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executive assistant to ceo

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

Executive Assistant to CEO

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

WovV Technologies

Job Description : Executive Assistant to Founder &amp; CEOLocation: UAE Local Candidate (Remote)Experience: 1+ YearsKey Roles and Responsibilities<ul><li>Provide sophisticated calendar management for CEO</li><li>Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory</li><li>Complete a broad variety of administrative tasks that facilitate the CEO&rsquo;s ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports</li><li>Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately</li><li>Provides a &quot;gatekeeper&quot; and &quot;gateway&quot; role, creating win-win situations for direct access to the CEO's time and office</li><li>Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items</li><li>Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken</li><li>To draft correspondence and other documentation to the CEO&rsquo;s specification</li><li>Working on a few project tracking. Should be open to take up varied tasks</li><li>Coordinating with bankers for various queries and resolutions</li></ul>Requirements:<ul><li>Proven prior experience as Executive Assistant or similar role</li><li>Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications</li><li>Thrive in an intense, do-it-yourself, start-up environment</li><li>Ability to work well within a cross-functional team environment and diverse communities</li><li>Ability to switch gears at a moment&rsquo;s notice</li><li>Exceptional organisational skills and impeccable attention to detail</li><li>Make appropriate, informed decisions regarding priorities and available time</li><li>Able to maintain a high level of integrity and discretion in handling confidential information</li></ul>Job Type: Full-timePay: AED1,500.00 - AED3,000.00 per monthWork Location: Remote

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

PROPERTY SHOP INVESTMENT

Company DescriptionProperty Shop Investment (PSI), established in 2007 and headquartered in Abu Dhabi, is the largest private real estate company in the region. Renowned for its exceptional performance and industry influence, PSI has earned top accolades such as the Al Dar Top Performing Agency awards for several years. PSI offers a broad spectrum of real estate services, including property brokerage, development consultancy, real estate marketing, and property management, designed to deliver a seamless real estate experience. With a dynamic team comprising experts from sales, leasing, marketing, and business development, PSI consistently sets industry benchmarks. The company operates from multiple locations in Abu Dhabi and Dubai, including its head office at Addax Tower, Al Reem Island.Role DescriptionThis is a full-time, on-site role located in Abu Dhabi for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will provide high-level administrative support, including managing the CEO's daily schedule, composing correspondence, preparing expense reports, and supporting business needs. The role involves managing internal and external communications, scheduling meetings, organizing events, and ensuring the smooth running of the executive office operations. The ideal candidate will act as a key liaison and maintain confidentiality while supporting a dynamic and fast-paced work environment.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Proficiency in diary management and organizing the CEO's schedule</li><li>Competence in preparing and managing expense reports</li><li>Strong expertise in Administrative Assistance and managing office operations</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>Ability to work independently and handle sensitive information with discretion</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred</li></ul>Job Type: Full-time

