hr administration officer

Confidential

<div>
 
 
 Job Summary
 
 
 
 We are looking for a proactive and experienced
 
 Senior HR Officer
 
 to support and manage day-to-day HR operations across the employee lifecycle. The ideal candidate will have solid experience in recruitment, employee relations, performance management, HR administration, and UAE Labour Law. The role requires excellent communication, organizational skills, and the ability to work closely with managers and employees to ensure efficient HR service delivery.
 
 
 
 
 
 
 
 Key Responsibilitie
 
 
 
 
 sRecruitment &amp; Onboardin
 
 
 <ul>
 <li>
 gManage the full recruitment cycle, including sourcing, screening, interviewing, and coordinating hiring activities
 </li>
 <li>
 .Prepare job offers, employment contracts, and onboarding documentation
 </li>
 <li>
 .Coordinate employee onboarding and orientation to ensure a smooth joining experience
 </li>
 <li>
 .Maintain recruitment records and recruitment reports
 </li>
 </ul>
 
 
 .HR Operation
 
 
 <ul>
 <li>
 sMaintain accurate employee records and HR databases
 </li>
 <li>
 .Prepare HR letters, certificates, and employment-related documentation
 </li>
 <li>
 .Monitor employee probation periods and contract renewals
 </li>
 <li>
 .Ensure all employee files are complete and up to date
 </li>
 </ul>
 
 
 .Employee Relation
 
 
 <ul>
 <li>
 sAct as the first point of contact for employee HR-related inquiries
 </li>
 <li>
 .Support managers in handling employee relations matters
 </li>
 <li>
 .Assist in resolving employee concerns while ensuring compliance with company policies
 </li>
 <li>
 .Promote a positive and engaging work environment
 </li>
 </ul>
 
 
 .Performance Managemen
 
 
 <ul>
 <li>
 tCoordinate the annual performance appraisal process
 </li>
 <li>
 .Follow up with managers on performance reviews and employee development plans
 </li>
 <li>
 .Track performance evaluation completion and maintain records
 </li>
 </ul>
 
 
 .Learning &amp; Developmen
 
 
 <ul>
 <li>
 tCoordinate internal and external training programs
 </li>
 <li>
 .Maintain employee training records
 </li>
 <li>
 .Support the identification of training needs across departments
 </li>
 </ul>
 
 
 .Payroll &amp; Benefits Suppor
 
 
 <ul>
 <li>
 tPrepare monthly HR reports for payroll processing
 </li>
 <li>
 .Coordinate employee leave, attendance, and overtime records
 </li>
 <li>
 .Support payroll verification by ensuring employee data is accurate
 </li>
 </ul>
 
 
 .Complianc
 
 
 <ul>
 <li>
 eEnsure compliance with UAE Labour Law and company policies
 </li>
 <li>
 .Support HR audits and maintain confidentiality of employee information
 </li>
 <li>
 .Assist in developing and updating HR policies and procedures
 </li>
 </ul>
 
 
 .HR Reportin
 
 
 <ul>
 <li>
 gPrepare HR reports and dashboards, including
 </li>
 <li>
 :Headcoun
 </li>
 <li>
 tTurnove
 </li>
 <li>
 rRecruitment statu
 </li>
 <li>
 sLeave report
 </li>
 <li>
 sTraining record
 </li>
 <li>
 sPerformance review statu
 </li>
 </ul>
 
 
 
 
 
 s
 
 Qualificatio
 
 
 <ul>
 <li>
 nsBachelor's degree in Human Resources, Business Administration, or a related fiel
 </li>
 <li>
 d.4&ndash;6 years of experience in Human Resources, preferably in a generalist rol
 </li>
 <li>
 e.Good knowledge of UAE Labour La
 </li>
 <li>
 w.Experience in recruitment and HR operation
 </li>
 <li>
 s.Experience using HRIS or ERP system
 </li>
 <li>
 s.Proficient in Microsoft Office, especially Exce
 </li>
 <li>
 l.Strong communication and interpersonal skill
 </li>
 <li>
 s.Excellent organizational and time management skill
 </li>
 <li>
 s.Ability to handle confidential information with professionalis
 </li>
 <li>
 m.Strong problem-solving and multitasking abilitie
 </li>
 </ul>
 
 
 
 
 
 s.
 
