administrative manager

VaporVM

<div><div><b>Date Posted:</b> 03 July, 2026
</div><div><b>Industry:</b> IT Services and IT Consulting
</div><div><b>Location:</b> VaporVM</div></div>
<br><div><h2 class="jobSectionHeader"><b>Job Description:</b></h2>
<div><h1 class="jobSectionHeader"><b>Job Description: Administrative Assistant to the General Manager</b></h1>
<h2 class="jobSectionHeader"><b>Position Details</b></h2><br>
<p></p>
<p><b>Location:</b> Lahore, Pakistan</p>
<h1 class="jobSectionHeader"><b>Job Summary</b></h1>
<p>The Administrative Assistant to the General Manager provides comprehensive administrative, organizational, and coordination support to ensure the efficient operation of the General Manager&rsquo;s office. The role serves as a key point of contact between the GM, internal departments, clients, suppliers, and external stakeholders while maintaining confidentiality and professionalism at all times.</p>
<p>The position requires excellent organizational, communication, multitasking, and problem-solving skills to manage schedules, correspondence, meetings, reports, travel arrangements, and office administration activities.</p>
<h1 class="jobSectionHeader"><b>Key Responsibilities</b></h1>
<h2 class="jobSectionHeader"><b>Executive and Administrative Support</b></h2>
<ul><li>Manage the General Manager&rsquo;s daily calendar, appointments, meetings, and events.</li>
<li>Coordinate and prioritize schedules to maximize productivity and efficiency.</li>
<li>Screen phone calls, emails, and correspondence on behalf of the GM.</li>
<li>Draft, edit, and prepare professional letters, reports, presentations, and business documents.</li>
<li>Maintain confidential records, files, and sensitive information.</li>
<li>Organize and maintain electronic and physical filing systems.</li>
<li>Track action items and ensure timely follow-up on assigned tasks.</li>
</ul><h2 class="jobSectionHeader"><b>Meeting Management</b></h2>
<ul><li>Schedule internal and external meetings.</li>
<li>Prepare meeting agendas and supporting documentation.</li>
<li>Attend meetings when required and record minutes of meetings (MOM).</li>
<li>Distribute meeting minutes and monitor completion of action items.</li>
<li>Coordinate board meetings, management meetings, and departmental reviews.</li>
</ul><h2 class="jobSectionHeader"><b>Communication and Coordination</b></h2>
<ul><li>Act as a liaison between the GM and employees, customers, suppliers, contractors, and business partners.</li>
<li>Coordinate communication among departments to facilitate smooth workflow.</li>
<li>Ensure prompt and professional responses to inquiries and requests.</li>
<li>Handle correspondence and maintain effective stakeholder relationships.</li>
</ul><h2 class="jobSectionHeader"><b>Documentation and Reporting</b></h2>
<ul><li>Prepare monthly, quarterly, and annual reports.</li>
<li>Compile operational data and management reports.</li>
<li>Maintain records of contracts, agreements, licenses, and important documents.</li>
<li>Assist in preparing presentations for management meetings and business reviews.</li>
<li>Monitor deadlines and submit reports within required timelines.</li>
</ul><h2 class="jobSectionHeader"><b>Travel and Event Coordination</b></h2>
<ul><li>Arrange domestic and international travel for the GM.</li>
<li>Coordinate flight bookings, hotel reservations, transportation, and visa requirements.</li>
<li>Prepare travel itineraries and supporting documentation.</li>
<li>Organize corporate events, management meetings, conferences, and business functions.</li>
</ul><h2 class="jobSectionHeader"><b>Office Administration</b></h2>
<ul><li>Monitor office supplies and coordinate procurement requests.</li>
<li>Ensure office equipment and facilities are functioning effectively.</li>
<li>Coordinate maintenance requests and vendor services.</li>
<li>Assist in implementing administrative policies and procedures.</li>
<li>Support office management activities and operational requirements.</li>
</ul><h2 class="jobSectionHeader"><b>Project and Task Coordination</b></h2>
<ul><li>Assist the GM in tracking strategic projects and departmental initiatives.</li>
<li>Follow up with department heads regarding progress updates.</li>
<li>Maintain project status reports and action trackers.</li>
<li>Coordinate special assignments and management directives.</li>
</ul><h2 class="jobSectionHeader"><b>Financial and Procurement Support</b></h2>
<ul><li>Process purchase requests, quotations, and approvals.</li>
<li>Track departmental expenses and budgets.</li>
<li>Verify invoices and coordinate payment approvals.</li>
<li>Maintain records of procurement transactions and vendor agreements.</li>
</ul><h2 class="jobSectionHeader"><b>Confidentiality and Compliance</b></h2>
<ul><li>Handle confidential business information with discretion.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Maintain data security and document control standards.</li>
<li>Support audits and compliance-related activities when required.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<h3 class="jobSectionHeader"><b>Education</b></h3>
<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Commerce, or a related field.</li>
<li>Additional certifications in administration or executive assistance are advantageous.</li>
</ul><h3 class="jobSectionHeader"><b>Experience</b></h3>
<ul><li>2&ndash;4 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or Office Coordinator.</li>
<li>Experience supporting senior management or executive leadership preferred.</li>
</ul><h1 class="jobSectionHeader"><b>Skills and Competencies</b></h1>
<h3 class="jobSectionHeader"><b>Technical Skills</b></h3>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ERP systems and document management systems.</li>
<li>Strong report preparation and presentation skills.</li>
<li>Excellent business correspondence writing skills.</li>
</ul><h3 class="jobSectionHeader"><b>Soft Skills</b></h3>
<ul><li>Exceptional organizational and time-management skills.</li>
<li>Strong verbal and written communication skills.</li>
<li>Professional appearance and business etiquette.</li>
<li>Ability to multitask and manage competing priorities.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Problem-solving and decision-making capabilities.</li>
<li>Ability to work under pressure and meet deadlines.</li>
<li>High level of integrity and confidentiality.</li>
</ul><h1 class="jobSectionHeader"><b>Key Performance Indicators (KPIs)</b></h1>
<ul><li>Calendar management accuracy and efficiency.</li>
<li>Timely completion of assigned administrative tasks.</li>
<li>Meeting coordination effectiveness.</li>
<li>Accuracy of reports and documentation.</li>
<li>Response time to correspondence and requests.</li>
<li>Travel arrangements completed without errors.</li>
<li>Timely follow-up and closure of action items.</li>
<li>Stakeholder satisfaction levels.</li>
<li>Compliance with document control and confidentiality requirements.</li>
</ul><h1 class="jobSectionHeader"><b>Authority Level</b></h1>
<ul><li>Coordinate directly with department managers on behalf of the GM.</li>
<li>Request operational updates and reports from departments.</li>
<li>Arrange meetings and administrative activities within approved guidelines.</li>
<li>Recommend process improvements to enhance office efficiency.</li></ul></div></div><div></div>

