office administrator

executive assistant

personal assistant

accounts assistant

admin assistant

ceo assistant

OceanAir Travels

<p><b>Job Purpose:</b></p><p>To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.</p><p><b>Job duties and responsibilities:</b></p><ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, travel arrangements, and meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Assist in prioritizing tasks, managing deadlines, and following up on pending matters.</li><li>Attend meetings, take minutes, and ensure timely follow-up on action items.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Oversee general office operations, ensuring a professional, organized, and efficient work environment.</li><li>Manage office supplies, vendors, service providers, and facility maintenance.</li><li>Supervise administrative staff and ensure alignment with company standards.</li><li>Support HR functions such as onboarding, attendance tracking, and internal communication.</li><li>Implement and maintain office policies and procedures.</li><li>Coordinate internal events, team meetings, and company communications.</li><li>Draft and review professional correspondence and announcements.</li><li>Facilitate communication between departments and the CEO&rsquo;s office.</li><li>Liaise with external partners, clients, and government or business contacts when needed.</li><li><b>Qualifications and Skills:</b></li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of relevant experience, preferably supporting senior executives or managing office operations.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor, proactive attitude, and high attention to detail.</li><li>Ability to work under pressure and handle confidential matters discreetly</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have previous experience working as an Office Manager or Executive Assistant? If yes, how many years?</li><li>What type of organization have you worked in previously (e.g., corporate, startup, hospitality, real estate, etc.)?</li><li>What is your current &amp; salary expectations for this role?</li><li>When are you available to join if selected?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>CEO Assistant: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

CEO Assistant

Grand Community Co

<p><b>We&rsquo;re Hiring: CEO Assistant (Female)</b></p><p>Grand Community Digital Marketing is looking for a <b>CEO Assistant</b> to join our team.</p><p><b>Responsibilities:</b></p><ul><li>Providing full administrative and personal support to the CEO</li><li>Managing schedules, meetings, and appointments</li><li>Handling emails, calls, and internal/external communications</li><li>Preparing reports, presentations, and documents</li><li>Coordinating with different departments to ensure smooth operations</li><li>Following up on tasks and deadlines on behalf of the CEO</li><li>Organizing travel arrangements and logistics when required</li></ul><p><b>Requirements:</b></p><ul><li>Female candidate</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Ability to work under pressure and meet deadlines</li><li>Previous experience in a similar role is a plus</li></ul><p>Location: Dubai<br/>If you&rsquo;re interested, send your CV to 971545597166 or DM u</p><p><i>Requirements:</i></p><ul><li>Strong understanding of local labor laws and HR best practices.</li><li>2&ndash;3 years of HR experience in the UAE</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive and confidential information.</li></ul><p>If you&rsquo;re ready to bring your enthusiasm and expertise to a fast-growing company, we want to hear from you!</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Where is your current residence?</li><li>What is your expected salary?</li><li>When can you start working?</li><li>Which languages do you speak?</li><li>What is your visa status?</li></ul><p>Experience:</p><ul><li>HR in UAE: 2 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>UAE Driven License (Preferred)</li></ul><p>Work Location: In person</p>

CEO Assistant (FEMALE)

