dental assistant

account executive

general manager

marketing manager

executive assistant

administration coordinator

Novocycle Technologies

<div>
 
 
 Company:
 
 
 &nbsp;Novocycle Technologies MENA FZ-LLC
 
 
 
 
 Location:
 
 
 &nbsp;UAE
 
 
 
 
 Reports to:
 
 
 &nbsp;Managing Director / Group Functions (HR &amp; Finance)
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 
 The Administrative Coordinator supports the daily administrative, regulatory, and financial operations of Novocycle Technologies MENA FZ-LLC. The role ensures smooth coordination with local authorities, accurate bookkeeping preparation, and professional handling of internal and external correspondence.
 
 
 
 
 This position is operational, detail-driven, and critical for compliance and continuity. It is not a junior &ldquo;assistant&rdquo; role in disguise, and it is not strategic leadership either. It is about reliability, structure, and execution.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. AXS Portal &amp; Regulatory Administration
 
 
 
 
 &middot; Manage the&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;for the company, including:
 
 
 <ul>
 <li>
 
 License renewals and regulatory filings
 
 </li>
 <li>
 
 Employment-related submissions
 
 </li>
 <li>
 
 HR-related administrative updates
 
 </li>
 </ul>
 
 
 &middot; Monitor deadlines and ensure timely submissions to avoid compliance risks.
 
 
 
 
 &middot; Coordinate with free zone authorities and external service providers when required.
 
 
 
 
 &middot; Maintain organized digital and physical records of licenses, permits, and approvals.
 
 
 
 
 
 
 
 2. HR Administrative Support
 
 
 
 
 &middot; Support HR-related administration including:
 
 
 <ul>
 <li>
 
 Employment documentation
 
 </li>
 <li>
 
 Staff records and updates
 
 </li>
 <li>
 
 Coordination with Group HR when required
 
 </li>
 </ul>
 
 
 &middot; Ensure accuracy and confidentiality of employee-related data.
 
 
 
 
 &middot; Support onboarding and offboarding administration from a local compliance perspective.
 
 
 
 
 
 
 
 3. Bookkeeping Preparation (QuickBooks)
 
 
 
 
 &middot; Prepare bookkeeping entries in&nbsp;
 
 
 QuickBooks
 
 
 , including:
 
 
 <ul>
 <li>
 
 Invoices
 
 </li>
 <li>
 
 Expense records
 
 </li>
 <li>
 
 Payments and receipts
 
 </li>
 </ul>
 
 
 &middot; Ensure financial records are complete, accurate, and ready for review.
 
 
 
 
 &middot; Coordinate with external accountants or Group Finance as needed.
 
 
 
 
 &middot; Maintain organized financial documentation and supporting files.
 
 
 
 
 
 
 
 4. Correspondence &amp; Office Administration
 
 
 
 
 &middot; Handle professional correspondence with:
 
 
 <ul>
 <li>
 
 Authorities
 
 </li>
 <li>
 
 Service providers
 
 </li>
 <li>
 
 Internal stakeholders
 
 </li>
 </ul>
 
 
 &middot; Draft, send, and archive emails, letters, and official documents.
 
 
 
 
 &middot; Support general office administration and coordination tasks.
 
 
 
 
 &middot; Act as a reliable point of contact for administrative matters.
 
 
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 
 
 &middot; Proven experience in administrative coordination or office administration.
 
 
 
 
 &middot; Familiarity with&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;or similar UAE free zone systems.
 
 
 
 
 &middot; Practical experience using&nbsp;
 
 
 QuickBooks
 
 
 &nbsp;or similar accounting software.
 
 
 
 
 &middot; Basic understanding of HR and employment administration.
 
 
 
 
 &middot; Strong organizational and documentation skills.
 
 
 
 
 &middot; Fluent in English (written and spoken). Arabic is an advantage.
 
 
 
 
 
 
 
 Key Skills &amp; Attributes
 
 
 
 
 &middot; Highly organized and detail-oriented.
 
 
 
 
 &middot; Reliable, discreet, and structured.
 
