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deputy manager hr admin

Climax Software Solutions

Role OverviewThe Deputy Manager &ndash; HR &amp; Admin is responsible for planning, supervising, controlling, and improving all Human Resource and Administrative functions of the organization. The role acts as a key support to senior management, ensuring smooth day-to-day operations, policy enforcement, employee discipline, compliance, and a professional workplace environment.This position requires a hands-on leader who can manage teams, build systems, resolve issues, and ensure alignment between HR, Admin operations, and business objectives.Key ResponsibilitieHuman Resources Responsibilities1. HR Operations &amp; Governance<ul><li>Oversee end-to-end HR operations including hiring, onboarding, probation management, performance tracking, and employee exit processes.</li><li>Ensure HR policies, SOPs, and procedures are implemented consistently across the organization.</li><li>Maintain compliance with labor laws and statutory requirements.</li><li>Regularly review and update HR policies in alignment with company needs and legal requirements.</li></ul>2. Recruitment &amp; Workforce Planning<ul><li>Manage and monitor recruitment processes, ensuring timely hiring as per departmental requirements.</li><li>Coordinate with HODs and management for manpower planning and job requirements.</li><li>Review job descriptions, offer letters, and employment contracts before issuance.</li><li>Track recruitment metrics such as hiring turnaround time and quality of hire.</li></ul>3. Attendance, Leave &amp; Discipline Management<ul><li>Supervise attendance, leave, and time management systems.</li><li>Identify patterns of absenteeism, late arrivals, and policy violations.</li><li>Handle disciplinary matters, warnings, and escalations as per company policy.</li><li>Act as the first-level authority for employee disciplinary and conduct-related issues.</li></ul>4. Employee Relations &amp; Engagement<ul><li>Serve as a key point of contact for employee grievances, concerns, and conflict resolution.</li><li>Conduct counseling sessions and mediate workplace conflicts.</li><li>Support initiatives related to employee engagement, motivation, and retention.</li><li>Coordinate employee feedback mechanisms and present insights to management.</li></ul>5. Performance &amp; Employee Lifecycle Management<ul><li>Coordinate probation evaluations and confirmation processes.</li><li>Support performance review cycles and employee development discussions.</li><li>Monitor employee lifecycle stages and ensure documentation accuracy.</li><li>Work closely with management on employee retention strategies.</li></ul>6. Payroll &amp; Compensation Oversight<ul><li>Review and verify payroll data, allowances, deductions, and benefits.</li><li>Ensure salary processing accuracy and timely disbursement.</li><li>Coordinate with finance for payroll approvals and corrections.</li><li>Oversee employee benefits administration where applicable.</li></ul>Administrative Responsibilities1. Office Administration &amp; Facilities Management<ul><li>Oversee office infrastructure, maintenance, cleanliness, and facility operations.</li><li>Ensure availability and proper functioning of utilities, internet, power backup, and office equipment.</li><li>Implement preventive maintenance plans for office facilities.</li><li>Ensure a safe, professional, and compliant workplace environment</li></ul>2. Vendor, Asset &amp; Contract Management<ul><li>Manage administrative vendors and service providers (security, maintenance, housekeeping, etc.).</li><li>Review quotations, negotiate terms, and recommend vendor selection to management.</li><li>Oversee asset management, inventory control, and periodic asset audits.</li><li>Monitor vendor performance and service-level compliance.</li></ul>3. Security &amp; Transport Oversight<ul><li>Supervise office security arrangements and protocols.</li><li>Ensure proper access control and safety measures.</li><li>Oversee transport arrangements if applicable and ensure compliance with company policy.</li></ul>Management, Reporting &amp; Strategic Support<ul><li>Prepare and present monthly HR &amp; Admin reports to senior management.</li><li>Provide insights on headcount trends, attrition, attendance, and discipline.</li><li>Identify operational gaps and recommend process improvements.</li><li>Support management in audits, inspections, and internal reviews.</li><li>Act as second-in-command for HR &amp; Admin operations in the absence of the department head.</li></ul>Leadership &amp; Team Management<ul><li>Supervise HR and Admin officers/executives.</li><li>Assign tasks, set priorities, and monitor team performance.</li><li>Provide guidance, coaching, and performance feedback to team members.</li><li>Ensure proper delegation and accountability within the team.</li></ul>Skills &amp; Competencies<ul><li>Strong understanding of HR operations, policies, and labor laws</li><li>Excellent people management and conflict resolution skills</li><li>Strong administrative and organizational abilities</li><li>Decision-making and problem-solving skills</li><li>Effective communication and reporting skills</li><li>Ability to handle confidential information professionally</li><li>Proactive mindset with a focus on continuous improvement</li></ul>Qualification &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (Master&rsquo;s preferred)</li><li>5&ndash;7 years of relevant experience in HR &amp; Admin, including a supervisory or managerial role</li><li>Experience in a software house or corporate environment will be an advantage</li></ul>Authority &amp; Accountability<ul><li>Authorized to enforce HR &amp; Admin policies and procedures</li><li>Authorized to escalate disciplinary and operational issues</li><li>Accountable for HR &amp; Admin operational efficiency, compliance, and team performance</li></ul>Job Type: Full-timeWork Location: In person

