executive assistant

administrative assistant

office assistant

office administrator

admin assistant

business support assistant

<p> <b>DEADLINE FOR APPLICATIONS</b> </p>19 November 2025-23:59-GMT+04:00 Gulf Standard Time (Dubai)<p> </p> <p> <i>WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.</i> </p> <p> <br> <b>ABOUT WFP</b> <br> <br> <span>The World Food Programme is the world s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.</span> </p> <p> <br>At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.<br> <br>To learn more about WFP, visit our website: https://www.wfp.org  and follow us on social media to keep up with our latest news: YouTube , LinkedIn , Instagram , Facebook , Twitter , TikTok .</p> <p> </p> <p> <b>WHY JOIN WFP?</b> </p> <ul> <li> <p>WFP is a 2020 Nobel Peace Prize Laureate.</p> </li> <li> <p>WFP offers a highly inclusive, diverse, and multicultural working environment. </p> </li> <li> <p>WFP invests in the personal &amp; professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.</p> </li> <li> <p>A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.</p> </li> <li> <p>We offer an attractive compensation package (please refer to the <b>Terms and Conditions </b>section of this vacancy announcement).</p> </li> </ul> <p> </p> <p> </p> <p> </p> <p> </p> <p> <b>Background and purpose of the assignment: </b> </p> <p>Considering the growth of WFP s portfolio of supply chain interagency services to the humanitarian community, and against a backdrop of unprecedented humanitarian emergencies, UNHRD is looking to develop a stronger knowledge base and reporting unit in support of advocacy efforts and evidence-based decision-making. The incumbent will provide information management and communications support to the UNHRD Network by assisting with data collection, reporting, knowledge management, and outreach activities. The role contributes to operational efficiency and effective communication with internal and external stakeholders.<br> </p> <p> <b>Title:</b> Business Support Assistant (Information Management)</p> <p> <br> <b>Level:</b> SC-4<br> </p> <p> <b>Salary:</b> Starting from AED 16,707.47 per month (inclusive of pension), plus medical insurance and other entitlements.<br> </p> <p> <b>Duty station:</b> Dubai, UAE<br> </p> <p> <b>Duration of Employment:</b> 12 months with possibility of extension.<br> </p> <p> <b>This position is open for UAE nationals and/or those holding a valid UAE residency visa.</b> </p> <p> </p> <p>Under the direct supervision of the Information Management Officer and the overall supervision of the Head of the Strategy Cell, the incumbent will have the following:<br> </p> <p> <b>Key Responsibilities</b> </p> <ul> <li>Assist in consolidating data and information inputs from UNHRD Network for divisional and corporate reporting, donor reporting or other external exercises.</li> <li>Assist in consolidating inputs from UNHRD Network for Key Performance Indicators (KPIs) quarterly reporting updates.</li> <li>Contribute to the preparation of internal and external reporting products (e.g. <i>Year in Review</i>, hub factsheets, operational updates).</li> <li>Support the development of new IM products and the improvement of existing ones to enhance communications and information sharing coordination.</li> <li>Support knowledge management by maintaining and regularly updating information and collaboration platforms and repository (Teams, SharePoint site, document libraries, UNHRD Manual).</li> <li>Support the drafting and formatting of knowledge products (SOPs, FAQs, manuals) and ensure records are well organized and accessible.</li> <li>Support operational and outreach activities by maintaining partners and network contact information up to date.</li> <li>Contribute inputs to newsletters, presentations, and other outreach tools to strengthen visibility and partner engagement.</li> <li>Provide logistical and note-taking support during internal meetings, workshops, and consultations.</li> <li>Perform other related duties as required in support of UNHRD operations.<br> </li> </ul> <p> <b>Qualifications &amp; Experience</b> </p> <ul> <li> <b>Education:</b> Completion of secondary school. Additional coursework in in communications, Administration, Information Management or Journalism, Business Management, Public Policy, Social Sciences or relevant field is an asset.</li> <li>Additional training in information management, communications, or related fields is desirable.</li> <li> <b>Experience:</b> At least 4 years of progressively responsible support experience in information management, communications, or administrative functions. Experience with data handling, reporting tools, or knowledge management platforms is an advantage. Previous experience and knowledge of Supply Chain and Delivery operations is desirable.<br> </li> <li> <b>Technical Skills:</b> <ul> <li>Proficiency in MS Office (Excel, Word, PowerPoint).</li> <li>Familiarity with SharePoint, intranet platforms, or other collaborative information systems.</li> <li>Strong attention to detail in drafting, formatting, and data entry.<br> </li> </ul> </li> <li> <b>Competencies:</b> <ul> <li>Strong organizational skills and ability to manage multiple tasks.</li> <li>Good communication skills, both written and verbal.</li> <li>Ability to work collaboratively in a multicultural environment and with external partners</li> </ul> </li> </ul> <p> </p> <ul> <li> <b>Core values</b> <ul> <li>A genuine interest in the humanitarian sector and in WFP s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued.</li> </ul> </li> <li> <b>Languages</b> <ul> <li>Fluency in English and working knowledge of a second UN language is an advantage.</li></ul></li></ul> <p> </p> <p> </p>