 
 
 
 &middot; Comfortable working with regulations, deadlines, and compliance topics.
 
 
 
 
 &middot; Able to work independently while coordinating with Group functions.
 
 
 
 
 &middot; Calm under pressure and capable of handling routine complexity without drama.
 
 
 
 
 
 
 
 What Success Looks Like
 
 
 
 
 &middot; Licenses and regulatory obligations are always up to date.
 
 
 
 
 &middot; Financial records are clean, accurate, and audit-ready.
 
 
 
 
 &middot; HR administration runs smoothly with no surprises.
 
 
 
 
 &middot; Correspondence is professional, timely, and well-documented.
 
 
 
 
 &middot; Management does not have to chase basic administrative tasks.
 
 
</div>

Administration Coordinator

Imdad

<div>The Human Capital &amp; Administration Coordinator plays a key role in supporting the Human Capital and administrative function. This position is responsible for assisting with employee relations, benefits and policies administration, and general administrative tasks to ensure smooth business operations. 
Job Responsibilities:<ul>
<li>Support onboarding and offboarding processes for employees.</li>
<li>Handle employee queries related to HR policies, benefits, and payroll in collaboration with the HR team.</li>
<li>Undertake human capital related administrative duties including drafting general documents, filing, managing employee files and records to ensure proper document filing.</li>
<li>Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.</li>
<li>Prepare POs and contracts for suppliers as advised.</li>
<li>Arrange meetings, events, and office logistics. relating to the core operation of the company.</li>
<li>Handle expense management system and ensure alignment with expense policies.
</li><li>Provide general administrative support to the management and team members.</li>
</ul>Requirements
Minimum Qualifications:<ul>
<li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or a related field.</li>
<li>0-2 years of experience in HR and/or administrative roles.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li>
</ul>Required Skills:<ul>
<li>Strong organizational, time management and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.
</li><li>A strong team player who collaborates effectively across departments.</li>
<li>High level of discretion and confidentiality.</li>
<li>Patient, friendly, tactful and well presented.</li>
<li>Good computer skills.</li>
<li>Excellent Arabic and English skills (Written &amp; spoken).</li>
<li>Ability to handle multiple priorities in a fast-paced environment.</li></ul></div>

HR & Admin Coordinator - Emirati National - Dubai

Neovia Logistics

<div>
 
 To carry out a variety Administration and Neovia Operating System (NOS) activities in respect of all Dubai facilities.
 
 
 
 
 
 
 Job Duties:
 
 
 <ul>
 <li>
 Manage and compile evidence to ensure compliance with the Neovia Operating System using the Neovia Enterprise Reporting System.
 </li>
 <li>
 Coordinate with the global NOS team for certifications and Deployment Review Meetings.
 </li>
 <li>
 Document, edit and manage all core and transactional Standard Work Processes.
 </li>
 <li>
 Identify potential process improvements and opportunities to reduce waste in the form of Lean Six Sigma projects.
 </li>
 <li>
 RCCA Creation
 </li>
 <li>
 Manage 5s Events, JDI, Kaizen projects and documentation.
 </li>
 <li>
 Implement and maintain the NOS and Safety Visual Management System.
 </li>
 <li>
 Promote and execute the Continuous Improvement process.
 </li>
 <li>
 Conduct NOS Yellow Belt Training for new joiners and NOS Yellow Belt Refresher Training.
 </li>
 <li>
 Prepare and facilitate Set the knowledge training for NOS Auditors.
 </li>
 <li>
 Monitoring ERS to ensure NOS auditors conduct audits as per the frequency set.
 </li>
 <li>
 Perform the (bi-monthly/quarterly) NOS self-assessments in the Neovia Enterprise Reporting System.
 </li>
 <li>
 Prepare and manage the Area and Facility Key Objective Plans.
 </li>
 <li>
 Ensure PQVC metrics and boards are up to date and facilitate RCCA discussions if required
 </li>
 <li>
 Customer Satisfaction Survey
 </li>
 <li>
 Carry out Ad hoc operational responsibilities
 </li>
 </ul>
 
 
 
 
 
