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executive operations

Publicis Groupe

<div>
 
 
 Responsibility and Focus
 
 
 
 As a Financial Operations Executive, you will play a key support role within the finance team, helping ensure seamless day-to-day operations across two agencies. You will assist with essential finance-related processes. You will work closely with both the finance and client service teams, acting as a point of contact for operational financial requests and ensuring timely execution of tasks.
 
 
 
 
 
 
 Main Tasks
 
 
 
 Technical &amp; Product
 
 <ul>
 <li>
 
 Vendor &amp; Client Management
 
 </li>
 <li>
 Assist in vendor onboarding and creation in internal systems
 </li>
 <li>
 Support client account creation processes and documentation tracking
 </li>
 <li>
 
 Purchase Orders &amp; Billing Support
 
 </li>
 <li>
 Prepare and issue purchase orders as per project and procurement requirements
 </li>
 <li>
 Assist in consolidating billing documentation and raising invoices in coordination with the finance team
 </li>
 <li>
 Follow up and review on the open jobs
 </li>
 <li>
 
 Payments Coordination
 
 </li>
 <li>
 Prepare weekly payment batches in line with internal approval workflows
 </li>
 </ul>
 
 
 
 
 Business Acumen &amp; Operational Efficiency
 
 <ul>
 <li>
 
 Operational Support
 
 </li>
 <li>
 Act as a daily point of contact for the client servicing teams for finance-related requests
 </li>
 <li>
 Provide general administrative support to ensure the smooth execution of financial processes
 </li>
 </ul>
 
 
 
 
 Innovative &amp; Analytical Mindset
 
 <ul>
 <li>
 
 Reporting &amp; Documentation
 
 </li>
 <li>
 Maintain accurate records and trackers for vendors, clients, POs, invoices, and payments
 </li>
 <li>
 Support ad-hoc reporting needs as requested by the finance lead
 </li>
 </ul>
 
 
 
 
 
 
 
 People &amp; Leadership
 
 <ul>
 <li>
 Seeks others' feedback to develop self-awareness, strengths and address development area.
 </li>
 <li>
 Is able to proactively raise issues to improve effective team working and collaboration.
 </li>
 <li>
 Is able to communicate confidently in a clear, concise and articulate manner.
 </li>
 <li>
 Collaborates with stakeholders and embraces an inclusive based environment.
 </li>
 <li>
 Is able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view.
 </li>
 <li>
 Able to build relationships quickly with others and engages personally with peers and clients.
 </li>
 <li>
 Treats others with respect, listens to other perspectives, especially when they are different from own.
 </li>
 <li>
 Able to tackle problems in a timely manner and develop contingency plans that focus on problem resolution.
 </li>
 <li>
 Drives a culture of trust with Peers, clients and all other stakeholders.
 </li>
 </ul>
 
 
 
 
 Self
 
 <ul>
 <li>
 Is able to take ownership for actions and deals with consequences in a mature manner.
 </li>
 <li>
 Able to adjust performance based on experiences and feedback and showcases agility and flexibility.
 </li>
 <li>
 Displays openness to the ideas of others and leverages them when beneficial for the business.
 </li>
 <li>
 Showcases curiosity and open mindset towards new ways of doing things.
 </li>
 <li>
 Is able to set high impact objectives and goes above and beyond to exceed performance.
 </li>
 <li>
 Demonstrates the Growth Mindset and is able to take ownership of personal development and growth.
 </li>
 <li>
 Capable of constructively challenging the status-quo and takes risks to challenge internal and external perspectives.
 </li>
 <li>
 Approaches situations and individuals with honesty, integrity and humbleness.
 </li>
 <li>
 Displays resilience and maintains drives and a positive outlook when faced with challenges.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance, Accounting, Business Administration, or a related field
 </li>
 <li>
 0&ndash;2 years of experience in finance operations or administrative support roles (internships included)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Basic knowledge of finance processes (P2P, billing, etc.) is a plus
 </li>
 <li>
 Proficiency in MS Excel is a must
 </li>
 <li>
 Knowledge and proficiency of ERP systems (SAP, Oracle, etc.) is an advantage
 </li>
 <li>
 Ability to work in a fast-paced, multi-agency environment
 </li>
 <li>
 Strong communication skills and team spirit
 </li>
 <li>
 English and Arabic are a must
 </li>
 </ul>
</div>

Executive - Operations

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Albawani | البواني

<div>
 
 The Executive Secretary is responsible for providing high-level administrative and executive
 
 
 support to senior management, ensuring efficient office operations and professional handling of
 
 
 all executive-related matters. The role involves managing schedules, preparing correspondence,
 
 
 coordinating meetings, handling confidential information, and supporting decision-making
 
 
 processes through accurate documentation and communication. The Executive Secretary serves as
 
 
 a key point of contact between the executive office, internal departments, and external
 
 
 stakeholders to facilitate smooth organizational communication and workflow.
 
