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executive assistant to ceo

HOSS Kitchen LLC

Job SummaryWe are seeking a highly capable, discreet, and business-oriented Executive Assistant to the CEO for an Investment Company with operations across multiple retail and commercial brands. The role requires strategic thinking, strong coordination skills, and the ability to manage complex CEO priorities including investments, business expansion, stakeholder relations, and cross-brand operations. The ideal candidate will act as a trusted right hand to the CEO, ensuring efficiency, confidentiality, and smooth execution of executive and investment-related activities.Key ResponsibilitiesExecutive &amp; CEO Office Management<ul><li>Manage and prioritize the CEO&rsquo;s calendar, meetings, appointments, and daily schedule across multiple portfolio companies.</li><li>Act as the primary gatekeeper for the CEO, managing communications, calls, emails, and correspondence professionally.</li><li>Prepare board-level meeting agendas, presentations, reports, and record minutes, ensuring accurate follow-ups on action points.</li><li>Maintain strict confidentiality regarding investment strategies, financial data, contracts, and sensitive discussions.</li></ul>Investment &amp; Business Support<ul><li>Assist the CEO with investment-related activities including documentation, coordination, and follow-up with advisors, partners, and stakeholders.</li><li>Support due diligence processes by coordinating data, reports, contracts, and background documentation.</li><li>Track investment opportunities, portfolio performance updates, and key milestones for CEO review.</li><li>Coordinate with legal, finance, auditors, and consultants regarding investment structures, agreements, and approvals.</li></ul>Retail &amp; Portfolio Operations Support<ul><li>Provide executive-level support for operations across multiple retail brands and portfolio companies.</li><li>Assist in identifying, evaluating, and shortlisting strategic locations for retail and commercial investments.</li><li>Coordinate paperwork, approvals, licensing, tenancy contracts, and final execution processes for new ventures and expansions.</li><li>Monitor timelines and deliverables related to store openings, brand launches, and operational readiness.</li></ul>Travel, Visa &amp; International Coordination<ul><li>Manage complex domestic and international travel arrangements for the CEO.</li><li>Handle business travel visa applications for multiple countries, ensuring compliance with international regulations and timelines.</li><li>Coordinate meetings, site visits, and investment discussions during overseas travel.</li></ul>Stakeholder &amp; Relationship Management<ul><li>Liaise with high-level stakeholders including investors, landlords, government authorities, bankers, and senior executives.</li><li>Utilize strong professional connections within Dubai to support approvals, negotiations, and business processes.</li><li>Represent the CEO in meetings or communications when required, maintaining professionalism and discretion.</li><li>Build and maintain relationships with high-end profiles, partners, and strategic contacts.</li></ul>Strategic &amp; Operational Excellence<ul><li>Anticipate the CEO&rsquo;s requirements and proactively manage priorities in a fast-paced investment environment.</li><li>Track critical deadlines, commitments, and action items across investments and business units.</li><li>Prepare executive summaries, dashboards, and briefing notes to support informed decision-making.</li><li>Support special projects, confidential initiatives, and ad-hoc assignments directly from the CEO.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 3&ndash;4 years of experience as an Executive Assistant supporting a CEO, Managing Director, or Founder.</li><li>Prior experience in an investment firm, family office, private equity, or multi-business group is highly preferred.</li><li>Strong understanding of investment operations, retail expansion, and corporate governance.</li><li>Excellent communication and documentation skills in English (Arabic is an advantage).</li><li>Proven experience handling international travel and visa applications.</li><li>Well-connected professional network in Dubai with exposure to senior and high-net-worth individuals.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Key Competencies<ul><li>Strategic thinking and executive-level judgment</li><li>Strong coordination and follow-through</li><li>Excellent multitasking and time management</li><li>Ability to work independently with minimal supervision</li><li>Professional presence and high emotional intelligence</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Executive Assistant to CEO

M I R A L.L.C

<div>
 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
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 Manage the CEO's calendar, priorities, and daily schedule
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 Act as a gatekeeper, protecting focus and time
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 Ensure follow-ups and task execution across key areas
 
 
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 </ul>
 
 Travel &amp; Lifestyle Management
 
 
 
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 Organise business and personal travel end-to-end
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 Book flights, hotels, transfers, and prepare itineraries
 
 
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 </ul>
 
 Communication
 
 
 
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 Handle correspondence on behalf of the CEO (EN/RU)
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 Coordinate with internal teams and external partners
 
 
 </li>
 </ul>
 
 Meetings &amp; Coordination
 
 
 
 <ul>
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 Schedule and prepare meetings
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 Take notes, track action points, and ensure follow-through
 
 
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 </ul>
 
 Personal Assistance
 
 
 
 <ul>
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 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
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 2+ years of experience supporting senior executives (CEO / Founder / C-level)
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 Strong organisational and time-management skills
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 Excellent communication skills (written &amp; verbal)
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 High level of discretion, confidentiality, and emotional intelligence
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 Proactive, detail-oriented, and able to work independently
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 Ability to operate in a fast-paced, high-responsibility environment
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 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
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 Fluent English (C1+)
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 Fluent Russian (C1+)
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 Based in Dubai or ready to relocate
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
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 Competitive salary
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 Full processing of the employment visa in the UAE
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 Medical insurance
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 Direct exposure to top-level decision-making
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 </ul>
</div>

Time Express Parcels

Sector: Courier, Freight &amp; LogisticsRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeWork Location: In person