AKX INVESTMENTSLLC SOC

<p><b>A.K.X Investments LLC SOC</b> is looking for a <b>highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant</b> to join our team in Dubai.</p><p>The ideal candidate should have <b>around 5 years of UAE experience</b> with strong knowledge of <b>government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation</b>, and the ability to provide <b>direct administrative and operational support to the CEO</b>.</p><p>Candidates with <b>previous experience in an Investment Company, Holding Company, or Group of Companies</b> will be given preference.</p><p><b>Key Responsibilities:As PRO:</b></p><ul><li>Handle all <b>visa applications, renewals, cancellations, and labour/immigration procedures</b></li><li>Manage <b>trade license renewals, company registrations, amendments, and approvals</b></li><li>Coordinate with <b>MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</b></li><li>Process <b>employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</b></li><li>Maintain all <b>company legal documents</b> and ensure timely renewals</li><li>Handle <b>attestation, notarization, and official government submissions</b></li><li>Ensure company compliance with <b>UAE legal and regulatory requirements</b></li></ul><p><b>As CEO Assistant:</b></p><ul><li>Provide <b>direct administrative and operational support</b> to the CEO</li><li>Manage the CEO&rsquo;s <b>meetings, appointments, schedules, and follow-ups</b></li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize <b>documents, reports, official letters, and correspondence</b></li><li>Attend meetings when required and assist in <b>recording action points and follow-ups</b></li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>5 years of UAE experience</b> in <b>PRO / Government Relations</b></li><li>Strong knowledge of <b>UAE labour law, immigration, visa processing, and licensing procedures</b></li><li>Experience in <b>executive support / CEO assistance / office coordination</b></li><li>Candidates with <b>Investment Company / Holding Company / Group Company</b> experience will be preferred</li><li>Excellent <b>communication, coordination, and follow-up skills</b></li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li><b>Valid UAE driving license</b> is an advantage</li><li>Must be currently available in the <b>UAE</b></li></ul><p><b>Preferred Candidate:</b></p><ul><li>Experience working in an <b>Investment Company or Group of Companies</b></li><li>Strong knowledge of <b>corporate documentation, trade licenses, and legal formalities</b></li><li>Professional attitude with the ability to handle <b>confidential matters</b></li><li>Arabic language is an advantage</li></ul><p><b>Salary:</b></p><p><b>To be discussed based on experience</b></p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED6,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Public Relations Officer (PRO) / CEO Assistant

Ownerss International Real Estate LLC

<p>About Ownerss<br/>Ownerss International Real Estate LLC is a French Dubai-based luxury real estate company specializing in premium property investment opportunities. We work with international clients and deliver high-quality real estate experiences through innovation, professionalism, and strong client relationships.</p><p>Job Overview<br/>We are looking for a highly organized and professional Personal Assistant to support the CEO in managing daily operations, schedules, meetings, and business coordination. The ideal candidate must be fluent in French and English, proactive, detail-oriented, and capable of handling confidential matters in a fast-paced luxury real estate environment.</p><p>Key Responsibilities</p><ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Coordinate internal and external communications professionally</li><li>Handle emails, calls, reports, and confidential documents</li><li>Prepare meeting agendas, presentations, and follow-up reports</li><li>Assist with administrative and operational tasks</li><li>Coordinate with brokers, clients, developers, and business partners</li><li>Organize business meetings, events, and client appointments</li><li>Maintain proper filing systems and documentation</li><li>Follow up on pending tasks and ensure timely execution</li><li>Support the CEO with day-to-day business operations and personal assistance when required</li></ul><p>Requirements</p><ul><li>Fluent in French and English (spoken and written)</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Dubai real estate experience is preferred</li><li>Strong communication and organizational skills</li><li>Professional appearance and presentation</li><li>Ability to multitask and work under pressure</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools</li><li>High level of confidentiality and professionalism</li><li>UAE driving license is an advantage</li></ul><p>What We Offer</p><ul><li>Competitive salary package (based on experience and profile)</li><li>Opportunity to work directly with leadership in a luxury real estate company</li><li>Professional and dynamic work environment</li><li>Career growth opportunities within a fast-growing company</li></ul><p>Working Days: Monday &ndash; Friday<br/>Location: Business Bay, Dubai</p><p>Apply now and become part of Ownerss International.</p><p>Interested candidates can send their CV to hr@ownerss.com.<br/>Only shortlisted candidates will be contacted.</p><p>Pay: AED5,000.00 - AED10,000.00 per month</p><p>Language:</p><ul><li>French (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant to CEO (French Speaker)

