executive assistant

office administrator

account manager

administrative assistant

admin assistant

corporate administrative assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

EMICAPITAL LLC

Job Title: Corporate Business Assistant. Location: Dubai, United Arab Emirates Start Date: 1st October 2025 Reports to: Group COO.About EmiCapital GroupEmiCapital Group is a boutique advisory and investment firm, providing strategic corporate structuring, compliance, and business advisory solutions. We pride ourselves on delivering high-touch, client-centric services across the UAE and internationally.Role OverviewWe are seeking a Corporate Business Assistant to join our growing team. The ideal candidate will bring solid experience in UAE free zone and onshore company setups, regulatory compliance procedures, and client coordination. This role is well-suited for a dynamic professional who thrives in boutique advisory settings and can contribute immediately.Key Responsibilities<ul><li>Process and liaised with Business Registry (Mainland, Offshore and Freezone) for the Company formation and registration, resident visa processing; including preparation of Memorandums, Board Resolutions, Power of Attorney, and other documents related to company formation.</li><li>Follow compliance procedures when requesting, receiving, and reviewing client documents, ensuring accuracy and adherence to regulatory requirements.</li><li>Prepare and submit paperwork applications for DIFC and ADGM foundations, trusts, and corporate structures, ensuring compliance with local and international standards.</li><li>Ensure all procedural compliance requirements are met in line with UAE regulations and international standards.</li><li>Monitor and ensure all procedural and statutory compliance requirements are met, including timely submission of client and business filings (both electronic and hard copy)</li><li>Maintain up-to-date statutory registers and corporate records, ensuring accuracy and accessibility for regulatory inspections.</li><li>Act as a liaison between clients and government/regulatory bodies, providing clear guidance, updates and support throughout the process.</li><li>Support broader corporate advisory projects and ad hoc client requirements</li><li>Maintain strict confidentiality and data protection in handling client and company information.</li></ul>Requirements<ul><li>Minimum 3 years of relevant experience in corporate services, compliance, or legal administration within the UAE.</li><li>Strong knowledge of DIFC and ADGM foundation setups and compliance procedures.</li><li>Familiarity with boutique-style advisory and private client services.</li><li>UAE driving license with own car is mandatory.</li><li>Must be based in the UAE and available to join from 1st October 2025.</li><li>Bilingual preferred &ndash; English and Arabic, additional European Language a plus.</li><li>Proficient in MS Office and document management tools.</li><li>Strong organizational skills with the ability to manage multiple client cases simultaneously.</li></ul>Preferred Attributes<ul><li>Client-focused with a high level of professionalism and discretion.</li><li>Proactive problem-solver with attention to detail.</li><li>Ability to work independently as well as in a collaborative team environment.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you Have a UAE driving License with own car.</li><li>Do you have experience working with DIFC and ADGM Foundations</li><li>Do you Have advanced MS Office and Adobe Skills.</li><li>Are you able to Join from 1st October</li></ul>

Corporate Business Assistant

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

CB&I

<div>
 
 
 CB&amp;I&reg;
 
 is the world&rsquo;s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
 
 
 
 
 
 
 Overview
 
 
 
 CB&amp;I&reg; is the most experienced and the only worldwide builder and designer of industrial storage products and facilities. Headquartered in the Houston, Texas, CB&amp;I has the global expertise and strategically located operations to provide engineering, procurement and construction solutions for our customers&rsquo; most complex energy projects.
 
 
 The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
 </li>
 <li>
 Coordinate and set up meetings and conferences.
 </li>
 <li>
 Arrange travel and work on special projects.
 </li>
 <li>
 Maintain the schedule of one (1) or more individuals.
 </li>
 <li>
 Set up and maintain manual and electronic filing systems.
 </li>
 <li>
 Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
 </li>
 <li>
 Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
 </li>
 <li>
 Photocopy, fax, and scan documents as required.
 </li>
 <li>
 Assure of effective mail and package distribution.
 </li>
 <li>
 Assist employees and managers with general administrative requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Candidate should be UAE national as a part of our local talent development initiative
 </li>
 <li>
 Project Based Assignment
 </li>
 <li>
 Good Communication - Written and Oral
 </li>
 <li>
 Adaptability and agility to learn and contribute to varying and complex environments
 </li>
 <li>
 Proficient Computer Skills - Outlook, MS Office
 </li>
 <li>
 Proficient Organizational Skills -
 </li>
 <li>
 Preferred minimum 1 year experience however recent pass out can be considered.
 </li>
 </ul>
 
 
 
 
 
 Skills and Behaviors
 
 
 <ul>
 <li>
 Business presence and polish
 </li>
 <li>
 Knowledge of CB&amp;I products and markets
 </li>
 <li>
 Proactively identifies and solves the complex problems
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Mentally agile and ability to multi-task and manage tight deadlines
 </li>
 <li>
 Proven negotiating ability with high emotional intelligence and interpersonal skills
 </li>
 <li>
 Adaptability and agility to learn and contribute in varying and complex environments
 </li>
 <li>
 A mature business and technical acumen coupled with a drive to achieve results
 </li>
 <li>
 Exceptional communication and presentation skill, both written and verbal
 </li>
 <li>
 Ability to work and build credibility across the business, up to and including senior management level
 </li>
 <li>
 Proactively embraces and promotes the company&rsquo;s values and culture, including diversity &amp; inclusion and a healthy and safe work environment
 </li>
 </ul>
</div>

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 4000 to AED 6000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

TXM Solutions

<div>
 
 
 Position Overview
 
 
 
 The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO&rsquo;s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
 </li>
 <li>
 Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming calls, emails, and correspondence.
 </li>
 <li>
 Draft, review, and edit official communications and documents as required.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination
 
 
 <ul>
 <li>
 Assist with planning and execution of key corporate initiatives and strategic projects.
 </li>
 <li>
 Track deliverables, follow up on decisions, and ensure timely completion of tasks.
 </li>
 <li>
 Conduct research and compile data for the CEO&rsquo;s use.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee the day-to-day operations related to the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and external consultants to support business priorities.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Travel Management
 
 
 <ul>
 <li>
 Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
 </li>
 <li>
 Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 3&ndash;5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and modern productivity tools.
 </li>
 <li>
 Strong organisational, multitasking, and time-management skills.
 </li>
 <li>
 High degree of discretion and confidentiality in handling sensitive matters.
 </li>
 <li>
 Professional demeanour with the ability to thrive in a fast-paced environment and work independently
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

Explore 1221+ Corporate administrative assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

1221 corporate administrative assistant jobs IN Dubai

Administrative Assistant

Administrative Assistant - UAE National Only

Corporate Business Assistant

Administrative Assistant

Administrative Assistant

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

Executive Assistant to Chief Executive Officer