hr specialist

business & legal affairs coordinator Jobs in New York

business & legal affairs coordinator

coordinator, human resources Jobs in New York

coordinator, human resources

coordinator, human resources (temp) Jobs in New York

coordinator, human resources (temp)

human resources generalist Jobs in New York

human resources generalist

legal hr coordinator

Kennison & Associates

<div>
 
 Get ready to jump into a red-hot hiring opportunity that can take your recruiting career to the next level. A prestigious
 
 international law firm
 
 is actively seeking a
 
 Legal HR Coordinator to join its New York office
 
 , and they're moving fast. This high-impact, hybrid role sits at the center of legal personnel and recruiting, giving you hands-on exposure to the full attorney lifecycle.
 
 
 
 
 
 You'll coordinate
 
 evaluation processes,
 
 prepare insightful reports from survey data,
 
 manage all aspects of attorney onboarding and departures
 
 , support the annual attorney compensation process, and play a key role in
 
 designing the Summer Associate Program and law school recruiting efforts.
 
 You'll also assist with annual budget preparation and collaborate across teams on a wide range of initiatives, making this an exceptional opportunity for growth and visibility.
 
 
 
 
 
 The firm is looking for someone with
 
 1 to 3 years of relevant experience
 
 , ideally within a law firm, along with strong communication and analytical skills, solid knowledge of
 
 legal recruiting processes,
 
 and
 
 advanced technical skills
 
 including MS Office, LawCruit, and talent management systems such as Oracle, PeopleSoft, or viDesktop.
 
 
 
 
 
 In return, they're offering a highly competitive
 
 salary range of $80,000 to $100,000
 
 plus an outstanding benefits package. This is a fantastic opportunity with a top-tier firm and it won't stay open long-apply now while they're actively hiring.
 
 
 
 
 
 
 Job Code: 18767
 
 
 
 *Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!
 
</div>

Legal HR Coordinator

Binding Minds

Job Title: Legal Practice Coordinator Location: New York, NY Work Type: HybridAbout the Role We are seeking a highly organized and detail-oriented Legal Practice Coordinator to support attorneys and timekeepers in a fast-paced law firm environment. This role provides comprehensive administrative, practice, and billing support while delivering exceptional internal and external client service.Key Responsibilities<ul><li>Manage attorney calendars, deadlines, meetings, travel, and communications</li><li>Serve as a primary point of contact for clients and internal stakeholders</li><li>Create, edit, and proofread legal and administrative documents</li><li>Open and close client matters, process conflicts, and prepare engagement letters</li><li>Coordinate billing, time entry, prebills, and invoicing in collaboration with attorneys and finance teams</li><li>Assist with budgeting, reports, and client billing inquiries</li><li>Organize meetings, events, and virtual conferences</li><li>Maintain electronic and paper files in compliance with firm policies</li><li>Partner with Billing, Marketing, IT, and other departments to support practice needs</li><li>Provide backup support, assist with training, and contribute to process improvements</li></ul>Qualifications<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree preferred</li><li>3+ years of experience supporting attorneys in a law firm or professional services environment</li><li>Strong knowledge of legal documents, billing processes, and law firm operations</li><li>Proficiency in Microsoft Office, Adobe Acrobat Pro, DocuSign, document management and billing systems (e.g., Aderant or 3E)</li></ul>Job Type: Full-timePay: $80,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Practice Coordinator /Legal Secretary: 3 years (Required)</li><li>Legal Billing: 3 years (Required)</li></ul>Work Location: On the road

