office assistant / operations coordinator

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call center representative

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guest service representative

office assistant / operations coordinator Jobs in Irvine

front desk associate

<div>
 
 RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The Receptionist delivers exceptional customer service for our clients. Responsibilities include leading employee(s) and directing workflow for reception and concierge services while serving as a subject matter expert and resource to the team.
 
 
 
 
 
 Job duties
 
 
 
 
 
 (* denotes an &ldquo;essential function&rdquo;)
 
 
 
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 *Ensure team provides outstanding reception and concierge service to client, while building strong customer relationships
 
 
 
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 *Communicate with direct reports, manager and client on job or deadline issues
 
 
 
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 *Immediately escalate operational problems or issues to Supervisor or Manager
 
 
 
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 *Handle client concerns and be able to problem-solve resolutions in accordance with policies and procedures
 
 
 
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 *Produce required reports on schedule
 
 
 
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 *Conduct and oversee quality assurance process to maintain efficient workflow and assure client satisfaction
 
 
 
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 *Ensure clients and guests are welcomed in the office lobby and serve as a daily point of contact for any employee, visitor/guest or client escalations
 
 
 
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 *Ensure a seamless and personal guest journey
 
 
 
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 *Escort guests to their booked meeting room within the building, informing the host of the guest&rsquo;s arrival
 
 
 
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 *Understand customer&rsquo;s needs and provide them with 5 Star professional service.
 
 
 
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 *Attend to guests wishes and requirements.
 
 
 
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 *Answer the phone and make reservations, take and distribute messages or mail and redirect calls
 
 
 
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 *Acquire extensive knowledge of the premises and the nearby venues and businesses to make the most suitable recommendations
 
 
 
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 *Arrange events, excursions, transportation etc. upon request from guests
 
 
 
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 *Handle external and internal calls in a professional manner
 
 
 
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 *Assist hospitality with setting up rooms with beverages and food
 
 
 
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 *Manage any external catering requirements from third party vendors
 
 
 
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 *Book meeting rooms using Condeco and MS Outlook accurately and ensure that all AV, room layout and food and beverage requirements are noted
 
 
 
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 *Continually monitor reception inbox ensuring e-mails are responded to in a timely manner
 
 
 
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 *Book transport for employees and clients
 
 
 
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 *Manage Visiting Attorney office and room bookings and visitor pass management
 
 
 
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 Liaise with other departments to ensure efficient communication and guest service, and creating a 'one team' approach to delighting your guests
 
 
 
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 Occasional requirement to support client functions that run into the evening
 
 
 
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 Adhere to Williams Lea policies in addition to client site policies.
 
 
 
 
 
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 Qualifications
 
 
 
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 High school diploma or equivalent
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 Minimum 3 years&rsquo; Concierge and/or reception experience in a customer service environment, legal or financial services industries preferred
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 1 year or more experience working on a reception desk for a blue-chip company within a busy office environment
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 Intermediate Microsoft Office Word and Excel skills
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 Basic Microsoft PowerPoint skills
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 Prior experience working with vendors preferred
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 Outstanding guest services skills,
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 Excellent and sophisticated communication skills, both verbal &amp; written
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 Good time management skills
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 Good knowledge and understanding of a Cisco telephone system
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 Must possess professional presentation/appearance
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 Great interpersonal skills and an outgoing personality
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 Excellent command of the English language, both in verbal and written communication
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 Operational experience working at prestigious events preferred
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 Attention to detail with good organizational skills
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 Must possess passion to achieve excellent guest service consistently
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 Demonstrates the ability to lead others effectively
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 Ability to work under pressure, plan ahead and anticipate problems
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 Ability to meet all required deadlines
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 A welcoming positive manner and an understanding of what good customer service looks like
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 Acts with integrity at all times and embraces the company philosophy.
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 Ability to understand the needs of the client and provide customer service and superior client service.
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 Ability to create and maintain strong relationships and channels of communication with key interfaces and the business
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 Knowledge of Condeco and working knowledge of A/V equipment an advantage
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 Ability to multitask, prioritize workload and provide administrative support.
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 Ability to handle sensitive and/or confidential documents and information.
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 Able to make independent decisions that conform to business needs and policy.
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 Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory or managerial level.
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 Must work well in a team environment
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 Must be able to interact effectively with multi-functional and diverse backgrounds.
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 Ability to work in a fast-paced environment.
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 Must be self-motivated with positive can-do attitude.
 
