senior administrative services officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
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 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
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 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
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 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
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 </ul>
 
 Operations
 
 
 
 <ul>
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 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
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 Prepare and process correspondences, memos, and internal communication for review and approval.
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 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
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 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
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 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
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 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
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 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
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 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
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 2+ Years in case of Diploma (5+ Years in case of High School)
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 Strong executive communication and professional correspondence skills
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 Knowledge of general administrative practices and procedures
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 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
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 Understanding of the organization&rsquo;s business context and operational environment
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 Proficiency in technical and analytical reporting
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 Experience in committee and team governance
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 Competence in knowledge and innovation management initiatives
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 Skilled in policy implementation and compliance monitoring
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 Familiarity with quality, health, and safety compliance standards
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 Ability to manage stakeholder engagement and follow organizational protocols
 
 
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 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

<div>
 
 Job Description
 
 
 
 Key Duties and Responsibility
 
 
 <ul>
 <li>
 Process purchase requisitions / orders within purchasing authority.
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 Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
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 Establish and negotiate contract terms and conditions and maintain supplier relationships.
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 Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
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 Assist in the development of specifications for equipment, materials, and services to be purchased.
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 Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
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 Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
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 Prepare Annual procurement plan in coordination with respected departments.
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 Perform travel arrangements such as hotel, flight, transfers bookings.
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 Provide information in accordance with established procedures and policies
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 Refer problems requiring administrative or operational answers to appropriate administrators.
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 Electronically maintain records and generate lists, reports and other materials.
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 Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
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 Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
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 Ensure coordination in communications between all departments within the department.
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 Develop and maintain constructive and cooperative working relationships with colleagues and management.
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 Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
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 Prepare and process requisitions according to established guidelines.
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 Maintain and prepare budget information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 Bachelor degree from an accredited university.
 
 
 Preferably with:
 
 
 <ul>
 <li>
 Chartered Institute of Procurement and Supply Diploma (CIPS)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Mohammed bin Rashid School of Government
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

Administrative Affairs Officer

Aura Academy of Arts

Location : Silicon Oasis, DubaiTimings<ul><li>Monday to Friday - evening 4:00 pm to 9:00 pm</li><li>Saturday and Sunday - morning 10:00 am to 13:00 pm &amp; evening 4:00 pm to 9:00 pm.</li><li>Weekly one day off</li></ul>About the companyAura is not just a dance school; it's a dynamic consortium of enterprises that has carved its niche in various entertainment domains. Our diverse offerings include: Aura Academy of Arts, Aura Production, Aura Event Management, Aura Kids School, and an array of other ventures that collectively redefine excellence in the entertainment industry. Established in July 2017 with a team of dedicated professionals, we have consistently set the bar high, delivering exceptional services that resonate with our clients' needs and aspirations.About the jobAre you ready to join an exciting journey as an integral part of our vibrant team? At Aura Academy of Arts, we are on the lookout for an enthusiastic and organized individual to take on the role of Admin.Key Responsabilities<ul><li>Assisting the managers and teachers with administrative tasks: coordination with parents and students, class management, and accountancy.</li><li>Managing incoming calls, emails, and other communications</li><li>Ordering supplies and maintaining the office in good operations</li></ul>Skills and qualifications<ul><li>High school diploma or relevant work experience</li><li>Proven relevant experience offering administrative support</li><li>Expertise with the Microsoft Office Suite and Google Suite.</li><li>Excellent interpersonal, time management, adaptability, and multitasking abilities</li><li>Detail-oriented and capable of working independently</li><li>Excellent organizer and collaborative spirit</li></ul>Note<ul><li>Candidate should be under family sponsorship / husband visa or have own visa</li><li>Living in Silicon Oasis or surroundings</li><li>Available to join immediately</li></ul>Salary<ul><li>1,800.00 AED per month</li></ul>Contactauraartsacademy@gmail.com or 0588090044Job Type: PermanentPay: From AED1,800.00 per monthWork Location: In person

Administrative Officer

Aventus

<div>
 
 This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
 
 
 
 
 
 
 Candidate Profile
 
 
 
 We are ideally seeking someone with:
 