Admin Assistant to GM

Adroit Accountax Pvt Ltd

<ul><li>Managing a portfolio of clients</li><li>Preparing Partnership Tax Returns for a varied portfolio of businesses</li><li>Processing Tax Return information and preparing Self-Assessment Tax Returns for a varied portfolio of clients including trusts.</li><li>Dealing with loss relief claims, pension charges and capital gains tax reliefs</li><li>Completion of CGT 60 day returns for residential property disposals</li><li>Liaising with clients and HM Revenue &amp; Customs in relation to basic tax and national insurance queries</li><li>Checking statements of account, repayments, payments and dealing with clients queries regarding these</li><li>Assisting the tax teams with general tax administration tasks and delegation to administrative support teams</li><li>Provide general support to the wider tax team with their day-to-day tasks, as required, including identifying and drafting tax advisory assignments such as Capital Gains Tax planning, Inheritance Tax and Succession planning etc.</li><li>At Tax Senior level, reviewing simple tax returns prepared by tax assistants.</li><li>Plan, schedule and delegate work to Tax Assistants including developing staff and providing feedback.</li><li>Provide support to Tax Manager/Senior Tax Manager, who in turn are managing the team, by liaising with clients, colleagues and HMRC.</li></ul><p><b>Requirements:</b></p><ul><li>The candidate will ideally be ACCA/CA qualified or near to completion (or experience equivalent)</li><li>Minimum 2 years&rsquo; experience required of providing accounting services to UK clients.</li><li>A leader of your work and your professional learning</li><li>Excellent communication skills with the ability to positively impact and influence others</li><li>Relevant experience in this or a similar role is preferred</li><li>Positive 'can-do' attitude</li><li>A willingness to develop their tax knowledge.</li><li>A good level of numerical, written English, communication and team working skills.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs120,000.00 - Rs150,000.00 per month</p><p>Work Location: In person</p>