Business Support Assistant (Information Management) SC4

World Food Programme

<div><div>DEADLINE FOR APPLICATIONS</div>
19 November 2025-23:59-GMT+04:00 Gulf Standard Time (Dubai)<div></div><div><i>
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.</i></div><div><br>
ABOUT WFP<br>
<br>
The World Food Programme is the world&rsquo;s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.</div><div><br>
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.<br>
<br>
To learn more about WFP, visit our website: <div>https://www.wfp.org</div></div><div></div><div>
WHY JOIN WFP?</div><ul><li><div>
WFP is a 2020 Nobel Peace Prize Laureate.</div></li><li><div>
WFP offers a highly inclusive, diverse, and multicultural working environment.</div></li><li><div>
WFP invests in the personal &amp; professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.</div></li><li><div>
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.</div></li><li><div>
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).</div></li></ul><div></div><div>
Background and purpose of the assignment:</div><div>
Considering the growth of WFP&rsquo;s portfolio of supply chain interagency services to the humanitarian community, and against a backdrop of unprecedented humanitarian emergencies, UNHRD is looking to develop a stronger knowledge base and reporting unit in support of advocacy efforts and evidence-based decision-making. The incumbent will provide information management and communications support to the UNHRD Network by assisting with data collection, reporting, knowledge management, and outreach activities. The role contributes to operational efficiency and effective communication with internal and external stakeholders.</div><div><br>
Title: Business Support Assistant (Information Management)</div><div><br>
Level: SC-4</div><div><br>
Salary: Starting from AED 16,707.47 per month (inclusive of pension), plus medical insurance and other entitlements.</div><div><br>
Duty station: Dubai, UAE</div><div><br>
Duration of Employment: 12 months with possibility of extension.</div><div><br>
This position is open for UAE nationals and/or those holding a valid UAE residency visa.</div><div></div><div>
Under the direct supervision of the Information Management Officer and the overall supervision of the Head of the Strategy Cell, the incumbent will have the following:</div><div><br>
Key Responsibilities</div><ul><li>
Assist in consolidating data and information inputs from UNHRD Network for divisional and corporate reporting, donor reporting or other external exercises.</li><li>
Assist in consolidating inputs from UNHRD Network for Key Performance Indicators (KPIs) quarterly reporting updates.</li><li>
Contribute to the preparation of internal and external reporting products (e.g. <i>Year in Review</i>, hub factsheets, operational updates).</li><li>
Support the development of new IM products and the improvement of existing ones to enhance communications and information sharing coordination.</li><li>
Support knowledge management by maintaining and regularly updating information and collaboration platforms and repository (Teams, SharePoint site, document libraries, UNHRD Manual).</li><li>
Support the drafting and formatting of knowledge products (SOPs, FAQs, manuals) and ensure records are well organized and accessible.</li><li>
Support operational and outreach activities by maintaining partners and network contact information up to date.</li><li>
Contribute inputs to newsletters, presentations, and other outreach tools to strengthen visibility and partner engagement.</li><li>
Provide logistical and note-taking support during internal meetings, workshops, and consultations.</li><li>
Perform other related duties as required in support of UNHRD operations.</li></ul><div><br>
Qualifications &amp; Experience</div><ul><li>
Education: Completion of secondary school. Additional coursework in in communications, Administration, Information Management or Journalism, Business Management, Public Policy, Social Sciences or relevant field is an asset.</li><li>
Additional training in information management, communications, or related fields is desirable.</li><li>
Experience: At least 4 years of progressively responsible support experience in information management, communications, or administrative functions. Experience with data handling, reporting tools, or knowledge management platforms is an advantage. Previous experience and knowledge of Supply Chain and Delivery operations is desirable.<br>
</li><li>
Technical Skills:<ul><li>
Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>
Familiarity with SharePoint, intranet platforms, or other collaborative information systems.</li><li>
Strong attention to detail in drafting, formatting, and data entry.<br>
</li></ul></li><li>
Competencies:<ul><li>
Strong organizational skills and ability to manage multiple tasks.</li><li>
Good communication skills, both written and verbal.</li><li>
Ability to work collaboratively in a multicultural environment and with external partners</li></ul></li></ul><div></div><ul><li>
Core values<ul><li>
A genuine interest in the humanitarian sector and in WFP&rsquo;s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued.</li></ul></li><li>
Languages<ul><li>
Fluency in English and working knowledge of a second UN language is an advantage.</li></ul></li></ul><div></div><div>
WFP LEADERSHIP FRAMEWORK</div><div></div><div><br>
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.</div><div></div><div><br>
REASONABLE ACCOMMODATION</div><div></div><div><br>
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: <div>global.inclusion@wfp.org</div></div><div></div><div>
NO FEE DISCLAIMER</div><div></div><div><br>
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.</div><div></div><div><br>
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION</div><ul><li><div>
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).</div></li><li><div>
Once your profile is completed, please apply, and submit your application.</div></li><li><div>
Please make sure you upload your professional CV in the English language</div></li><li><div>
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter</div></li><li><div>
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time</div></li><li><div>
Please contact us at <div>global.hrerecruitment@wfp.org</div> in case you face any challenges with submitting your application</div></li><li><div>
Only shortlisted candidates will be notified</div></li></ul><div></div><div><i>
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.</i></div><div><i><br>
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.</i></div></div><div></div>