 <ul>
 <li>
 5&ndash;10+ years&rsquo; experience in a similar role within financial services or a professional services environment
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 Experience in DFSA regulated firms strongly preferred
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 Strong organisational and multitasking skills
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 High level of discretion and professionalism
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 Ability to work independently and take ownership
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 Arabic speaking (advantageous)
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 WFH on Friday and all of July &amp; August
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 Immediately available
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 </ul>
 
 
 
 
 
 Role Overview &ndash; Administrative Manager
 
 
 
 
 Location:
 
 Dubai
 
 
 
 Reporting to:
 
 Senior Management
 
 
 
 
 
 
 Role Summary
 
 
 
 A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
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 Diary and calendar management for senior leadership
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 Travel coordination, itineraries, and expense management
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 Supporting meetings, board logistics, and internal coordination
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 </ul>
 
 
 
 
 
 Operations &amp; Office Management
 
 
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 Day-to-day office management and facilities oversight
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 Vendor sourcing and management (including real estate, maintenance, and services)
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 Business continuity and general operational support
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 </ul>
 
 
 
 
 
 HR &amp; People
 
 
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 Recruitment support (including coordination with agencies)
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 Onboarding and offboarding processes
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 Visa processing and renewals
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 Health insurance administration and renewals
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 Compliance &amp; Governance
 
 
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 Liaising with compliance, auditors, and external advisors
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 Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
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 Assisting with policy and procedure updates
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 Data Protection
 
 
 <ul>
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 Supporting data protection processes and working with external Data Protection Officer
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 Maintaining records and assisting with annual reviews
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 </ul>
 
 
 
 
 
 CSR &amp; Initiatives
 
 
 
 Managing and coordinating CSR initiatives and partnerships
 
</div>

Investment Banking Administrative Manager / EA

<div>
 
 Job Description
 
 
 
 
 
 الغرض الوظيفي
 
 
 
 
 تقديم دعم إداري وسكرتاري عالي المستوى للمدير التنفيذي، بما يضمن كفاءة التنسيق والتواصل والمتابعة بين ست إدارات. يُعد هذا الدور محورياً في تمكين المدير التنفيذي من إدارة وقته بفعالية، واتخاذ القرارات، وضمان انسجام العمليات وتحقيق الأهداف الاستراتيجية.
 
 
 
 
 المهام والمسؤوليات الرئيسية:
 
 
 
 
 دعم المدير التنفيذي
 
 
 
 
 إدارة جدول أعمال المدير التنفيذي والمواعيد والأولويات بما يضمن الاستخدام الأمثل للوقت.
 
 
 تنسيق وإعداد الاجتماعات، بما يشمل إعداد جداول الأعمال، والعروض التقديمية، والمذكرات، والوثائق الداعمة.
 
 
 حضور الاجتماعات عند الحاجة وتوثيق محاضر الاجتماعات بدقة، بما في ذلك القرارات وبنود المتابعة.
 
 
 العمل كنقطة اتصال رئيسية بين المدير التنفيذي وأصحاب المصلحة الداخليين والخارجيين.
 
 
 فرز وتحديد أولويات وإدارة المراسلات الواردة (البريد الإلكتروني، المكالمات، والمخاطبات الرسمية).
 
 
 التنسيق مع مديري الإدارات لمتابعة تقدم المبادرات والمهام والأهداف الاستراتيجية.
 
 
 ضمان الالتزام بمواعيد تسليم التقارير والتحديثات للمدير التنفيذي.
 
 
 متابعة بنود العمل والتأكد من تنفيذها، مع تصعيد أي تأخير أو مخاطر عند الحاجة.
 
 
 دعم توحيد الجهود وتعزيز التواصل بين الإدارات التابعة لنطاق إشراف المدير التنفيذي.
 
 
 إعداد تقارير وعروض تقديمية ومراسلات رسمية بجودة عالية.
 
 
 تنظيم وحفظ الملفات والسجلات الخاصة بمكتب المدير التنفيذي (إلكترونياً وورقياً).
 
 
 تنسيق ترتيبات السفر (إن وجدت)، بما في ذلك الجداول وخطط الرحلات ومتابعة المصروفات.
 