 
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 Additional Information
 
 
 
 
 The rate of pay for this role at the noted RRD location is $21.00 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
 
 
 
 
 
 
 
 
 
 
 
 
 #WLNAT
 
 
 
 
 All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
 
 
 
 
 
 RRD is an Equal Opportunity Employer, including disability/veterans
 
 
 
</div>

Front Desk Associate

Dragonfly Global

Job SummaryIN OFFICE position - IRVINE, CAWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our executive office, providing comprehensive administrative support to ensure smooth daily operations. Your energetic approach and exceptional organizational skills will help manage calendars, coordinate meetings, handle correspondence, and streamline office functions. This individual works with key business leaders &amp; executives to help organize office operations and procedures, plans various meetings and events.Responsibilities<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and efficiency.</li><li>Perform small and large scale event planning including scheduling of conference room</li><li>Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools, Power Point, Excel, SAP, Adobe Illustrator</li><li>Greet visitors at the front desk warmly, directing them appropriately while maintaining a professional front desk presence.</li><li>Support office management tasks such as ordering supplies, coordinating maintenance requests, and overseeing general administrative duties.</li><li>Provide personal assistance to executives including calendar management, travel arrangements, and task prioritization, including company vehicle rentals</li><li>Provide administrative support for purchase card processes, catering, office supplies, travel, expense reporting, company display updates and meetings</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with clerical experience in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing superior customer service.</li><li>Ability to manage time efficiently while handling multiple priorities simultaneously.</li><li>Personal assistant or executive support experience is a plus for understanding high-level administrative needs.</li><li>Strong ability to think ahead and anticipate needs for upcoming situations</li></ul>Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li><li>Aerospace Industry: 1 year (Preferred)</li><li>Microsoft office: 2 years (Required)</li><li>Excel: 2 years (Required)</li></ul>Work Location: In person

Executive Administrative Assistant

JW Financial Solutions, Inc

Overview Join our dynamic team as an IT Specialist and become a vital driver of our technological excellence! In this role, you will deliver exceptional technical support, manage computer systems, and ensure the seamless operation of our IT infrastructure. Your expertise will empower our organization to operate efficiently and securely across various platforms and networks. If you thrive in a fast-paced environment and are passionate about solving complex technical challenges, this opportunity is perfect for you!Duties<ul><li>Provide comprehensive technical support to end-users, resolving hardware, software, and network issues promptly and effectively</li><li>Manage computer systems, including installation, configuration, updates, and maintenance of operating systems such as Windows and macOS</li><li>Support computer networking tasks, including LAN (Local Area Network), VPN (Virtual Private Network), and firewall configurations to ensure secure connectivity</li><li>Troubleshoot software problems across multiple platforms using tools like ServiceNow, Jira, and BMC Remedy to track incidents and streamline resolutions</li><li>Maintain and support computer hardware components, peripherals, and IT infrastructure to optimize performance and reliability</li><li>Assist with help desk operations by responding to user inquiries via ticketing systems and providing clear communication throughout the resolution process</li><li>Collaborate with team members to implement security measures such as firewall rules and VPN access controls to safeguard organizational data</li></ul>Requirements<ul><li>Proven experience in providing IT support with a focus on desktop support, help desk functions, or technical troubleshooting</li><li>Strong knowledge of operating systems including Windows, macOS, and Linux environments</li><li>Familiarity with computer networking concepts such as LAN setup, VPN configuration, and firewall management</li><li>Proficiency in managing computer hardware components and troubleshooting software issues effectively</li><li>Experience with IT support tools like ServiceNow, Jira, BMC Remedy or equivalent ticketing systems</li><li>Excellent communication skills to clearly explain technical concepts to non-technical users</li><li>Ability to work independently or collaboratively in a fast-paced environment while maintaining attention to detail</li><li>Relevant certifications such as CompTIA A+, Network+, or Microsoft Certified Solutions Expert (MCSE) are a plus</li></ul>Preferred Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in IT, Computer Science, or related field</li></ul>Embark on a rewarding career where your technical expertise makes a real impact! We are committed to fostering an inclusive environment that encourages growth, innovation, and continuous learning. Join us today as we drive technological excellence forward!Pay: $28.00 - $31.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>IT: 5 years (Required)</li></ul>Work Location: In person