Personal Tax Specialist – UK

Softini Solutions

<p><b>Company:</b> Softini Solutions</p><p><b>Location:</b> On-site ( Lahore, Pakistan)</p><p><b>Type:</b> Full-Time Job</p><p><b>Timing:</b> 8:00 AM &ndash; 3:00 PM (Monday to Saturday, 42 hours/week)</p><p>Job Summary</p><p>Softini Solutions is seeking a proactive, organized, and people-oriented <b>HR Intern</b> to assist in managing our growing team and workplace culture. This role is ideal for final-year students or recent graduates aiming to build a career in Human Resource Management within the IT and tech sector. You will get hands-on exposure to the entire employee lifecycle&mdash;from sourcing software developers to setting up workplace policies and organizing team activities in a fast-paced software house environment.</p><p>Key Responsibilities</p><ul><li><b>Recruitment &amp; Sourcing:</b> Assist in drafting job descriptions, posting vacancies across online platforms (LinkedIn, Rozee.pk, social media), and filtering incoming CVs for technical and non-technical roles.</li><li><b>Interview Coordination:</b> Schedule interviews between prospective candidates and technical team leads, and manage professional correspondence with applicants.</li><li><b>Onboarding &amp; Offboarding:</b> Help welcome new interns and employees by preparing their workstations, guiding them through company policies, and managing their basic documentation.</li><li><b>Attendance &amp; Record Keeping:</b> Maintain and update employee profiles, attendance logs, and internal HR spreadsheets with high accuracy.</li><li><b>Employee Engagement:</b> Brainstorm and help execute workplace engagement activities, team-building events, and feedback sessions to maintain a positive office culture.</li><li><b>Policy Documentation:</b> Assist management in updating internal company handbooks, code of conduct guidelines, and performance evaluation forms.</li></ul><p>Requirements &amp; Qualifications</p><ul><li><b>Education:</b> Bachelor's degree completed (graduate) in Human Resource Management (HRM), Business Administration (BBA/MBA), Psychology, or a related field.</li><li><b>Experience:</b> Minimum 1 year of relevant experience in HR, recruitment, or administrative operations (internship experience will also be considered).</li><li><b>Communication Skills:</b> Excellent verbal and written English and Urdu communication skills, with a professional and welcoming demeanor.</li><li><b>Interpersonal Skills:</b> Empathy, emotional intelligence, and the ability to maintain absolute confidentiality regarding employee records.</li><li><b>Tools Mastery:</b> Proficiency in MS Office (especially Excel and Word) and a strong familiarity with LinkedIn for talent sourcing.</li><li><b>Organization:</b> Sharp attention to detail, strong time-management skills, and the ability to multi-task efficiently.</li></ul><p>What You Will Gain (Benefits)</p><ul><li><b>End-to-End HR Operations Experience:</b> Learn how a tech company runs its recruitment, employee relations, and administrative policies in real time.</li><li><b>Leadership Mentorship:</b> Work closely with upper management and founders to learn strategic human resource decision-making.</li><li><b>Letter of Recommendation:</b> Receive a formal recommendation letter and an official LinkedIn endorsement from company leadership upon strong performance.</li><li><b>Career Growth:</b> High-performing employees who show true leadership potential will be fast-tracked into a permanent, full-time HR Associate or Assistant Manager role.</li></ul><p>How to Apply</p><p>Ready to step into HR management? Send your resume to <b>softinisolutions@gmail.com</b> with the subject line <i>&quot;HR Intern Application - [Your Name]&quot;</i> or reach out via WhatsApp at <b>+92 301 8119202</b></p><p>Work Location: In person</p>

HR Manager

Physicians Revenue Group

<p><b>Tekboox</b> is urgently looking to hire an <b>Admin Officer (Male)</b> to manage daily administrative operations and ensure smooth office functioning.</p><p><b>Note:</b> Preference will be given to candidates with <b>BPO &amp; IT industry experience</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and oversee day-to-day administrative and office operations.</li><li>Supervise support staff, office boys, and other administrative personnel.</li><li>Maintain office records, files, attendance, and official documentation.</li><li>Ensure compliance with company policies, SOPs, and local labor laws.</li><li>Liaise with government departments and regulatory authorities.</li><li>Coordinate with vendors, landlords, and service providers for office supplies, utilities, maintenance, and repairs.</li><li>Manage procurement activities, including sourcing vendors, obtaining quotations, processing purchase requests, negotiating with suppliers, issuing purchase orders, and ensuring timely delivery of goods and services.</li><li>Manage procurement of office and IT equipment, and maintain accurate IT inventory and asset records.</li><li>Coordinate with the IT department for asset allocation, maintenance, repairs, warranty tracking, and disposal of obsolete equipment.</li><li>Manage office assets, inventory, and overall facility upkeep to ensure smooth business operations.</li><li>Prepare administrative reports, procurement reports, inventory reports, and other management reports as required.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>2 to 3 years of relevant experience in an administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email communication.</li><li>Ability to multitask, meet deadlines, and handle confidential information.</li></ul><p><b>Job Location &amp; Timing</b></p><p><b>Location:</b> Garden Town &amp; DHA Y Block, Lahore<br/><b>Timing:</b> Flexible</p><p><b>Interested candidates can apply at:</b> <b>Saddam.hussain@tekboox.com</b></p><p>Work Location: In person</p>