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.</p><p>
As a Business Assistant in our dynamic team, you will be the gatekeeper and problem solver, adding control to your stakeholders' day-to-day operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team, lead and coordinate on ad hoc projects, and act as a subject matter expert for policies and procedures.</p><p><b>
Job Responsibilities</b></p><ul>
<li>Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings</li>
<li>Arrange and coordinate complicated domestic and international travel</li>
<li>Organize all aspects for offsite conferences and external events, including catering and transportation</li>
<li>Process invoices and T&amp;E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures</li>
<li>Produce high quality emails and messages to individuals at all levels of the organization</li>
<li>Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly</li>
<li>Lead and coordinate on ad hoc projects as requested</li></ul><p><b>
Required qualifications, capabilities, and skills</b></p><ul>
<li>Excellent English skills &ndash; reading, writing and speaking</li>
<li>Must have Banking or MNC experience</li>
<li>Advanced ability to organize</li>
<li>Tact and good judgment in confidential situations, and proven experience interacting with senior management</li>
<li>Strong interpersonal, written, and oral communication skills</li>
<li>Strong proficiency in Microsoft Office</li>
<li>Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li>
<li>Be willing to embrace the Executive Assistant role and go the extra mile</li></ul>
<b>ABOUT US</b><br>
<br>
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world&rsquo;s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.<br>
<div>
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.<br>
</div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Business Assistant