 Skill &amp; Job Requirements:
 
 
 
 
 
 Administrative Activities:
 
 
 
 <ul>
 <li>
 Closely work with Operations and safety Department and assist them in visual management
 </li>
 <li>
 Assist accounts Team with invoices and PO creation
 </li>
 </ul>
 
 
 
 Job Requirements:
 
 
 
 <ul>
 <li>
 Candidate should possess a Bachelor&rsquo;s degree in non-technical - related course, ideally with 2 years experience in similar role
 </li>
 <li>
 Detail-oriented with good interpersonal and English communication skills
 </li>
 <li>
 Planning and organizing skills are essential with the ability to multi-task in a demanding environment.
 </li>
 <li>
 Proficient in the use of MS Office.
 </li>
 <li>
 NOS green belt trained and certified will be an added advantage.
 </li>
 <li>
 We are seeking candidates inside the country (UAE)
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Jebel Ali Free zone, Dubai, UAE.
 
 
 
 Benefits:
 
 Salary and Benefits as per UAE Labor Law
 
</div>

Warehouse Administrative Assistant

Sectech Solution Electronics Trading LLC

Job Title: Sales CoordinatorCompany: Sectech Solution Location: Abu Hail Dubai, Employment Type: Full-TimeAbout Sectech SolutionSectech Solution is a leading Authorized IT Spare Parts Distributor for the MEA (Middle East &amp; Africa) region. We serve as the vital link between global technology vendors and a diverse regional customer base. We are looking for a high-energy, detail-oriented Sales Coordinator who thrives in a fast-paced environment and possesses the &quot;broad thinking&quot; necessary to navigate complex supply chain dynamics.The RoleAs a Sales Coordinator at Sectech, you aren't just an order-taker; you are the engine room of our sales operations. You will manage the entire lifecycle of a sale&mdash;from the moment a customer expresses interest to the final delivery. This role requires a master multitasker who can balance technical precision with top-tier customer service.Key ResponsibilitiesOrder Management: Process Sales Orders (SO) with high accuracy, ensuring all customer requirements and pricing agreements are met.Procurement Linkage: Raise and manage Purchase Orders (PO) to vendors, ensuring our inventory levels align with market demand.The &quot;ETA Expert&quot;: Proactively track shipments, manage customer expectations regarding Estimated Time of Arrival (ETA), and provide consistent, transparent updates.Vendor Liaison: Maintain strong relationships with global vendors to verify stock availability, negotiate lead times, and expedite urgent requirements.Reporting &amp; Analytics: Generate &quot;Sell-Out&quot; reports and sales summaries to help management identify trends and inventory needs.Problem Solving: Navigate logistics delays or stock discrepancies with a &quot;broad thinking&quot; approach&mdash;finding solutions before they become problems for the customer.Who You AreA Multitasking Pro: You can jump from a vendor negotiation to a customer status update without breaking a sweat.Strategic Thinker: You don't just see a part number; you see the timeline, the regional impact, and the customer&rsquo;s urgency.Detail-Obsessed: In the world of IT spare parts, a single digit matters. You take pride in 100% accuracy.Communication Ace: You have the ability to communicate clearly and professionally with stakeholders across the MEA region.QualificationsExperience: 2&ndash;4 years in sales coordination, logistics, or distribution (IT hardware/spare parts experience is a major plus).Tech Savvy: Proficiency in ERP software and advanced Excel skills.Education: Bachelor&rsquo;s degree in Business Administration, Supply Chain, or a related field.Language: Fluency in English is required; additional languages common in the MEA region are a bonus.Why Join Sectech Solution?Opportunity to work with world-class IT brands.A role that offers a 360-degree view of the international sales management.Job Type: Full-timePay: From AED3,500.00 per month

Senior Sales Coordinator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator / assistant to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary : AED 2800 to AED 4000Immediate joiners preferredJob Type: Full-timePay: AED2,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED2800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Ejari preparation and leasing coordination: 1 year (Required)</li><li>UAE Real Estate Leasing: 1 year (Required)</li><li>Real Estate : 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Female Coordinator/assistant - UAE Real Estate Experience (Leasing - No Broker Firm)