 Preferred Qualificati
 
 
 <ul>
 <li>
 onsHR certification (CHRP, CIPD, SHRM, PHR, or equivalent) is an advanta
 </li>
 <li>
 ge.Experience working in a fast-paced environme
 </li>
 <li>
 nt.Knowledge of HR metrics and reporti
 </li>
 </ul>
 
 
 
 
 
 ng.
 
 Key Competen
 
 
 <ul>
 <li>
 ciesRecruitment &amp; Talent Acquisi
 </li>
 <li>
 tionHR Administra
 </li>
 <li>
 tionEmployee Relat
 </li>
 <li>
 ionsPerformance Manage
 </li>
 <li>
 mentHR Policies &amp; Proced
 </li>
 <li>
 uresUAE Labour
 </li>
 <li>
 LawPayroll Coordina
 </li>
 <li>
 tionHR Reporting &amp; Analy
 </li>
 <li>
 ticsCommunication &amp; Stakeholder Manage
 </li>
 <li>
 mentTime Manage
 </li>
 <li>
 mentAttention to De
 </li>
 <li>
 tailConfidentiality &amp; Integ
 </li>
 </ul>
 
 
 
 rity
</div>

Senior Human Resources Officer

Al Raha Medical Center

Job Title: HR CoordinatorJob Summary: The HR Coordinator is responsible for coordinating and supporting day-to-day Human Resources operations, including recruitment, onboarding, employee relations, HR administration, payroll coordination, and compliance. The role serves as a key point of contact for employees and managers, ensuring HR processes are efficient, accurate, and aligned with company policies and labor regulations.Key Responsibilities:<ul><li>Coordinate the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.</li><li>Prepare employment contracts, offer letters, and other HR-related documentation.</li><li>Maintain accurate employee records and ensure HR databases are up to date.</li><li>Coordinate new hire orientation and employee onboarding activities.</li><li>Monitor employee attendance, leave, and other HR records.</li><li>Assist with payroll by ensuring employee data, attendance, and leave records are accurate and submitted on time.</li><li>Support employee relations by responding to HR-related inquiries and resolving routine issues.</li><li>Ensure compliance with company policies, labor laws, and HR procedures.</li><li>Coordinate employee training, performance review processes, and development programs.</li><li>Organize employee engagement activities, recognition programs, and company events.</li><li>Prepare HR reports, metrics, and documentation for management.</li><li>Coordinate visa, work permit, and employee documentation processes where applicable.</li><li>Support disciplinary procedures, exit interviews, and offboarding activities.</li><li>Perform other HR and administrative duties as assigned.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;4 years of experience in Human Resources or HR Administration.</li><li>Knowledge of recruitment, onboarding, payroll coordination, and employee relations.</li><li>Proficiency in Microsoft Office and HRIS/payroll systems.</li><li>Strong understanding of labor laws and HR best practices.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Strong attention to detail and ability to manage multiple priorities.</li></ul>Preferred Skills:<ul><li>Experience with HRIS and payroll systems.</li><li>Knowledge of employment legislation and compliance requirements.</li><li>Strong problem-solving and conflict resolution skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional HR certification (e.g., SHRM-CP, PHR, CIPD) is an advantage.</li></ul>Application Question(s):<ul><li>How many years of experience do you have in UAE ?</li><li>What is your expected salary ?</li></ul>Work Location: In person