DEPUTY MANAGER HR & ADMIN

nkc smc pvt ltd

The deputy manager has a broad range of responsibilities, including administrative duties, strategy and organizing a team. Their responsibilities and duties will also vary depending on the size of their team and the kind of industry you are hiring in. These are some areas that deputy managers might be responsible for in your team:<ul><li>Stepping in as manager when the general manager is off work or unavailable</li><li>Able to work with HR to hire and train new staff</li><li>Able to develop strategies for new projects, set deadlines and create workflows</li><li>Can delegate tasks effectively to team members while taking responsibility for the outcome</li><li>Helps team members to follow company rules and guidelines</li><li>Helps the general manager to make important decisions related to administration, projects and management procedures</li><li>Keeps records of financial and legal matters</li><li>Can summarize team activities in order to keep senior managers informed</li></ul>Job Type: Full-time

Deputy Manager Operations (Housekeeping)

R.A.& Co.

Deputy Manager Human ResourceKey Requirements:Education: MBA in Human Resource Management from a reputable institutionExperience: 6&ndash;7 years of relevant experience in Talent Acquisition &amp; HR OperationsIndustry Exposure: FMCG / Pharmaceutical/Retail industry preferredResponsibilitiesOversee end-to-end recruitment and manpower planningManage HR operations, including payroll, attendance, EOBI, employee relations (ER) &amp; industrial relations (IR)Hands-on experience with HR software (Decibel)Ensure compliance with labor laws and company HR policiesJob Type: Full-timePay: Rs150,000.00 - Rs170,000.00 per monthWork Location: In person

Deputy Manager Human Resource

Ecom Verse

As one of our first key hires, you won't just be managing HR&mdash;you&rsquo;ll be designing it. We are a fast-growing startup software house looking for a proactive, night-shift HR Manager to lead our recruitment, policy-making, and employee engagement efforts.This is a unique opportunity for a &quot;founding&quot; team member to set the tone for our workplace and grow into a leadership role as the company scales.Key Responsibilities<ul><li>End-to-End Recruitment: Source, interview, and onboard top-tier technical and creative talent to grow our initial team.</li><li>Policy Development: Create and implement the company&rsquo;s first HR handbook, including leave policies, performance reviews, and shift protocols.</li><li>Culture Building: Design engagement activities that keep the energy high during the night shift.</li><li>Payroll &amp; Admin: Manage monthly payroll, attendance, and basic administrative operations.</li><li>Compliance: Ensure the workplace remains professional, safe, and compliant with local labor laws.</li></ul>Requirements<ul><li>Experience: At least 1 year of HR experience (in the IT/Software House industry).</li><li>Adaptability: Comfortable working the night shift to align with our operations.</li><li>Communication: Exceptional English communication skills (written and verbal).</li><li>Mindset: A &quot;startup soul&quot;&mdash;someone who is comfortable with ambiguity and loves taking initiative.</li><li>Education: BBA/MBA in Human Resources or a related field.</li></ul>Why Join Us?<ul><li>Ground Floor Opportunity: Be part of the original team that builds this company.</li><li>Rapid Growth: As the company expands, so will your department and responsibilities.</li><li>Vibrant Environment: Work in a modern, tech-driven atmosphere</li></ul>NIGHT SHIFT ONSITELocation: Gulshan E Iqbal Block 3Job Type: Full-timePay: Rs80,000.00 - Rs130,000.00 per monthWork Location: In person

