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Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $68,000 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Director of Administration and Planning, the incumbent assists with various financial functions for Undergraduate Student Life, including the areas of the Dean of USL, Multicultural Affairs, Residential Life, Student Engagement, as well as the financial functions for approximately 340 recognized student organizations and their governing boards and councils.

The Assistant Director serves as the primary travel arranger for student group travel and visitors invited to participate in recognized student group programs and events, and works as part of the Administration and Planning (A&amp;P) team to provide administrative assistance to Undergraduate Student Life staff.

The Assistant Director assists the department with: project management for A&amp;P; shaping financial policy and procedures; improving financial advising processes and services; processing &amp; approving a high volume of financial transactions; providing preliminary oversight over financial accounts and processes; fielding, delegating, troubleshooting and escalating student and staff inquiries; delivering financial training curriculums; developing policy documents; and developing communications related to finance and operations.

Responsibilities
<ul>
<li>Accurate and prompt processing, verification, and coding of expenses for a high volume of invoices, reimbursements, check requests, travel advances, deposits, journal entries, and wire transfers, in the University's accounting systems. Resolves inquiries on payment status for internal and external clients. Approve a high volume of purchasing card (P Card) transactions for approximately 40 USL staff and 340 student organizations with accuracy and efficiency. Problem-solve issues and clarify processes to staff and students as needed.</li>
<li>Books air, ground and rail transportation and lodging, for undergraduate students, University visitors, and Undergraduate Student Life (USL) staff, working closely with USL Leadership team and advisers to adhere to Columbia University&rsquo;s and Columbia College's travel policies and protocols. Reconcile travel expenses and process expense reimbursements via Concur (the University&rsquo;s online travel and expense system), including travel advances and preparation of reports on travel spend.</li>
<li>The incumbent, in collaboration with the Administrative Coordinator for Clubs and Orgs Travel, will serve as the primary point of contact for booking, logistics, itineraries, and inquiries related to travel for staff, students, and visitors. Acts as a liaison between USL and campus partners, including Columbia College Finance, Columbia Travel and Procurement, and Columbia Transportation, to facilitate contracts associated with travel, car service vouchers, and charter bus reservations. Maintains relationships with travel vendors, including airlines, hotels, car rentals, and the University&rsquo;s travel partner, World Travel, Inc. (WTI).</li>
<li>Prepare weekly reporting for student council and governing board leadership and ad-hoc reporting for USL staff, review monthly financial statements, and analyze budget variance reports. Routinely meet with staff, student leaders, supervisor, Columbia College Finance, and relevant Undergraduate Student Life staff to review year-to-date activity, identify trends that will impact the budget plans for future periods, and collaborate on solutions for improved budgeting and financial stewardship. Prepare ad hoc reports regarding financial activity as needed.</li>
<li>Serves as USL&rsquo;s primary liaison for Columbia&rsquo;s undergraduate travel policy and interacts with the Undergraduate Travel Review Committee&rsquo;s core planning team to ensure that student groups and advisers are aware of the latest policies and adhere to reporting and compliance requirements. Facilitates regular training sessions on travel policies and practices for USL staff members and students including during new staff onboarding, at the annual adviser training retreat, and on an as-needed basis. Keep staff and student organizations regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.</li>
<li>Work closely with the Director, Associate Director, student organization advisers, and student leaders on all initiatives to ensure compliance with Columbia College and University policies and procedures. Assist with the evaluation of current financial processes and services, design and develop new methods of service to streamline processes and increase productivity and client satisfaction. Investigate requests for new services to determine feasibility and method of implementation.</li>
<li>Advise a cohort of student groups who participate in frequent travel. Provide backup assistance to the A&amp;P unit, including processing financial transactions, P-Card reconciliation, and non-travel Concur transactions and reimbursement/expense reports.</li>
<li>Play critical role in solutions-oriented ideation/regular conversations around policies and procedures with Associate Director and Director of Administration and Planning.</li>
<li>Participate in the growth and development of USL, the College; School of Engineering, and Columbia University, including providing support for key initiatives and experiences, serving on committees, and collaborating with College and University partners to further the work of USL and the College.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree required along with at least two years of related experience required, or the equivalent combination of education and experience</li>
<li>Direct experience arranging complex domestic and international travel itineraries</li>
<li>Proven background in processing large volumes of transactional work on a day to day basis, while managing other short and long term travel projects</li>
<li>Outstanding administrative, organizational, and interpersonal skills required</li>
<li>Must be willing to learn new processes and technologies as needed</li>
<li>Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation</li>
<li>Excellent oral and written communication skills, and a strong commitment to providing high quality service in a fast-paced environment</li>
<li>Tact and diplomacy and the ability to exercise judgment when working with sensitive and confidential information</li>
<li>Fluency with Microsoft Office Suite, Google Workspace, Adobe programs, and other similar technology platforms</li>
<li>Must be able to work with diverse constituencies and support an inclusive work environment</li>
</ul>
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.

