office administrator

executive assistant

administrative assistant

office assistant

accounts assistant

corporate administrative assistant

TUVSW STANDARDIZATION CERTIFICATION

We&rsquo;re looking for a detail-oriented and proactive Administrative Assistant to join our sales team and support daily operations.Key Responsibilities:<ul><li>Assist with document preparation and management.</li><li>Help coordinate schedules, deadlines, and follow-ups.</li><li>Handle communications and correspondence professionally.</li><li>Support the team with general office tasks and coordination.</li></ul>Job Types: Full-time, FresherPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>A valid visa is required.</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Administration: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrative Assistant

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your marital status?</li></ul>Experience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Confidential

Role PurposeThe Executive Assistant provides high-level executive, administrative, and coordination support to multiple senior executives, ensuring the efficient, professional, and confidential management of executive priorities.The role requires absolute discretion, sound judgment, organizational excellence, and the ability to operate seamlessly across executive priorities and cross-functional coordination. Job Responsibilities: 1. Executive Support &amp; Diary Management<ul><li>Act as the primary point of coordination for assigned members of the Executive Leadership Team.</li><li>Manage complex calendars, meetings, and scheduling across multiple time zones.</li><li>Prioritize and reconcile competing executive commitments.</li><li>Anticipate scheduling conflicts and propose solutions proactively.</li><li>Prepare agendas, briefing notes, presentations, and follow-up action trackers.</li><li>Track deadlines, deliverables, and executive commitments.</li></ul> 2. Communication &amp; Correspondence<ul><li>Draft, review, and manage high-level correspondence (emails, letters, memos).</li><li>Screen, prioritize, and handle incoming communications on behalf of executives.</li><li>Liaise professionally with Board members, shareholders, external partners, regulators, and senior stakeholders.</li><li>Represent the executive office with diplomacy, professionalism, and discretion.</li></ul> 3. Meetings, Committees &amp; Board Support<ul><li>Coordinate executive meetings, leadership forums, and Board/committee sessions.</li><li>Prepare meeting packs, presentations, and confidential documentation, if required.</li><li>Record and circulate minutes, action items, and decisions.</li><li>Track follow-ups and ensure closure on agreed actions.</li></ul> 4. Travel &amp; Logistics<ul><li>Manage local and international travel arrangements, visas, accommodation, and itineraries.</li><li>Prepare detailed travel schedules and briefing notes according to prescribed processes.</li><li>Coordinate last-minute changes efficiently and calmly.</li><li>Process travel expense claims and ensure policy compliance.</li></ul> 5. Personal Assistance to Executives<ul><li>Assisting with medical insurance administration (such as filing/tracking medical insurance claims, coordinating with insurance providers, etc.)</li><li>Supporting with personal administrative documentation (e.g. organizing and maintaining personal records related to employment benefits, coordinating renewals of work-related personal documents where applicable, etc.)</li><li>Coordinating personal appointments linked to work continuity (e.g. medical appointment scheduling, etc.)</li><li>Acting as a trusted point of coordination between the Executive and internal departments (HR, Finance, PRO) for sensitive or personal matters.</li></ul> 6. Corporate Events &amp; Internal Coordination<ul><li>Support planning and execution of internal meetings, town halls, and events.</li><li>Coordinate logistics, venues, materials, and communications.</li><li>Ensure events reflect company culture and professionalism.</li></ul> 7. Process Improvement &amp; Compliance<ul><li>Identify opportunities to improve administrative processes.</li><li>Maintain SOPs for executive administration.</li><li>Ensure adherence to company policies, governance standards, and confidentiality requirements.</li></ul> Qualifications &amp; Experience<ul><li>Bachelor's degree or equivalent professional experience.</li><li>5+ years' experience as an Executive Assistant supporting multiple C-suite and/or senior executives.</li><li>Experience in corporate, investment, or multi-entity environments is an advantage.</li></ul> Key Skills &amp; Competencies<ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication.</li><li>High emotional intelligence and stakeholder management.</li><li>Advanced proficiency in MS Office / Google Workspace.</li><li>Strong problem-solving and decision-making ability.</li><li>Trustworthiness, discretion, and professionalism</li></ul>

