executive assistant

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administrative assistant

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admin assistant

corporate administrative assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.E Reports To: Director Job Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative Support<ul><li>Manage daily office activities to ensure operational efficiency.</li><li>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</li><li>Maintain structured filing systems &ndash; both physical and digital.</li><li>Monitor and track deadlines, office tasks, projects, and follow-ups.</li></ul>2. Director Support<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare meeting agendas, take minutes, and track action items.</li><li>Arrange professional travel, including flights, hotels, and itineraries.</li><li>Draft, edit, and manage internal documents, memos, presentations, and reports.</li><li>Filter and prioritize emails, calls, and messages for the Director.</li><li>Ensure timely completion of tasks, projects, and reminders.</li></ul>3. Communication &amp; Liaison<ul><li>Serve as a key point of contact between the Director and internal/external stakeholders.</li><li>Manage confidential communication with utmost discretion.</li><li>Represent the Director professionally in communications and interactions.</li><li>Assist with occasional personal errands and confidential non-work requests.</li></ul>Qualifications:<ul><li>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong command of English (written and verbal); Arabic is an advantage.</li><li>Proficient in Microsoft Office Suite and digital office tools.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle sensitive and confidential information professionally.</li><li>Experience in a startup environment or financial services industry preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

34 Real Estate Valuation

Job Overview: Al Ruwad Real Estate is seeking a highly professional and experienced Exclusive Administrative Assistant to support our CEO. This is a high-priority role requiring full dedication, discretion, and a deep understanding of the Dubai real estate market. The role involves managing all aspects of the CEO&rsquo;s schedule, meetings, appointments, and follow-ups, ensuring seamless operations and representation of the CEO in all official matters when required.Please send your cv at talent@iahgroup.aeBudget for this role - upto AED 8000Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and exclusive events related to CEO&rsquo;s personal deals withing Alruwad.</li><li>Schedule and coordinate property viewings, VIP client meetings, and corporate events.</li><li>Handle communication and follow-ups with investors, tenants, landlords, developers, and other stakeholders.</li><li>Review, prepare, and track all documents (EOI&rsquo;s, unit bookings, SPA&rsquo;s, tenancy documents, contracts, addendums, and legal forms)</li><li>Ensure compliance with RERA, DLD, AML and other relevant Dubai real estate regulations.</li><li>Attend meetings and viewings with or on behalf of the CEO when required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Work closely with the General Manager and report directly under CEO&rsquo;s supervision.</li><li>Manage and update CRM efficiently for all relevant activities.</li><li>Organize and maintain filing systems, reports, and important documents.</li></ul>Requirements:<ul><li>Minimum 2 years of Dubai real estate experience in administrative or executive support roles.</li><li>Strong knowledge of Dubai tenancy contracts, forms, addendums, and RERA/DLD regulations.</li><li>Bachelor&rsquo;s degree from a recognized institution.</li><li>Languages: Arabic (Advanced), English (Advanced); additional languages are an advantage.</li><li>Highly presentable, structured, punctual, and professional.</li><li>Proven ability to work independently, manage priorities, and multitask effectively.</li><li>Expert in CRM software and administrative tools.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthExperience:<ul><li>real estate admin: 2 years (Required)</li><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Mad Brick Studio 

About Us: We are a dynamic and creative interior design firm known for delivering thoughtful, high-end residential and commercial spaces. Our team thrives in a collaborative, fast-paced environment where attention to detail and structured operations support inspired design. We are currently seeking a highly organized, proactive Administrative Assistant to join our team and keep our studio running smoothly.Role Overview: As our Administrative Assistant, you will be the backbone of our day-to-day operations. From managing procurement processes and tracking invoices to supporting HR functions and general office activities, your role is crucial to ensuring our designers and leadership team can focus on what they do best&mdash;design.Key Responsibilities:<ul><li>Oversee procurement administration: track orders, liaise with vendors, manage delivery timelines</li><li>Support basic financial tasks: organize and process invoices, manage receipts, assist with expense reports</li><li>Assist in HR coordination: onboarding, maintaining employee records, and scheduling interviews</li><li>Maintain a structured and efficient office environment: supplies management, scheduling, filing, and daily admin support</li><li>Ensure clear communication across teams and with external partners</li><li>Assist leadership with calendar management, meeting coordination, and documentation</li></ul>What We&rsquo;re Looking For:<ul><li>A structured, detail-oriented individual with a proactive mindset</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li><li>Comfort working in a creative but deadline-driven environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of QuickBooks or similar platforms a plus</li><li>Prior experience in a design/creative firm or similar environment is an asset</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative, operations, or office management role</li><li>Knowledge of procurement, invoicing, and basic HR processes</li><li>Ability to manage confidential information with discretion</li></ul>What We Offer:<ul><li>A supportive and collaborative studio culture</li><li>Opportunities to learn and grow within a creative industry</li><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant - Interior Design Studio

COMMOVA

<div>
 
 
 Company Description
 
 
 
 COMMOVA is a Dubai-based creative systems company that specializes in building strategic brand infrastructure across the MENA region. By combining strategy, content, and cultural intelligence, COMMOVA helps founders, companies, and brands achieve impactful storytelling, scalability, and commercial success. The team is dedicated to driving growth and creating meaningful connections through innovative approaches tailored to the unique needs of each client. COMMOVA is at the forefront of transforming brands into influential forces in their industries.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in Dubai for an Administrative Assistant. The Administrative Assistant will handle daily tasks that include providing administrative and clerical support, managing communications, organizing schedules, and supporting executives with administrative needs. The role requires attention to detail, strong organizational skills, and the ability to manage multiple responsibilities efficiently.
 