 
 Accountabilities Key Activities
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the daily schedule, appointments, and travel arrangements of the executive.
 
 
 &bull; Prepare, review, and organize correspondence, reports, and meeting materials.
 
 
 &bull; Draft letters, memos, and formal communications on behalf of management.
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Act as a liaison between the executive office and internal departments to ensure timely
 
 
 information exchange.
 
 
 &bull; Coordinate with external partners, clients, and government entities as directed.
 
 
 &bull; Manage incoming and outgoing communications and ensure confidentiality at all times.
 
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 
 &bull; Arrange and coordinate executive meetings, conferences, and presentations.
 
 
 &bull; Record and distribute meeting minutes and follow up on action items.
 
 
 &bull; Support the preparation of agendas, presentations, and background materials.
 
 
 
 
 
 
 Record &amp; Documentation Control
 
 
 
 &bull; Maintain organized filing systems for confidential and official documents.
 
 
 &bull; Ensure proper archiving and document control aligned with company policies.
 
 
 &bull; Monitor correspondence logs and maintain executive records for audit readiness.
 
 
 
 
 
 
 Office &amp; Logistical Support
 
 
 
 &bull; Oversee office supplies, equipment requests, and service coordination for the executive
 
 
 office.
 
 
 &bull; Support ad hoc tasks and special projects assigned by management.
 
 
 &bull; Ensure the executive office operates efficiently and professionally.
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain &bull;
 
 
 
 
 Executive Administration and Office Management
 
 
 
 
 Necessary Knowledge and Experience
 
 
 
 &bull; Minimum of 5&ndash;8 years of experience as an executive secretary or in senior
 
 
 administrative support.
 
 
 &bull; Proven experience in managing high-level correspondence, schedules, and
 
 
 confidential information.
 
 
 &bull; Strong organizational, multitasking, and communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document
 
 
 management systems.
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a
 
 
 related field.
 
 
 &bull; Professional training in executive assistance, communication, or document control is
 
 
 preferred.
 
 
 
 Job Specific Technical Skills
 
 
 
 
 &bull;
 
 Executive scheduling and coordination.
 
 
 &bull; Business correspondence and report preparation.
 
 
 &bull; Confidential information handling and discretion.
 
 
 &bull; Office management and organizational skills.
 
 
 &bull; Excellent written and verbal communication abilities (English proficiency required).
 
 
 
</div>

Executive Secretary

Kingston Stanley

<div>
 
 
 Location:
 
 Riyadh / Jeddah, Saudi Arabia
 
 
 
 Reporting to:
 
 Group CEO
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 A leading regional retailer is seeking a senior executive to lead its
 
 operations across Saudi Arabia
 
 . This role offers full P&amp;L accountability for the Kingdom, overseeing multi-city retail operations, driving business growth, and ensuring operational excellence across all stores. The successful candidate will have the autonomy to shape the strategy for one of the region&rsquo;s most dynamic retail markets, with the opportunity to make a significant impact on market presence and customer experience.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Lead and manage retail operations across multiple locations in Saudi Arabia, ensuring consistent operational excellence.
 </li>
 <li>
 Assume full P&amp;L responsibility for the market and develop strategies to achieve revenue and profitability targets.
 </li>
 <li>
 Identify opportunities for expansion and new store openings, ensuring optimal location and alignment with brand strategy.
 </li>
 <li>
 Drive operational performance, including inventory management, customer experience, and compliance with local regulations.
 </li>
 <li>
 Build and develop high-performing teams, fostering leadership, succession planning, and Saudization targets.
 </li>
 <li>
 Collaborate with merchandising and marketing teams to tailor offerings to local market preferences.
 </li>
 <li>
 Monitor market trends, competitor activity, and customer insights to maintain competitive advantage.
 </li>
 <li>
 Represent the brand professionally in all market interactions with landlords, government authorities, and key partners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 15&ndash;20 years of progressive leadership experience in retail operations, with at least 5 years in senior executive roles.
 </li>
 <li>
 Proven track record managing multi-city retail operations with full P&amp;L accountability.
 </li>
 <li>
 Strong understanding of the Saudi Arabian market, regulatory environment, and consumer behavior.
 </li>
 <li>
 Experience driving expansion, opening new stores, and achieving profitability.
 </li>
 <li>
 Demonstrated leadership ability in building and developing high-performing teams.
 </li>
 <li>
 MBA or equivalent experience preferred.
 </li>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Established networks with government, landlords, or retail partners in Saudi Arabia an advantage.
 </li>
 </ul>
 
 
 
 
 
 Why This Role
 
 
 <ul>
 <li>
 
 Strategic Impact:
 