Performance Communications Middle East & Africa

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Performance Communications Middle East &amp; Africa is an award-winning, full-service marketing and communications consultancy based in Dubai, delivering impact across the GCC, Levant and Africa.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We specialise in PR, influencer, social media and brand strategy, with deep sector expertise in mobility, sport, luxury and corporate communications. As part of the global Performance network, we combine regional insight with international standards to help brands cut through the noise, shape opinion and build long-term value.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a
  <strong>
   part-time role (20&ndash;24 hours per week)
  </strong>
  , ideal for someone who enjoys variety, thrives on structure, and values flexibility within school-friendly hours.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role covers a broad remit across
  <strong>
   office administration, HR coordination, finance support, and visa and licensing compliance
  </strong>
  through TECOM/AXS.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee daily office operations, vendor management, and asset tracking
  </li>
  <li>
   Maintain company documentation and ensure a professional workspace environment
  </li>
  <li>
   Support HR processes including onboarding, record-keeping, and training administration
  </li>
  <li>
   Manage petty cash, supplier payments, and finance documentation in coordination with the UK finance team
  </li>
  <li>
   Handle visa, licence, and Emirates ID renewals through TECOM/AXS
  </li>
  <li>
   Support recruitment logistics and occasional team events
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   2&ndash;5 years&rsquo; experience in a business or office support role within the UAE
  </li>
  <li>
   Strong knowledge of Microsoft Office and general digital organisation tools
  </li>
  <li>
   Proven familiarity with TECOM/AXS and UAE visa procedures
  </li>
  <li>
   Sound understanding of HR and basic finance administration
  </li>
  <li>
   Excellent attention to detail, discretion, and reliability
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Details
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   20&ndash;24 hours per week, flexible across 4&ndash;5 days
  </li>
  <li>
   AED 10,000&ndash;12,000 per month (pro-rata, depending on experience)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply, please send your CV to RecruitmentME@performancecomms.com
  </strong>
  with
  <strong>
   &ldquo;Business Support Manager&rdquo;
  </strong>
  in the subject line.
 </p>
</div>


Business Support Manager (Part-Time, Dubai)

HSBC

<div><p><b>Some careers shine brighter than others.</b></p><p>
If you&rsquo;re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further</p><p></p><p><b><br>
HSBC International Wealth and Premier Banking (IWPB)</b></p><p>
We help customers to take care of their day-to-day finances and to manage, protect and grow their wealth. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors and entrepreneurs around the world.<i>.</i></p><p></p><p><br>
We are currently seeking an ambitious individual to join our IWPB team, working together with colleagues to define, manage and achieve divisional business targets.</p><p></p><p><b><br>
In this role, you will:</b></p><br>
<p></p><ul><li>
Work with stakeholders in providing Senior Management with the relevant and timely analytical write-ups/commentaries &amp; MIs to enable effective analysis and planning with a view to improve the Business</li><li>
Developing Business activity Tracking/Management System to monitor performances of the sales team to track Productivity, Targets, Business enablers, Performance parameters, achievements, and rankings</li><li>
Provide holistic analytical reports on Retail Management to Senior Sales Management. Liaise with business partners in the region to deliver consistent and accurate information &ndash; enable decisions on customer engagement and business planning.</li><li>
Manage projects from inception to completion being responsible for overhauling procedures, supervising implementation and completion of plan, related to the design and development needs of the project.</li><li>
Develop central collab point for teams to create, edit, organize, and publish content. Automate processes for collaborative digital content management and creation using built-in (or designed) workflows. Assign different accesses levels and permissions to individuals based on roles to update or revise content.</li><li>
Portfolio Management &ndash; Manage Portfolio and overall RM mapping for UAE. Daily Review and approve RM change requests for existing accounts and NTBs, including governance and control for RM movement and portfolio. Monthly indexing of Portfolios for UAE and share with frontline for validation. Prepare and release of monthly portfolio file to UAE and regions (Oman, Qatar, Bahrain and Egypt). Prepare and release of monthly trial commission MI to BI. Prepare and release monthly annual review MI to frontline to check and complete the pending annual review.</li><li>
Wealth Retention &ndash; Manage monthly life insurance Premium in Arrears, Claw back and Mortgage linked lapsed policies. Share the details with the frontline to check and validate. Record and collate the response for lapse cases and follow ups to ensure that front line respond and take initiative to revive the cases.</li><li>
Prepare analytical reports &ndash; Prepare different reports based on RM portfolio to analyze the activity, performance and penetration which will support management to monitor and track RM performance.</li><li>
Consult on technical issues and SharePoint solutions development and delivering end user training, including documentation, backups, maintenance, and support.</li><li>
Interface with internal and cross functional departments as required coordinating the processes and activities that focus on restoring service after an incident occurs.</li><li>
Develop innovative solutions to business challenges to include but not limited to workflows, dashboards, data connections, webpage designing etc.</li><li>
Ensure all users have the appropriate access to use the SharePoint deployed apps to its potential.</li><li>
Assist all users to migrate and maintain their documentation in the SharePoint environment.</li><li>
Aligning the business solution train and its stakeholders to the vision and coordinating development progress across multiple teams critical for business.</li><li>
Sought out as Expert, Serve as a Leader/ Mentor/ Trainer/ Change Agent.</li></ul><p></p><p><b><br>
To be successful in the role, you should meet the following requirements:</b></p><ul><li>
Experience in financial services industry is a plus</li><li>
Understanding of Sales Structures, Incentive Framework</li><li>
Experience in dealing with Sales Managers with queries related to Sales MIs, Incentives and Productivity</li><li>
Strong analytical and presentation skills</li><li>
Strong interpersonal skills, including influencing and relationship building</li><li>
Excellent planning, organizational and solving skills</li><li>
Accuracy &ndash; ability to get it right the first time</li><li>
Graduation degree is a must &ndash; to secure a UAE Visa and/or Work Permit</li></ul><p></p><p><b><br>
You&rsquo;ll achieve more at HSBC.</b></p><p></p><p><br>
HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.</p><p>
We believe diversity brings benefits for our customers, our business and our people. Different ideas and perspectives help us innovate, manage risk and grow the business in a sustainable way. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.</p><p></p><p><br>
Issued by The Hong Kong and Shanghai Banking Corporation Limited.</p></div>