Preferred Qualifications
<ul>
<li>Three to four years of related experience preferred</li>
<li>Knowledge and/or experience using Concur is a strong advantage</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director of Administration & Planning, Travel Coordinator

Careers In Travel | Destination Planners

<div>
 
 Job Title
 
 
 
 
 Travel Scheduling Assistant (Remote)
 
 
 
 
 About Us
 
 
 
 We take pride in helping travelers simplify the planning process by connecting them with the perfect accommodations. We specialize in hotel and resort bookings, offering personalized service to clients seeking everything from romantic escapes to group getaways. Our team is passionate about making travel stress-free, seamless, and memorable.
 
 
 
 Position Overview
 
 
 
 We are seeking a friendly, goal-oriented
 
 Travel Scheduling Assistant (Remote)
 
 to support our hotel booking team. In this fully remote role, you&rsquo;ll connect with prospective clients, schedule consultations, and introduce them to our travel planning services. This is a great opportunity for someone who enjoys interacting with people, is comfortable working remotely, and is passionate about the travel industry.
 
 
 
 Key Responsibilities
 
 
 
 Reach out to potential clients via phone, email, and social media to introduce our hotel booking services
 
 
 Qualify leads and schedule appointments for travel advisors and hotel specialists
 
 
 Maintain accurate records of outreach, client interactions, and appointment status
 
 
 Respond to basic inquiries and direct more detailed questions to the appropriate team member
 
 
 Follow up on previous contacts to ensure continued interest and engagement
 
 
 Collaborate with the team to optimize outreach efforts and improve lead conversion
 
 
 
 Qualifications
 
 
 
 Excellent communication skills (verbal and written)
 
 
 Comfortable speaking with clients via phone or video platforms
 
 
 Highly organized with strong time management skills
 
 
 Friendly, professional, and client-focused demeanor
 
 
 Basic computer proficiency and experience using online calendars or CRM tools
 
 
 Self-motivated and able to work independently in a remote environment
 
 
 Must be 18 or older with reliable internet access and a personal computer
 
 
 Interest in travel, hospitality, or customer service a plus
 
 
 
 What We Offer
 
 
 
 Flexible remote schedule
 
 
 Comprehensive training and support
 
 
 Opportunities for growth into travel planning or sales roles
 
 
 Access to travel industry resources and perks
 
 
 A supportive and engaging team environment
 
 
 
 Work Environment
 
 
 
 This role is fully remote and requires strong self-management and communication. Ideal for those who enjoy building connections and supporting a team dedicated to providing exceptional travel service.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote | Travel Scheduling Coordinator | Entry Level

<div>
 
 Job Title
 
 
 
 Work From Home-Online Hotel Coordinator-Entry Level
 
 
 
 About Us
 
 
 
 We are a travel planning company dedicated to creating unforgettable experiences for every type of traveler. From romantic getaways and family vacations to group trips and business stays, we provide personalized hotel and resort booking services with care and attention to detail.
 
 
 
 Position Overview
 
 
 
 We&rsquo;re looking for a motivated and detail-oriented
 
 Online Hotel Coordinator
 
 to join our remote team. This is an
 
 entry-level
 
 role ideal for someone eager to begin a career in the travel industry. You&rsquo;ll help match clients with the perfect hotel accommodations, manage bookings, and provide outstanding customer support throughout the planning process.
 