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

Flow

<div>
 <strong>
  About The Company
  <br/>
  <br/>
 </strong>
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 <br/>
 <br/>
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Calendar management and prioritization across internal and external commitments.
  </li>
  <li>
   Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
  </li>
  <li>
   Coordinate meetings, including preparation of materials, agendas, and follow-ups.
  </li>
  <li>
   Track key priorities and ensure timely execution and follow-through across teams.
  </li>
  <li>
   Support the CEO in managing day-to-day workflow and decision-making cadence.
  </li>
  <li>
   Coordinate internal and external stakeholders to ensure alignment and responsiveness.
  </li>
  <li>
   Prepare presentations, notes, and internal communications as required.
  </li>
  <li>
   Manage travel, logistics, and scheduling with a high level of efficiency.
  </li>
  <li>
   Handle confidential and sensitive information with absolute discretion.
  </li>
  <li>
   Support broader operational and administrative needs where required.
   <br/>
   <br/>
  </li>
 </ul>
 Background &amp; Experience
 <br/>
 <br/>
 <ul>
  <li>
   4-8+ years of experience in an Executive Assistant or similar role.
  </li>
  <li>
   Experience supporting senior executives in fast-paced, high-performance environments.
  </li>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   High level of discretion and professionalism.
  </li>
  <li>
   Ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
   <br/>
   <br/>
  </li>
 </ul>
 What We Are Looking For
 <br/>
 <br/>
 <ul>
  <li>
   High ownership and accountability.
  </li>
  <li>
   Highly organized, detail-oriented, and reliable.
  </li>
  <li>
   Proactive, with strong follow-through.
  </li>
  <li>
   Calm under pressure and able to operate at pace.
  </li>
  <li>
   Strong judgment and ability to prioritize effectively.
  </li>
  <li>
   Discreet and trustworthy.
  </li>
  <li>
   Low ego, highly collaborative.
  </li>
  <li>
   Comfortable acting as an extension of the CEO.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join Flow?
  <br/>
  <br/>
 </strong>
 <strong>
  Exciting growth opportunity:
 </strong>
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 <br/>
 <br/>
 <strong>
  Competitive Compensation &amp; Benefits.
  <br/>
  <br/>
 </strong>
 <strong>
  A chance to make an impact:
 </strong>
 Help build a vibrant international community and redefine what it means to call Flow home.
 <br/>
 <br/>
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>


EXECUTIVE ASSISTANT - DUBAI

<div><div><b>About the Company</b></div><div></div><div><br>
At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.<br>
</div><div></div><br>
<div>Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.</div>
<h3 class="jobSectionHeader"><b>About the Role</b></h3><div>
<p>
We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.</p><br>
<p></p>
</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><div>
<ul><li>Calendar management and prioritization across internal and external commitments.</li>
<li>Act as a gatekeeper, filtering and prioritizing inbound requests and communications.</li>
<li>Coordinate meetings, including preparation of materials, agendas, and follow-ups.</li>
<li>Track key priorities and ensure timely execution and follow-through across teams.</li>
<li>Support the CEO in managing day-to-day workflow and decision-making cadence.</li>
<li>Coordinate internal and external stakeholders to ensure alignment and responsiveness.</li>
<li>Prepare presentations, notes, and internal communications as required.</li>
<li>Manage travel, logistics, and scheduling with a high level of efficiency.</li>
<li>Handle confidential and sensitive information with absolute discretion.</li>
<li>Support broader operational and administrative needs where required.</li>
</ul></div><h3 class="jobSectionHeader"><b>Background &amp; Experience</b></h3><div>
<ul><li>4&ndash;8+ years of experience in an Executive Assistant or similar role.</li>
<li>Experience supporting senior executives in fast-paced, high-performance environments.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of discretion and professionalism.</li>
<li>Ability to manage multiple priorities simultaneously.</li>
<li>Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).</li>
</ul></div><h3 class="jobSectionHeader"><b>What We Are Looking For</b></h3><div>
<ul><li>High ownership and accountability.</li>
<li>Highly organized, detail-oriented, and reliable.</li>
<li>Proactive, with strong follow-through.</li>
<li>Calm under pressure and able to operate at pace.</li>
<li>Strong judgment and ability to prioritize effectively.</li>
<li>Discreet and trustworthy.</li>
<li>Low ego, highly collaborative.</li>
<li>Comfortable acting as an extension of the CEO.</li>
</ul></div><div><b>Why Join Flow?</b></div><div></div><div><b><br>
Exciting growth opportunity:</b> Be part of a fast-growing company shaping the future of residential living in the Middle East.</div><div><b>
Competitive compensation &amp; benefits.</b></div><div><b>
A chance to make an impact:</b> Help build a vibrant international community and redefine what it means to call Flow home.</div><div></div><div><br>
If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!</div><div></div><p><br>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Explore 155+ Ceo assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

155 ceo assistant jobs In Dubai

CEO Assistant

CEO Assistant (FEMALE)

Public Relations Officer (PRO) / CEO Assistant

Personal Assistant to CEO (French Speaker)

Executive Secertary to CEO & Office Manager

EXECUTIVE ASSISTANT - DUBAI

EXECUTIVE ASSISTANT - DUBAI