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assistant secretary

Manforce Group

<div>
 
 Job Description:
 
 Responsible for accurate data entry, document handling and
 
 
 general administrative support. Must be detail-oriented, fast and proficient in
 
 
 MS
 
 
 Office applications. Handle confidential information with discretion.
 
 
 Salary: QAR 4,000 (Full Package)
 
 
 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
 
 
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
 
 
 
 Apply Now
 
 
 
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
</div>

Assistant Secretary

Al Adyat consultancy

Job Summary:The Executive Secretary provides high-level administrative support to the executive team, ensuring the efficient operation of the office through effective coordination, communication, and documentation. The role involves managing executive schedules, preparing reports, handling confidential information, and facilitating smooth communication between departments and external stakeholders.Key Responsibilities:&middot; Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.&middot; Prepare and edit correspondence, reports, presentations, and other documents.&middot; Organize and maintain electronic and physical filing systems for easy access and retrieval.&middot; Screen and prioritize incoming communications, emails, and phone calls, responding where appropriate.&middot; Coordinate and follow up on tasks and projects assigned by the executive team.&middot; Prepare meeting agendas, take minutes, and distribute them promptly.&middot; Liaise with internal departments and external partners to ensure timely information flow.&middot; Handle sensitive and confidential information with discretion.&middot; Ensure smooth day-to-day operations of the executive office.&middot; Manage office supplies and ensure availability of necessary materials.&middot; Support the preparation and coordination of company events, conferences, and business meetings.&middot; Assist in preparing executive reports, summaries, and briefings.&middot; Maintain accurate records of decisions, approvals, and communications.&middot; Track project progress and deadlines, providing regular status updates.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.&middot; Minimum of 3&ndash;5 years of experience in a similar executive or administrative support role.&middot; Strong command of English (both written and verbal); proficiency in other languages is a plus.&middot; Excellent organizational, time management, and multitasking skills.&middot; High level of professionalism, integrity, and discretion.Skills and Competencies:&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong interpersonal and communication skills.&middot; Attention to detail and problem-solving abilities.&middot; Ability to work under pressure and meet tight deadlines.&middot; Strong sense of initiative and self-motivation.Working Conditions:Full-time position, typically office-based with standard working hours. May require occasional overtime or travel depending on executive needs.Job Type: Full-timePay: QAR13,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary or administrative support role: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>degree in Business Administration, Office Management (Required)</li></ul>

Executive Secretary

MDC Engineers & Consultants WLL

Arabic Secretary &ndash; Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is seeking to hire an experienced Arabic Secretary to handle administrative and HR-related tasks.Responsibilities:<ul><li>Prepare and manage official letters, reports, and internal correspondence.</li><li>Coordinate daily office activities and maintain organized filing systems.</li><li>Support HR operations including staff attendance, leave tracking, and document control.</li><li>Schedule meetings, appointments, and handle visitor reception.</li><li>Assist in preparing contracts, quotations, and project documentation.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a Secretary or Administrative Assistant (preferably in an engineering or consulting environment).</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent skills in Microsoft Office (Word, Excel, Outlook).</li><li>Qatar Driving License is preferred.</li><li>Must have valid residence in Qatar and transferable visa.</li></ul>Location: Doha, Qatar Job Type: Full-time Salary: Negotiable based on experienceTo Apply: careers@mdcqa.comJob Type: Full-time

Arabic Secretary – Engineering Consultancy (Doha)

VOLUME CAFE

Job Title: Secretary to the General ManagerReports To: General ManagerJob Summary:The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to the General Manager.</li><li>Manage and organize the General Manager&rsquo;s calendar, schedule meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.</li><li>Handle incoming and outgoing communications, ensuring timely and accurate responses.</li><li>Maintain confidentiality and handle sensitive information with discretion and professionalism.</li><li>Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.</li><li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li><li>Screen phone calls, emails, and requests; prioritize issues requiring the GM&rsquo;s attention.</li><li>Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.</li><li>Support the organization of corporate events, meetings, and executive visits as required.</li><li>Liaise with internal departments, clients, and external partners on behalf of the General Manager.</li><li>Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&amp;B, hospitality, or corporate environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong attention to detail and proactive approach.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary</li><li>How many years of experience do you have as a Secretary</li></ul>

Secretary to Director

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Whyte Creations

We are seeking a proactive and organized Secretary &amp; Admin Assistant to support our daily office operations and management team. The ideal candidate will be detail-oriented, professional, and capable of handling multiple administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to management and staff</li><li>Handle correspondence, phone calls, and emails in a professional manner</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Prepare and maintain documents, reports, and records</li><li>Manage filing systems (digital and physical) and ensure data confidentiality</li><li>Assist in office organization, supplies, and vendor coordination</li><li>Support HR or accounting tasks such as attendance tracking and expense reports</li></ul>Job Type: Full-timePay: QAR3,000.00 per month

Secretary/Admin Assistant

Al Dana Enterprise LLC

Key Responsibilities<ul><li>Provide administrative and secretarial support to management and staff.</li><li>Draft, type, and translate documents between Arabic and English.</li><li>Manage schedules, appointments, and meeting arrangements.</li><li>Handle phone calls, emails, and other correspondence professionally.</li><li>Prepare reports, memos, and official letters.</li><li>Maintain filing systems and update contact databases.</li><li>Support daily office operations and assist in workflow optimization.</li><li>Handle confidential information with discretion.</li></ul>Requirements<ul><li>Fluent in Arabic and English (spoken and written).</li><li>Proven experience as a secretary or administrative assistant (typically 3&ndash;5 years).</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional demeanor and attention to detail.</li></ul>Job Type: Full-timePay: From QAR2,000.00 per month

Arabic Secretary ( Based in Semaisma, Alkhor)

Explore 126+ Assistant secretary in Doha this October. Find roles across top companies and apply now to boost your career.