B&S Group

<div>Company Description 
This is B&amp;S
B&amp;S exists to make premium consumer goods available to everyone, anywhere. We believe that getting access to consumer products that bring joy and comfort into everyday lives, should be easy around the globe.
Are you curious about who we are as an employer and our thoughts on diversity and inclusion? Click here to find more information! 
Job Description 
Customer Care Coordinator leads and supports the Customer Care team in providing exceptional service to both customers and the Sales team. This role focuses on overseeing smooth order processing, addressing escalated customer inquiries, maintaining accurate records, and facilitating timely logistics and fulfillment, along with managing the team of customer care specialists. The Coordinator ensures operational efficiency, fosters high customer satisfaction, and guarantees that all customer interactions are handled professionally and effectively.
Key Responsibilities<ul><li>
Supervise and support the Customer Care team in handling inquiries, order processing, and returns.</li><li>
Ensure team adherence to B&amp;S ERP system procedures and provide guidance for system updates and refresher training.</li><li>
Act as a point of escalation for complex customer issues and ensure timely resolution.</li><li>
Collaborate with Sales, Logistics, and Supplier Order Management teams to address operational challenges.</li><li>
Maintain accurate and up-to-date records of customer interactions, orders, and feedback.</li><li>
Monitor order fulfillment and logistics processes to ensure timely delivery of products.</li><li>
Assist in generating reports and KPIs related to customer service performance and team productivity.</li><li>
Contribute to process improvement initiatives to enhance efficiency, accuracy, and customer satisfaction.</li><li>
Provide training, mentorship, and guidance to junior Customer Care staff.</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Business Management, or a related field.</li><li>
Previous experience in Customer Care or Customer Service Coordination; Duty Free experience is a plus.</li><li>
Excellent written and verbal communication skills, with strong customer service orientation.</li><li>
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP systems.</li><li>
Strong leadership, organizational, and problem-solving skills.</li><li>
Ability to adapt to changing priorities and manage multiple tasks simultaneously.</li></ul> 

Additional Information 
We offer you<ul><li>
Opportunity to work in a multinational company with a dynamic and diverse team.</li><li>
A collaborative work environment that encourages growth and professional development.</li><li>
Annual performance driven bonus and comprehensive benefits package.</li><li>
Other benefits as per UAE labour law</li><li>
A chance to develop your skills in a fast-paced, high-impact industry.</li></ul></div>

Customer care coordinator - Duty Free, FMCG

ZSI Trading LLC

Job SummaryWe are looking for an enthusiastic and customer-focused Sales Coordinator to join our team. The ideal candidate will enjoy working in a fast-paced environment and will play an important role in supporting the sales team with administrative tasks, merchandising, and general sales operations. Strong Excel skills are essential for this role.Key ResponsibilitiesAdministration &amp; Excel Work (Important)<ul><li>Perform daily administrative tasks to support the sales team using Microsoft Excel</li><li>Use Excel functions such as VLOOKUP, SUMIF, PivotTables, formulas, and data filtering</li><li>Prepare reports, track samples, and manage spreadsheets accurately</li><li>Assist with document preparation, filing, and general office duties</li><li>Ensure all administrative and data-entry work is completed with high accuracy</li></ul>Merchandising &amp; Sample Stock<ul><li>Ensure shelves and displays are clean, organized, and visually appealing</li><li>Set up sample displays and assist with seasonal layout changes</li></ul>Teamwork &amp; Communication<ul><li>Work closely with team members to provide excellent customer service</li><li>Communicate product or stock issues to the team when necessary</li><li>Participate in team meetings and ongoing training sessions</li></ul>Requirements<ul><li>Strong proficiency in Microsoft Excel (VLOOKUP, PivotTables, SUMIF, formulas, etc.)</li><li>Strong communication and interpersonal skills</li><li>Positive, energetic, and customer-focused attitude</li><li>Basic computer/POS experience is an asset</li></ul>Job Type: Full-time

Sales Coordinator

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