sales coordinator

administrative assistant

operations manager

project coordinator

office administrator

administration coordinator

RNA Resources Group Limited

<p><strong>Job Summary:</strong><br/>We are looking for a competent and organized <strong>Administration Coordinator</strong> to manage daily administrative operations and ensure seamless office functioning. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.</li><li>Prepare, edit, and proofread official documents, reports, and presentations.</li><li>Develop and maintain filing systems (physical and digital) and manage administrative databases.</li><li>Monitor and order office supplies while maintaining cleanliness and order in common areas.</li><li>Provide administrative assistance to team members and management, including expense tracking and record maintenance.</li><li>Coordinate with the HR department on staff-related issues and assist in organizing internal events.</li><li>Handle purchase order creation, vendor coordination, and negotiation.</li><li>Oversee transportation arrangements for staff and manage maintenance requirements for the warehouse and accommodations.</li></ul><br/>

Administration Coordinator

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Center, Airport Security Unit, Crime Prevention &amp; Investigation Unit, Threat &amp; Risk Assessment Unit, Aviation Security Compliance, Assurance &amp; Regulation, and Business Support Unit&mdash;all working together to develop and implement comprehensive security strategies.
 <br>
<br>
If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.
</p><p>As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
</p><p><b>In this role, you will:
</b></p><ul><li>Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
</li><li>Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
</li><li>Monitor and Initiate follow-up action from the TERDER on absence of 2 days ascertaining reasons for nonattendance brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
</li><li>Ensure that Admin Assistant receives the necessary documentation Emergency leave applications medical certificates etc to accurately reflect the attendance in the system.
</li><li>Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staffs attendance be certified as sick leave.
</li><li>Coordinate with Internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
</li><li>Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines Filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
</li><li>Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
</li><li>Maintain the database on the departments assets inventory ensuring that the same is kept current with additions write-offs transfer of equipment between cost centres location promptly fed in.
</li><li>Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concerns to ensure our asset inventory is accurate.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for the role you must meet the below requirements:
</b></p><ul><li>3 years of Administration experience
</li>12 years of schooling or equivalent<br>
<li>
</li></ul><p></p><br>
<p><b>You'll have an edge if you have
</b></p><ul><li>Experience in an administration environment preferably in a similar capacity
</li>Should be proficient on MS packages Company systems TERROS Resource Management Systems<br>
<li>
</li></ul><p></p><br>
<br>
<p>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
</p><p>Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div><p></p>

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

Rizan Jewellery LLC

<p>IT Coordinator (3-5 years)</p><p>Network and Infrastructure proficiency</p><ul><li>Primary Point of Contact for LAN/WAN/Wireless LAN equipment and related services</li></ul><ul><li>L1 support on Active network, Wireless, and Wired Network Infrastructure of the project.</li></ul><ul><li>Provide support for Troubleshooting and problem-solving</li></ul><ul><li>Keep external and internal stakeholders updated about project deliverables.</li></ul><ul><li>Excellent verbal and written communication skills and ability to interact with technical and nontechnical audiences including customers, executives, managers, and subject matter experts.</li></ul><ul><li>-Create and maintain comprehensive documentation for all implemented networks.</li></ul><ul><li>Analysis complex data, voice or video network documentation, and communicates to senior management regarding the current operational status of networks.</li></ul><ul><li>Proficiency in MS Excel, PowerPoint, and Word</li></ul><ul><li>Coordinate office activities and operations to efficiency and compliance to company policies</li></ul><p>&middot; Maintain and update records, databases, and other administrative systems</p><p>&middot; &middot; Respond to emails, phone calls, and other correspondence in a timely and professional manner</p><p>&middot; &middot; Assist with organizing and managing events, including meetings, workshops, and conferences</p><ul><li>Supporting department managers, staff, and CEO</li></ul><p>&middot; &middot; Manage office supplies and inventory, and ensure equipment is maintained and functioning properly</p><p>&middot; &middot; Collaborate with other departments to ensure seamless communication and coordination across the organization</p><p>Skills</p><p>&middot; Administration skills</p><p>&middot; Good Oral &amp; written skills in English language.</p><p>&middot; Great organizational skills</p><p>&middot; Proven experience as an IT Administration Coordinator or similar</p><p>&middot; Strong organizational and time-management skills, with the ability to prioritize tasks effectively</p><p>&middot; Excellent communication and interpersonal skills, with the ability to build positive relationships with stakeholders</p><p>&middot; Proficient in Microsoft Office Suite and other relevant software</p><p>&middot; Ability to work independently and as part of a team</p><p>&middot; Attention to detail and accuracy</p><p>&middot; Ability to maintain confidentiality and handle sensitive information</p><p>Qualification</p><p>&middot; Degree in computer science/application</p><p>&middot; Minimum of 3 to 5 years&rsquo; experience in IT</p><p>&middot; Preferrable - CCNA or CCNP Certification with Networking and infrastructure knowledge.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED3,000.00 per month</p>

IT Coordinator

Hellmann Worldwide Logis...