HR Coordinator

Brightmoon General Transport&contracting

Job Title: Purchase Officer Location: Abu Dhabi, UAEJob SummaryUnitek General Contracting LLC is seeking a proactive and detail-oriented Purchase Officer with experience in the UAE construction industry. The ideal candidate will be responsible for sourcing construction materials, negotiating with suppliers, managing vendor relationships, and ensuring the timely procurement of materials and services required for ongoing projects.Key Responsibilities<ul><li>Source and procure construction materials, equipment, tools, and services in accordance with project requirements.</li><li>Obtain quotations from multiple suppliers and conduct comparative analysis to ensure cost-effective purchasing.</li><li>Negotiate prices, payment terms, delivery schedules, and contractual conditions with suppliers.</li><li>Issue Purchase Orders (POs) and monitor the procurement process until delivery.</li><li>Build and maintain strong relationships with existing and new suppliers and vendors.</li><li>Coordinate with project managers, site engineers, stores, and accounts departments to ensure timely material availability.</li><li>Monitor inventory levels and coordinate with the store department to avoid material shortages.</li><li>Evaluate supplier performance based on quality, pricing, delivery, and service.</li><li>Ensure procurement activities comply with company policies and procedures.</li><li>Maintain procurement records, supplier databases, and documentation for audit purposes.</li><li>Resolve supplier-related issues, delivery delays, and material discrepancies.</li><li>Stay updated on market trends, pricing, and new suppliers within the UAE construction industry.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, Engineering, or a related field.</li><li>2&ndash;3 years of UAE experience as a Purchase Officer in the construction or contracting industry.</li><li>Strong negotiation and communication skills.</li><li>Proven experience in supplier sourcing and vendor management.</li><li>Good knowledge of construction materials, procurement procedures, and local UAE market.</li><li>Proficiency in Microsoft Office (Excel, Word) and ERP/Procurement software.</li><li>Ability to work under pressure and manage multiple procurement requests simultaneously.</li><li>UAE Driving License is preferred.</li><li>Immediate joiners or candidates with a short notice period will be preferred.</li></ul>Preferred Skills<ul><li>Excellent analytical and decision-making abilities.</li><li>Strong organizational and time management skills.</li><li>High attention to detail and accuracy.</li><li>Ability to build long-term relationships with suppliers and stakeholders.</li><li>Commercial awareness and cost optimization mindset.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Career growth opportunities.</li><li>Professional and collaborative work environment.</li></ul>Only shortlisted candidates will be contacted.Pay: AED4,000.00 - AED5,500.00 per monthExperience:<ul><li>Construction: 2 years (Required)</li></ul>Work Location: In person

Purchase Officer

RE/MAX Smart Concept

Company- REMAX smart conceptLocation- Abu DhabiPreferrable Arabic speakerNotice period- Immediate JoinersExperience Minimum 5 yearsJob Summary:We are looking for an experienced HR Generalist to join our growing team. The ideal candidate should have strong experience in managing end-to-end HR functions and day-to-day HR operations.Key Responsibilities:<ul><li>Manage employee onboarding, documentation, and HR administration</li><li>Handle attendance, leave management, and monthly payroll processing</li><li>Prepare offer letters, contracts, and other employee-related documents</li><li>Ensure compliance with HR policies and UAE Labour Law</li><li>Support employee relations, grievance handling, and day-to-day HR support</li><li>Coordinate PRO activities including visa processing and government-related formalities</li><li>Maintain employee records and support overall HR operations</li></ul>Requirements:<ul><li>Arabic nationality or Arabic speaker preferred.</li><li>Must be currently based in Abu Dhabi or willing to relocate.</li><li>Previous experience as a HR Admin, PRO in the UAE is required.</li><li>Strong knowledge of Offer letters, HR Policies, Attendance management, Documnetation UAE labour, immigration, and government procedures.</li><li>Good communication and coordination skills.</li><li>Ability to work independently and handle confidential documents professionally.</li><li>Valid UAE driving license is preferred.</li></ul>Preferred Candidate:<ul><li>Professional, organized, and detail-oriented.</li><li>Strong follow-up skills.</li><li>Able to join immediately or within short notice.</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per monthExperience:<ul><li>HR Admin: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