Lead Practice Coordinator

Paul Hastings LLP

<div>Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients&rsquo; needs take us. As one of the world&rsquo;s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for a Senior Coordinator, Talent Development.
The Senior Coordinator, Talent Development is a hands-on, detail-oriented professional responsible for the seamless project management, execution, and delivery of the firm's core learning and development initiatives. This role is central to the success of the firm&rsquo;s training programs, including supporting the Associate Training Initiative and the firm's mandatory Continuing Legal Education (CLE)/Continuing Professional Development (CPD) compliance efforts. The Senior Coordinator ensures all training programs, from logistical setup to accreditation, are executed efficiently, providing a high-quality experience for all participants. This role will report directly to the Talent Development Senior Manager.<div>
The hours for this position will be 11:00 a.m. to 8:00 p.m.</div>
In this capacity, the Senior Coordinator, Talent Development will:<ul><li>
Lead coordination of Talent Development in-house training and signature programs, including legal practice group and department and other Associate Training Initiative programming;</li><li>
Responsible for leading scheduling, coordinating logistics, drafting/sending invitations, reviewing/compiling training materials, and preparing/processing surveys;</li><li>
Logistical coordination includes communicating with practice group and department leads regarding training curricula and scheduling;</li><li>
Responsible for hosting high-quality webinars, hybrid, and live classroom trainings and troubleshooting with IT for optimal lawyer training experience;</li><li>
Consult with and advise attorneys and administrative professionals regarding CLE/CPD compliance, including responding to CLE inquiries after researching and confirming CLE protocols and processes;</li><li>
In collaboration with other Sr Coordinators, lead the Firm&rsquo;s CLE/CPD training coordination, including maintaining lawyer CLE database (CE Manager);</li><li>
Prepare CLE application forms and documentation for CLE accreditation of in-house and client programs; responsible for state CLE reporting;</li><li>
Maintain and enter programs in Learning Management System (&ldquo;LMS&rdquo;)/eLearning Library;</li><li>
In collaboration with other Senior Coordinators, lead training reporting, evaluation, and survey management;</li><li>
Seek opportunities to continue to learn, innovate, and improve;</li><li>
Stay current on legal professional development trends/best practices and share with the Talent Development team, and</li><li>
Additional responsibilities and projects, as needed.</li></ul>
Proficiencies:<ul><li>
Strong proficiency in the Microsoft Office Suite;</li><li>
Strong written and verbal communication skills;</li><li>
Strong organizational skills and attention to detail;</li><li>
Advanced problem-solving, research, and analytical skills with the ability to prioritize multiple projects and meet deadlines;</li><li>
Ability to work in a collaborative and fast-paced team environment;</li><li>
Demonstrated proactive and growth mindset;</li><li>
Ability to handle confidential information with discretion and professionalism;</li><li>
Ability to research, analyze, and synthesize data; and</li><li>
Interest in and curiosity about CLE.</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree (required); and</li><li>
At least 4 years of experience in a professional services environment (law firm or law school experience, preferred).</li></ul>
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
The salary wage range that we expect to pay for this position is a minimum of $80,000 and a maximum of $102,000 annually. The actual pay wage may vary based on experience or other relevant factors.
Eligible employees can participate in the Firm&rsquo;s comprehensive benefits program, which include the following:<ul><li>
Medical, Dental, Vision, Life/AD&amp;D, Long Term Care, and Short- and Long-Term Disability</li><li>
Flexible Spending Account and Health Savings Account</li><li>
Healthcare Concierge and Advocacy</li><li>
Lifestyle Spending Account</li><li>
Voluntary 401(k) Plan and Profit Sharing</li><li>
10 Paid Holidays per year and a generous PTO Program</li><li>
Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring</li><li>
Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)</li><li>
Retirement Plan Consulting</li><li>
Anniversary Bonus Program</li><li>
Professional Development Programs</li><li>
Transportation and Commuter Benefits</li><li>
International Travel Insurance</li><li>
Auto/Home/Pet Insurance</li><li>
Prepaid Legal Insurance</li><li>
Employee Discounts</li><li>
And More!</li></ul>
The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women&rsquo;s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.
Paul Hastings is an equal opportunity employer.</div>