IT Specialist

In-N-Out Burger

<div><div><div>Come join our family at In-N-Out Burger!</div><div></div><div> 
We have an excellent opportunity for a full-timeAssociateRelations Partner (HR Generalist)based inIrvine, CA*! The Human Resources Generalist will report to the Associate Relations Supervisor in the Human Resources department.</div><div></div><ul><li> 
This role is based full time in office.</li></ul><div></div><div> 
General Responsibilities</div><div></div><div> 
<ul><li>
Act as the primary point of contact for HR inquiries, managing a high volume of incoming phone calls. This includes engaging with Store Associates, Store Management, Support Center employees, and, occasionally, the General Public on a diverse range of HR topics.</li><li>
Provide a front-line resource for Associate Relations matters, addressing complaints and allegations with professionalism and care.</li><li>
Responsible for writing a high volume of supporting documents, including corrective actions, memorandums, physician assessments, etc.</li><li>
Schedule and conduct investigation meetings and interviews with current Associates as requested.</li><li>
Consistently follow up on all Associate issues and concerns as assigned.</li><li>
Communicate Company policies, procedures, and guidelines effectively to all Associates.</li><li>
Identify violations of Company policies, procedures, and guidelines swiftly and accurately.</li><li>
Assist the HR Business Partner team by creating reports and collecting information to support investigations.</li><li>
Support the HR Business Partner team and other department leaders with projects and assignments as required.</li></ul></div><div></div><div> 
Work Schedule + Benefits</div><div></div><div> 
<ul><li>
Full-time, Hourly, Non-Exempt</li><li>
Office Hours in Irvine: Monday - Friday, 8:00 a.m. -5:00 p.m.</li><li>
Department needs may call for occasional overtime</li><li>
Hourly Pay Range: $33.25-$38.00</li><li>
The above represents the expected hourly range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.</li><li>
Excellent Benefits to include Medical, Dental, Vision, Life Insurance, FSAs, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance</li></ul></div><div></div><div> 
Qualifications</div><div></div><div> 
<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business, Communication, or a related field; HR certifications are a plus.</li><li>
At least 2 years of experience in Human Resources, with broad exposure to various HR functions.</li><li>
2+ years of experience managing employee relations, conducting end-to end investigations, and providing guidance on employment-related matters.</li><li>
Strong knowledge of state and federal labor laws and regulations, with demonstrated ability to apply this knowledge effectively across all levels of the organization.</li><li>
Proven ability to work independently, exercise sound judgment, and make well-informed decisions.</li><li>
Exceptional verbal and written communication skills, including presentation and interpersonal abilities.</li><li>
Creative problem-solving skills with excellent organizational and time management capabilities.</li><li>
Proficient in MS Office applications, with expertise in Excel, Word, and PowerPoint.</li><li>
Bilingual in Spanish is a plus.</li></ul></div><div></div><div> 
Work Location Details</div><div></div><div> 
In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company&rsquo;s western territory solely in Baldwin Park, California, where the company was founded in 1948.</div><div></div><div> 
Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger</div><div></div><div> 
ABOUT In-N-Out Burger</div><div></div><div> 
In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado and Idaho. In-N-Out Burger&rsquo;s menu has remained the same since 1948, and we have maintained a simple philosophy &ndash; serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.</div><div></div><div> 
In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.</div></div></div><div></div>

Associate Relations Partner (HR Generalist)

Domino's

<div>Job Description 
 
Job Duties 
 
&bull; Operate all equipment. &bull; Stock ingredients from delivery area to storage, work area, walk-in cooler. &bull; Prepare product. &bull; Receive and process telephone orders. &bull; Take inventory and complete associated paperwork. &bull; Clean equipment and facility approximately daily. &bull; Deliver product by car and then to door of customer. Deliver flyers and door hangers. 
 
