dental assistant

account executive

administrative assistant

account manager

general accountant

corporate administrative assistant

Gates MEA

<div>
 
 
 Company Description
 
 
 
 
 
 
 Gates Group is one of the largest independent diversified business conglomerates based in the UAE. Since 2009, Gates Group has operated across dynamic industries such as oil &amp; gas, energy, steel manufacturing, real estate, travel, and business consultancy services. Gates MEA is a trusted partner for business needs including business setups, company bank solutions, VAT &amp; Corporate Tax, accounting, procurement, logistics, residency, marketing, and project management services. With strategic locations in UAE, Oman, Saudi Arabia, Egypt, South Korea, Malta, Brazil, and Singapore, Gates MEA provides top-notch services and expert local knowledge.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The
 
 Administrative
 
 Assistant will be responsible for providing executive administrative support, managing diaries, scheduling appointments, handling clerical tasks, and facilitating communication between various stakeholders. Day-to-day tasks include organizing meetings, coordinating travel arrangements, preparing reports, handling logistic operations, procurement and maintaining records with utmost professionalism and confidentiality.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Proficient Clerical Skills
 </li>
 <li>
 Excellent organizational and time management abilities
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or related field preferred
 </li>
 <li>
 Previous experience in a similar role is a plus
 </li>
 </ul>
</div>

Administrative Assistant

RIKAS Hospitality Group

<div>
 
 
 Job Purpose
 
 
 
 The Administrative Assistant supports the Head of Catering Division in managing the administrative, operational, and coordination aspects of both luxury event catering and corporate catering activities. The role ensures that all back-office, documentation, and communication processes are executed efficiently to maintain the highest operational and service standards expected from a premium catering brand.
 
 
 
 Key Responsibilities
 
 
 
 1. Administrative &amp; Operational Support
 
 <ul>
 <li>
 Handle day-to-day administrative duties including correspondence, filing, document control, and office coordination.
 </li>
 <li>
 Prepare and manage quotations, proposals, contracts, purchase orders, and invoices across both event and corporate catering projects.
 </li>
 <li>
 Maintain accurate and organized records for clients, suppliers, and internal documentation.
 </li>
 <li>
 Support the Head of Catering Division in preparing reports, presentations, and internal communications.
 </li>
 <li>
 Coordinate with finance and procurement on expense reports, petty cash, and supplier payments.
 </li>
 </ul>
 
 2. Event &amp; Project Coordination
 
 <ul>
 <li>
 Assist in planning and coordination of luxury events and corporate catering projects, ensuring alignment across culinary, logistics, and service teams.
 </li>
 <li>
 Manage event documentation including production sheets, client briefs, and function orders.
 </li>
 <li>
 Liaise with venues, suppliers, and brand partners to ensure logistics, deliveries, and permits are properly arranged.
 </li>
 <li>
 Support in scheduling tastings, walkthroughs, and post-event reports.
 </li>
 </ul>
 
 3. Corporate &amp; Contract Catering Support
 
 <ul>
 <li>
 Maintain and update daily service schedules, delivery plans, and client consumption logs for corporate accounts.
 </li>
 <li>
 Coordinate menu rotations, delivery timing, and service standards with the kitchen and operations teams.
 </li>
 <li>
 Support contract renewal documentation, client reporting, and performance tracking.
 </li>
 </ul>
 
 4. Procurement &amp; Supplier Coordination
 
 <ul>
 <li>
 Issue and follow up on purchase orders and supplier deliveries.
 </li>
 <li>
 Maintain supplier lists, pricing sheets, and cost-tracking records.
 </li>
 <li>
 Coordinate with the kitchen and logistics team to monitor inventory and ensure timely replenishment.
 </li>
 </ul>
 
 5. Communication &amp; Internal Coordination
 
 <ul>
 <li>
 Act as the communication bridge between the Head of Catering Division and cross-functional teams (culinary, logistics, HR, finance, design).
 </li>
 <li>
 Manage internal calendars, meeting agendas, and action item follow-ups.
 </li>
 <li>
 Handle client and supplier calls and emails with professionalism, ensuring timely responses and updates.
 </li>
 </ul>
 