HR Generalist

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

Terracotta medical services

About the jobAt Terracotta &ndash; Driving Business Growth in Recruitment, Outsourcing &amp; Corporate ServicesWe are a leading outsourcing company in the UAE, delivering recruitment, manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and corporate solutions across the region.We are currently recruiting an White Collar HR Onboarding Specialist (Arabic Speaker) to join our growing outsourcing division. This role is ideal for a proactive, organized, and client-focused professional who can manage employee onboarding processes, client coordination, and administrative operations efficiently.Position: White Collar Onboarding Specialist (Arabic Speaker)Location: Abu Dhabi (Onsite &ndash; Full Time)Employment Type: Full-TimeImmediate Joiners PreferredKey Responsibilities:Employee Onboarding &amp; Induction<ul><li>Manage end-to-end onboarding process for outsourced employees</li></ul><ul><li>Coordinate joining formalities, document collection, and induction sessions</li></ul><ul><li>Ensure a smooth employee onboarding experience from offer acceptance to joining</li></ul>Client Coordination<ul><li>Act as the key point of contact for clients regarding onboarding updates and manpower deployment</li></ul><ul><li>Coordinate requirements, joining schedules, and employee documentation with clients</li></ul><ul><li>Maintain strong professional relationships with client stakeholders</li></ul>Visa &amp; PRO Coordination<ul><li>Coordinate visa processing, labour documentation, Emirates ID, medicals, and related formalities</li></ul><ul><li>Liaise with internal PRO teams and external stakeholders to ensure timely processing</li></ul><ul><li>Track visa status and maintain accurate records</li></ul>Payroll &amp; HR Administration<ul><li>Support monthly payroll inputs such as attendance, leaves, new joiners, and final settlements</li></ul><ul><li>Maintain employee records and HR documentation accurately</li></ul><ul><li>Assist with employee queries related to onboarding, payroll, and HR processes</li></ul>Qualifications &amp; Experience<ul><li>Fluency in English and Arabic is Mandatory</li><li>Previous experience in onboarding, HR operations, outsourcing, or employee coordination roles</li><li>Strong understanding of UAE visa and onboarding processes preferred</li><li>Exposure to payroll coordination is an advantage</li><li>Excellent communication and client handling skills</li><li>Strong organizational and multitasking abilities</li><li>Fast learner with a proactive attitude</li></ul>Important Notes (Read Carefully)<ul><li>Role is onsite full-time in Abu Dhabi</li></ul><ul><li>Immediate joiners will be given preference</li></ul><ul><li>Candidates with outsourcing / manpower industry experience are highly preferred</li></ul>Pay: AED4,000.00 - AED7,000.00 per monthWork Location: In person

HR Onboarding Specialist (Arabic Speaker)

Al Sakhra Al Shamikha General Contracting LLC

ob Vacancy &ndash; Safety OfficerWe are seeking a qualified and experienced Safety Officer to join our team for ADNOC projects.Job Responsibilities:<ul><li>Ensure compliance with all applicable HSE regulations, standards, and company procedures.</li><li>Implement, monitor, and maintain project safety programs and initiatives.</li><li>Conduct risk assessments, site inspections, and safety audits.</li><li>Ensure adherence to all safety procedures and permit-to-work requirements.</li><li>Investigate incidents, near misses, and unsafe conditions, and recommend corrective actions.</li><li>Conduct toolbox talks, safety inductions, and awareness programs.</li><li>Work closely with the project team to promote and maintain a safe working environment.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's Degree in Occupational Health &amp; Safety or a related discipline.</li><li>NEBOSH IGC, IOSH, or equivalent HSE certification (mandatory).</li><li>Minimum 5 years of experience as a Safety Officer.</li><li>At least 1 year of experience working on ADNOC projects.</li><li>Thorough knowledge of ADNOC HSE standards, procedures, and regulations.</li><li>Strong communication, leadership, and problem-solving skills.</li><li>Ability to prepare HSE reports and maintain safety documentation.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthWork Location: In person

Safety Officer

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