Requires 
 
Valid driver&rsquo;s license with safe driving record meeting company standards. Access to insured vehicle which can be used for delivery. Must pass a background check and have open availability. 
 
Training 
 
Orientation and training provided on the job. 
 
Communication Skills 
 
Ability to comprehend and give correct written instructions. Ability to communicate verbally with customers and co-workers to process orders both over the phone and in person. Ability to train and lead. 
 
Essential Functions/Skills 
 
Ability to add, subtract, multiply, and divide accurately and quickly (may use calculator). Must be able to make correct monetary change. Verbal, writing, and telephone skills to take and process orders. Motor coordination between eyes and hands/fingers to rapidly and accurately make precise movements with speed. Ability to enter orders using a computer keyboard or touch screen. Ability to maintain cost controls. 
 
Navigational skills to read a map, locate addresses within designated delivery area. Must navigate adverse terrain including multi-story buildings, private homes and other delivery sites while carrying product. 
 
Work Conditions 
 
EXPOSURE TO: Varying and sometimes adverse weather conditions when removing trash and performing other outside tasks. In-store temperatures range from 36 degrees in cooler to 90 degrees and above in some work areas. Sudden changes in temperature in work area and while outside. Fumes from food odors. Exposure to cornmeal dust. Cramped quarters including walk-in cooler. Hot surfaces/tools from over up to 500 degrees or higher. Sharp edges and moving mechanical parts. 
 
SENSING: Talking and hearing on the telephone. Near and mid-range vision for most in-store tasks. Depth perception. Ability to differentiate between hot and cold surfaces. 
 
TEMPERMENTS: The ability to direct activities, perform repetitive tasks, work along and with others, work under stress, meet strict quality control standards, deal with people, analyze and compile data, make judgments and decisions. 
 
STANDING: Most tasks are performed from a standing position. Walking surfaces include ceramic tile &ldquo;bricks&rdquo; with linoleum in some food process areas. Height of work surfaces is between 36&rdquo; and 48&rdquo;. 
 
WALKING: Walking is generally in short distances for short durations. 
 
Delivery personnel must travel between the store and the delivery vehicle and from the delivery vehicle to the customer&rsquo;s location. 
 
SITTING: Paperwork is normally completed in an office at a desk or table. 
 
LIFTING: Bulk product deliveries are made twice a week or more and are unloaded by the team member using a hand truck. Deliveries may include cases of ingredients and supplies weighing up to 50 pounds with dimensions of up to 3&rsquo; x 1.5&rsquo;. Cases are usually lifted from floor and stacking onto shelves up to 72&rdquo; high. 
 
CARRYING: Large cans, weighing 3 pounds, 7 ounces, are carried from the workstation to storage shelves. Occasionally, pizza sauce weighing 30 pounds is carried form the storage room to the front of the store. Trays of pizza dough are carried three at a time over short distances, and weigh approximately 12 pounds per tray. 
 
During delivery, carry pizzas, sides, and beverages while performing &ldquo;walking&rdquo; and &ldquo;climbing&rdquo; duties. 
 
DRIVING: Deliver pizzas within a designated delivery area. A team member may make several deliveries per shift. 
 
PUSHING: Pushing is performed to move trays which are placed on dollies. A stack of trays on a dolly is approximately 24&rdquo;-30&rdquo; and requires a force of up to 7.5 pounds to push. Trays may also be pulled. 
 
CLIMBING: Team members must infrequently navigate stairs or climb a ladder to change prices on signs, wash walls, perform maintenance. 
 
During delivery of product, navigation of five or more flights of stairs may be required. 
 