Business Support Associate (UAE National)

RINA

<p>An Operations Support Advisor with a focus on managing administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.</p><p><strong>Key Accountabilities</strong></p><ol><li>Customer Data Management:<br><ul><li>Create and maintain accurate customer records in the database.</li><li>Ensure that customer information is up-to-date and complete.</li><li>Handle customer inquiries related to account information and updates.</li></ul></li><li>Contract Creation:<br><ul><li>Gather necessary information from customers or internal departments to initiate the contract creation process.</li><li>Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.</li><li>Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.</li></ul></li><li>Contract Management:<br><ul><li>Support senior colleagues to enrure that contracts adhere to company guidelines and policies.</li><li>Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.</li><li>Maintain communication with both internal teams and customers to clarify any contract-related details or address concerns.</li></ul></li><li>Invoicing Process:<br><ul><li>Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.</li><li>Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.</li><li>Ensure that invoices are sent to customers promptly through the preferred communication channels.</li></ul></li><li>Customer Support:<br><ul><li>Respond to customer basic inquiries related to contracts, invoices, and billing processes.</li><li>Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.</li></ul></li><li>Record Keeping:<br><ul><li>Keep detailed and organized records of all contracts, invoices, and related correspondence.</li><li>Regularly update and maintain information in the company's database or customer relationship management (CRM) system.</li></ul></li></ol>

Business Support Advisor

Talent 360 ME

Quality is seeking a highly organized and proactive Personal Assistant / Office Manager to provide executive-level support and ensure efficient daily operations within the company.What We Offer: Competitive salary package Medical and social insurance Supportive and collaborative work environment Opportunity to grow within a dynamic and fast-paced organizationResponsibilities: Manage executive calendars, meetings, and travel arrangements Organize and prepare meeting materials, agendas, and minutes Coordinate internal and external communications Handle confidential information with discretion Support in preparing reports, presentations, and correspondence Assist with logistics, events, and scheduling Follow up on tasks and ensure smooth workflow across departments Provide administrative support across various business areas including Real Estate, E-Commerce, Marketing, TIC, Crypto, and Business DevelopmentRequirements: Bachelor s Degree in Business Administration, Office Management, or a related field 2 4 years of experience as a Personal Assistant, Executive Assistant, or Office Manager Excellent organizational and time management skills Strong communication and interpersonal abilities Proficient in MS Office and Google Workspace Strong multitasking and problem-solving skills Basic knowledge of finance and sales is a plus Professional, presentable, and proactive Fluent in English (written and verbal) Experience in business development or project management is an advantage

Office Manager / Personal Assistant

Explore 10000+ Business support assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

10000 business support assistant jobs IN Dubai

Business Support Assistant (Information Management) SC4

Business Support Assistant (Information Management) SC4

Business Assistant

Business Support Manager (Part-Time, Dubai)

Business Support Associate (UAE National)

Business Support Advisor

Office Manager / Personal Assistant