 
 
 Key Responsibilities
 
 
 
 Assist clients in researching and booking hotel and resort accommodations
 
 
 Respond to inquiries via email, phone, or chat in a timely, professional manner
 
 
 Review client preferences to recommend suitable lodging options based on budget, location, and travel dates
 
 
 Manage reservation details and updates using booking tools and systems
 
 
 Maintain accurate client records and documentation
 
 
 Support post-booking needs such as changes, special requests, or follow-up questions
 
 
 Stay informed on current travel trends, hotel promotions, and destination offerings
 
 
 
 Qualifications
 
 
 
 No prior travel industry experience required&mdash;training provided
 
 
 Strong communication and customer service skills
 
 
 Organized, dependable, and detail-oriented
 
 
 Comfortable working remotely and managing tasks independently
 
 
 Tech-savvy with basic knowledge of online platforms (booking systems a plus)
 
 
 Must be 18 years or older with reliable internet access and a computer
 
 
 
 What We Offer
 
 
 
 Passion for travel and helping others plan great experiences
 
 
 Remote, flexible work environment
 
 
 Entry-level onboarding and continuous training
 
 
 Supportive team and professional development opportunities
 
 
 Access to industry tools and hotel booking platforms
 
 
 Travel perks and performance-based incentives
 
 
 
 Work Environment
 
 
 
 This is a remote position with flexible hours. It&rsquo;s perfect for individuals who are self-motivated, enthusiastic, and ready to start a fulfilling path in the travel and hospitality industry.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Online - Hotel Coordinator-Entry Level

Aisles & Abroad

<div>
 
 Job Title:
 
 Work From Home - Online Hotel Reservationist (Entry Level)
 
 
 
 Employment Type:
 
 Remote
 
 
 
 About Us:
 
 
 We are a premier travel company focused on delivering tailored travel planning services, including hotel accommodations, all-inclusive vacations, romantic getaways, and luxury escapes. We are passionate about turning travel dreams into reality and building a team of dedicated professionals who share that same vision.
 
 
 
 Job Description:
 
 
 We are seeking a dependable, entry-level
 
 Online Hotel Reservationist
 
 to assist in handling hotel bookings for our travel clients. This work-from-home position is ideal for someone looking to break into the travel industry, enjoys helping others, and is detail-oriented. You will be trained to manage hotel reservation requests, supplier platforms, and client preferences.
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Search and recommend hotel accommodations based on client preferences and travel dates
 </li>
 <li>
 Assist with quoting, reserving, and confirming hotel stays
 </li>
 <li>
 Coordinate with hotel partners to secure the best available options
 </li>
 <li>
 Track reservation details, deadlines, and changes
 </li>
 <li>
 Provide outstanding support and timely follow-up to clients
 </li>
 <li>
 Maintain accurate booking records and client preferences
 
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 High attention to detail and customer service mindset
 </li>
 <li>
 Comfortable working with email and online booking systems
 </li>
 <li>
 Good communication and organizational skills
 </li>
 <li>
 Ability to work independently and follow provided training
 </li>
 <li>
 No prior travel or hospitality experience required&mdash;training included
 </li>
 <li>
 Enthusiasm for travel is a plus
 
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 
 <ul>
 <li>
 100% remote, flexible work schedule
 </li>
 <li>
 Personalized onboarding and ongoing mentorship
 </li>
 <li>
 Entry-level position with income potential based on project and performance contributions
 </li>
 <li>
 Access to exclusive hotel rates and travel perks after training
 </li>
 <li>
 Opportunities for advancement into planning or client-facing travel roles
 
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Work From Home | Hotel Reservationist | Entry Level

<div>
 
 About The Opportunity
 
 
 
 We are seeking organized and motivated individuals to join our team as
 
 Vacation Logistics Coordinators
 
 . In this role, you will assist with coordinating travel arrangements and organizing the logistics of vacation experiences to ensure trips are well-planned and run smoothly.
 
 
 This opportunity is ideal for individuals who enjoy travel, organization, and helping others plan memorable vacations. Vacation Logistics Coordinators use established booking platforms and travel resources to assist with reservations, itinerary coordination, and travel logistics.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate vacation travel arrangements including flights, hotels, cruises, resorts, transportation, and vacation packages
 </li>
 <li>
 Organize detailed travel itineraries to ensure all vacation components are accurately planned
 </li>
 <li>
 Assist clients in selecting destinations and travel options that match their preferences and budgets
 </li>
 <li>
 Communicate with travel suppliers and partners to confirm reservations and availability
 </li>
 <li>
 Maintain accurate records of bookings, confirmations, and client communications
 </li>
 <li>
 Provide travelers with guidance on travel schedules, documentation requirements, and trip details
 </li>
 <li>
 Support travelers with itinerary updates or travel-related questions before and during their trips
 </li>
 <li>
 Stay informed on travel promotions, supplier updates, and destination information
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Ability to manage multiple travel arrangements and details simultaneously
 </li>
 <li>
 Customer-focused mindset with strong attention to detail
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Basic computer proficiency and ability to navigate online systems
 </li>
 <li>
 Interest in travel, tourism, hospitality, or logistics
 </li>
 <li>
 Previous experience in customer service, hospitality, logistics, or travel planning is helpful but not required
 