 Shape the brand&rsquo;s presence and legacy across Saudi Arabia.
 </li>
 <li>
 
 Executive Autonomy:
 
 Full responsibility for market strategy and P&amp;L.
 </li>
 <li>
 
 Career Progression:
 
 Opportunity for further regional leadership roles.
 </li>
 <li>
 
 Dynamic Market:
 
 Operate in one of the region&rsquo;s fastest-growing retail markets with significant expansion opportunities.
 </li>
 </ul>
 
 
</div>

Country Operations Manager

eMagine Solutions

<div>
 
 We&rsquo;re partnering with a
 
 top GCC company in high-growth mode
 
 to hire a
 
 Senior People &amp; Operations Manager
 
 a foundational hire who will sit at the heart of their Saudi operations.
 
 
 This is not a traditional, siloed HR role. It&rsquo;s a
 
 broad, strategic, and hands-on position
 
 that blends HR, executive support, office management, and finance operations. You&rsquo;ll be the connective tissue across people, processes, and leadership helping build a scalable, compliant, and high-performing operation as the company continues its rapid expansion.
 
 
 Why this role matters
 
 
 The company is entering a new phase of growth in KSA and needs a
 
 trusted operator
 
 who can own and eventually lead a mixed portfolio of responsibilities:
 
 <ul>
 <li>
 
 HR (c. 50%)
 
 &ndash; talent acquisition, onboarding, HR operations, Saudization, compliance
 </li>
 <li>
 
 Executive Support (c. 25%)
 
 &ndash; supporting senior leadership on coordination, priorities, and follow-through
 </li>
 <li>
 
 Office Management (c. 15%)
 
 &ndash; running the Riyadh office, vendors, and day-to-day environment
 </li>
 <li>
 
 Finance Operations (c. 10%)
 
 &ndash; payments execution, coordination with HQ finance, and basic controls
 </li>
 </ul>
 
 You&rsquo;ll work closely with a senior leader with a consulting background, so a
 
 structured, analytical, consulting-style approach
 
 will be a strong advantage.
 
 
 What you&rsquo;ll do
 
 
 In this role, you will:
 
 <ul>
 <li>
 
 Lead core HR operations in KSA
 
 </li>
 <li>
 Own recruitment processes (sourcing, screening, interview coordination) for key roles.
 </li>
 <li>
 Manage onboarding, offboarding, HR documentation, and HRIS updates.
 </li>
 <li>
 Drive Saudization initiatives and ensure full compliance with Saudi labor law and regulatory frameworks.
 </li>
 <li>
 Coordinate payroll and HR administration with local partners and HQ.
 </li>
 <li>
 
 Act as a strategic partner to leadership
 
 </li>
 <li>
 Provide day-to-day
 
 executive support
 
 to the KSA General Manager (scheduling, prioritization, follow-ups).
 </li>
 <li>
 Help translate strategic priorities into operational actions and track execution.
 </li>
 <li>
 Prepare and maintain key trackers, summaries, and light reporting for leadership.
 </li>
 <li>
 
 Run the Riyadh office smoothly
 
 </li>
 <li>
 Oversee
 
 office management
 
 : facilities, vendors, supplies, and a professional, welcoming environment.
 </li>
 <li>
 Manage compliance-related documentation (Iqama, visas, contracts, renewals) and government portals (e.g., Mudad, Qiwa, Muqeem, GOSI) in coordination with partners.
 </li>
 <li>
 Coordinate with external providers on telecoms, logistics, and other local services.
 </li>
 <li>
 
 Support finance operations
 
 </li>
 <li>
 Execute day-to-day payments (payroll, government payments, vendors) in coordination with HQ Finance.
 </li>
 <li>
 Help maintain accuracy, timeliness, and basic internal controls across finance operations.
 </li>
 <li>
 
 Build for the future
 
 </li>
 <li>
 Help shape scalable processes and documentation across HR, office, and finance ops.
 </li>
 <li>
 Partner with universities and institutions to build
 
 local talent pipelines
 
 .
 </li>
 <li>
 Contribute ideas on how to structure and evolve the shared services function as the team grows.
 </li>
 </ul>
 