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

Paradox

<div>Wait a minute.
Deep inside you are looking for a new adventure with&hellip;<ul><li>
Freedom &amp; Responsibility : feeling free to work remotely or hybrid and being trusted to deliver</li><li>
Ambition : surrounded by sharp minds building something iconic and meaningful</li><li>
Impact : contributing to transform people lives at scale and feel your own impact in the company</li></ul>
You recognize yourself if you are:<ul><li>
Pragmatic and problem solver</li><li>
Service-oriented, with extreme attention to detail</li><li>
Ability to manage various projects with a LOT of autonomy.</li><li>
A Lover of digital tools</li></ul><h2 class="jobSectionHeader">
OUR BELIEFS</h2>
We believe self-help is broken. 
Most learning platforms fail : generic theories, short-term motivation, little real change.
At Paradox, we believe people deserve more
They deserve a system that knows them, one that adapts, challenges, and grows with them through AI personalization, lean experimentation, and deep psychological understanding.
Personal development shouldn&rsquo;t just make you feel motivated for a day, it should change how you think, create and live.<h2 class="jobSectionHeader">
OUR VISION</h2>
At Paradox, we want to re-invent how people grow.
We do not build another course or coaching app but the Operating System for Greatness.
Founded by David Laroche, followed by over 2M+ people and known for his interviews with icons like Tony Parker, Mike Horn, Richard Branson, and Gad Elmaleh, Paradox aims to build something that will live beyond any individual (including its founder), for decades to come.
Our ambition is to compete with players like Mindvalley (150M ARR), but with a sharper vision, grounded protocols for achievers, people who want more for their life, refusing mediocrity.
To do that, we bring together designers, tech, coaches, and filmmakers to create learning experiences that are cinematic, precise, and effective.
We move fast, aim high, and hold ourselves to the standards of Apple, Spotify, and MasterClass. No fluff, focused on meaningful impact.
While others hide their numbers, we want to let our results speak loudly for us.
Get obsessed with transforming our clients&rsquo; lives and let those transformations be our marketing.
And that's where you come in.<h2 class="jobSectionHeader">
YOUR MISSION
</h2>-
Your mission is to remove the CEO from everything that shouldn&rsquo;t require his presence, while building systems that work without him.
Important note:
The responsibilities are broad by design. That is intentional. 
You will not do everything at once. 
You will sequence, systemize, delegate, and eliminate.<h3 class="jobSectionHeader">
1. Personal Operations</h3><ul><li>
Own the founder&rsquo;s operating system: inbox, calendar, priorities, and follow-through</li></ul><ul><li>
Manage personal admin : banking, leases, visas, real estate, payments</li><li>
Coordinate travel and podcast logistics</li><li>
Investing &amp; Real estate management</li></ul>
Outcomes<ul><li>
CEO is no longer required for follow-ups, coordination, problem solving</li><li>
Decisions reach the founder prepared, with options, trade-offs, and recommendations</li></ul><h3 class="jobSectionHeader">
2. Negotiation, and Finding the best suppliers</h3><ul><li>
Negotiate with: banks, vendors, service providers</li><li>
Benchmark pricing, terms, timelines, and market standards</li></ul>
Outcomes<ul><li>
Faster deals, better terms, minimal CEO involvement.</li></ul><h3 class="jobSectionHeader">
3. Manage projects of different magnitude from A to Z and follow associated tasks</h3><ul><li>
Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...)</li></ul><ul><li>
Pre-screening for recruitment</li><li>
Whether lawyers, designers, movers, you make sure to find the best providers</li><li>
Proofreading contracts and coordinating projects with lawyers, suppliers</li></ul>
Outcomes<ul><li>
Projects move. Decisions are documented. No drift.</li></ul><h3 class="jobSectionHeader">
4. Systems</h3><ul><li>
Build scalable operating systems (processes, tools, AI, knowledge base)</li></ul><h3 class="jobSectionHeader">
6. Finance &amp; Admin Operations &amp; Cost Discipline</h3><ul><li>
Multi-country admin (France, Portugal, Spain, UAE)</li><li>
Ensure invoices, contracts, and documentation are consistently tracked and resolved</li><li>
Continuous cost and tool audits</li><li>
Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)</li></ul>
Outcomes<ul><li>
Clean numbers. Controlled spend.</li></ul><h2 class="jobSectionHeader">
DO YOU RECOGNIZE YOURSELF ?</h2>
-<h3 class="jobSectionHeader">
Must have :</h3><ul><li>
3+ years of experience, supporting C-Suite or a demanding founder</li><li>
A strong sense of service: you love to make life easier for others and you have a sense of service<ul><li>
You do whatever it takes to make things happen</li></ul></li><li>
Drive &amp; Problem Solver: You work hard because you love it, you own things and get them done<ul><li>