 
 دعم تنظيم الاجتماعات والورش والفعاليات على مستوى الإدارة التنفيذية.
 
 
 الحفاظ على سرية المعلومات والتعامل مع البيانات الحساسة بمهنية عالية.
 
 
 المساهمة في متابعة مؤشرات الأداء الرئيسية (KPIs) والخطط الاستراتيجية للإدارات.
 
 
 توثيق القرارات والموافقات والمراسلات المهمة.
 
 
 دعم إعداد التقارير التنفيذية والملخصات لعرضها على الإدارة العليا.
 
 
 ضمان توافق الوثائق والسجلات مع السياسات والإجراءات المعتمدة في الجهة.
 
 
 بناء والحفاظ على علاقات عمل فعّالة مع الفرق الداخلية والشركاء الخارجيين.
 
 
 تنسيق التواصل مع الجهات الحكومية والشركاء وأصحاب المصلحة عند الحاجة.
 
 
 تمثيل مكتب المدير التنفيذي بصورة مهنية ومنظمة
 
 
 
 Qualifications
 
 
 
 
 
 :المؤهلات والخبرة
 
 
 
 
 درجة البكالوريوس في إدارة الأعمال أو تخصص ذي صلة.
 
 
 خبرة من 2 إلى 4 سنوات في مجال السكرتارية التنفيذية أو الدعم الإداري المتقدم.
 
 
 يفضل وجود خبرة في دعم القيادات العليا (مدير / مدير تنفيذي).
 
 
 
 
 المهارات والكفاءات:
 
 
 
 
 مهارات عالية في التنظيم وإدارة الوقت.
 
 
 مهارات تواصل ممتازة كتابياً وشفهياً (يفضل إتقان اللغتين العربية والإنجليزية).
 
 
 مستوى عالٍ من المهنية والسرية.
 
 
 القدرة على إدارة مهام متعددة والعمل تحت الضغط.
 
 
 إتقان متقدم لبرامج مايكروسوفت أوفيس (Word، PowerPoint، Excel).
 
 
 مهارات قوية في التنسيق وإدارة أصحاب المصلحة.
 
 
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Financial Audit Authority
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 20001-30000
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 30/03/2026
 
 
 
 Unposting Date
 
 
 
 29/04/2026
</div>

Senior Admin Officer.

PureHealth

<div>
 
 
 About the role:
 
 
 
 We are looking for a Commercial Specialist &ndash; Admin Support who provides high-level administrative and coordination support to the Chief Commercial Officer and acts as a central point of administrative support for the wider Commercial Office. The role also supports the Marketing team with procurement-related activities, ensuring smooth coordination, compliance, and timely processing across internal stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. PA Support to the Chief Commercial Officer
 
 
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 Provide comprehensive PA support to the CCO, including diary management, meeting coordination, correspondence, and travel arrangements.
 </li>
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 Organize meetings by preparing agendas, coordinating logistics, circulating materials, and tracking follow-up actions.
 </li>
 <li>
 Proactively manage priorities and administrative tasks to support effective time management and decision-making.
 </li>
 </ul>
 
 
 2. Commercial Office Administrative Support
 
 
 <ul>
 <li>
 Act as the central administrative point of contact for the Commercial Office.
 </li>
 <li>
 Coordinate administrative activities across all commercial sub-functions to ensure consistency and efficiency.
 </li>
 <li>
 Support internal communications and coordination with cross-functional teams, including Finance, Procurement, Contracts, Strategy, CSR, and PBE.
 </li>
 </ul>
 
 
 3. Marketing &amp; Procurement Support
 
 
 <ul>
 <li>
 Raise Purchase Requisitions (PRs) for the Marketing team and manage end-to-end approval workflows.
 </li>
 <li>
 Liaise with Finance and Procurement to ensure timely processing, policy compliance, and accurate documentation.
 </li>
 <li>
 Maintain organized records of PRs, approvals, and related commercial documentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 2&ndash;6 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Administrative Assistant

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523 senior administrative services officer jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Administrative Affairs Officer

Administrative Officer

Investment Banking Administrative Manager / EA

Senior Admin Officer.

Administrative Assistant