<p>As an administrative executive, you are primarily responsible for administrative tasks of the assigned accounts. To ensure that administration department operation is running efficiently and effectively focusing and demonstrating constructive approach to Continues Improvement Process (CIP) and following appropriate SOP s and work instructions.</p><p>The administrative executive is responsible for all day-to-day operations within the administrative team.</p><p>Supporting any administration requirements for smooth operations such as documentation, billing, and reporting.</p><p>Ensuring that operation is running efficiently and with zero error approach, while providing expected customer service levels.</p><p>Demonstrate Continuous Improvement Process focus (CIP).</p><p>Following appropriate SOP s and quality standards.</p><p>Health and safety standards are being communicated and followed.</p><p>Reporting and information requirements are being met daily and communicated properly to internal / external stakeholders.</p><p>Create and edit export documents for customers as per the procedures set with the customers.</p><p>Perform manual order creation for specific customers, as required.</p><p>Create and release picklist and coordinate with warehouse team to complete the process before KPI.</p><p>Delete and cancel outbound orders as per customer request.</p><p>Create a load list for the shipments scheduled.</p><p>Create exit BOE gate pass for the shipments scheduled.</p><p>Preparation of visitor Gate passes</p><p>Generating LPO for stationery items monthly, maintaining consumption or stock report for the same.</p><p>Always maintain proper documentation practice and controls.</p><p>Work as mediator between customer service team and warehouse operations team.</p><p>Follow up with operations team in case of any delay in operation.</p><p>Create export documents for multiple customers.</p><p>Work overtime as may be required from time to time.</p><p>Assist with the warehouse billing for the assigned clients and cost invoices sending for booking.</p><p>Preparation of ASN for non-EDI customers.</p><p>Organize workload and timely application of documentation in line with set KPI's.</p><p>Ensure that all duties assigned are carried out according to the policies and procedures set forth by the company.</p><p>Supporting aggregation system activities like order generation, Import permits submission.</p><p>Execute assigned tasks in a compliant manner following internal SOP s and GDP training.</p><p>Job filing on weekly or monthly basis.</p><p>Archiving hard copies and soft copies in the designated location monthly.</p><p>Prepare work instructions when needed.</p><p>In addition to your specific job responsibilities, you may be called upon to carry out specific assignments by your supervisor / manager.</p>

Admin Executive

Creative HR Consultancy ...

<p><b>Job Purpose:</b></p><p>The Assistant Manager   Administration will oversee and support daily administrative operations, ensure effective communication with government entities, construction and supervision companies, engineering consultants, and external stakeholders. The role also includes preparing official documents, reports, and correspondence, and ensuring compliance with company policies and UAE regulations.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate and communicate with government authorities (e.g. MOHRE, Municipality, Economic Department, Immigration, RTA) for company documentation, permits, NOCs, licenses, and other administrative matters.</li><li>Maintain professional communication with construction companies, supervision consultants, engineering consultant firms, and project stakeholders.</li><li>Prepare and manage official letters, reports, agreements, quotations, and administrative documents using MS Office and other business tools.</li><li>Maintain organized company records, contracts, documents, and filing systems (soft and hard copies).</li><li>Assist in project coordination, follow up on pending approvals and correspondence.</li><li>Support HR and PRO activities when required.</li><li>Coordinate logistics, office supplies, and facility management as needed.</li><li>Prepare meeting minutes, follow up action items, and communicate updates.</li><li>Handle internal and external communication professionally.</li><li>Ensure that company policies and procedures are followed across administration activities.</li><li>Perform additional duties as assigned by senior management.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor s Degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of administrative experience in commercial/construction/engineering industry preferred.</li><li>Strong experience dealing with government entities &amp; documentation in the UAE.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Proficient in MS Word, Excel, PowerPoint, Outlook and document formatting.</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and work under pressure.</li><li>UAE Driving License is mandatory.</li><li>Professional, proactive, and detail-oriented personality.</li></ul>

Assistant Manager Administration

Explore 2014+ Administration coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

2014 administration coordinator jobs IN Dubai

Administration Coordinator

Administration Coordinator

Leasing Administration Coordinator

Leasing and Administration Coordinator

IT Coordinator

Admin Executive

Assistant Manager Administration