 6. HR &amp; Training Support
 
 <ul>
 <li>
 Assist with onboarding documentation and scheduling of new catering staff.
 </li>
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 Maintain updated records of training, certifications, and performance evaluations for service and kitchen teams.
 </li>
 <li>
 Support event staffing coordination and availability tracking.
 </li>
 </ul>
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills with high attention to detail.
 </li>
 <li>
 Strong written and verbal communication in English (French an advantage).
 </li>
 <li>
 Excellent command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Discretion and professionalism when handling sensitive client information.
 </li>
 <li>
 Calm under pressure, adaptable to last-minute changes, and comfortable in a fast-paced environment.
 </li>
 <li>
 Understanding of luxury hospitality standards and client service etiquette.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Hospitality Management, or related field.
 </li>
 <li>
 Minimum 3 years of experience in administrative or coordinator roles, preferably within catering, hospitality, or events.
 </li>
 <li>
 Prior experience supporting senior management or operations in a luxury or B2B environment preferred.
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Primarily office-based with regular visits to event venues, kitchens, and partner sites.
 </li>
 <li>
 Flexibility required to support events during evenings, weekends, and holidays when needed.
 </li>
 </ul>
</div>

ARENGY

<div>
 
 ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.
 
 
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.
 
 
 
 
 
 This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
 </li>
 <li>
 Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
 </li>
 <li>
 Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
 </li>
 <li>
 Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
 </li>
 <li>
 Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
 </li>
 <li>
 Monitor visa expiry dates and ensure proactive renewal tracking.
 </li>
 <li>
 Support onboarding and offboarding processes, including document collection and clearance procedures.
 </li>
 <li>
 Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
 </li>
 <li>
 Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
 </li>
 <li>
 Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
 </li>
 <li>
 Perform additional ad hoc administrative and HR-related duties as required.
 </li>
 </ul>
 
 
 
 
 
 Required Criteria
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 1&ndash;2 years of UAE experience in administrative or HR support roles.
 </li>
 <li>
 Practical experience in UAE visa processing and government portal usage.
 </li>
 <li>
 Familiarity with UAE Labour Law and employment regulations.
 </li>
 <li>
 Strong drafting skills for contracts and official correspondence.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Strong communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
 </ul>
</div>

Confidential

<div>
 
 
 About the Company
 
 : We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.
 
 
 
 
 
 
 About the Role
 
 : We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.
 
 
 
 
 
 
 Compensation package
 
 : 4500 AED/Month
 
 
 
 Nationality:
 
 Philippines
 
 
 
 We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.
 
 
 
 
 
 
 
 Required Skills
 
 : MS Office 365 Applications, (Autocad &ndash; ideal but not necessary)
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Collaborate and review department KPIs, provide quarterly report to section head.
 </li>
 <li>
 Update the APM Department Procedures document as per requirements given by line manager and section head.
 </li>
 <li>
 Assist the Quality &amp; Support section with implementation of new systems and procedures within the department.
 </li>
 <li>
 Support the section with administrative tasks when required.
 </li>
 <li>
 Coordinate with other Business Units and internal departments on various projects and tasks.
 </li>
 <li>
 Support the team with any additional requirements as per section/department requirements and Manager - Quality &amp; Support directions.
 </li>
 <li>
 Track and monitor the progress of all active FM activities daily.
 </li>
 <li>
 Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
 </li>
 <li>
 Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
 </li>
 <li>
 Record Minutes of meeting and track progress.
 </li>
 <li>
 Track FM Contracts&rsquo; Status and support in drafting SLAs &amp; KPIs.
 </li>
 <li>
 Track regulatory compliance records and notify the Team prior expiry of certification.
 </li>
 <li>
 Assist in the creation of QR when required.
 </li>
 <li>
 Communicate effectively with vendors, contractors, and internal stakeholders.
 </li>
 <li>
 Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
 </li>
 <li>
 Track invoice submission and Purchase orders Status related to FM.
 </li>
 <li>
 Maintain accurate records of facility-related activities and documentation.
 </li>
 <li>
 Address and resolve facility-related issues promptly and efficiently.
 </li>
 <li>
 Collaborate with cross-functional teams to support overall business objectives.
 </li>
 <li>
 Keep familiarized with industry trends and implement best practices for facilities management.
 </li>
 </ul>
 