You love to execute</li><li>
Don&rsquo;t miss deadlines</li></ul></li><li>
Thrive in Chaos, you anticipate needs, and you don&rsquo;t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes</li><li>
️ AI &amp; Digital savvy ( We are quite obsessed with Notion, Airtable, and new digital tools )</li><li>
Execution-focused and able to produce results with little direction</li><li>
High level of attention to detail</li><li>
Mind Reader &amp; Communication</li></ul><h3 class="jobSectionHeader">
Personality :</h3><ul><li>
Analytical Mind : you challenge your assumptions, able to quickly identify and formulate problems, and support your analysis with data</li><li>
Growth over Ego : You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints.</li><li>
Availability and discretion, respect for confidentiality.</li><li>
Strong Desire to create Wow</li></ul><h3 class="jobSectionHeader">
Experience</h3><ul><li>
Project management skills</li><li>
Worked in a fast pace environment</li></ul>
Language : Fluent English
Travel to Dubai or Paris 2&ndash;3 times per year (especially early on) to connect with the CEO in person<h2 class="jobSectionHeader">
The Reality of This Role (Read Carefully)</h2>
-
This role blends business operations and personal operations. 
The founder&rsquo;s life is fast-paced and unpredictable. 
Opportunities arise last-minute. 
Decisions sometimes require evenings or weekends. 
This role requires flexibility, discretion, and excellence.<ul><li>
you need clarity before chaos wrong place</li><li>
you prefer balance over intensity wrong season.</li><li>
Big corporation EA usually don&rsquo;t work out</li></ul>
This is not a 9&ndash;5 role, and it is not compartmentalized.
For the wrong person : exhausting
For the right person : deeply meaningful.
This is an insane opportunity to learn and grow on many topics and skills, and have a real impact.<h2 class="jobSectionHeader">
WHY JOIN US
</h2>-
You will play a crucial role in the development of a company whose content and products are enjoyed by millions of people. Currently, our videos have been viewed over 100 million times.<h3 class="jobSectionHeader">
1 - Growth &amp; Ambition</h3><ul><li>&gt; Being surrounded by A-players who strive to perform whilst being in a good mood</li><li>&gt; No more bosses, but ongoing conversations to support your growth</li><li>&gt; ️Being part of an ambitious company synonymous with opportunities for evolution!</li></ul><h3 class="jobSectionHeader">
2 - Competitive Salary</h3>
But you don&rsquo;t just want a competitive paycheck, you also want&hellip;<h3 class="jobSectionHeader">
3 - Impact &amp; Meaning</h3><ul><li>&gt; Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people</li><li>&gt; Waking up in the morning feeling like you are making a difference is something!</li></ul>
We receive messages every day from clients who have successfully lost weight, quit smoking, reach a milestone in their business, built better relationships, and made positive changes in their lives.<ul><li>&gt; Possibility to take 5 paid days to contribute to our non-profit : The Paradox Foundation, dedicated to inspire and empower teenagers</li></ul>
But that's not all, we believe that driven people deserve&hellip;<h3 class="jobSectionHeader">
4 - Freedom &amp; Well Being
</h3><ul><li>&gt; A company culture based on autonomy &amp; accountability</li><li>&gt; Flexible working hours</li><li>&gt; A remote culture from day one with the freedom to work from wherever you want</li></ul>
-&gt; Magnificent office in Dubai, Paris, Lisbon - it feels like home :)<ul><li>&gt; Standing desks paid by the company if you live far from our offices</li><li>&gt; Work on Mac, for us it counts :)</li><li>&gt; 350&euro; per year paid by the company to take care of yourself ( for your gym, or dance class or whatever make you feel great)</li></ul>
-&gt; 150&euro; of books or education - At Paradox, we are learner lovers and we want to support you in that
-&gt; 6 1:1coachings - A Paradox Coach supporting you on anything personal or professional, we want you to live your best life
-&gt; Annual team building / Team retreats to get together - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge.<ul><li>those benefits are only for full-time employees</li></ul><h2 class="jobSectionHeader"> 
HOW TO APPLY
</h2>-
Any copy-pasted and non-personalized application goes directly to the trash can.
To complete the recruitment process, each candidate must organize calls with his or her previous managers. If you are not comfortable with this : do not apply
If all this sounds good to you, come and write the next chapter with us
Welcome to Paradox.
Let&rsquo;s contribute to build the Operating System for Greatness.</div>

Executive Assistant to Startup CEO - EdTech

Explore 10000+ Executive assistant to ceo in United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

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Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to Startup CEO - EdTech