Senior Coordinator

SoHo Experiential

<div>The People Coordinator role is a full-time position dedicated to supporting our people function and the efficient running of daily HR operations. Core focus areas include providing administrative support for onboarding processes, exits, compensation cycles, assist with preparation for strategic initiatives, reporting processes, and employee data changes. 
 Core Job Duties &amp; Skills:
<ul><li>Assist with sourcing talent, scheduling interviews, and supporting recruitment efforts for staff roles.</li><li>
Support the agency&rsquo;s summer intern program while ensuring an optimal intern experience.</li><li>
Responsible for sending and collecting new hire paperwork as well as maintaining and creating employee files, and also completing applicable I-9 verifications for new hires</li><li>
Manage all welcome aspects for new employees, including but not limited to coordinating with systems administration, desk setup, confirming computer readiness prior to start date, picking up new hires from reception, scheduling and setting up breakfast, creating swag bags, and providing building tours</li><li>
Support engagement initiatives as directed</li><li>
Assist with employee exits by creating term notices, sending exit surveys, setting up exit interviews and creating exit packets, which are to be provided prior to exit date of employee</li><li>
Complete all employment verification letters and calls as needed</li><li>
Organize necessary data and paperwork to support strategic initiatives, such as headcount/leavers reports, performance plans, increase letters, employee data/demographics information, etc</li><li>
Organize sign-up sheets, attendance records, and day-of logistics for training programs</li><li>
Handle all administrative requests, like filing, scanning/copies, and organizing necessary employee data and files to standard protocol</li><li>
Maintain all employee files, including processing various forms related to documenting human resources activities such as change-of-status, performance evaluations, terminations, etc., as well as periodic audits of these files</li><li>
Monitor HR inbox, answer ad hoc employee questions, and ensure proper follow-up to our employees</li></ul> 
Required Competencies:<ul><li>
Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment</li><li>
Excellent written/verbal communication skills and ability to effectively relate to others</li><li>
Exhibit accuracy and utmost confidentiality of employee information and HR processes</li><li>
Proficient in Microsoft Outlook, Word, PPT, and Excel</li><li>
Ask questions and clarify tasks to be efficient in day-to-day work</li><li>
Show passion and positivity in the work with a commitment for excellence &ndash; both the work product and pride representing the People Operations function</li></ul>
Experience &amp; Education:<ul><li>
Bachelor's Degree</li><li>
At least 1 year of relevant HR administrative/coordinator level experience</li></ul><div> 
What We Offer: *</div><ul><li>
Competitive pay.</li><li>
Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs.</li><li>
A generous PTO policy including company holidays, vacation days, wellness days.</li><li>
Opportunities to learn and grow while making an impact.</li><li>
A group of people who value each other as much as the work we create.</li></ul><div></div><ul><li> 
Certain employee benefits are only applicable to full-time employees.</li></ul><div></div> 
We love our diverse workplace! SoHo Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, nationality or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.</div>