 
</div>

MILELE

<div><h3 class="jobSectionHeader">Job Summary</h3><div>
We are seeking a highly organized, detail-oriented Executive Assistant to the CFO to provide high-level administrative, financial, and coordination support. The ideal candidate will be ACCA-qualified (or pursuing ACCA), commercially aware, discreet, and capable of handling sensitive financial and strategic information with professionalism.</div><div>
This role requires strong financial understanding, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Provide direct executive support to the CFO, including calendar management, meeting coordination, and travel arrangements</li><li>
Prepare, review, and organize financial reports, presentations, and board materials</li><li>
Assist with budgeting, forecasts, financial analysis, and management reports</li><li>
Act as a liaison between the CFO and internal/external stakeholders (Finance, Audit, Legal, Banks, Consultants)</li><li>
Track action items, deadlines, and follow-ups from executive and board meetings</li><li>
Maintain strict confidentiality of financial and strategic information</li><li>
Support audits, compliance requirements, and regulatory filings when required</li><li>
Handle correspondence, documentation, and records related to finance and corporate governance</li></ul><h3 class="jobSectionHeader">
Qualifications &amp; Requirements</h3><ul><li>
ACCA qualification (completed or in progress) &ndash; mandatory</li><li>
Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field</li><li>
3&ndash;6 years of experience as an Executive Assistant, Finance Assistant, or similar role supporting senior management</li><li>
Strong understanding of financial statements, reporting, and accounting concepts</li><li>
Advanced proficiency in MS Excel, PowerPoint, and Word</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational skills with exceptional attention to detail</li><li>
Ability to work independently, prioritize effectively, and meet tight deadlines</li></ul><h3 class="jobSectionHeader">
Preferred Skills</h3><ul><li>
Experience working with CFOs, CEOs, or Board-level executives</li><li>
Exposure to audits, budgeting cycles, or corporate finance processes</li><li>
Experience in large corporate groups or multi-entity organizations</li><li>
Familiarity with ERP systems (SAP, Oracle, or similar)</li></ul></div><div></div>

Executive Assistant to CFO

ENOC

<div>
 
 
 ob Purpose
 
 
 
 To contribute to the day to day smooth functioning of the department through performing various tasks including, but not restricted to handling departmental communication, office management &amp; any related tasks requested by the line manager.
 
 
 
 
 
 
 Principal Accountabilities
 
 
 
 
 
 
 
 Communication
 
 
 <ul>
 <li>
 Provides comprehensive secretarial assistance to General Manager &amp; the departmental managers and ensures timely submission of reports.
 </li>
 <li>
 Act as a Coordinator between different departments and the terminal employees, to various issues i.e. leave, loan, claims, payroll, personal request, visas, passport &amp; IDs, trouble shoot PC fault as and when required. Responsible for all terminal employees original passport handing over to GR services.
 </li>
 <li>
 Prepares presentations, meeting agendas &amp; takes the minutes of meetings.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Schedules and organises meetings with EIL/HTL Managers and visitors. Maintains, follow up on the meetings and on matters originating from General Manger/Manager Terminals.
 </li>
 <li>
 Assists and coordinates all events hosted by the Terminals HTL Global Management meeting, Certification and award events, Team Building events etc..
 </li>
 <li>
 Collections data, updating and maintaining the information (charts) on Terminal facilities like tankage, layout plan, and statutory license details.
 </li>
 <li>
 Maintains statistics pertaining to Terminal throughputs, no of tanker handled, performance, etc.
 </li>
 <li>
 Arrange and coordinate JAFZA temporary/permanent passes to all EIL, ENOC Group staff and all contractors and visitors.
 </li>
 <li>
 Coordinates with printers, publishers and GPC for procurement of stationary and office supplies.
 </li>
 </ul>
 
 
 
 
 
 General
 
 
 <ul>
 <li>
 Participates proactively as a member of the data management and training team.
 </li>
 <li>
 Renewal of different licences for the terminal such as Free Zone Licence, Operations Fitness Certificate, Radio Licence.
 </li>
 <li>
 Records, monitors and maintains Finger Print (biometric) data based attendance and Office Security Access Systems.
 </li>
 <li>
 Fixing appointments for periodical medical check up for terminal staff and maintaining records as required by HR.
 </li>
 <li>
 Maintains personnel files and maintains confidentiality of all personnel data.
 </li>
 <li>
 Handles leave / loan / claims administration for terminal employees.
 </li>
 <li>
 Enters payroll data in the system relating to employee expense reimbursements.
 </li>
 <li>
 Handles necessary travel arrangements through coordination with government relation &amp; travel agents.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements
 
