executive assistant

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executive assistant to ceo

corporate administrative assistant

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
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 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
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 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
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 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
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 </ul>
 
 Operations
 
 
 
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 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
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 Prepare and process correspondences, memos, and internal communication for review and approval.
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 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
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 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
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 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
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 </ul>
 
 Product / Process Improvement
 
 
 
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 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
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 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 High School/ Diploma in relevant field
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 2+ Years in case of Diploma (5+ Years in case of High School)
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 Strong executive communication and professional correspondence skills
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 Knowledge of general administrative practices and procedures
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 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
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 Understanding of the organization&rsquo;s business context and operational environment
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 Proficiency in technical and analytical reporting
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 Experience in committee and team governance
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 Competence in knowledge and innovation management initiatives
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 Skilled in policy implementation and compliance monitoring
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 Familiarity with quality, health, and safety compliance standards
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 Ability to manage stakeholder engagement and follow organizational protocols
 
 
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 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

ARENGY

<div>
 
 ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.
 
 
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.
 
 
 
 
 
 This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
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 Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
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 Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
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 Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
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 Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
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 Monitor visa expiry dates and ensure proactive renewal tracking.
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 Support onboarding and offboarding processes, including document collection and clearance procedures.
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 Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
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 Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
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 Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
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 Perform additional ad hoc administrative and HR-related duties as required.
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 </ul>
 
 
 
 
 
 Required Criteria
 
 
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 Bachelor's degree in Business Administration or a related field preferred.
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 1&ndash;2 years of UAE experience in administrative or HR support roles.
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 Practical experience in UAE visa processing and government portal usage.
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 Familiarity with UAE Labour Law and employment regulations.
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 Strong drafting skills for contracts and official correspondence.
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 High attention to detail and strong organizational skills.
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 Proficient in MS Office (Word, Excel, Outlook).
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 Strong communication skills in English (Arabic is an advantage).
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 Ability to handle confidential information with professionalism and discretion.
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 </ul>
</div>

Administrative Assistant

IBRAHIM TAWAKUL ACCOUNTING AND BOOKKEEPING

Job Description:We are looking for a sharp, organized Bilingual Administrative Assistant to join our accounting and tax firm. You will manage the front office, handle client inquiries, and support our team with essential administrative tasks.Key ResponsibilitiesBilingual Communication: Manage calls and emails professionally in both English and Arabic.Office Support: Greet clients, schedule appointments, and manage the firm&rsquo;s calendar.Data &amp; Filing: Handle data entry, scan tax documents, and maintain organized digital and physical files.Tech Management: Use Microsoft Office (Word, Excel, Outlook) and office software daily.RequirementsLanguages: Fluent in written and spoken English and Arabic.Tech Skills: Strong computer literacy; fast and accurate typing/data entry.Detail-Oriented: Able to handle sensitive financial documents with high accuracy.Professionalism: Punctual, reliable, and capable of multitasking in a quiet office environment.Job Type: Full-timeJob Type: Full-timeLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

BAYT AL BARAKAT CAR WASH

Job Description:We are looking for a proactive and well-organized Administration Officer to join our team. The ideal candidate must have at least 1 year of relevant UAE experience in administrative operations and office coordination.Preferred OWN VISA/SPOUSE VISA female candidatesKey Responsibilities:<ul><li>Handle daily administrative and office operations</li><li>Maintain employee records and attendance</li><li>Prepare reports, letters, and official documents</li><li>Coordinate with clients, staff, and management</li><li>Manage filing systems and documentation</li><li>Assist in HR and payroll-related tasks</li><li>Ensure smooth day-to-day office functioning</li></ul>Requirements:<ul><li>Minimum 1 year of UAE experience in a similar role</li><li>Good knowledge of MS Office (Word, Excel, Outlook)</li><li>Strong communication skills in English (Hindi is a plus )</li><li>Ability to multitask and work under pressure</li><li>Good organizational and time management skills</li><li>immediate joiners preferred</li></ul>Location : Dubai , UAEEmployment type : Full-Time ,PermanentInterested candidates may apply through Indeed or send their CV to: info@baytalbarakatcarwash.comJob Type: Full-timePay: AED2,200.00 - AED2,500.00 per month

ZetaSoft

We are seeking a highly organized and proactive Personal Assistant to the Director to provide comprehensive personal and administrative support. The ideal candidate will be responsible, detail-oriented, and capable of managing both personal and company-related tasks efficiently and confidentially.Key Responsibilities <ul><li>Manage and oversee the CEO'S schedule</li><li>Prepare, organize, and maintain company-related documentations</li><li>Source, coordinate, and follow up with the clients and team</li><li>Provide general administrative and personal assistance as required</li></ul>Requirements<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>High level of discretion and professionalism</li><li>Ability to handle both personal and corporate responsibilities effectively</li></ul>Job Type: Full-timeExperience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>

Female Personal Assistant

Confidential

<div>
 
 We are seeking a highly organized and proactive CEO - Administrative Assistant to support our executive leadership team in Dubai. The ideal candidate will serve as a key point of contact for internal and external stakeholders, manage executive schedules, and facilitate smooth communication across all levels of the organization. This role requires a professional with a strong understanding of corporate EPC engineering services and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
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 Provide comprehensive administrative support to the CEO and executive team.
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 Manage the CEO&rsquo;s calendar, schedule appointments, meetings, and travel arrangements.
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 Prepare and coordinate documents, reports, presentations, and correspondence.
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 Act as a liaison between the CEO and internal teams, clients, and external partners.
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 Assist in organizing company events, meetings, and conferences.
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 Maintain confidentiality and handle sensitive information with integrity.
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 Monitor and follow up on action items, deadlines, and deliverables.
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 Support in strategic planning, research, and data analysis as required.
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 Facilitate communication across departments to ensure alignment with company objectives.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
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 Proven experience as an executive assistant, preferably supporting C-level executives in EPC or engineering services companies.
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 Excellent organizational and multitasking skills.
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 Strong communication and interpersonal abilities.
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 Proficiency in MS Office Suite, email management, and scheduling tools.
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 Knowledge of corporate procedures and administrative systems.
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 Ability to work independently and proactively in a fast-paced environment.
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 Fluency in English; additional languages are a plus.
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 Experience working in Dubai or the UAE is preferred.
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 </ul>
 
 
 
 
 
 Attributes:
 
 
 
 
 
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 Discretion and confidentiality.
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 Problem-solving mindset.
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 Professional demeanor with a proactive attitude.
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 Attention to detail and accuracy.
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 </ul>
</div>

Executive Assistant to Chief Executive Officer (Male)

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

Explore 915+ Corporate administrative assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

915 corporate administrative assistant jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Administrative Assistant

Administrative Assistant

Administrative Assistant

Female Personal Assistant

Executive Assistant to Chief Executive Officer (Male)

Executive cum Personal Assistant