People Coordinator

CAIR Council on American Islamic Relations

<div><div>Organization: CAIR-NY
Location: New York, NY (Hybrid)
Position Type: Full-Time
Organization Overview
CAIR-NY is a chapter of the nation&rsquo;s largest Muslim civil rights and advocacy organization. Our vision is to be a leading advocate for justice and mutual understanding. Our mission is to enhance understanding of Islam, protect civil rights, promote justice, and empower American Muslims. For over two decades, CAIR-NY has expanded its services and strategic partnerships to defend the civil liberties of nearly one million Muslim New Yorkers.
Position Summary
Are you a storyteller with a heart for justice? CAIR-NY is looking for a Communications Coordinator to be the creative pulse of our chapter. In this role, you aren&rsquo;t just posting on social media: you are helping us build a narrative of courage and resilience. You will work closely with our development, legal and outreach teams to turn our impactful work into inspiring stories, manage a fun and talented team of interns, and help execute our most exciting annual events.
Duties &amp; Responsibilities
Leadership &amp; Project Management:
<ul><li>Reports: Act as &ldquo;Editor-in-Chief&rdquo; for publications, managing data collection from various departments and overseeing design through final publication.</li>
<li>Event Execution: Lead the end-to-end communications strategy for major events (Gala, Ramadan, Muslim Advocacy Day).</li>
<li>Digital Governance: Maintain and update the CAIR-NY website and Social Media Policy SOPs to ensure brand consistency and community safety.</li>
<li>Team Management: Recruit, onboard, and fully manage an intern team (up to 8 individuals), delegating tasks across design, social media, and research.</li>
<li>Mission Alignment: Ensure all public-facing content adheres to CAIR&rsquo;s core values and legal standards, serving as a final &ldquo;quality control&rdquo; check before ED review.</li>
</ul>
Media Relations &amp; Rapid Response
<ul><li>PR &amp; Journalism: Draft high-impact press releases and coordinate news conferences on tight deadlines, specifically focusing on campus repression, civil rights litigation, and hate crime response.</li>
<li>Media Outreach: Proactively pitch stories to local, national and international outlets and manage a database of journalists and influencers for strategic coverage.</li>
<li>National Alignment: Coordinate with CAIR-National on rapid-response PRs while maintaining NYC-specific chapter autonomy and branding.</li>
</ul>
Multimedia &amp; Digital Growth
<ul><li>Content Creation: Produce high-resolution multimedia content, including community alert graphics, and donor-centric email sequences.</li>
<li>Analytics &amp; Reporting: Monitor digital KPIs, providing monthly reports on social media growth, engagement trends, and website traffic to the board.</li>
</ul>
Skills &amp; Qualifications
<ul><li>Education: Bachelor&rsquo;s degree in communications, Political Science, International Relations, Public Relations, Journalism, or related fields. Masters Preferred.</li>
<li>Experience: 2&ndash;4 years of relevant work experience, preferably in a non-profit or legal advocacy environment.</li>
<li>Managerial Prowess: Proven ability to manage teams and complex project timelines.</li>
<li>Technical Toolbelt: * Platforms: Squarespace, EveryAction (or similar CRM), Microsoft Teams, and Slack.</li>
<li>Design: Expert-level Canva, Capcut, and working knowledge of Adobe Creative Cloud (Premiere, Photoshop, Illustrator).</li>
<li>Social: Mastery of Instagram, TikTok, YouTube, X (Twitter), and LinkedIn analytics.</li>
<li>Writing: Exceptional ability to copy-edit and write for different audiences: from legal &ldquo;calls to action&rdquo; to empathetic fundraising appeals.</li>
</ul>
Compensation &amp; Benefits
<ul><li>Salary: $60,000 &ndash; $65,000 (dependent on experience).</li>
<li>Professional Development: Access to mentors throughout the CAIR National network and leadership training.</li>
<li>Benefits: Comprehensive package including paid vacation, sick days, and healthcare.</li>
</ul>
How to Apply
Please submit the following to admin@ny.cair.com with the subject line &ldquo;[First Last Name] &ndash; Communications Coordinator Application&rdquo;:
Cover Letter: (1 page) detailing your experience managing complex projects or teams.
Resume.
Writing/Portfolio Sample: A brief sample of a PR or community update (max 5 pages) or a link to a digital portfolio.
References: Contact info for three professional references.</div></div>