 
 
 
 
 
 What You Will Do
 
 
 <ul>
 <li>
 
 Manage essential documentation:
 
 &nbsp;Prepare and update contracts, quotations, invoices, and simple presentations.
 </li>
 <li>
 
 Maintain organized records:
 
 &nbsp;Keep all client folders, documents, deliverables, and payments structured and updated.
 </li>
 <li>
 
 Handle daily operations:
 
 &nbsp;Manage printing, scanning, filing, and day-to-day office tasks efficiently.
 </li>
 <li>
 
 Social media support:
 
 &nbsp;Create and post simple on-brand content on the company's and founder&rsquo;s LinkedIn profiles.
 </li>
 <li>
 
 Market research:
 
 &nbsp;Track competitor agencies, collect updates, and prepare weekly reports.
 </li>
 <li>
 
 Business development:
 
 &nbsp;Research new potential clients and build organized lead lists.
 </li>
 <li>
 
 Team coordination:
 
 &nbsp;Support the team with scheduling, basic coordination, and follow-ups.
 </li>
 <li>
 
 Project assistance:
 
 &nbsp;Assist in shoot preparation, organizing files, and labeling content.
 </li>
 <li>
 
 Internal documentation:
 
 &nbsp;Update company templates, SOPs, checklists, and internal documents.
 </li>
 <li>
 
 Founder support:
 
 &nbsp;Assist the founder with daily admin tasks and reminders.
 </li>
 </ul>
 
 
 
 
 
 Who We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 Minimum 1-2 years of proven experience
 
 &nbsp;in an admin, office support, or similar role&nbsp;
 
 is required.
 
 </li>
 <li>
 
 Strong English communication skills
 
 &nbsp;(written and verbal).
 </li>
 <li>
 
 Highly organized
 
 , consistent, and detail-oriented, with the ability to follow systems accurately.
 </li>
 <li>
 
 Comfortable using Google Workspace
 
 &nbsp;(Drive, Docs, Sheets).
 </li>
 <li>
 
 A quick learner
 
 &nbsp;with strong attention to detail.
 </li>
 <li>
 
 Good at research
 
 &nbsp;and structuring information logically.
 </li>
 <li>
 
 Familiar with basic social media posting
 
 &nbsp;(especially LinkedIn).
 </li>
 <li>
 
 Able to handle repetitive tasks
 
 &nbsp;with accuracy and a positive attitude.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications (Bonus Points)
 
 
 <ul>
 <li>
 Experience in a previous admin or office support role.
 </li>
 <li>
 Basic understanding of marketing or creative agencies.
 </li>
 <li>
 Comfortable using Notion or similar project management tools.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A supportive and dynamic environment inside a fast-growing creative agency.
 </li>
 <li>
 Hands-on experience across multiple parts of the business.
 </li>
 <li>
 Real growth opportunities as COMMOVA expands, with a clear career path.
 </li>
 </ul>
 
 
 
</div>

Administrative Assistant

REALTY EXPERTS REAL ESTATE BROKERS L.L.C

Hiring: Admin Executive (Female Candidates Only) Location: Dubai, UAE Company: Real Estate FirmWe are expanding our team and looking for a well-organized, proactive, and responsible Female Admin Executive to support our daily operations. If you have strong attention to detail and a passion for real estate administration, we want to hear from you!Key Responsibilities:<ul><li>Manage day-to-day office operations and general administrative duties</li><li>Prepare, update, and maintain documents, contracts, and property listings</li><li>Coordinate professionally with agents, clients, and management</li><li>Handle phone calls, emails, and inquiries efficiently</li><li>Maintain organized filing systems and company records</li><li>Assist with marketing activities, listings, and property coordination when needed</li></ul>Requirements:<ul><li>Proven work experience in an administrative or office support role</li><li>Excellent organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Fluent in English (spoken &amp; written)</li><li>Female candidates only</li><li>Immediate joiner preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Aloropia Elevators Escalators

We are looking for an experienced Office Administrator with strong background in managing administrative tasks within an elevator company.Key Responsibilities (Experience Required):<ul><li>Experienced in preparing and issuing invoices, quotations, and maintenance contracts.</li><li>Experienced in coordinating shipments, customs documents, and logistics follow-ups.</li><li>Experienced in office management, supporting technical teams, and handling daily operations.</li><li>Following up on maintenance schedules, service reports, and updating company records.</li><li>Managing documentation, filing systems, and preparing management reports.</li><li>Coordinating professionally with suppliers, clients, and government entities.</li><li>Handling customer inquiries, calls, and emails with a high level of professionalism.</li><li>Supporting HR tasks including attendance follow-up and basic payroll preparation.</li></ul>Requirements:<ul><li>Minimum 2 years of relevant experience in the UAE &mdash; experience in an elevator company is a strong advantage.</li><li>Excellent English language skills (written &amp; spoken).</li><li>Strong communication, organization, and time-management skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Female candidates preferred.</li><li>Immediate joining is an advantage.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: AED&#1635;&#1644;&#1637;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;

Experienced Office Administrator – Elevators Company Location: Dubai, UAE

Explore 2006+ Corporate administrative assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

2006 corporate administrative assistant jobs IN Dubai

Administrative cum Personal Assistant

Administrative cum Personal Assistant

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Administrative Assistant - Interior Design Studio

Administrative Assistant

Administrative Assistant

Experienced Office Administrator – Elevators Company Location: Dubai, UAE