HYM Investment Group

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

Irwin & Dow

The Role
 Irwin & Dow are working in partnership with a company that is a significant presence in their field, to source an Executive Assistant who will support the CEO in all aspects of his corporate life. Working closely alongside the Personal Assistant, ensuring that both personal and business commitments align and reporting to the Head of the CEO’s office. This is a role with significant growth potential and the successful candidate will be enthusiastic, capable and seeking long-term stability; the company pride themselves on high levels of staff retention and staff development. As the gatekeeper of the CEO’s office, you will ensure that his time is effectively managed and that potential diary clashes are avoided, with a seamless understanding of what and who requires prioritisation. There will be extensive travel management, that will, need full coordination with the Personal PA to ensure no conflicts arise and as such a strong collaborative approach is required. The Executive Assistant is the interface between the CEO’s Office and his direct reports, who sit in various territories. The compiling of information, reports and presentations for the CEO in conjunction with the Managing Directors is a large part of the role and as EA you will be able to establish and build relationships quickly, accessing the information required quickly and efficiently. We are seeking candidates who possess a strong work ethic and want to develop a long-term career EA trajectory. Although an inherently strong individual, you will have a team centric approach and be open to feedback and direction. Degree education is preferred, but high school diploma will be accepted for the right candidate, and ideally candidates will come from a media/entertainment background, although this is not a pre-requisite. Successful applicants must possess the confidence to deal with colleagues of all levels and be able to work with minimum supervision. Highly self-motivated, with good cultural and local knowledge, candidates will be fully IT literate with strong social media skills. A superb opportunity with a strong brand name and extensive onsite training and growth potential for the right candidate.
 
Requirements
 We are seeking candidates who possess a strong work ethic and want to develop a long-term career EA trajectory. Although an inherently strong individual, you will have a team centric approach and be open to feedback and direction. Degree education is preferred, but high school diploma will be accepted for the right candidate, and ideally candidates will come from a media/entertainment background, although this is not a pre-requisite. Successful applicants must possess the confidence to deal with colleagues of all levels and be able to work with minimum supervision. Highly self-motivated, with good cultural and local knowledge, candidates will be fully IT literate with strong social media skills. A superb opportunity with a strong brand name and extensive onsite training and growth potential for the right candidate.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

ITP Media Group

<div>
 
 ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, Construction Week and many more.
 
 
 In this role, you will play a pivotal role in supporting the CEO's busy travel schedule, ensuring everything runs smoothly and efficiently. You will be responsible for a wide range of tasks, from managing the CEO's calendar and booking travel arrangements to handling logistics and providing on-the-ground support during trips. The core working hours for this role are during and when the CEO travels outside Dubai, UAE. Reporting to the Personal Assistant of the CEO.
 
 
 
 
 Requirements
 
 
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Travel Management:
 
 </li>
 <ul>
 <li>
 Working closely with the Personal Assistant to ensure all travel requirements are met.
 
 </li>
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 Manage the CEO's travel calendar, including scheduling meetings, appointments, and events.
 
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 Book flights, hotels, and other travel arrangements, ensuring the best possible deals and itineraries.
 
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 Coordinate with airlines, hotels, and other travel providers to resolve any issues that may arise.
 
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 </ul>
 <li>
 Logistics and Support:
 
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 Research and prepare briefing materials for the CEO on upcoming destinations and meetings.
 
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 Arrange local transportation, visas, and other necessary documentation.
 
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 Book restaurants, entertainment, and other activities for the CEO during trips.
 
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 Handle expense reports and other administrative tasks.
 
 </li>
 </ul>
 <li>
 Communication and Relationship Building:
 
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 <ul>
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 Maintain effective communication with the CEO and other executives.
 
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 Liaise with local contacts and business partners.
 
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 Build and maintain strong relationships with airlines, hotels, and other travel providers.
 
 </li>
 </ul>
 <li>
 Additional Responsibilities:
 
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 <ul>
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 Draft and proofread correspondence.
 
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 Perform other administrative duties as required
 
 </li>
 </ul>
 </ul>
 
 
 
 
 
 Qualifications and Skills
 
 
 
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 <li>
 Excellent organizational and time management skills.
 
 </li>
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 Strong communication and interpersonal skills.
 
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 Proficient in travel booking tools and software.
 
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 Attention to detail and accuracy.
 
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 Ability to work independently and take initiative.
 
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 Excellent problem-solving skills.
 
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 Experience working in a fast-paced environment.
 
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 Knowledge of international travel protocols and procedures.
 
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 Fluency in English is required, Spanish and additional languages a plus.
 
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 </ul>
</div>

Bari Gold

We are seeking a highly organized and proactive Executive Assistant to support senior management in daily operations. The ideal candidate will manage schedules, handle communications, and ensure efficient coordination across departments in a fast-paced gold trading environment.Key Responsibilities<ul><li>Provide high-level administrative support to senior executives</li><li>Manage calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Act as a point of contact between management and internal/external stakeholders</li><li>Handle confidential information with discretion</li><li>Coordinate with finance, sales, and operations teams</li><li>Assist in project management and follow-ups</li><li>Organize documents, contracts, and records</li><li>Support day-to-day office operations</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;5 years of experience as an Executive Assistant or similar role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and meet deadlines</li><li>Professional attitude and high level of confidentiality</li></ul>Preferred Qualifications<ul><li>Experience in trading, gold, or jewelry industry</li><li>Familiarity with UAE business practices</li><li>Multilingual skills (English required; Arabic/Hindi is a plus)</li></ul>Skills<ul><li>Time management and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication and coordination</li><li>Professionalism</li></ul>Job Type: Full-timeWork Location: In person

Explore 4680+ Executive assistant to ceo in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

4680 executive assistant to ceo jobs In United Arab Emirates

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO