secretary

administration assistant

executive secretary

hr officer

admin assistant

department secretary

Technip Energies

<div>
 <strong>
  Job Description
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 </strong>
 <strong>
  About us:
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  <br/>
 </strong>
 Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.
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 Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.
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  Reporting lines and interactions:
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 </strong>
 <ul>
  <li>
   Functionally and operationally reports to: Head of Discipline.
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   Key interactions (Internally): Engineering discipline, HSE, Real Estate / Facilities, Digiteam, People and Culture, Legal, and Compliance
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  </li>
 </ul>
 <strong>
  Main Accountabilities:
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 </strong>
 <ul>
  <li>
   Coordinates the flow of documents between project operations, engineering disciplines, or other department groups. Incumbent may be responsible for a small-sized project.
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  <li>
   Under general supervision, performs a variety of administrative and document control functions for a project or department.
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   Arrange gate pass &amp; schedule meetings.
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   Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
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   Maintains the Corporate Directory. Updates phone numbers and location of the staff and distributes updated contact list.
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   Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
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   Performs other duties commensurate with functional level and responsibilities.
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   Contributes as a team player who is deadline driven and works well with others.
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   Performs other responsibilities associated with this position as may be appropriate.
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   Manage and maintain the department&rsquo;s schedules, appointments, and meetings.
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   Prepare, review, and distribute correspondence, reports, and presentations.
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   Handle incoming calls, emails, and correspondence, directing them appropriately.
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   Maintain organized filing systems for project documents, technical reports, and departmental records.
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   Assist in preparing technical documentation, reports, and proposals as needed.
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   Organize and coordinate meetings, including booking venues, preparing agendas, and recording minutes.
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   Follow up on action items and ensure timely completion.
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   Serve as a point of contact between the department and other internal/external stakeholders.
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   Facilitate communication flow within the team and with other departments.
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   Arrange travel and accommodation for department staff and visitors.
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   Manage logistics for departmental events or site visits.
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   Assist with procurement documentation, purchase requests, and invoice processing.
  </li>
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   Support document control activities related to engineering projects.
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   Ensure adherence to company policies and procedures.
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   Handle sensitive information with confidentiality and discretion.
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   <br/>
  </li>
 </ul>
 <strong>
  About you:
  <br/>
  <br/>
 </strong>
 We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:
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 <br/>
 <ul>
  <li>
   Associate&rsquo;s degree in business (or equivalent) or High school diploma.
  </li>
  <li>
   5-10 years of relevant work experience.
  </li>
  <li>
   Strong written and oral communication, organizational, and interpersonal skills are required.
  </li>
  <li>
   Passionate, and motivated, with good interpersonal skills.
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  <li>
   Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
  </li>
  <li>
   Detail-oriented and comfortable working in a fast-paced office environment
  </li>
  <li>
   Superior organization skills and dedication to completing projects in a timely manner.
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   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your career with us:
  <br/>
  <br/>
 </strong>
 Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development
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 <strong>
  What&rsquo;s next?
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  <br/>
 </strong>
 Once receiving your application, our Talent Acquisition professionals will screen and match your profile against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.
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 We invite you to get to know more about our company by visiting and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.
</div>


Department Secretary

NAFFCO Fire Fighting Equipment Safety Systems

<p><b>Job Opening: Secretary</b><br/><b>Location:</b> Doha, Qatar<br/><b>Employment Type:</b> Full-time</p><p>We are looking for a highly organized and professional <b>Secretary</b> with a strong background in <b>finance</b> to support our administrative and financial operations. The ideal candidate will be detail-oriented, proactive, and capable of handling confidential information with discretion.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks including scheduling, correspondence, and filing.</li><li>Assist in preparing financial reports, invoices, and documentation.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Maintain records and databases related to finance and operations.</li><li>Support finance team with data entry, reconciliation, and reporting.</li><li>Handle internal and external communications professionally.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor's degree in Business Administration, Finance, or related field.</li><li>Minimum <b>2 years of experience</b> in a secretarial or administrative role.</li><li>Strong understanding of basic financial principles and documentation.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and financial software.</li><li>Excellent communication and organizational skills.</li><li>Ability to maintain confidentiality and work under pressure.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in finance-related industries or departments.</li><li>Familiarity with ERP systems or accounting tools.</li><li>Immediate availability is a plus.</li><li>With valid transferrable QID/NOC</li></ul><p>How to Apply:</p><p>Send your updated CV to recruitment@naffco.com or najergubat.hh@outlook.com with the subject line: &ldquo;Application &ndash; Secretary&rdquo;</p><p>Job Type: Full-time</p>

Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized, detail-oriented, and proactive <b>Executive Secretary</b> to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul><p><b>Qualifications</b></p><ul><li><b>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</b></li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Executive Secretary

Naffco

<p><b>Key Responsibilities:</b></p><ul><li>Provide general administrative and secretarial support to the department or assigned manager.</li><li>Manage and organize schedules, appointments, and meetings.</li><li>Prepare and format correspondence, reports, and other official documents.</li><li>Maintain filing systems (electronic and physical) to ensure easy retrieval of records.</li><li>Handle incoming and outgoing communications (emails, phone calls, and letters).</li><li>Coordinate travel arrangements and logistics when required.</li><li>Assist in preparing presentations, minutes of meetings, and internal memos.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul><p><b>Qualifications and Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Minimum 2&ndash;4 years of relevant experience in a similar administrative or secretarial role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to work independently and support multiple team members.</li></ul><p>Job Type: Full-time</p>

NEW STATE FACILITY MANAGEMENT

<p>We are seeking a <b>Female Receptionist cum Secretary</b> to join our team. The ideal candidate should be professional, well-presented, and able to manage front-office and administrative responsibilities efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle reception duties including answering calls and welcoming visitors</li><li>Manage daily administrative and clerical tasks</li><li>Maintain office records and documents</li><li>Schedule meetings and assist management with coordination</li><li>Handle emails, correspondence, and filing</li><li>Support daily office operations</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1&ndash;2 years experience in receptionist/secretary role</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Fluent in English (Arabic is an advantage)</li><li>Presentable, well-organized, and able to multitask</li></ul><p><b>Benefits:</b></p><ul><li>Attractive salary package</li><li>Friendly and professional working environment</li></ul><p><b>Location:</b> Qatar<br/><b>Working Hours:</b> 9:00 AM to 8:00 PM<br/><b>Employment Type:</b> Full-time</p><p><b>How to Apply:</b><br/>Send your CV to: <b>cvforjobs7070@gmail.com</b><br/>Subject: <i>Receptionist cum Secretary Applicatio</i>n</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p>

Female Receptionist cum Secretary

Al Dana Enterprise LLC

<p>Key Responsibilities</p><ul><li><b>Communication Management</b>: Answering phone calls, responding to emails, and greeting visitors.</li><li><b>Scheduling</b>: Managing calendars, booking appointments, and coordinating meetings.</li><li><b>Document Handling</b>: Preparing, proofreading, and filing documents; maintaining records.</li><li><b>Office Support</b>: Ordering supplies, organizing files, and ensuring the workspace is tidy.</li><li><b>Data Entry</b>: Updating databases and handling correspondence.</li><li><b>Liaison Duties</b>: Acting as a point of contact between departments, clients, and external partners.</li></ul><p>Required Skills and Qualifications</p><ul><li><b>Strong organizational skills</b> and attention to detail.</li><li><b>Excellent verbal and written communication</b> abilities.</li><li><b>Proficiency in office software</b> (e.g., Microsoft Office Suite).</li><li><b>Time management</b> and multitasking capabilities.</li><li><b>Discretion and confidentiality</b> in handling sensitive information.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Explore 509+ Department secretary in Doha this November. Find roles across top companies and apply now to boost your career.

509 department secretary jobs IN Doha

Department Secretary

Secretary

Executive Secretary

Secretary

Female Receptionist cum Secretary

Secretary

Executive Secretary