safety, and environmental compliance across construction projects. The ideal candidate will have a strong background in construction site safety, risk assessment, incident prevention, and regulatory compliance. Candidates must have a minimum of 4 years of UAE experience in construction projects.Key Responsibilities<ul><li>Ensure compliance with UAE HSE regulations and company safety policies.</li><li>Conduct daily site inspections and identify potential hazards.</li><li>Carry out risk assessments and implement corrective actions.</li><li>Conduct safety inductions, toolbox talks, and training sessions.</li><li>Monitor work permits and ensure safe work practices are followed.</li><li>Investigate incidents, accidents, and near misses and prepare reports.</li><li>Coordinate with project teams to maintain a safe working environment.</li><li>Maintain safety records, reports, and documentation.</li><li>Ensure proper use of PPE and compliance with safety procedures.</li><li>Participate in client and consultant safety audits and inspections.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Engineering, Occupational Health &amp; Safety, or related field.</li><li>Minimum 4 years of UAE experience in construction projects.</li><li>NEBOSH IGC Certification (Mandatory).</li><li>Knowledge of UAE HSE regulations and construction safety standards.</li><li>Experience in high-rise, residential, commercial, or infrastructure projects.</li><li>Strong communication and reporting skills.</li><li>Proficiency in Microsoft Office.</li></ul>Preferred Certifications<ul><li>NEBOSH IGC</li><li>IOSH Managing Safely</li><li>First Aid Certification</li><li>Fire Safety Training</li></ul>Benefits<ul><li>Competitive Salary Package</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career Growth Opportunities</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you hold a valid NEBOSH IGC certification, and can you describe a major safety incident or near miss you managed on a construction site?</li><li>What types of construction projects have you worked on in the UAE, and how many workers were under your safety supervision?</li><li>How do you ensure compliance with HSE regulations and prevent recurring safety violations on-site?</li></ul>Work Location: In person

Senior Safety Officer

ADB SAFEGATE

<div>
 
 
 Position Overview
 
 
 
 
 
 
 The Officer/ Coordinator is responsible for accurate order entry into our SAP system and the follow-up of orders with the planning, production, service, solution engineering and shipping departments to ensure timely delivery.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Order Entry
 
 <ul>
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 Accurate Entry: Ensure correct order entry into the SAP system.
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 Technical Details: Enter technical Bills of Quantities (BOQ), including all specified items.
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 Payment Terms: Input payment conditions as agreed with customers.
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 Delivery Dates: Record and communicate requested delivery dates.
 </li>
 </ul>
 
 Order Follow-up
 
 <ul>
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 Coordination: Work closely with the planning, production, and shipping departments.
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 Timely Delivery: Ensure prompt follow-up on orders to secure timely delivery.
 </li>
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 Monitoring: Track order status and update relevant stakeholders as needed.
 </li>
 </ul>
 
 Sales Support
 
 <ul>
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 Payment Follow-up: Assist the sales team in following up on customer payments and outstanding invoices.
 </li>
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 Customer Communication: Maintain effective communication with customers regarding order status, delivery times, and any issues.
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 Reporting: Various MEA level reporting will be required, it is a repetitive timely task, requiring weekly interactions with the directors across the region.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Experience in order entry and customer service.
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 <li>
 Proficiency in SAP and other order management systems.
 </li>
 <li>
 Strong attention to detail and accuracy.
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 Excellent organizational and time management skills.
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 Good communication and interpersonal skills.
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 <li>
 Ability to work effectively with cross-functional teams.
 </li>
 </ul>
 
 
</div>

Administrative Officer

ARCHPIX ENGINEERING CONSULTANTS

ARCHPIX Engineering Consultants is looking for a dynamic, experienced and highly organized Arabic Administrative Officer to join our growing team in Dubai. If you have a strong background in Engineering Consultancy or Construction company in UAE, we want to hear from you.The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities* Prepare and draft contracts and official documents in both Arabic and English* Handle day-to-day administrative and office coordination tasks* Welcome clients and visitors professionally and assist them accordingly* Support basic HR and administrative functions* Maintain organized records, files, and documentation* Coordinate with different departments and external parties when required* Ensure smooth office operations and timely completion of tasks.Requirements:✔ Arabic female candidate✔ Previous experience in the construction field is required.✔ Ability to create and review contracts in Arabic and English✔ Strong Multitasking and organizational skills✔ Knowledge of HR functions and office administration✔ Computer literate (MS Office, email correspondence, document management, etc.)✔ Professional appearance and excellent customer service skills.✔ Strong verbal and written communication skills.Work Location: In person