STOOPING/BENDING: Forward bending at the waist is necessary at the pizza assembly station. Toe room is present, but workers are unable to flex their knees while standing at this station. Duration of this position is approximately 40-45 seconds at a time, repeated continuously during the day. Forward bending is also present at the front counter when stocking ingredients. 
 
CROUCHING/SQUATTING: Performed occasionally to stock shelves and to clean low areas. 
 
REACHING: Reaching is performed continuously; up, down, and forward. Workers reach above 72&rdquo; occasionally to turn on/off oven controls, change prices on sign, and lift and lower objects to and from shelves. Workers reaching down to perform such tasks as scooping cornmeal from a plastic barrel, or washing dishes. Workers reach forward when obtaining topping ingredients, cleaning work surfaces, or answering phones. 
 
HAND TASKS: Eye-hand coordination is essential. Use of hands is continuous during the day. Frequently activities 
 
Additional Information 
All your information will be kept confidential according to EEO guidelines.</div>

Assistant Manager(08403) - 14130 Culver Drive, Suite G

UC Irvine Health

<div>Overview:
<div>
UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America&rsquo;s Best Hospitals by U.S. News &amp; World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County&rsquo;s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.</div><div>
To learn more about UCI Health, visit www.ucihealth.org.</div>
Responsibilities: Position Summary:
Incumbent responds to customer service problems or requests for information regarding technology. Answers Help Desk support line and performs first level systems problem determination including but not limited to the operation of personal computers, mainframe, mid-range, peripheral data processing equipment and problem determination on selected software applications. Logs all calls into service desk incident/request tracking system as mandated by the incident Management Process. Analyzes incidents and takes corrective action across functional areas for incident resolution; consults closely with clients and internal staff to prevent incidents and provides assistance as needed, ensuring the highest level of service; assists in maintaining standards and procedures as related to the Help Desk including Service Level and Production Support Agreements; follows established policies, procedures or specific instructions; provides quality support with a high degree of customer satisfaction, technical expertise and timeliness.
Qualifications: Required Qualifications: 
<ul><li>
Proficient with Active Directory Users and Computers
</li></ul><ul><li>Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
</li></ul><ul><li>Must demonstrate customer service skills appropriate to the job
</li></ul><ul><li>Minimum 6 months of IT Support experience (Service Desk, Help Desk, or Call Center)
</li></ul><ul><li>Knowledge of MS Office Suite, Windows OS, and MAC OS
</li></ul><ul><li>Knowledge of Apple and Android mobile devices
</li></ul><ul><li>Experience with ticket tracking system
</li></ul><ul><li>Experience with remote support tools
</li></ul><ul><li>Excellent written and verbal communication skills in English
</li></ul><ul><li>Demonstrated knowledge of proper telephone usage and etiquette
</li></ul><ul><li>Ability to work variable shifts including nights, weekends and holidays as needed, as well as to travel to off site locations as required
</li></ul><ul><li>Ability to troubleshoot and resolve issues using remote control and screen sharing tools
</li></ul><ul><li>Ability to maintain a work pace appropriate to the workload
</li></ul><ul><li>Ability to establish and maintain effective working relationships across the Health System
</li></ul><ul><li>Ability to document resolutions clearly within a ticket system and knowledgebase
</li></ul> 
Preferred Qualifications: 
<ul><li>
Knowledge of University and medical center organizations, policies, procedures and forms</li></ul>
<ul><li>Knowledge of ITSM ticketing system</li></ul>
<ul><li>Knowledge of ITIL best practices</li></ul>
<ul><li>Certifications or College Courses in the Information Technology area</li></ul> 
 
Total Rewards
We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment: 
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:<ul><li>
Background Check and Live Scan</li><li>
Employment Misconduct*</li><li>
Legal Right to Work in the United States</li><li>
Vaccination Policies</li><li>
Smoking and Tobacco Policy</li><li>
Drug Free Environment</li></ul><ul><li>Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
</li></ul>The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.<ul><li>
California Child Abuse and Neglect Reporting Act</li><li>
E-Verify</li><li>
Pre-Placement Health Evaluation</li></ul>
Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php 

Closing Statement: 
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
 
 
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
 
 
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.</div>

Business/Technical Support Analyst 2 - Client Services - FT - Day

Tax Quotes Inc.