Executive Assistant

Binghatti Holding Limited

About BinghattiBinghatti is one of the UAE&rsquo;s most dynamic and fast-growing property brands, headquartered in Dubai. We are known for bold architecture, visionary design, and partnerships with global luxury icons such as Bugatti, Mercedes-Benz, and Jacob &amp; Co.With a portfolio exceeding AED 15 billion across Dubai&rsquo;s most prestigious developments, Binghatti continues to transform the city&rsquo;s skyline and set new standards for innovation and excellence in real estate.Job SummaryWe are seeking a highly professional, service-oriented, and proactive Corporate Butler. The successful candidate will work closely with the Executive Assistant and senior leadership team, ensuring the highest standards of hospitality, administrative support, and day-to-day executive services.Key Responsibilities &amp; Requirements:<ul><li>Professional appearance, excellent grooming standards, and a service-oriented mindset.</li><li>Previous experience as a Butler, Executive Butler, VIP Hospitality Associate, Concierge, or in a similar corporate hospitality role.</li><li>Must be willing to work overtime when required, particularly during periods involving high-volume printing and preparation of presentations and executive materials.</li><li>Must be flexible to work beyond regular hours during events and launching.</li><li>Entitled to two days off per week; however, flexibility is required to provide support on weekends when business needs arise, including bank-related transactions, appointments, shopping, urgent site visits, and other executive support tasks.</li><li>Responsible for maintaining meeting rooms, executive lounges, and hospitality areas to the highest standards.</li><li>Experienced in professional table setting, food and beverage service, and VIP hospitality protocols.</li><li>Must be willing to accompany and support management during site visits, events, and external meetings when required.</li><li>Able to handle petty cash, expense tracking, and procurement-related errands with accuracy and accountability.</li><li>Strong customer service skills with the ability to remain calm, professional, and responsive in a fast-paced environment.</li><li>Must be firm, professional, proactive, and a strong team player with excellent interpersonal skills.</li><li>Ability to prioritize multiple tasks, anticipate executive needs, and respond efficiently to urgent requests.</li><li>Will work closely alongside the Executive Assistant to ensure the smooth day-to-day operation</li></ul>Why Join Binghatti?At Binghatti, we do not just build properties - we build legacies. You will join a team driven by ambition, creativity, and excellence, where ideas move fast and every project makes a statement.Here, you will work alongside some of the brightest minds in real estate, contributing to iconic developments that define Dubai&rsquo;s future. If you are ready to be part of a company that is shaping history, Binghatti is where your story begins.Application Question(s):<ul><li>What's your salary expectation?</li><li>Which 4-5 star hotel have you worked?</li></ul>Experience:<ul><li>executive butler: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

Corporate Butler

Vivo Middle East

Job Type: Full-timeExperience Required: 1&ndash;3 yearsPosition OverviewWe are seeking a dependable, detail-oriented, and highly organized Finance and Sales Assistant to join our team in Dubai. This role focuses on providing daily financial administrative support and assisting with international trade order tracking.Because our business model centers on high-value, low-frequency boutique transactions, this position offers a stable, well-paced, and low-stress working environment. The ideal candidate will not have to manage a chaotic, fast-paced workload, but must demonstrate exceptional accuracy, responsibility, and hands-on execution to ensure high-value transactions and documentation are handled without error.Core Responsibilities1. Finance &amp; Administrative SupportDocument Management &amp; Archiving: Establish and maintain a meticulous physical and digital filing system. Safeguard all invoices, receipts, and core corporate documents to ensure they are easily retrievable and audit-compliant.External Liaison: Assist with basic external administrative tasks, such as visiting local banks or government departments to submit or collect documents. (Note: Main tax and compliance filings are fully handled by external professional firms; primary banking contacts are predominantly Chinese-speaking account managers, ensuring low communication barriers).General Administration: Assist with other ad-hoc administrative and logistical duties within the office.2. Sales Support &amp; Supply Chain TrackingOrder &amp; Documentation Management: Process sales orders and prepare standard international trade shipping documents, including Commercial Invoices, Packing Lists, and related standard certifications.Shipment Tracking: Track and monitor the logistics, customs clearance, and document flow of goods shipped from Dubai to destination markets.Monthly Reconciliation: Conduct monthly inventory and data reconciliation, accurately recording procurement intake, warehouse inflows/outflows, and shipping details.Client Maintenance: Maintain occasional, routine professional communication with local clients in Dubai to ensure seamless information alignment.Job RequirementsExperience: 1&ndash;3 years of experience in financial administration, sales assistance, basic accounting, or logistics tracking/documentation.Technical Skills:Proficiency in Oracle systems is highly preferred.Proficiency in Microsoft Office (especially Excel for efficient data comparison and monthly reconciliation).Language Skills: Fluent spoken and written English is mandatory to meet the requirements of daily office operations and external compliance liaison.Core Competencies: High integrity, a strong sense of responsibility, and exceptional attention to detail (essential for handling high-value business transactions).Benefits &amp; Work EnvironmentVisa &amp; Medical Insurance: In accordance with UAE Labor Law, the company will fully cover and provide a UAE employment visa and medical insurance.Work Environment: A harmonious office atmosphere with straightforward team relationships and a manageable workload. There are no high-pressure sales targets, offering an excellent work-life balance.Office address： Seventh Floor 6 West A, Dubai Airport FreezoneAbout the companyvivo is a leading global technology company committed to creating trendsetting smart mobile products and services. Vivo is devoted to forming a vibrant mobile internet ecosystem and currently owns and operates an extensive network of research operations in San Diego, Shenzhen, Nanjing, Beijing, Hangzhou and Taipei. These R&amp;D centers focus on the development of cutting- edge consumer technologies including 5G, AI, mobile photography and next-generation smartphone design. Vivo has also set up five production bases across China, South Asia and Southeast Asia. Vivo features offline retail stores in over 1,000 cities worldwide and has over 200 million customers enjoying its mobile products and services.Website: https://www.vivo.com/en/about-vivoJob Type: Full-timeWork Location: In person