Arabic Administrative Assistant

China Civil Engineering Construction Corporation

Career Opportunities &ndash; Dubai RTA Infrastructure Project(CCECC) is expanding its project team in Dubai and is hiring experienced professionals for a high-profile Roads &amp; Transport Authority (RTA) infrastructure project.The project includes major roadworks, bridges, underpasses, flyovers, and multi-utility networks.Project Management / Construction<ul><li>Project Manager (1)</li><li>Construction Manager &ndash; Utilities (1)</li><li>Construction Manager &ndash; Structures (1)</li><li>Construction Manager &ndash; Roads (1)</li><li>Project Engineer &ndash; Utilities (2)</li><li>Project Engineer &ndash; Structures (2)</li><li>Project Engineer &ndash; Roads (2)</li><li>Site Engineer &ndash; Utilities (4)</li><li>Site Engineer &ndash; Structures (4)</li><li>Site Engineer &ndash; Roads (4)</li></ul>Engineering / Technical<ul><li>Senior Technical Engineer (2)</li><li>Technical Engineer (3)</li><li>Design Coordinator (1)</li><li>Assistant Technical Engineer (1)</li></ul>Planning<ul><li>Senior Planning Engineer (1)</li><li>Planning Engineer (2)</li></ul>Commercial &amp; Contracts<ul><li>Contracts Manager (1)</li><li>Assistant Contracts Manager (1)</li><li>Quantity Surveyor (3)</li><li>Senior Quantity Surveyor (2)</li></ul>Utilities &amp; NOC<ul><li>Senior Utility Engineer (2)</li><li>Utility Engineer (4)</li><li>NOC Coordinator (2)</li><li>Stakeholder Coordinator (2)</li></ul>QA/QC &amp; Material<ul><li>Senior QA/QC Engineer (1)</li><li>QA/QC Engineer (2)</li><li>QA/QC Inspector (4)</li><li>Material Engineer (1)</li><li>Lab Technician (4)</li></ul>HSE &amp; Traffic Management<ul><li>HSE Manager (1)</li><li>Senior HSE Engineer (2)</li><li>HSE Officer (3)</li><li>Traffic Management Engineer (TTM) (1)</li><li>Traffic Management Supervisor (1)</li></ul>Survey<ul><li>Chief Surveyor (2)</li><li>Land Surveyor (3)</li></ul>Drafting / BIM<ul><li>Senior Draughtsman (2)</li><li>Draughtsman &ndash; Roads (3)</li><li>Draughtsman &ndash; Utilities &amp; NOC (3)</li><li>Draughtsman &ndash; Structures (2)</li><li>Draughtsman &ndash; TTM (2)</li></ul>Plant / Logistics / Support<ul><li>Machinery Coordinator (2)</li><li>Storekeeper (2)</li><li>Document Controller (2)</li><li>Lifting Appointed Supervisor (3)</li></ul>Apply here and also send your Application Details toEmail: libin.kurian@cceccdubai.com Subject Line: Mention the position applied forOnly relevant profiles with UAE project experience will be considered.CANDIDATES WITHOUT UAE EXPERIENCE SHOULD NOT APPLYPay: AED10,000.00 - AED45,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period ?</li><li>Do you have Dubai RTA experience ?</li><li>What is your Current actual salary + Benefits if any ?</li><li>What is your Current Location ?</li><li>Please share your contact number.</li><li>what is your current visa status ?</li></ul>Work Location: In person

Hiring for Dubai RTA Project (Infrastructure)