Communications Coordinator

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods is seeking a Paralegal Coordinator to partner with the Manager and Director of Paralegal and Legal Support Services in ensuring the seamless operation of legal projects. In this role, you&rsquo;ll take on a mix of coordination, reporting, and training program management&mdash;playing a key part in driving efficiency while supporting the growth and development of our talented paralegal team. This position is available in our Charlotte, Richmond, Tysons, Washington DC, Baltimore, Pittsburgh, New York City, and Chicago offices.</div><div>
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Plan, delegate, and track work assignments for paralegal and legal support professionals.</li><li>
Monitor staffing utilization and contribute to resource allocation and staffing plans.</li><li>
Maintain program documents, training materials, and Portal page content.</li><li>
Generate and analyze management reports (overtime, productivity, compliance, etc.).</li><li>
Partner with the Paralegal Manager to design, manage, and evaluate training and development programs.</li><li>
Oversee training materials, third-party programs, and licenses.</li><li>
Track and assess program effectiveness and industry trends, making recommendations for improvement.</li><li>
Liaise with Department Management on participant performance and progression.</li><li>
Support communications including newsletters, policy updates, and other initiatives.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>
Minimum of 3 years&rsquo; substantive experience as a paralegal/legal assistant in a large law firm.</li><li>
Paralegal certification from an ABA-accredited program preferred.</li><li>
Strong knowledge of U.S. law, court systems, and agency functions; litigation and transactional knowledge preferred.</li><li>
Exceptional written and verbal communication skills.</li><li>
Detail-oriented, organized, and able to maintain confidentiality.</li><li>
Professional, collaborative, and capable of building effective relationships across the firm.</li><li>
Ability to prioritize, act decisively under pressure, and maintain a positive approach.</li></ul><div>
Have more questions? Connect with a recruiter directly. #LI-KB1</div></div>

Paralegal Coordinator

ASCAP

<div>About ASCAP
The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world&rsquo;s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.
Job Description:
The Business &amp; Legal Affairs Coordinator will support the Business &amp; Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business &amp; Legal Affairs (&ldquo;SVP&rdquo;) and Associate Director, Business &amp; Legal Affairs (&ldquo;AD&rdquo;), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management. This position is based in the New York office.
Areas of Responsibility/Accountability:<ul><li>
Support the maintenance of ASCAP&rsquo;s contract management database.</li><li>
Assist the AD and general BALA team with ASCAP Members&rsquo; royalty transactions.</li><li>
Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.</li><li>
Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).</li><li>
Log all team activity within ASCAP&rsquo;s deal management database.</li><li>
Research and execute tasks related to ASCAP&rsquo;s internal databases and systems.</li><li>
Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.</li><li>
Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.</li><li>
Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.</li><li>
Manage travel arrangements and expenses for the SVP.</li><li>
Ad hoc projects as directed by the SVP and AD.</li><li>
General filing and document administration, including the maintenance of contract and agreement templates.</li><li>
Additional administrative responsibilities as needed.</li></ul>
Qualifications and Requirements:<ul><li>
Bachelor&rsquo;s degree or equivalent required.</li><li>
Minimum of one year of experience in a corporate environment, or equivalent professional experience.</li><li>
At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.</li><li>
Experience in administering legal agreements.</li><li>
Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.</li><li>
Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.</li><li>
Ability to maintain the highest level of confidentiality and discretion.</li><li>
Strong attention to detail with the ability to think analytically and problem solve.</li><li>
Ability to follow detailed instructions and work independently on routine tasks.</li><li>
Ability to maintain an organized workload while handling stressful and time-sensitive matters.</li><li>
Prior experience with a law firm or in-house legal department a plus.</li><li>
Familiarity with music publishing business and contract management a plus.</li></ul>
Compensation/Benefits:
Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:<ul><li>
A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network</li><li>
Vision plan that offers both in and out-of-network provider options</li><li>
401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.</li><li>
An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan</li><li>
Generous time-off policy</li><li>
12 company holidays</li><li>
Health care and dependent care flexible spending accounts</li><li>
Short-term disability insurance/salary continuation and long-term disability insurance</li><li>
Company provided basic life and accidental death and dismemberment insurance</li><li>
Employee gym discounts at select gyms</li><li>
Commuter benefits</li><li>
Voluntary pet health insurance</li><li>
Voluntary auto and homeowners insurance</li><li>
Voluntary employee, spouse, and dependent life insurance options</li><li>
Voluntary ID protection Coverage</li></ul>
Occasional travel for in-person meetings may be required.
ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.
Please be aware that ASCAP is not a nut-free or other allergen-free workplace.
The anticipated base salary range for this position is $50,000 to $62,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.</div>

Business & Legal Affairs Coordinator

Explore 225+ Legal hr coordinator in New York this December. Find roles across top companies and apply now to boost your career.