Female HR Manager (Night Shift - ONSITE)

Stifftech Solutions

Laundry Xpress is looking for a dedicated HR &amp; Admin Executive to join our team.HR:&middot; Track and manage daily attendance, leaves, shift timings, and overtime records.&middot; Implement and monitor HR policies in Laundry Xpress.&middot; Hiring all resources in Laundry Xpress from riders to operations managers.&middot; Process monthly payroll data and resolve employee salary-related issues primarily in Laundry Xpress.Administration:&middot; Oversee office maintenance and ensure cleanliness, supplies, and facility readiness.&middot; Handle vendor coordination for office services (cleaning, repairs, etc.).&middot; Maintain records of company assets and inventory.&middot; Support management in daily administrative operations.Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

HR & Admin Executive

Real Versatile Technologies

Key Responsibilities:-Assist in the recruitment and selection process, including crafting job postings, screening resumes, and coordinating interviews.-Facilitate new hire onboarding and conduct orientation.-Maintain and manage employee records, ensuring compliance with company policies and legal requirements.-Assist with performance management activities, including employee surveys and feedbacks.-Address employee concerns, resolve conflicts, and help maintain a positive and productive workplace culture.-Prepare HR reports and other documentation for management as required.-Respond to employee inquiries regarding HR policies and procedures.-Support in organizing employee engagement activities and events.-Look after the office expenses and provide support to the admin staff.-Prepare confidential letters and send to the concern departments.Requirements:-Minimum1year experience as an HR Assistant, HR Administrator, or in a similar role, ideally in an I.T Sector.-Strong knowledge of HR procedures and systems.-Excellent organizational skills and attention to detail.-Strong communication skills, both written and verbal is a must.-Ability to handle sensitive information with discretion.-Proficiency in MS Office (Word, Excel, PowerPoint) is a must.-Ability to work independently and collaboratively within a team.-Ability to multitask and work effectively in a fast-paced environmentQualifications:-A Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field is preferred.Note: This position is open to female candidates only.Job Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthApplication Question(s):<ul><li>Are you ready to join us on the mentioned shift timing (1:00PM- 10PM)?</li><li>Are you able to come to Gulshan-e-Iqbal block 13 D for the job?</li><li>What is your current package?</li><li>What is your expected package?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Human resources: 1 year (Required)</li><li>recruiting: 1 year (Required)</li><li>MS Office : 1 year (Required)</li><li>making HR reports: 1 year (Required)</li></ul>Language:<ul><li>Fluent in English (Required)</li></ul>License/Certification:<ul><li>Human resources degree (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

HR ASSISTANT (FEMALE)

Aptech

We are looking for a female Housekeeping Incharge to manage and supervise daily cleaning and maintenance activities at our institute. The ideal candidate should be responsible, organized, and able to ensure a clean and well-maintained environment for students and staff.Key Responsibilities:* Supervise and guide housekeeping staff in maintaining cleanliness across classrooms, labs, offices, and washrooms.* Check and maintain hygiene standards throughout the premises.* Manage cleaning supplies and ensure timely replenishment.* Coordinate with the admin department for maintenance or repair work.* Prepare duty rosters and maintain attendance records for housekeeping staff.Requirements:* Minimum Intermediate education; relevant experience preferred.* 2&ndash;3 years of experience in a similar supervisory role (educational institute experience is a plus).* Strong leadership and communication skills.* Punctual, disciplined, and responsible attitude.How to Apply:Interested candidates may share their resumes at hr@aptechnorth.edu.pk with the subject line: &ldquo;House Keeping Incharge (Female)&quot;Job Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

Housekeeping Incharge (Female)

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