Brighton College Dubai

Brighton College Dubai wishes to recruit a Head of Admissions.Position overview:The Head of Admissions is primarily responsible for pupil recruitment, the admission process and collaborating with the marketing team. The Head of Admissions will also line manage a number of staff including the Admissions Officers, Government Relations Officer and Receptionists.Job Responsibilities:Provide all prospective families with a friendly, professional, helpful and efficient service from enquiry to entry:<ul><li>Respond to admission enquiries and send out joining packs, recording prospective parent and pupil details</li><li>Manage the pupil registration and admissions process</li><li>Arrange parental visits, open events, taster days and assessments for prospective pupils</li><li>Liaise with prospective parents regarding registration fees, deposits, taster days and uniform</li><li>Administer assessment and teacher feedback and produce assessment results for the Head of School</li><li>Create and maintain prospective and current pupil records on iSAMS and any other applicable platforms</li><li>Maintain pupil registration and waiting lists</li><li>Gather comprehensive information about each contact with a family and record on database to ensure relevant information about visiting families is available to the Head of School/College Leadership Team, arranging for new families to meet a member of CLT, at least informally and briefly, on their visit to the school where this is possible</li><li>Follow up all visits with written communication</li><li>Monitor enquiries and registrations, and identify trends, providing comparisons with previous years to aid educational and financial planning</li></ul>Marketing:<ul><li>Contribute and collaborate with marketing on the positive promotion of the school to the local and wider community</li><li>Keep abreast of changes within competitor schools and create a monthly competitor analysis report</li><li>Provide support to the school&rsquo;s social media platforms within agreed policies and procedures</li><li>Explore, propose and collaborate with marketing on new ideas to market the school</li><li>Provide insight and actively support the marketing and advertising of Open Mornings and other events aimed at promoting the school</li><li>Lead and organise Open Days to ensure that prospective families receive appropriate information and have a positive experience</li><li>Prepare information packs for Open Mornings and all other promotional events</li><li>Liaise with marketing to ensure that the school&rsquo;s profile is maintained, seizing opportunities for publicity and, within budgetary restrictions, using &lsquo;advertorials&rsquo;, social media and other means to ensure that good news about the school is promulgated</li><li>Liaise closely with the Head Master and staff to ensure a flow of information about the school&rsquo;s many successes</li><li>Attend and contribute actively to the Marketing committee</li><li>Contribute to the maintaining/updating of the school branded materials</li></ul>Administration:<ul><li>Performance manage the admissions team, receptionists and government liaison officer, ensuring efficiency, value for money and the highest standards of courtesy towards parents</li><li>Ensure records are filed and maintained efficiently and thoroughly</li><li>Ensure new pupil data is entered accurately onto the ISAMs system including pupil contact details, CAT4 scores and any relevant registration of need (eg EAL, G&amp;T, SEND)</li><li>Prepare and produce the School and House Lists ensuring that all school lists are accurate and up-to-date at the beginning of each academic year and throughout the year as changes occur</li><li>Prepare pupil starter and leaver records for the Finance Department to allow for accounting records and fee preparation</li><li>Oversee the entry of pupils onto the KHDA admissions system and notify the appropriate authorities of pupil leavers</li><li>Ensure that steps are taken in every instance to proactively find out reasons for departures and keep appropriate record, so any trends can be identified and addressed</li><li>Produce admissions data for the Head Master, Bloom Education and Brighton College UK, as required</li></ul>Professional Responsibilities:<ul><li>To promote pride in the school among the pupil body through high standards of dress, behaviour and commitment</li><li>To ensure that all communication is acted upon appropriately and in a timely manner</li><li>To be responsible for all school resources particularly those in your care, reporting damage or loss to your line manager or the facilities manager, as appropriate</li><li>To contribute to the school website, social media and publications as necessary</li><li>To contribute to the school&rsquo;s Self Evaluation and Development Plan</li><li>To foster a close partnership with parents, initiating contact in appropriate circumstances and ensuring that there is a record of this</li><li>To carry out any reasonable professional request made by the Head Master or any member of the Senior Leadership Team</li></ul>Preferred Qualifications:<ul><li>Essential qualities will include the ability to work independently and collaboratively as part of a team and to present to parents, pupils and colleagues a warm, engaging and approachable personality. Reliable and respectful at all times</li><li>A minimum of two years&rsquo; experience working in similar role at a senior level within an educational setting</li><li>Educated to Bachelor Degree level</li><li>Strong interpersonal, administrative, organisational and communication skills</li><li>Previous experience in a school or other educational establishment advantageous</li><li>A good working knowledge of Word, Excel, Publisher, mail merge, internet and information management systems</li><li>To be able to prioritise and be highly organised, systematic and resourceful, flexible, energetic and possess a calm and appropriate nature suited to an educational environment, with an ability to work under pressure</li><li>Excellent people skills, a confident and articulate telephone manner and an appreciation of the requirements of a premium international British curriculum independent school</li><li>To be able to work under pressure and to be very presentable, a good sense of humour and the ability to be totally discreet are essential qualities</li><li>Proactive in all aspects of school life through participation and support and able to present a professional image in line with the high expectations of Brighton College Dubai</li></ul>Pay: AED15,000.00 - AED18,000.00 per hourAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Notice Period in Days?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Head of Admissions

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports a C16 level manager and generally supports an entire department
 </li>
 <li>
 Manages day to day calendar(s) of senior management
 </li>
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 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
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 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
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 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant - A05 - DUBAI

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Office Administrator

Explore 672+ Senior administrative services officer in Dubai this July. Find roles across top companies and apply now to boost your career.