Admin Officer

One Stop Medical Services

<p><b>Job Summary</b></p><p>We are looking for a creative and organized Administrative Assistant &amp; Graphic Designer to support daily office operations and create professional marketing materials. The ideal candidate should have strong administrative, communication, and basic graphic design skills.</p><p><b>Responsibilities</b></p><ul><li>Manage daily administrative tasks and office coordination</li><li>Handle calls, emails, scheduling, and record keeping</li><li>Prepare reports, spreadsheets, and presentations</li><li>Design social media posts, flyers, banners, and marketing materials</li><li>Edit graphics and maintain brand consistency</li><li>Support management and team members with daily tasks</li></ul><p><b>Requirements</b></p><ul><li>Experience in administration or office support</li><li>Basic to intermediate graphic design skills</li><li>Proficiency in Microsoft Office and tools like Canva, Adobe Photoshop, or Adobe Illustrator</li><li>Strong communication and organizational skills</li><li>Ability to multitask and meet deadlines</li></ul><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant & Graphic Designer

Taraki

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  Our client
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   Hightech Solutions
  </strong>
  is hiring a Coordination Executive in Lahore.
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  Responsibilities:
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 </strong>
 - Coordinate with various departments to ensure seamless execution of projects and tasks.
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 - Maintain and update project schedules, timelines, and status reports.
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 - Act as a liaison between management and staff to facilitate smooth communication and effective operations.
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 - Prepare and report on work progress to upper management.
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 - Organize and coordinate meetings, conferences, and travel arrangements.
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 - Develop and maintain extensive filing systems for project documentation and records.
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 - Assist in the preparation of presentations and reports.
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 - Handle and resolve administrative problems and inquiries.
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  Requirements:
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 </strong>
 - Proven experience in a similar coordination or administrative role (3-5 years preferred).
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 - Strong organizational skills with the ability to manage multiple tasks simultaneously.
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 - Excellent communication and interpersonal skills.
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 - Ability to work independently and as part of a team.
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 - Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software/tools.
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 - Demonstrated ability to adhere to deadlines in a dynamic work environment.
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 <strong>
  Qualifications:
  <br/>
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 </strong>
 - Bachelor's degree in Business Administration, Management, or a related field preferred.
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 - Strong attention to detail and problem-solving skills.
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 - Ability to manage confidential information with discretion.
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 - Strong analytical skills.
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 - Excellent time management skills and ability to prioritize work.
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  Work Environment:
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 - Must be available to work full-time on-site.
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 - Professional and fast-paced office setting.
</div>


Coordination Executive - Hightech Solutions

HIFINET SMC PVT LIMITED

<p><b>Position Overview</b><br/>As the <b>Accountant at HIFI NET SMC (Pvt) Ltd</b>, you are responsible for maintaining accurate financial records and ensuring the integrity of all accounting operations. Your core duties include managing bookkeeping activities, overseeing accounts payable and receivable, reconciling accounts, and preparing financial reports in compliance with applicable standards and company policies. In addition to financial responsibilities, you oversee general office administration to ensure efficient day-to-day operations. This includes managing office supplies, coordinating administrative processes, and supporting management with operational planning and basic financial analysis.</p><p><b>Key Responsibilities</b><br/><b>Accounts &amp; Finance</b></p><ul><li>Maintain accurate day-to-day bookkeeping and general ledger entries.</li><li>Handle accounts payable and receivable processes.</li><li>Perform bank reconciliations and manage petty cash transactions.</li><li>Prepare monthly financial statements, expense reports, and balance sheets.</li><li>Assist with budgeting, forecasting, and monitoring cash flow.</li><li>Manage payroll processing and maintain employee salary records.</li><li>Ensure compliance with local tax laws, EOBI, and withholding regulations.</li><li>Maintain organized records, both digital and physical.</li><li>Draft internal communication, memos, and assist with policy and SOP creation.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Oversee general office maintenance, supplies, and administrative needs.</li><li>Provide support to management for operational planning and basic financial analysis.</li></ul><p><b>Work Hours:</b><br/>Your working hours will be from <b>7:00 PM to 5:00 AM </b>in Summer and <b>6:00 PM to 4:00 AM </b>in Winter, Monday through Saturday.</p><p>Pay: Rs50,000.00 - Rs65,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Lahore: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>It is a full-time, night-shift, on-site job. Are you willing to work night shifts?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Accountant : 3 years (Required)</li></ul><p>Work Location: In person</p>

Senior Accountant

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