Finance and Sales Assistant

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:
<div>
As office/Admin assistant, you will be involved in ensuring smooth operation of front office and providing excellent administrative support. The mission is to facilitate communication, provide assistance, and contribute to the smooth functioning of Organization&rsquo;s daily operations.</div>
Missions/Main Duties:
<ul><li>Serve as the first point of contact for visitors, clients, and vendors providing a warm and professional welcome.</li><li>
Manage the reception area, including answering and directing incoming calls, taking messages, and handling inquiries in a timely manner.</li><li>
Process employee&rsquo;s requests and provide relevant information.</li><li>
Coordinate and schedule appointments and meetings as needed.</li><li>
Provide administrative support to various Departments, Managers, including data entry, filing, and document preparation.</li><li>
Coordinate with vendors and service providers for office supplies, maintenance and services.</li><li>
Prepare purchase requests, follow up on quotations, and order processing.</li><li>
Support invoice tracking and coordinate with finance for payments and documentation</li><li>
Ensure smooth office operations by monitoring supplies, equipment, and general housekeeping.</li><li>
Oversee daily allocation, usage, and condition of company vehicles, ensuring proper documentation.</li><li>
Monitor vehicle movement, maintain trip logs, coordinate with drivers and utilization of fleet</li><li>
Coordinate regular servicing, repairs, and record inspections of vehicles, liaising with vendors/garage to ensure safety, reliability, and minimal downtime.</li><li>
Coordinate with building management for maintenance, renewals, support, and addressing employee complaints.</li><li>
Ensure overall cleanliness and organization of office premises, including workstations, pantry, common areas, coordinating with housekeeping staff for daily upkeep.</li><li>
Conduct regular inspections of offices and workspaces to ensure proper maintenance, safety compliance, and availability of required supplies, reporting any issues for timely resolution.</li><li>
Handle incoming and outgoing mail, packages, and deliveries.</li></ul>
Profile/Skills:
<div>
Education: Bachelor&rsquo;s degree in business administration or equivalent</div><div>
Profile:
</div><ul><li>3 - 5 years relevant experience in a similar role, preferable in a corporate</li><li>
Strong knowledge of Microsoft office</li><li>
Strong communication and interpersonal skills.</li><li>
Good organizational skills with accuracy, attention to detail, and thoroughness.</li><li>
Ability to maintain high level of confidentiality and discern sensitive issues.</li><li>
Flexibility to adapt to changing priorities and work in fast-paced environment.</li></ul> 
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Office/ Admin Assistant

Cube Wooden Works

Job Description:We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.Responsibilities :<ul><li>Answer and direct phone calls.</li><li>Organize and schedule appointments for labours</li><li>Should be able to speak in Hindi with labours</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Requirements<ul><li>Immediate joiner</li><li>Must be present in UAE</li><li>Proficiency in Microsoft Office</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>Hindi speaking - MANDATORY</li></ul>Pay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Factory Admin

Explore 298+ Corporate administrative assistant in Dubai this July. Find roles across top companies and apply now to boost your career.