About UsTaxQuotes Inc.Our mission: Create a world where taxes suck less.TaxQuotes is on a mission to solve tax issues easily, transparently, and affordably. Our team of expert tax professionals &mdash; from tax attorneys to enrolled agents and preparers &mdash; handles even the most difficult tax situations with honesty, accountability, and straightforward communication. We&rsquo;re a supportive team united by a shared purpose: doing taxes the right way and giving everyday people real peace of mind. If you&rsquo;re passionate about meaningful tax work and committed to the highest standards of integrity and ethics, join us and help drive positive change.About the Role This position supports day-to-day office operations and facilities management across our office locations. The Operations Assistant will manage hands-on tasks in our CA office while providing support to our remote teams. You will report directly to the Operations &amp; Brand Manager and help maintain an efficient, organized, and welcoming environment for the entire team, both in-person and remote.What You&rsquo;ll Do <ul><li>Handle hands-on facilities and office upkeep in our CA office</li><li>Order, stock, and maintain office supplies, snacks, and equipment</li><li>Coordinate with vendors and building management for facility services</li><li>Support office improvement projects and asset tracking</li><li>Manage mail, deliveries, and shipments</li><li>Keep the office clean and organized</li><li>Greet visitors and provide front-desk support</li><li>Track expenses, process purchase orders, and create internal forms</li><li>Provide logistical support for events and special projects</li><li>Perform data entry, filing, scanning, and basic administrative tasks</li></ul>Qualifications <ul><li>Bachelor&rsquo;s degree (preferred)</li><li>1+ years of administrative office experience (required)</li><li>Proficiency with Google Workspace, Slack, vendor portals, and other applications</li><li>Strong organizational skills and attention to detail</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, proactive, and team-oriented with a hands-on mindset</li><li>Reliable transportation required for occasional local errands</li></ul>Why Join Us <ul><li>Join our mission to make taxes suck less through honest and transparent solutions.</li><li>Collaborate with a supportive team that values integrity and does tax work the right way.</li><li>Help everyday people resolve tough tax issues and regain peace of mind.</li><li>Advance your career with strong learning and growth opportunities.</li><li>Work in a purpose-driven culture where ethics, accountability, and excellence come first.</li></ul>Compensation and Benefits<ul><li>$20.00 - $22.00 per hour (non-exempt, eligible for overtime), depending on experience and qualifications</li><li>Health insurance</li><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Paid company holidays</li><li>Paid sick leave</li><li>Wellness program</li><li>On-the-job training</li></ul>Work Hours and LocationThis is a full-time, in-office position based in Irvine, California. Expected working hours will be Monday through Friday, 9:00am to 5:30pm. Overtime hours may be required on occasion.Additional InformationTaxQuotes, Inc. is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age (40 and over), physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. This job description is not intended to be all-inclusive. Employees may be required to perform other related duties as assigned to meet the ongoing needs of the organization. Disclaimer: Employment is contingent upon successful completion of a required background check. Applicants must be eligible to work in the United States without requiring sponsorship or work authorization. Employment with TaxQuotes, Inc. is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the company.Physical Requirements:<ul><li>Ability to sit for extended periods while working at a computer.</li><li>Frequent use of hands and fingers for typing, handling documents, office supplies, and assembling furniture.</li><li>Frequent talking and hearing with others (via phone, video calls, and in-person).</li><li>Frequent standing, walking, bending, stooping, and carrying items throughout the office.</li><li>Occasional lifting, carrying, pushing, or pulling of objects up to 50 lbs (e.g., office supplies, kitchen stock, furniture, or equipment).</li><li>Manual dexterity and physical capability to assemble furniture and perform light facility-related tasks.</li><li>Sufficient visual acuity to read computer screens, documents, and labels.</li></ul>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with applicable state and federal law.This position operates in a standard office environment with occasional physical activity.Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Tuition reimbursement</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>administrative office: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Irvine, CA 92612 (Required)</li></ul>Work Location: In person

Operations Assistant

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