 
 <ul>
 <li>
 Graduation or equivalent qualification (12 grades) with at least 3 years relevant experience.
 </li>
 <li>
 Excellent communication skills in spoken &amp; written (Arabic &amp; English)
 </li>
 <li>
 Multilingual candidates are preferred fluent in English, Arabic
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Enhanced knowledge in Microsoft Office applications (Word, Excel &amp; PowerPoint)
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Seniority Level
 </li>
 <li>
 Associate
 </li>
 <li>
 Industry
 </li>
 <li>
 Oil and Gas
 </li>
 <li>
 Employment Type
 </li>
 <li>
 Full-time
 </li>
 <li>
 Job Functions
 </li>
 <li>
 Administrative
 </li>
 <li>
 Skills
 </li>
 <li>
 Arabic
 </li>
 <li>
 Communication
 </li>
 <li>
 Interpersonal Skills
 </li>
 <li>
 Presentations
 </li>
 <li>
 Office Administration
 </li>
 <li>
 Office Equipment
 </li>
 <li>
 Confidentiality
 </li>
 <li>
 English
 </li>
 <li>
 Problem Solving
 </li>
 </ul>
 
 
</div>

MENA Recruit

The Role
 We are seeking a highly organised, detail-oriented Legal & GRC Administrator to provide comprehensive administrative, coordination, and executive support across our Legal and Governance, Risk & Compliance (GRC) departments. The role ensures smooth day-to-day operations of both functions while supporting statutory, regulatory, and governance obligations. The ideal candidate is proactive, reliable, discreet, and able to work in a fast-paced, confidentiality-sensitive environment with multiple priorities. Responsibilities & Duties Executive Support: • Manage complex calendars for respective VPs, including scheduling, rescheduling, prioritisation, and conflict resolution. • Arrange internal and external meetings, including preparing agendas, briefing packs, minutes, and follow-up actions. • Coordinate travel arrangements, itineraries, visa applications, and logistics. • Act as the primary administrative point of contact between executives and internal/external stakeholders. Administrative & Operational Support: • Prepare correspondence, executive summaries, letters, memos, and reports as required. • Manage document formatting, proofreading, version control, and filing. • Coordinate cross-department requests, ensuring timely response and completion. • Assist in organising department workshops, training sessions, and events. • Handle confidential information with discretion and integrity. • Support special projects under GRC and Legal • Conduct basic research and compile briefing notes when requested. Departmental & GRC Support: • Support preparation, formatting, and filing of governance documents, including: • Board Committee materials • Department MIS • registers and logs • Assist with statutory filings, corporate secretarial documents, and regulatory submissions across UAE jurisdictions (DIFC, Ministries, DET, Notary, Land Departments, etc.). • Assist with updating group trackers, registers, and dashboards (e.g., policy register, insurance tracker, risk register updates). • Coordinate distribution and archiving controlled documents. Legal Support: • Maintain corporate records, PoA logs, license renewals, and entity management documents. • Support coordination of contract execution, circulation, notarisation, and document management. • Track and follow up on legal workflows, deadlines, and renewal calendars. Communication & Stakeholder Coordination: • Liaise with internal departments (HR, Finance, Procurement, Operations, Projects, etc.) on behalf of respective functions. • Support external communications with regulators, law firms, insurers, and consultants. • Maintain stakeholder contact lists, trackers, and meeting follow-up logs.
 
Requirements
 Qualifications & Experience • Bachelor’s degree in Business Administration, Law, Governance, or related field preferred. • Minimum 5 years’ experience as an Team Assistant, Legal Assistant, or similar role. • Experience supporting senior executives, preferably in legal, governance, corporate affairs, or financial services environments. • Experience in Dubai Real Estate sector is advantageous. • Strong understanding of corporate governance, legal documentation, or regulatory processes in the UAE is advantageous. Skills & Attributes: • Excellent MS Office skills (Word, PowerPoint, Excel, Outlook). • Strong document formatting, proofreading, and version control capability. • Familiarity with statutory filings, legal documentation, and corporate registers. • Experience managing confidential and sensitive information. • Highly organised, structured, and detail oriented. • Discreet, trustworthy, and mature. • Strong interpersonal and communication skills. • Able to manage competing priorities and work under pressure. • Proactive, solution-oriented, and able to anticipate needs. • Professional appearance and executive presence.
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Legal & GRC Administrator

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601 corporate administrative assistant jobs In Dubai

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant to CFO

Administrative Assistant

Legal & GRC Administrator