 
 </li>
 </ul>
 What You&rsquo;ll Gain
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Access to professional training and travel industry resources
 </li>
 <li>
 Opportunities to develop expertise in vacation planning and travel logistics
 </li>
 <li>
 Supportive team environment focused on professional development
 </li>
 <li>
 Potential travel-related incentives and industry perks
 
 
 </li>
 </ul>
 Additional Information
 
 
 This role provides flexibility and access to tools and training designed to support individuals in coordinating vacation logistics and assisting travelers throughout the trip planning process.
 
 
 Applicants should be comfortable working remotely and communicating with clients and travel partners through digital platforms.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Vacation Logistics Coordinator (Remote)

<div>
 
 About Us
 
 
 
 We help individuals, couples, and families turn their dream vacations into reality. From tropical getaways and cruises to group adventures and milestone celebrations, we provide expert planning and personalized support at every step of the travel journey.
 
 
 
 Position Overview
 
 
 
 We are seeking a dependable and detail-oriented
 
 Remote Assistant
 
 to support our vacation booking process. In this role, you will work closely with our travel planning team to research destinations, prepare quotes, manage reservations, and assist clients with pre- and post-booking communication. This is a fully remote position ideal for someone who enjoys organizing, helping others, and being part of a travel-focused team.
 
 
 
 Key Responsibilities
 
 
 
 Assist in researching and recommending vacation packages, resorts, cruises, and accommodations
 
 
 Support the preparation and delivery of travel quotes and proposals
 
 
 Process and update bookings using supplier and agency tools
 
 
 Communicate with clients regarding reservation details, changes, or special requests
 
 
 Maintain accurate records of bookings and client interactions
 
 
 Monitor supplier promotions and destination updates
 
 
 Collaborate with team members to ensure excellent client service
 
 
 
 Qualifications
 
 
 
 Previous experience in customer service, hospitality, or administrative support preferred
 
 
 Strong attention to detail and time management skills
 
 
 Excellent written and verbal communication abilities
 
 
 Tech-savvy and comfortable using online tools and booking platforms
 
 
 Ability to work independently in a fully remote setting
 
 
 Must be 18 years or older with a reliable computer and internet connection
 
 
 A passion for travel and helping others plan memorable experiences
 
 
 
 What We Offer
 
 
 
 Flexible, remote work environment
 
 
 Training and ongoing professional development
 
 
 Access to travel planning tools and industry resources
 
 
 Supportive team culture with opportunities to grow
 
 
 Incentive-based performance opportunities and travel perks
 
 
 
 Work Environment
 
 
 
 This is a fully remote position with flexible hours. Ideal for individuals who are organized, motivated, and enjoy assisting with travel coordination and client communication.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Online | Vacation Planning Assistant | Entry Level

East Coast Office

Job Title: Outreach Coordinator (Travel + Wellness Community)Company: The East Coast Office Location: Hybrid / Travel-Based (East Coast + Remote Opportunities) Job Type: Part-Time / Contract Pay: $35About UsThe East Coast Office is a growing travel and wellness community for women, connecting modern nomads through curated experiences, retreats, and digital storytelling. We create spaces that support connection, movement, and intentional living across cities and destinations.Job OverviewWe are seeking an Outreach Coordinator to support community growth, partnerships, and event programming. This role is ideal for someone passionate about travel, wellness, and building meaningful connections.You will help expand our network through events, collaborations, and content-driven outreach while working closely with a creative, fast-growing team.Key Responsibilities<ul><li>Develop and execute outreach strategies to grow our travel and wellness community</li><li>Build relationships with creators, ambassadors, and local partners</li><li>Coordinate events, workshops, and wellness experiences</li><li>Support brand collaborations within travel, lifestyle, and wellness spaces</li><li>Manage and create content across social media platforms</li><li>Track engagement, community growth, and outreach performance</li><li>Assist with scheduling, communications, and program logistics</li></ul>Qualifications<ul><li>Experience in outreach, community engagement, events, or marketing</li><li>Strong communication and public-facing skills</li></ul>How to ApplyApply directly on Indeed or email hello.eastcoastoffice@gmail.com with:<ul><li>A brief introduction</li><li>Your resume</li><li>Links to your YouTube Channel</li></ul>Pay: $35.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: Hybrid remote in New York, NY 10001

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