 Who we&rsquo;re looking for
 
 <ul>
 <li>
 
 Saudi
 
 with strong
 
 HR experience
 
 and a track record in
 
 shared services / people &amp; operations
 
 roles.
 </li>
 <li>
 
 4&ndash;6 years&rsquo; experience
 
 across HR, finance operations, or shared services, ideally in
 
 fintech, tech, or other high-growth environments
 
 .
 </li>
 <li>
 Bilingual in
 
 Arabic &amp; English
 
 , with clear, confident communication skills and the ability to influence stakeholders at all levels.
 </li>
 <li>
 Strong
 
 compliance grounding
 
 : Saudi labor law, GOSI, and HR/finance regulatory frameworks.
 </li>
 <li>
 Proven
 
 operational strength
 
 : managing payroll, payments, vendors, office operations, and documentation end-to-end.
 </li>
 <li>
 Highly
 
 organized, proactive, and comfortable with ambiguity
 
 &ndash; able to multitask, prioritize, and operate independently in a fast-paced setting.
 </li>
 <li>
 A
 
 consulting-style mindset
 
 (whether from consulting or similar environments): structured thinking, problem-solving, and comfort working closely with senior leadership.
 </li>
 </ul>
 
 Timing &amp; growth potential
 
 <ul>
 <li>
 This is an
 
 important but not urgent
 
 hire, with a
 
 target start in early 2026
 
 . That means we can be
 
 selective and deliberate
 
 , focusing on quality and long-term fit rather than speed.
 </li>
 <li>
 Depending on the strength and profile of candidates, the company may
 
 evolve this into two roles
 
 in the future (e.g., HR &amp; Finance Ops Officer + Executive Support &amp; Office Management).
 </li>
 <li>
 Strong candidates who are an excellent fit for part of the scope &ndash; but not the full mix &ndash; may be kept in an
 
 internal talent pipeline
 
 for future opportunities.
 </li>
 </ul>
 
 If you&rsquo;re a
 
 Saudi
 
 with a strong HR foundation and the ambition to own a
 
 broad people &amp; operations portfolio
 
 at a fast-growing GCC company, this role offers a rare chance to build something meaningful from the ground up.
 
</div>

Senior People & Operations Manager

ACWA Power

<div>
 
 ☀️
 
 Hiring: Executive Managing Officer (EMO) &ndash; Solar PV Project
 
 
 
 📍
 
 Riyadh, Saudi Arabia
 
 
 
 
 
 
 Lead the strategic, operational, and financial performance of a landmark
 
 utility-scale solar PV project
 
 . As
 
 Executive Managing Officer (EMO)
 
 , you&rsquo;ll oversee project company operations, governance, and stakeholder engagement &mdash; ensuring safe, efficient, and commercially successful delivery aligned with Saudi Arabia&rsquo;s clean-energy ambitions.
 
 
 
 
 
 
 What you&rsquo;ll do:
 
 
 <ul>
 <li>
 Direct and manage all aspects of the
 
 Project Company&rsquo;s operations
 
 , including governance, finance, and stakeholder relations.
 </li>
 <li>
 Ensure full compliance with
 
 PPA, EPC, O&amp;M
 
 , and financing agreements throughout operation.
 </li>
 <li>
 Provide strategic leadership to achieve safety, reliability, and performance excellence across plant operations.
 </li>
 <li>
 Oversee EPC and O&amp;M contractor performance, ensuring adherence to cost, quality, and schedule targets.
 </li>
 <li>
 Monitor financial and technical KPIs, ensuring transparency and alignment with Board and lender expectations.
 </li>
 <li>
 Implement strong governance, reporting, and risk-management frameworks.
 </li>
 <li>
 Represent the Project Company with offtakers, lenders, regulators, and other key stakeholders.
 </li>
 <li>
 Lead HSSE initiatives and sustainability programs, fostering a culture of operational excellence.
 </li>
 <li>
 Manage annual business planning, budgets, audits, and organizational development.
 </li>
 <li>
 Develop and mentor internal teams, driving efficiency, accountability, and talent retention.
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Engineering, Finance, or Business
 
 ;
 
 MBA
 
 or advanced degree preferred.
 </li>
 <li>
 
 15+ years&rsquo; experience
 
 in
 
 power generation or renewable energy
 
 , including at least
 
 5 years in senior executive or project company leadership
 
 .
 </li>
 <li>
 Strong understanding of
 
 IPP structures
 
 , project finance, and long-term asset management.
 </li>
 <li>
 Proven track record managing large-scale
 
 solar PV or renewable infrastructure projects
 
 .
 </li>
 <li>
 Excellent stakeholder management and Board-level communication skills.
 </li>
 <li>
 Strategic mindset with strong commercial, technical, and governance capabilities.
 </li>
 <li>
 Fluent in
 
 English
 
 ; Arabic an advantage.
 </li>
 <li>
 Strong leadership, decision-making, and team-building abilities.
 </li>
 </ul>
 
 
 
 
 📩 Apply now and take the lead in delivering a world-class solar PV project contributing to Saudi Arabia&rsquo;s renewable-energy future.
 
</div>

Executive Managing Officer

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1240 executive operations jobs IN Riyadh Saudi Arabia

Executive - Operations

Executive - Operations

Executive - Operations

Executive Secretary

Country Operations Manager

Senior People & Operations Manager

Executive Managing Officer